Job Title: Deputy Head of Programming

Department: Programming

Grade: 10

Reports To: Head of Programming

Country/Location: Rwanda (Kigali)

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

You will manage and provide technical oversight of the development and implementation of the Rwanda Country Program (CP) programming, ensuring effective systems and processes are in place that support high-quality programming advancing Catholic Relief Services’ (CRS) work in serving the poor and vulnerable. Your program quality and management skills and knowledge will ensure that the CP delivers high-quality programming and continuously works towards improving the impact of its programming. You will also work closely with the Head of Programs, Country Representative, and other CP stakeholders to ensure strategic positioning and resource mobilization in-line with Rwanda CP Strategies and strengthen program quality through KML systems that leverage program results for more effective and strategic communications, positioning, and integration of learning and innovation in future program design. As part of these KML efforts, you will strengthen the CP reporting system to increase quality of written reports, monitoring of trends and reflection on program data.

Roles and Key Responsibilities:

• Complement the HOP in providing strategic direction for the design of CP strategic frameworks and plans, including resource mobilization strategies to optimize the impact of programming interventions in line with regional and agency strategic priorities.
• Provide management, guidance, and technical oversight of all new and existing projects within the CP throughout the project cycle to ensure project design, start-up, implementation, and close-out are in line with CRS quality principles and standards, donor guidelines, and industry best practices.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
• Lead the development of program learning – identify opportunities for learning, research and publications and implementation of MEAL policy. Facilitate the dissemination of promising practices and lessons learned to contribute to the agency knowledge management agenda. Ensure integration of innovations and best practices.
• Contribute to the proactive pursuit of opportunities for new funding to ensure growth of the CP portfolio in line with agency, regional, and CP strategic priorities. Serve as the technical lead and technical writer to ensure quality proposals per agency and donor standards. Contribute to budgeting and staffing plans and activities for proposals.
• Support senior management to cultivate and strengthen institutional relationships with institutional donors, partner organizations, non-traditional donors and other stakeholders.
• Support capacity strengthening activities for staff and partner organizations to enhance program quality and impact.
• Oversee the identification, assessment and strengthening of partnerships relevant to and the appropriate application of partnership concepts, tools and approaches.
• Drawing on experience and expertise, in collaboration with relevant stakeholders, strengthen the CP donor and project reporting system and capacity in order to increase quality, timeliness, and compliance of written reports, monitor trends and reflect on data for learning and adaptive management.
  
  
  

Basic Qualifications

• Master’s degree in international development, International Relations or related field. Additional experience may substitute for some education.
• Minimum of five years of international development experience with progressive responsibilities, with at least three years’ experience in a developing country.
• Experience in managing moderately complex projects preferably with an international NGO.
• Good experience in project design and program quality principles preferably for projects funded by multiple public donors, including USAID.

Required Languages – English, French preferred.

Travel – Must be willing and able to travel up to 20 %.

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills, with ability to make sound judgment and decisions and offer innovative solutions.
• Strong relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.
• Good presentation and facilitation skills
• Proactive, resourceful, solutions-oriented and results-oriented
  
  
  

Preferred Qualifications

• Good experience in project grants management, including project design, preferably for grants from multiple public donors, including USAID.
• Excellent English writing skills.
• Demonstrated ability to write high quality technical proposals.
• Experience engaging with partner organizations.
• Knowledge of instructional design and adult learning principles and/or direct training experience
• MEAL skills and experience required.
• Experience with CRS programming approaches, standards of quality and tools
• Staff management experience and abilities that are conducive to a learning environment.
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.
  
  
  

Agency REDI Competencies (for all CRS Staff)

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Supervisory Responsibilities: The Deputy Head of Programming will supervise 1-2 programming staff positions.

Key Working Relationships:

Internal: Head of Programming, Chief of Party, Country Representative, Program Managers, MEAL Coordinator, Communication Advisor, Finance, and Admin staff

External: Local Implementing Partners, International Consortium Members, Government of Rwanda, USAID, and other donors

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. This position is contingent upon award of the funding opportunity to CRS and the donor’s approval of the proposed candidate.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer and is committed to an inclusive and diverse workforce.

How to apply

Interested and qualified candidates should complete the attached application form, Self -Declaration Clause and submit them together with one page Cover letter plus updated CV (maximum three pages) all in/as one document – via email only to: RW_HR@crs.orgnot later than Monday July 15^th, 2024, at 5:00pm.

Please, include below statement in your cover letter:

“By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.”

Also include your full names and title “Deputy Head of Programming @ 10” in the subject line. Due to anticipated high interest in this post and the expected number of applicants, only short-listed candidates will be contacted.

Kigali July 2^nd, 2024.

Kumud Chandra

Acting Country Representative

TERMS OF REFERENCE FOR RECRUITMENT OF DRIVER

Background Information

The Rwandan Organization of Trauma Counselors ARCT – Ruhuka is a National Nonprofit making Organization, officially registered under the Ministerial Decree No.97/11 on 28 July, 2004 and by the Rwanda Governance Board (RGB).

Our mission: is to lead the development and application of innovative psychosocial approaches to mental health services and strengthen professional capacity in understanding, treating and preventing mental health problems for sustainable development.

Our Vision: ARCT-Ruhuka envisages a Rwanda where all people have access to integrated mental health services.

ARCT-RUHUKA operates country-wide and intervenes in the field of Mental health and psychosocial support that contributes directly to building peace at individual, family and community levels.

In partnership with kindernothilfe (KNH), ARCT-Ruhuka wish to recruit a Driver to work under Safe Space for Children (SS4C) project” that contributes to Child rights and protections, operating in GICUMBI district.

Job Title:  Driver

Reports to: Project Coordinator and Approved by DAF

District of project operation: Gicumbi District.

Location: GICUMBI District

Position Overview:

The Driver for ARCT RUHUKA, will be under the Direct supervision of the KNH Project Coordinator, s/he will be responsible for ensuring the smooth operations & field logistics for the project vehicle by providing reliable and courteous service to ARCT RUHUKA and Project staff.

S/he will be responsible for ensuring that all required permits and insurance are kept current by alerting the appropriate staff members in time for renewals; and adhering to ARCT RUHUKA policy and procedures and child rights protection measures when using organization project vehicles.

Roles and Responsibilities

• Maintain and update Logbooks records (repairs and services, fuel consumption, and movement/ mileage records).
• Daily, track and record vehicle mileage and fuel consumption.
• Prepare and submit vehicle-monitoring reports, including records of vehicle operations, fuel, and mileage at the end of each month.
• Comply with ARCT RUHUKA procedures regarding vehicle use.
• Ensure that vehicles have valid insurance well displayed always.
• Ensure the vehicle has all necessary tools and documents before leaving for any duties.
• Conduct inspections of vehicles before departing for duties, and ensure the vehicle is kept clean, tidy, closed, and secured after working hours.
• Ensure that all the necessary tools and documents are kept in vehicles. These include a valid driving license, First Aid kit, insurances, reserve tires, control technique papers, taxes, jack, jack handle, wheel spanner, and fire extinguishers.
• Ensure vehicle insurance and registration is updated according to schedule.
• Ensure the vehicle is serviced at the right mileage reading as provided in the manual, and report any major repairs required on office vehicles
• Observe the road and Country traffic laws and regulations.
• Ensure punctuality and safe transportation of staff, visitors, and partners, within the Country, as per the ARCT-Ruhuka requirements for Drivers
• Support in the logistics of events on the field by counter-verifying and returning the required administrative materials.
• Pick and deliver office correspondences.
• Support in other duties as shall be directed by the supervisor in line with the organization’s objectives.
  
  
  

Minimum Requirements

1. Secondary education with an O-level certificate plus three (3) years relevant experience in a structured organization setting; NGO experience is an added value
2. Genuine valid Vehicle Driving Permit (category B) delivered in Rwanda.
3. Criminal Record Certificate.
4. Having basic experience in Motor, and vehicle repair and maintenance.
5. Having a motorcycle driving permit is an added value.
6. Effective communication skills both in English and Kinyarwanda.
7. Ability to follow directions and independently complete assigned tasks (written or verbal).
8. Ability to work a varied schedule to include early mornings, weekends and some evenings when necessary.

HOW TO APPLY

 Applications for the position above should be submitted to the following Email arct.recruitment@gmail.com with the following documents NOT later than 07^th July /2024 at 5:00 pm:

• Application letter addressed to the Chairperson of ARCT-Ruhuka
• Signed CV with most recent previous experiences and at least 3 referees
• Copies of related Certificates if any
• Copy of ID
• Copy of Valid Driving Permit

Note: Only shortlisted candidates will be contacted.

ARCT-Ruhuka is committed to safeguarding. All staff is required to sign and adhere to safeguarding, child protection and Prevention of Sexual Exploitation and Abuse (PSEA). Background checks, including criminal record checks, will be required at a later stage.

ARCT Ruhuka is an equal-opportunity employer. All qualified applicants will receive consideration for employment without any discrimination.

Done at Kigali 28/06/2024

Ancilla MUKARUBUGA

Chairperson – ARCT-Ruhuka

TERMS OF REFERENCE FOR RECRUITMENT OF PART-TIME MONITORING AND EVALUATION SPECIALIST ((1 POSITION).

1. BACKGROUND

The Rwandan Organization of Professional Counselors ARCT – Ruhuka is a National Nonprofit making Organization , formed in April 30^th 1998 and officially registered under the Ministerial Decree No.97/11 on 28 July, 2004 and registered by Rwanda Governance Board (RGB). The organization was started to support survivors of psychological trauma, through integrated and holistic services for prevention, care, and healing to facilitate recovery for sustainable unity and reconciliation, peace and development.

Our mission: is to lead the development and application of innovative psychosocial approaches to mental health services and strengthen professional capacity in understanding, treating and preventing mental health problems for sustainable development.

Our Vision: ARCT-Ruhuka envisages a Rwanda where all people have access to integrated mental health services.

ARCT-RUHUKA operates country-wide and intervenes in the field of Mental health and psychosocial support that contributes directly to building peace at individual, family, and community levels.

ARCT-Ruhuka wishes to recruit a specialized and experienced Part-time Monitoring and Evaluation Specialist to monitor the organization’s activities across the areas of intervention

2. Job Title: Part-Time Monitoring and Evaluation Specialist (1 position)

 The purpose of the position is to support the overall Monitoring, Evaluation, Learning, and Reporting at the organization level, to achieve its Mission, on a part-time basis depending on agreed on schedule.

3. Key Responsibilities:
   • Overall responsibility

The Part–Time M&E Specialist will play a pivotal role in ensuring effective monitoring, evaluation, learning, and reporting within ARCT-Ruhuka. She/he will work on a Part-Time basis to advance the Organization’s M&E efforts in close collaboration with the Project coordinators and the Senior Management Team (SMT), by overseeing the collection, analysis, and utilization of data to track progress, assess impact, identify gaps/challenges and strategies, and facilitate evidence-based decision-making.

• Specific responsibilities

M&E System Development:

• Design, develop, and implement a comprehensive Monitoring and Evaluation (M&E) framework and robust systems, including indicators, data collection tools, and reporting mechanisms, in alignment with organization objectives and donor requirements.
• Develop M&E plans and protocols to guide data collection, analysis, and reporting throughout the ARCT-Ruhuka project’s lifecycle.
• Establish data quality assurance procedures to ensure the accuracy, reliability, and completeness of collected data.

Data Collection and Management:

• Develop /design monitoring and reporting tools using different software
• Coordinate baseline data collection and regular progress updates under each project’s activities, outputs, and outcomes.
• Manage databases and information systems for storing, organizing, and analyzing project-related and overall organization data.
• Collaborate effectively with Project Coordinators and ensure access to the database for each project under the organization.
• Conduct field visits and interviews to gather qualitative and quantitative data from project participants, stakeholders, and beneficiaries as needed.
• Conduct regular monitoring activities to track the organization and project progress against indicators and targets.
  
  
  

Monitoring, Evaluation and Reporting:

• Monitor project implementation against planned activities, timelines, and targets, identifying deviations and challenges.
• Prepare periodic progress reports, dashboards, and presentations on key performance indicators, achievements, and lessons learned for internal and external stakeholders.
• Ensure timely submission of Monitoring and Evaluation (M&E) reports to the Organization, project partners, donors, and other stakeholders, highlighting successes, challenges,and recommendations, while ensuring they are accurate and effectively communicate project progress.

Impact Assessment and Learning:

• Lead efforts to assess the impact and effectiveness of project interventions and sustainability.
• Conduct evaluations, surveys, and studies to measure changes in knowledge, attitudes, and behaviors among project beneficiaries.
• Facilitate learning workshops, reflection sessions, and knowledge-sharing events to promote continuous improvement and adaptive management.
• Lead impact assessments and evaluations to measure the effectiveness and outcomes of project interventions.
• Facilitate learning sessions and knowledge-sharing activities to promote continuous improvement and best practices.

Capacity Building and Support:

• Provide training and technical assistance to ARCT-RUHUKA Technical staff at the secretariat, project staff, partners, and stakeholders on Monitoring and Evaluation (M&E) concepts, tools, methodologies, and systems to enhance their capacity and understanding of M&E practices.
• Strengthen the capacity of ARCT-Ruhuka partners to collect, analyze, and utilize M&E data for decision-making and accountability.
• Foster a culture of learning, evidence-based, and data-driven decision-making within the project team and organizations to promote continuous improvement and informed actions.

4. Qualifications and Skills:

• A Master’s degree with three years of experience or a Bachelor’s with more than five years of experience in Monitoring and Evaluation, Project Management, Statistics, or a related field.
• Minimum of 5 years of relevant experience in M&E, preferably in the context of Mental Health and Psychosocial Support, Peacebuilding, and development projects.
• Proficiency in M&E methodologies, including quantitative and qualitative data collection and analysis techniques.
• Strong analytical and problem-solving skills, with the ability to interpret and synthesize complex data sets.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Proficiency in Kinyarwanda and English (speaking and writing) , French is an added value
• Proficiency in data management and analysis software such as Excel, SPSS, STATA,
• Familiarity with donor M&E requirements and standards,
• Having worked with LNGOs or INGOs is an added advantage
  
  
  

5. Reporting:

• The Project M&E Specialist will report directly to the Program Manager of ARCT-Ruhuka and collaborate closely with project teams, partners, and donors on M&E activities and reporting.
• Proven flexibility and readiness to work in the field across the country, particularly in the areas of operation.

6. Application Modalities

The following are the key guidelines to apply for the above job offer:

1. Application letter addressed to the Chairperson of ARCT-RUHUKA.
2. Updated Curriculum Vitae of not more than 2 pages with at least 3 professional references,
3. National ID,
4. Latest employment completion certificate, in similar roles
5. Copies of Degrees and certificate,

Soft copies of the above-required documents should be addressed to The Chairperson, ARCT-Ruhuka, by Email with all the required documents attached to: arct.recruitment@gmail.com;  not later than 7^th July 2024 at 5:00 noon. For any other information, please contact us on telephone no 250 787104307 (ARCT-Ruhuka Mobile Phone).

Note: Only shortlisted candidates will be contacted.

ARCT-Ruhuka is committed to safeguarding. All staff members are required to sign and adhere to Safeguarding, Child Protection, and Prevention of Sexual Exploitation and Abuse (PSEA) policies. Background checks, including criminal record checks, will be required at a later stage.

Done at Kigali 28/06/2024

MUKARUBUGA Ancilla

Chairperson ARCT-Ruhuka

VOLUNTEER RECRUITMENT

1. BACKGROUND

The Rwandan Organization of Professional Counselors ARCT – Ruhuka is a National Nonprofit-making Organization, formed on April 30^th 1998, and officially registered under the Ministerial Decree No.97/11 on 28 July 2004 and registered by the Rwanda Governance Board (RGB). The organization was started to support survivors of psychological trauma, through integrated and holistic services for prevention, care, and healing to facilitate recovery for sustainable unity and reconciliation, peace, and development.

Our mission: is to lead the development and application of innovative psychosocial approaches to mental health services and strengthen professional capacity in understanding, treating, and preventing mental health problems for sustainable development.

Our Vision: ARCT-Ruhuka envisages a Rwanda where all people have access to integrated mental health services.

ARCT-RUHUKA operates country-wide and intervenes in the field of Mental health and psychosocial support that contributes directly to building peace at individual, family, and community levels.

ARCT-Ruhuka wishes to recruit an experienced volunteer to work as a Communication and Public relations administrator/Officer.

2. Volunteer Title: Communication and public relations administrator (1 position)

 The purpose of the position is to support the overall Organization’s Communication and Public Relations to promote its visibility, image, and partnerships to achieve its Mission.

Duty Station: The Volunteer will be based at ARCT-Ruhuka Headquarters in Kigali,

Number of Positions: 1

3. Summary of Key Responsibilities:

The Volunteer in Communication and Public Relations will support the Head Office in the implementation of the Strategic Plan and Annual Action Plan.

He/she will play a key role in providing administrative support at the Secretariat including;

• Review correspondence, registration and maintain an effective filing on the archiving and record-keeping systems, both paper and electronic.

• Documents and manages the ASP office’s diary, activities, and work plan for the ARCT-Ruhuka SMT schedules and roadmap.
• Consolidates and maintains records of reports, departments, and partners.
• Produce communication materials for website and other events
  
  
  

Requirements (Education, Professional Experience, and Skills)

• Bachelor’s Degree in Business Administration, Communication, public relations or related field and three years of professional experience including one-year working experience at the same position or related field
• Fluent in Kinyarwanda and English or French both writing and speaking and skilled in Microsoft word, excel, PowerPoint,
• Strong Alignment with ARCT-RUHUKA, Vision, Mission and Values
  
  
  

4. Application Modalities

The following are the key guidelines to apply for the above job offer:

1. Application letter addressed to the Chairperson of ARCT-RUHUKA.
2. Updated Curriculum Vitae of not more than 2 pages with at least 3 professional references,
3. National ID,
4. Latest employment completion certificate,
5. Degrees and certificate copies,

Soft copies of the above-required documents should be addressed to The Chairperson, ARCT-Ruhuka, by Email with all the required documents attached to: arct.recruitment@gmail.com;  not later than 30^th July , 2024 at 12:00 noon. For any other information, please contact us on telephone no 250 787104307 (ARCT-Ruhuka Mobile Phone).

Note: Only shortlisted candidates will be contacted.

ARCT-Ruhuka is committed to safeguarding. All staff members are required to sign and adhere to Safeguarding, Child Protection, and Prevention of Sexual Exploitation and Abuse (PSEA) policies. Background checks, including criminal record checks, will be required at a later stage.

Done at Kigali 28/06/2024

MUKARUBUGA Ancilla

Chairperson ARCT-Ruhuka