Job Opportunity:
Job of offer No:001/ADECOR/HR/2024
“Executive Secretary at Rwanda Consumers’ Rights Protection Organisation (ADECOR)”
Terms of Reference for Recruitment of Executive Secretary at ADECOR /Call for Applications
Background
Rwanda Consumer Rights Protection Organization (ADECOR) has existed for more than 12 years and was legally registered in 2009 to provide development interventions in the areas of agriculture, food safety, food security and nutrition, health, Water and sanitation, environment, education, Communication and telecommunication, Transport, Energy, gas and hydrocarbons and Financial Services and any other area that affects consumer’s rights. It is a member of different steering committees in Rwanda, ADECOR works in close collaboration with public and private institutions with the same objectives to promote consumers rights in Rwanda. The vision of ADECOR is “a society where consumers have access to sufficient, safe and affordable goods and services and where they can use their synergy to protect their rights and influence market behavior
The establishment of ADECOR was based on four fundamental rights of consumers: 1. right to a decent life (safe and quality goods and services); 2. right to free choice (accessibility to multiple and affordable choices of goods and services), 3. right to information (about prices and descriptions and effects of products and services), and finally, 4. right to be heard (being able to express his/her satisfaction or grievances and get appropriate remedies). ADECOR has now more than 1000 members across the country volunteering when there is necessity and representing consumer committees at provincial and district level
Vacancy Title: The Rwanda Consumers’ rights protection organization(ADECOR) is in the process of recruiting a new Executive Secretary.
Position Location: Main Office, Kigali city, Kicukiro District
Position Purpose: Executive Secretary is multifaceted, involving administrative, strategic, and operational responsibilities. Overall, the Executive Secretary plays a crucial role in ensuring the smooth operation of the Organization, supporting its leadership, and contributing to its long-term success. He acts as a bridge between the board, staff, and external stakeholders, facilitating effective communication and coordination.
MAJOR DUTIES AND RESPONSIBILITIES:
- Schedule and organize board meetings, committee meetings, and other official gatherings.
- Prepare agendas, take minutes, and distribute them to relevant parties.
- Handle official correspondence, including emails, letters, and phone calls.
- Act as a point of contact between the board, staff, and external stakeholders.
- Maintain accurate records of meetings, decisions, and official documents.
- Ensure compliance with legal and regulatory requirements for record-keeping.
- Support the implementation of the Organization’s policies and strategies as defined by the board.
- Ensure that organizational activities align with the mission and goals of the organization.
- Provide administrative support to the board of directors.
- Facilitate effective communication and coordination among board members.
- Assist in the development and execution of strategic plans.
- Monitor progress towards strategic goals and report to the board.
- Oversee the implementation of projects and programs.
- Ensure that projects are completed on time, within budget, and achieve their objectives.
- Assist in budgeting and financial planning.
- Monitor expenditures and ensure financial accountability and transparency.
- Support recruitment, training, and management of staff and volunteers.
- Foster a positive organizational culture and work environment.
- Engage with donors, partners, government agencies, and other stakeholders.
- Represent the Organization at conferences, forums, and public events.
- Support advocacy initiatives and public relations efforts.
- Promote the Organization’s mission, values, and activities to the wider community.
- Ensure that the Organization complies with all relevant laws and regulations.
- Uphold ethical standards and practices within the organization.
- Identify and manage risks to the organization.
- Develop and implement risk mitigation strategies.
- Organize training programs for staff and volunteers.
- Promote continuous learning and professional development.
- Assist in fundraising efforts and resource mobilization.
- Develop proposals and seek funding opportunities.
CANDIDATES’ PROFILE AND REQUIREMENTS:
- Must have at least a Master’s Degree preferably in one of the following fields: Agronomy, agri-business, rural developments, food science or other relevant discipline.
- Extensive experience and recognized expertise in models and methods of training, facilitation and capacity building, project Management and organizational development for staffs, communities and ability to identify, assess the consumer’s rights issues for advocacy purpose
KNOWLEDGE AND EXPERIENCE
Minimum 5 years’ experience in the technical and financial management of NGO, demonstrated operational knowledge of and experience with relevant public institutions and/or civil society organizations relating to agriculture, food security and agricultural value chains, project management (previous experience working in coordinating implementation of agricultural development funded Projects are preferable)
PERSONAL QUALITIES
Must have an ability to work under pressure and to respond quickly to new demands; ability to work authonomously, under the supervision of the Team leader, Commitment to assure quality, speed and accuracy in performing technical and procedural duties; ability to meet reporting deadlines; High degree of responsibility in handling project funding; Discretion and confidentiality. Good ability to work within a team, polite and, when relating to the Jobholders’ key qualification, outspoken towards colleagues in the Rwanda consumers’ rights protection organization, as well as towards visitors and partners
How to apply :
The files must includes the following elements
- A motivation letter,
- An up to date CV, highlighting relevant skills and experience (presented in relation to each of the responsibilities and each of the experience areas listed above, 3. Copies of academic degree(s) certified by a notary,
Please send your application package in English to ADECOR’s email:adecorwanda@yahoo.fr
SKILLS: LANGUAGE SKILLS:
Perfect oral and written command of English and Kinyarwanda and perfect knowledge of French would be an asset.
HOW TO APPLY?
Please send your application package in English to ADECOR’s email: adecorwanda@yahoo.fr
SHORTLISTED CANDIDATE:
Only short-listed candidates will be contacted for the next stage. NB: Female candidates are highly encouraged to apply.
Deadline: The deadline for submission of applications is 20th July 2024
Date of opening: 5th August 2024
Date of Appointment: Starting 1th September 2024
Kindly submit the complete application package by email at the following address: adecorwanda@yahoo.fr
