About Uzima chicken

Uzima Chicken Ltd is a poultry company dedicated to making farmers healthier and wealthier. Uzima is the leading distributor of high-quality, dual-purpose day-old chicks in East Africa. Uzima plans to transform the poultry industry in Rwanda, providing smallholder farmers with a robust, disease-resistant bird that can thrive in local, rural conditions and is more productive than local birds. Uzima believes its dual-purpose birds can help eliminate poverty and malnutrition across East Africa.

Summary of Position

Procurement and Logistics Officer position entails overseeing Procurement ,driver management, inventory control, delivery support, and reporting responsibilities. This role involves Conduct regular inspections of company vehicles, and facilities to identify maintenance needs and ensure compliance with safety regulations, Company vehicles maintenance,Import/Export responsibilities

Follow up of cold trucks and ensure that there is timely delivery of settable eggs to hatchery (both when imported and exported.), and facilitating smooth delivery processes to ensure customer satisfaction. Additionally, the Coordinator is tasked with providing support to drivers, monitoring deliveries, and submitting comprehensive reports to address any issues encountered. Develop and maintain a preventative maintenance schedule for all equipment and facilities.Coordinate and oversee maintenance and repair activities, including contracting with external vendors when necessary.Maintain accurate records of maintenance activities, including work orders, repairs, and inspection.

KEY DUTIES AND RESPONSIBILITIES:

Procurement Management

• Ensures development, implementation, dissemination, monitoring, and adherence of Standard Operating procedures (SOPs) for procurement unit
• Provides direct supervision, training, monitoring and feedback to the Procurement Unit.
• Ensures the Procurement Unit SOPs are regularly updated
• Ensures Procurement Unit’s compliance
• Discovers profitable suppliers and initiates procurement partnerships that will benefit the organization.
• Discovers profitable suppliers and initiates procurement partnerships that will benefit the organization.
• Negotiates with external vendors to secure advantageous terms for the organization.
• Manages all procurement records ensuring their storage and update for audit purposes.
• Actively involved in vendor management ensuring regular evaluations of the vendors is carried out and updating on the vendor list.
• Evaluate procurement documents and prepare orders
• Negotiate and assist with contracts with suppliers
• Develop and monitor cost-reduction strategies, inventory control procedures as well as purchasing policies.
• Manage vendors, attend vendor meetings, develop and implement systems to monitor vendor performance
• Meet with suppliers when the need arises, review their proposals and invoices and also monitor their performance
• Develop and maintain strong relationships with vendors, subcontractors, and suppliers
• Encourage continuous improvement in competitive bidding practices
• Track and schedule all materials, equipment, and personnel purchase orders
• Track and report budgets by month, budget variance, and actual budget
• Improve operations through process improvements
• Develop cost control plans as well as documenting policies and procedures
• To make sure that the company supplier database is updated on a regular basis
• Negotiations with suppliers on payment terms for the betterment of cash flow utilization and management.
• Follow company’s procurement policy on all purchases
  
  
  

Driver Management

• Ensure that drivers follow the approved route plan so as to reduce feed/DOC delivery costs..
• Assist drivers in solving any issues on deliveries and escalate challenges as needed to the sales Operations manager (accidents, change to route plan, etc).
• Set clear expectations and provide regular feedback to drivers.
• Use a driver management system to track drivers’ progress, alert you if they deviate from the plan, and provide drivers with regular feedback on their performance.
• Investigate and report any other misconduct of drivers.

Inventory Management

• Coordinate with Finance on accurate inventory reporting
• Write off of damages using Uzima approved write off process
• Responsible for all paperwork related to transfers and dispatches of feed

Delivery Support

• Support the dispatch team to follow up on deliveries to ensure customers receive their products at the right place and time; update delivery data following dispatch to track actual products delivered to customer and update order fulfillment records to the Senior Operations associate.
• Ensure customers receive invoice for the products they have purchased and sign and receive the proper delivery documentation; make sure drivers return Tax Invoices, signed by customers.
• Continuously assess ways to improve delivery service and customer satisfaction
• Assist drivers in solving any issues on deliveries and escalate challenges as needed to the Sales operations manager or Operations Director (accidents, change to route plan, etc)
  
  
  

After Delivery Reporting

• Submit after delivery reports to the Operations Director, including full account of materials delivered, summary of any issues encountered, and customer issues to be addressed
• Reporting any other issue incurred on both the transporter and the customer during the delivery process.
• Carry out any other task directed by the line manager

KNOWLEDGE AND SKILLS

Minimum Education and Qualification Required

• Having Bachelor’s degree or equivalent in,procurement , Logistics Management, Supply Chain Management, Operations Management, Transportation, Inventory Management and business, or related field.
• 3 years of previous experience; experience in industry procedures, costs, and terms
• Proficient computer skills, including Microsoft Office Suite
• Good interpersonal skills and communication with all levels of management
• Good analytical and problem-solving skills;
• Ability to work under pressure and overtime;
• Exposure of working with a multi-currency set up;
• Between 25 and 35 years of age.
  
  
  

Skills and Experience

• A team player with leadership abilities and management skills.
• 3+ years of experience in procurement & logistics
• Excellent communication and interpersonal abilities, including negotiation skills.
• Be a person of integrity.
• Have analytical and excellent organizational skills.
• Attention to detail and high level of accuracy
• Cultural awareness and sensitivity
• A team player with sound negotiation skills.

Language Proficiency

Fluency in written and spoken English and Kinyarwanda.

Functional competencies

Strong communication skills, both written and verbal.

Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods.

Excellent analytical skills for the review and assessments of sites situations

Computer proficiency in Microsoft Office (Word, Excel and PowerPoint), database applications, spreadsheet and graphics presentations

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Core Competencies

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of Uzima in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.

Inclusiveness: Understands and accepts cultural diversity, and provides a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.

Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.

HOW TO APPLY

Interested candidates should address their applications enclosed with a cover letter, Curriculum vitae, academic documents and other relevant certificates to the UZIMA CHICKEN management and delivered in a single PDF document to email: “careers@uzimachicken.com” not later than 30^th , August 2024 at 5:00 pm. UZIMA CHICKEN Ltd is an equal opportunity employer, and for the position female candidates are encouraged to apply.

Note: 

• The subject of the email should be mentioned “ procurement & Logistics Officer ”
• Only short-listed candidates will be contacted for interview

 Done at Kigali on 30 ^th July 2024

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Job Title : Esoko Technical Officer

Based: Rwanda

To start: 25th September 2024

Contract duration: 9 months

Tearfund is a Christian international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.

Our vision is to see all people freed from poverty, living transformed lives and reaching their God –given potential by:

• Envisioning churches to embrace their calling to address poverty and injustice
• Developing communities and building resilience, sustainably and holistically
• Changing unjust policies and practices to deliver justice for poor communities
• Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.

Tearfund Rwanda is looking for a skilled, experienced and qualified Technical Officer, with a good level understanding and Proven hands-on experience with an NGO .

The primary goal of the Technical Officer role is to ensure the successful implementation of the Esoko feature expansion under the Catalysing Market prospects for horticulture smallholder farmers, and small and medium enterprises in Rwanda project funded by The European Union and implemented in partnership with AEE Rwanda with the technical support of the National Export Development Board.

The Technical Officer will act as a liaison between the project stakeholders (MINAGRI, Tearfund) and the development team during the project implementation by managing technical aspects, facilitating communication, and maintaining project quality.

How to Apply:Someone who is committed to Tearfund’s Christian belief & shares Tearfund’s values and believes is the candidate we are looking for, can submit his/her application via Tearfund recruitment system. 

Closing date for receiving applications is 9th August 2024.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Documents

Technical Officer Job Profile.pdf (303.69 KB)

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CALL FOR THE EXECUTIVE DIRECTOR

Title: Executive Director

Organization: Association des Guides du Rwanda

Contract Duration: Open ended

Starting Date: with immediate effect

Report to: Chief Commissioner

Location: Kigali, Rwanda – With national and international travels

Association des Guides du Rwanda (AGR) is a non-profit organization with the mission of enabling girls and young women to acquire skills leading to their development and autonomy and to become agents of positive change as responsible citizens. To achieve its mission, AGR would like to employ an Executive Director to fulfill tasks and responsibilities hereafter detailed:

Job purpose:

In conjunction with the National Board, provide vision and leadership to the organisation and develop, lead and implement the mission and long-term strategy of AGR. Ensure the strategic allocation of resources and positioning of the organization to deliver more opportunities for more girls in Rwanda.

Responsible for the leadership, management and administration of the organization within the strategic, policy and accountability frameworks defined by the Board. Support the Board to fulfil its governance duties and responsibilities.

Key Responsibilities:

• Provide vision and leadership to the organisation in order to deliver growth, influence and visibility national wide and outside the country.
• Recruit, motivate and retain the talent and skills needed to realize the organization’s priorities.
• Lead the implementation and performance of AGR Strategic Plan, ensure its monitoring and evaluation and proper actions towards its success.
• Mobilize resources and secure funding in order to promote the mission and vision of AGR.
• Work cohesively and collaboratively with the Board to:
• Set leadership goals and strategies to strengthen Guiding at all levels and for each Guiding branches (Ronde des Bergeronnettes, Compagnie des Guides, Route des Ainées and Cadres)
• Develop and oversee implementation of core business strategies in order to facilitate growing membership
• Build collaborative relationships with District Commissioners
• Set membership goals collaboratively and plan for the continuous growth and development of Guiding in Rwanda.
• Maintain links with the World Association of Girl Guides and Girl Scouts (WAGGGS) and ensure all membership obligations are met.
• Work with all relevant teams and personnel to ensure delivery of the Girl Guiding educational programmes countrywide.
  
  
  

Finance and Planning

• Develop and deliver overarching strategic and operational plans and budget, to deliver the vision and mission.
• Safeguard and monitor the overall financial health of the organizaiton including formulating and managing budgets and resources as a whole, and developing, overseeing and monitoring an effective programme of income generation.
• In partnership with the Chief Commissioner, ensure that the Board sets clear, compelling and achievable strategic objectives and strategic priorities.
• Oversee risk management across AGR and ensure that appropriate plans are in place to mitigate identified risks.
• Make effective, well-coordinated and timely communication a distinctive competence at all levels throughout the organisation, in particular with District Commissioners, elected volunteer leaders and staff.
• Ensure that the organisation excels in maintaining positive and productive relationships with media, funders, donors, and other organisations.

Legal and Regulatory Compliance

• Ensure that the organization fulfils all its legal, statutory and regulatory responsibilities in accordance with the Rwanda Governance Board regulations and current legislation.
• In conjunction with the Chief Commissioner, enable the Board to fulfil its duties and responsibilities for the proper governance of the charity and ensure that the Board receives timely advice and appropriate information on all relevant matters.
  
  
  

Ensuring High-Quality Governance

• Work with the Chief Commissioner to ensure that all members of the National Team receive appropriate induction, training and development (both as individual and collectively) to optimise the utilisation and productivity of each team member.
• Recommend high-level policies for development in consultation with the Board, and be responsible for the efficient and reliable fulfilment of these policies.
• Pursue and document relevant training and attendance at meetings, conferences and events to enhance performance and stay updated in all matters relevant to the role.

EXPERIENCE, SKILLS AND QUALIFICATIONS

Required

• Bachelor’s Degree in Gender, Development Studies, Public Administration, Economics, Project Management, Law with minimum 5 years of relevant working experience; or
• Master’s Degree in Gender, Law, Development Studies, Public Administration, Economics, Project Management, Law with minimum 4 years of relevant working experience.
• Experience in successful leadership and coordination in NGOs, especially those working in the area of Women empowerment and Gender Equality environments, including delivering and closing projects and communicating with donors and partners.
• Strong project and personnel management experience.
• Excellent communication and advocacy skills, a persuasive and passionate communicator with excellent public speaking skills.
• Strong analytical skills, with experience in managing monitoring and evaluating programs and financial management.
• Proven ability to think strategically with a track record of turning ideas into action
• Flexibility in responding to occasional heavy, peak workloads.
• Strong written and verbal communication skills in English and Kinyarwanda (French will be an asset).
• Ability to take initiative to organize time effectively within a range of often conflicting deadlines and competing priorities.
• Excellent attention to detail.
• Excellent ability to forge relationships at all levels and work across multiple project teams.
• Enthusiasm, creativity and flexibility with excellent interpersonal skills and team spirit.
• A passion for and commitment to issues affecting girls and young women on a global level, and the demonstrable ability to relate to and engage with girls and young women, either through a professional or personal background.
• An understanding of the critical role of volunteer leaders in an organization like AGR and an enthusiasm for working with volunteer colleagues to deliver outstanding results.
• Women candidates are highly recommended and being a girl guide will be an added value.
  
  
  

Required Documents:

• Motivation letter explaining your suitability for the position,
• Curriculum vitae with 3 referee names,
• Notarized Academic Documents and certificates.
• National ID.

Interested and qualified applicants should send their both combined cover letter, well-detailed CV and academic documents (all as a single PDF document) via email enquiry@rwandagirlguides.org not later than 13^th August 2024.

Only shortlisted candidates shall be contacted.

Done at Kigali, 29^th July 2024.

Marie Louise Uwamwezi

Chief Commissioner

Association des Guides du Rwanda

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Application link No Later than 06^th August 2024 (Midnight New York, USA)

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Customs Expediter

Vacancy Announcement: KIGALI-2024-023R

The Embassy of the United States of America in Kigali is recruiting for Customs Expediter. The position is open to All Interested Candidates/All Sources and available to start immediately.

Duties: The Customs Expediter is responsible for customs and immigration assistance for USG personnel and other official travelers, expedites the customs clearance and other host government approvals of importation and exportation of household and personal effects (HHE), privately owned vehicles (POV), unaccompanied baggage (UAB), pets, and U.S. Government equipment and supplies for the Department of State and other agencies under Chief of Mission authority. The position is in the General Services Office (GSO) under the supervision of the Shipping Supervisor.

All applications must be submitted via Electronic Recruitment Application (ERA) by August 16, 2024.

Full announcement and application procedures are available on https://rw.usembassy.gov/embassy/jobs/

Only shortlisted candidates will be contacted.

Please note that e-mailed applications are not accepted. Only applications submitted through our Electronic Recruitment Application will be considered.

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