Supply Chain Assistant

About the Role:

The Supply Chain Assistant will help with the following:

Assist in procurement activities and warehouse/asset management.

Assist in overall fleet management

Assist in general duties as assigned, Correspondences, and other routine duties.

Qualifications and experience

Required:

• Ensuring the appropriate storage and physical condition of stocks according to the specific requirements.
• Keep Records and update asset register with line manager review.
• Oversee distribution and transportation of items from the country office to Field offices or vis-versa.
• Keeping vehicle transport requests form from the user departments and generate the movement plans every week and Ensuring that all field transport requirements are met
• Keeping up-to-date the sub-office travel board and allocate tasks to the drivers as per weekly movements plans
• Managing the rotation for the drivers and ensuring that good driving practices and security of vehicle is of high standard
• Ensuring that driving safety procedures are respected by all Save the Children staff
• Manage fuel- fuelling of vehicles, generators, preparing consumption reports, and flagging issues that require management actions
• Carrying out daily checking of all vehicle as per policy and log book and filling both for Vehicle and Generator log book
• Liaise with the appointed garage to ensure maintenance service is carried out on time and notifying the line manager of any maintenance and vehicle repairs due.
• Manage and report all incidences involving the vehicles- accidents, breakdowns, etc…
• Perform any other task as delegated by the line manager.

Performance Indicators

• Timely Record all procurement requests and payments.
• Timely process Purchase Orders based only on Frameworks Agreements.
• Work with the Head Driver to Generate fuel monthly report for vehicle and Generator
• Work with the Head Driver to keep the fleet well organized and plans in place

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

• We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued

CHILD SAFEGUARDING:

This position is on Child Safeguarding- Level 3:  The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs. Or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ANTI-HARASSMENT Policy

We are committed to ensuring a safe working environment for all those who work for us and for all those who come into contact with our staff and representatives, including children and members of the communities with whom we work.

SCI takes a zero tolerance approach to sexual harassment and any other conduct that is discriminatory or disrespectful to others.

Application Information:

Interested candidates should send an application letter plus updated Curriculum Vitae in English, including 3 names of professional referees through:  https://rwanda.savethechildren.net/careers. Deadline for receiving applications is 28th April 2021.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

*Note that only shortlisted candidates will be contacted. *

*Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process*

Attachment: JD -Supply Chain Assistant97fcf00dc8e3cf9acb2fa25c3078b55f (1)

JOB VACANCY

 INTRODUCTION

Bella Flowers Ltd is a private company registered in Rwanda under code company 103449745 on 20^th October 2014 and the government of Rwanda owns 100% of its shares. It owns a land of   65 Ha in Gishari Rwamagana District, and Eastern Province on which Flowers is being undertaken.

The company is seeking to recruit highly skilled, self-motivated, and experienced persons to fill the following positions/posts of Assistant Electrician

Report to the Senior Electrician

a) Duties and Responsibilities

• Assist manufacturing
• Installing safety and distribution components
• Assemble, install, test, and maintain electrical or electronic wiring, equipment, appliances, apparatus, and fixtures, using hand tools and power tools.
• Diagnose malfunction systems, apparatus, and components, using test equipment and hand tools, to locate the cause of a breakdown and correct the problem
• Inspect Electrical systems, equipment, and components to identify hazards, defects, and the need for adjustment or repair and to insure compliance with codes.
• Text electrical systems and continuity of circuits in electrical wiring, equipment, and fixtures, using testing devices such as ohmmeters, voltmeters to ensure compatibility and safety of system.
• Install ground leads and connect power cables to equipment, such as motors
• Work from ladders, scaffolds, and roofs to install, maintain or repair electrical wiring, equipment, and fixtures
• Maintain all work sites clean and in order
• Greenhouse plastics repair assist
• Demonstrate safe work habits and proper care of equipment and tools
• Accountable for all equipment, materials, and tools on the work vehicle and job site
• Check and clean the machines including pumps, generators, cold rooms…
• mechanics issues repair
• Test equipment for functionality and safety.
• Generator operation and check oil, fuel, and water if is in normal situations, and records

 b) Job specifications

 Essential requirements:

• Advanced Diploma (A1 ) in Electricity or Electronics with 2years in industrial electricity
• Senior six (A2) with Five (5) years in industrial electricity

• Computer skills
• High degree of professional ethics and integrity
• Sound judgement and ability to analyse situations and information
• Outstanding communication skills
• Ability to follow specified Procedure
• Ability to Communicate and Negotiation skills
• Ability to work under Pressure
• Ability to work independently and accomplish tasks with minimal supervision
• Ability to work long hours when needed
• Knowledge of English and French is an added advantage

APPLICATION PROCEDURES

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work Experience, Copy of academic documents, transcripts, and a copy of National Identification (as one document) to Bella Flowers Ltd at recruitment@bellaflowers.rw

The deadline for submitting applications is on 30^th April 2021 at 5:00 pm local time. Applications should be addressed to the Chief Executive Officer of Bella Flowers Ltd.

Emmy NYIRIGIRA

Chief Executive Officer

 JOB ADVERTISEMENT

Job position: Accountant.

Introduction

Mayfair Insurance Company Rwanda Ltd is a General insurance company providing various general insurance products in Rwanda since May 2017. It is regulated by the National Bank of Rwanda and since inception the company has been on an upward trend, experiencing steady growth both on turnover and profitability. The Company is part of the network of Mayfair Insurance companies across the region (Kenya, Tanzania, Zambia, Rwanda and Uganda, and DRC).

The Head-office of Mayfair Insurance Company Rwanda Ltd is located in Makuza Peace Plaza, 2^nd Floor.

Reports to:     Finance Manager.

Supervises:     Cashier, Assistant Accountant & other Clerical Staff

Job Purpose Statement

The Accountant will be responsible and accountable for keeping proper financial records of the company and the preparation of accurate financial reports.

Key Responsibilities

• Prepare payments by verifying documentation, and requesting disbursements.
• Examining bank statements and reconciling them with general ledger entries.
• Prepare and file monthly statutory deductions (PAYE, RSSB, VAT, Maternity, etc.…).
• Examine the proficiency of the software programs used to organize data.

• Maintain accounting controls by preparing and recommending policies and procedures.
• Guide accounting clerical staff by coordinating activities and answering questions.
• Verify, allocate, post, and reconcile transactions.
• Produce error-free accounting reports and present their results.
• Provide technical support and advice on management.
• Review and recommend modifications to accounting systems and procedures.
• Participate in financial standards setting and in forecast process.
• Provide input into department’s goal setting process.
• Work with internal and external audits in providing them with necessary information.
• Support month-end and year-end close process.

• Maintain customer confidence and protects operations by keeping financial information confidential.
• Contribute to team effort by accomplishing related results as needed.

• Develop and document business processes and accounting policies to maintain and strengthen internal controls.
• Communicate effectively with clients.
• Contribute to a strong client relationship through positive interactions with client personnel.

Requirements for the Role:

Educational qualifications:

The Accountant must have:

1. At least bachelor’s degree in, finance, accounting, economics, or related field;
2. Having a professional qualification in CPA or ACCA is an added value.

Experience

1. At least two (2) years working experience in an insurance company or related field
2. Previous experience in the finance department of an insurance company will be an added value.

Technical skills:

• Strong knowledge in accounting and international financial reporting standard;
• Demonstrated skills in Rwandan tax laws and regulations;
• Excellent computer skills including word processing, Excel, and PowerPoint;
• Strong Analytical and Problem-solving skills;
• Thorough knowledge of General Ledger accounting and account reconciliation;
• Experience with accounting software;
• Highly detail Oriented;
• Good verbal and written communication skills in English and Kinyarwanda; basic French knowledge would be a plus;
• Ability to work independently with minimal close-support from a supervisor;
• Ability to work with a variety of personnel.
• Required documents
• Application letter addressed to the Managing Director of Mayfair Insurance Company Rwanda Ltd;
• Updated signed CV;
• Academic documents;
• Professional course progress report or certificate;
• Copy of national ID card/passport.

The application addressed to the Managing Director of Mayfair Insurance Company Rwanda Ltd shall be submitted at the head-office of Mayfair Insurance Company Rwanda Ltd located in the building Makuza Peace Plaza, 2^nd Floor, by using the ”Apply for this job” button below not later than 21^st April 2021 at 5h:00 PM (Local time).

NB: 1. Only shortlisted candidates will be contacted for tests and/or interviews.

1. The successful candidate will be required to bring more documents as per our internal policy requirements.

Done at Kigali, on 14^th April 2021.

MUHIMUZI Mugisha Daniel

Managing Director

Rwanda Country Manager (maternity cover),

Kigali- Rwanda

Practical Action seeks to recruit a Country Manager for 6 months (maternity cover) to be based in its Rwanda office in Kigali.

Reporting to the Regional Director, the Country Manager has overall leadership of the field office and provides effective steer to the delivery and development of programs in his/her area of operations.

He/She is responsible for the efficient management of the field office resources (grants, awards, staff, and assets) and leads the representation of Practical Action with Country level authorities, INGOs and NGOS, and visitors.

An experienced professional, you will have extensive experience in operational management, leadership, and working knowledge in one of Practical Action’s thematic area (climate resilience, agriculture, renewable energy, WASH & waste management). You must be a holder of a Bachelor’s degree in development or other social sciences and experience working in the development and/or humanitarian space in management or leadership positions.

Practical Action is a global innovator, inspiring people to discover and adopt ingenious, practical ways to free themselves from poverty and disadvantage. With 50 years of expertise, Practical Action has a strong heritage, and track record of bringing communities and experts together to find practical, sustainable solutions to enable people to meet their needs, which work for both people and the planet.  

HOW TO APPLY

A detailed Job Profile can be accessed from the download section.

If you possess the required experience, skills, and knowledge we are looking for, please forward an application letter and updated CV by email to: recruitment@practicalaction.or.ke with the title ‘Rwanda Country Manager – Maternity Cover’ not later than 23^rd April 2021.

Internal candidates are especially encouraged to apply.

At Practical Action, we treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment, or sexual orientation.

Practical Action are committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.

The successful applicant must have the pre-existing right to both live and work in Rwanda.

Attachment: Rwanda Country Manager profile

 1. Agronome

ITANGAZO RY’AKAZI

COOPAC Ltd  irashaka gutanga akazi k’umu agronome

I.    Ibyo agomba kuba yujuje : 

1. Kuba ari umunyarwanda ;
2. Kuba afite imyamyabushobozi y’amashuri yisumbuye mu buhinzi ;
3. Kuba ashobora gukorera mu matsinda ;
4. Kuba yakora inshingano ahawe ;
5. Kugira uburambe mu kazi nibura bw’umwaka umwe mu kazi mugukurikirana ibikorwa by’ubuhinzi ;
6. Kuba indakemwa mumico no mumyifatire, kuba yagirwa inama ndetse no kuba yashyira imirimo ye kuri gahunda ;
7. Kuba azi neza ururimi rw’ikinyarwanda.

II.    Icyo ashinzwe :

1. Gukurikirana imirimo y’ubuhinzi bw’ikawa
2. Gufasha mu gusasurua no kugeza umusaruro wa kawa ku nganda ziwutuganya

III.    Dosiye isaba akazi igomba kuba yujuje ibi bikurikira : 

1. Ibaruwa isaba yandikiwe ubuyobozi bwa COOPAC Ltd
2. Umwirondoro wuzuye ;
3. Kopi y’impamyabushobozi
4. Kopi y’irangamuntu
5. Icyemezo cy’umukoresha w’aho yakoze
6. Ikindi cyose cyagaragaza uburambe mu kazi

IV.    i Kohereza dosiye zisaba akazi

 Ukoresheje imeri kuri administration@coopac.com bitarenze kuwa 22/04/2021

                N.B :

1.    Abakandida batoranijwe bazabona imeri ibamenyeshako batoranijwe kucyiciro cyambere ; icyiciro cya nyuma cyo gutoranya kizakorwa mukiganiro kumurongo wa terefone;
2.    Aho gukorera : Rubavu, Rutsiro.

APPEL D’OFFRE

COOPAC Ltd  cherche pour son  service de production un <<AGRONOME GERANT DES COOPERATIVES>>.

I.    Description du profil

1. Etre de la nationalité rwandaise ou avoir une carte de résident au Rwanda ;
2. Etre détenteur d’un diplôme A2 en Agronomie
3. Avoir un esprit développé de travail en équipe ;
4. Etre libre de tout engagement;
5. Expérience réussie sur une fonction similaire de 1 an minimum dans la supervision des activités agricoles
6. Etre de bonne moralité (bonne vie et mœurs), Etre flexible et avoir un sens d’organisation de service ;
7. Avoir la maitrise du Kinyarwanda.

II.    Fonctions : 

1. Supervision des activités agricoles dans la production du café
2. Assister à la cueillette et livraison de la production aux stations de lavage

III.    Le dossier comprendra les éléments suivants :

1. Une lettre de motivation adressée à la direction de la COOPAC Ltd ;
2. Un curriculum vitae détaillé et actualisé ;
3. Une copie du diplôme ou équivalence;
4. Une photocopie de la Carte d’Identité ;
5. Une ou des attestation(s) de services rendus ;
6. Tout autre document qui prouve l’expérience du candidat.

IV.    Dépôt des dossiers de candidature

 Par email à administration@coopac.com au plus tard le 22/04/2021.

  N.B :

1. Les candidat(e)s présélectionné(e)s seront contacté(e)s par email pour la phase de sélection définitive qui comportera une présentation et un entretien oral en ligne (téléconference);
2. Lieu de travail : Rubavu, Rutsiro.

2. Agronomist –Manager of Cooperatives

TENDER NOTICE

COOPAC Ltd is looking for an “AGRONOMIST –MANAGER OF COOPERATIVES” for its production department.

I.    Profile description

1. Be of Rwandan nationality or have a resident card in Rwanda;
2. Hold an A0 degree in Agriculture or related sciences
3. Have a developed teamwork spirit;
4. Be free from any commitment;
5. Successful experience in a similar function of at least 2 years in the cooperative management;
6. Be of good character (good life and morals), Be flexible, and have a sense of service organization;
7. Have a spirit of priority management;
8. Mastering Kinyarwanda language;
9. Having good English and French speaking and writing skills
10. Mastering marketing techniques and tools;
11. Be creative, propose original campaigns, take initiatives;
12. Listening constantly;
13. Collect and disseminate relevant information;
14. Mastering office and communication tools.

II.    Functions: 

1. Cooperatives management
2. Assist in promotion of cooperative projects.
3. Coordination of agricultural activities of the cooperatives.

III.    The file will include the following: 

1. A motivation letter addressed to the management of COOPAC Ltd;
2. A detailed and updated curriculum vitae;
3. A copy of the diploma or equivalence;
4. A photocopy of the Identity Card;
5. One or more attestation (s) of services rendered;
6. Any other document that proves the candidate’s experience.

IV. Submission of application files 

By email to administration@coopac.com no later than 22^nd April 2021

N.B:

1. The preselected candidates will be contacted by email for the final selection phase which will include a presentation and an online interview (teleconference);
2. Place of work: Rubavu, Rutsiro, and Nyamasheke

APPEL D’OFFRE

COOPAC Ltd  cherche pour son  service de production un <<AGRONOME GERANT DES COOPERATIVES>>.

I.    Description du profil

1. Etre de la nationalité rwandaise ou avoir une carte de résident au Rwanda ;
2. Etre détenteur d’un diplôme A0 en Agronomie
3. Avoir un esprit développé de travail en équipe ;
4. Etre libre de tout engagement;
5. Expérience réussie sur une fonction similaire de 2 ans minimum dans la gestion des coopératives;
6. Etre de bonne moralité (bonne vie et mœurs), Etre flexible et avoir un sens d’organisation de service ;
7. Avoir un esprit de gestion des priorités ;
8. Avoir la maitrise du Kinyarwanda ;
9. Bien parler et écrire le français et l’anglais;
10. Maîtriser les techniques et les outils d’agronomie ;
11. Etre créatif, proposer des campagnes originales, prendre des initiatives ;
12. Etre à l’écoute en permanence ;
13. Recueillir et diffuser les informations pertinentes ;
14. Maîtriser les outils bureautiques et de communication.

II.    Fonctions :

1. Gérer les coopératives
2. Assistance à la promotion et gestions des projets des coopératives.
3. Coordination des activités agricoles des coopératives.

III.    Le dossier comprendra les éléments suivants :

1. Une lettre de motivation adressée à la direction de la COOPAC Ltd ;
2. Un curriculum vitae détaillé et actualisé ;
3. Une copie du diplôme ou équivalence;
4. Une photocopie de la Carte d’Identité ;
5. Une ou des attestation(s) de services rendus ;
6. Tout autre document qui prouve l’expérience du candidat.

IV.    Dépôt des dossiers de candidature

 Par email à administration@coopac.com au plus tard le 22/04/2021.

   N.B :

1. Les candidat(e)s présélectionné(e)s seront contacté(e)s par email pour la phase de sélection définitive qui comportera une présentation et un entretien oral en ligne (téléconference);
2. Lieu de travail : Rubavu, Rutsiro, Nyamasheke.

3. Marketing Officer

TENDER NOTICE

COOPAC Ltd is looking for a “MARKETING OFFICER” for its sales department.

I.    Profile description

1. Be of Rwandan nationality or have a resident card in Rwanda;
2. Hold an A0 degree in Sales & Marketing
3. Have a developed teamwork spirit;
4. Be free from any commitment;
5. Successful experience in a similar function of at least 2 to 3 years in the sales & marketing;
6. Be of good character (good morals), be flexible, and have a sense of service organization;
7. Have a spirit of priority management;
8. Mastering Kinyarwanda language;
9. Having good English and French speaking and writing skills
10. Knowledge and experience in social networks: Facebook, Instagram, Twitter,…
11. Mastering marketing techniques and tools.
12. Be creative, propose original campaigns, take initiatives.
13. Listening constantly.
14. Collect and disseminate relevant information.
15. Mastering office and communication tools

II.    Fonctions :

1. Assist the Marketing and Sales Manager
2. Promotion of company products.
3. Prospecting and carrying out market studies.
4. Coordination of commercial activities.
5. Management and follow-up of contacts and relationships.
6. Information and data management (concerning customers, users, etc.)

III.    The file will include the following: 

1. A motivation letter addressed to the management of COOPAC Ltd;
2. A detailed and updated curriculum vitae;
3. A copy of the diploma or equivalence; A photocopy of the Identity Card;
4. One or more attestation (s) of services rendered;
5. Any other document that proves the candidate’s experience.

IV. Submission of application files 

By email to administration@coopac.com no later than 27^th April 2021

N.B:

1.    The preselected candidates will be contacted by email for the final selection phase which will include a presentation and an online interview (teleconference);

2.    Place of work: Kigali

APPEL D’OFFRE

COOPAC Ltd  cherche pour son  service commercial  un <<AGENT MARKETING>>.

I.    Description du profil

1. Etre de la nationalité rwandaise ou avoir une carte de résident au Rwanda ;
2. Etre détenteur d’un diplôme A0 en Vente & Marketing
3. Avoir un esprit développé de travail en équipe ;
4. Etre libre de tout engagement;
5. Expérience réussie sur une fonction similaire de 2 à 3 ans minimum dans le service de vente& marketing;
6. Etre de bonne moralité (bonne vie et mœurs), Etre flexible et avoir un sens d’organisation de service ;
7. Avoir un esprit de gestion des priorités ;
8. Avoir la maitrise du Kinyarwanda ;
9. Bien parler et écrire le français et l’anglais;
10. Connaissance et expérience dans les réseaux sociaux : Facebook, Instagram, Twitter,…
11. Maîtriser les techniques et les outils marketing.
12. Etre créatif, proposer des campagnes originales, prendre des initiatives.
13. Etre à l’écoute en permanence.
14. Recueillir et diffuser les informations pertinentes.
15. Maîtriser les outils bureautiques et de communication

II.    Fonctions :

1. Assister la Chargée de Marketing et Vente
2. Promotion des produits de l’entreprise.
3. Prospection et réalisation d’études de marché.
4. Coordination des activités commerciales.
5. Gestion et suivi des contacts et des relations.
6. Gestion des informations et des données (concernant les clients, utilisateurs…)

III.    Le dossier comprendra les éléments suivants :

1. Une lettre de motivation adressée à la direction de la COOPAC Ltd ;
2. Un curriculum vitae détaillé et actualisé ;
3. Une copie du diplôme ou équivalence;
4. Une photocopie de la Carte d’Identité ;
5. Une ou des attestation(s) de services rendus ;
6. Tout autre document qui prouve l’expérience du candidat.

IV.    Dépôt des dossiers de candidature

 Par email à administration@coopac.com au plus tard le 27/04/2021.

 N.B :

1. Les candidat(e)s présélectionné(e)s seront contacté(e)s par email pour la phase de sélection définitive qui comportera une présentation et un entretien oral en ligne (téléconference);
2. Lieu de travail : Kigali

14^th April 2021

JOB VACANCY

RwandAir Catering Ltd is a fast growing In-flight Catering Company in Rwanda that started its operations from August 2014 and is providing catering services to scheduled airlines, private jet, and charters. RwandAir Catering Ltd aims to be one of the biggest aviation catering company in Africa in few years to come. As part of this strategy we are looking for interested, qualified, committed, and competent candidate to fill the position of Finance Manager.

 Job Title:  Finance Manager

Reports to: Senior Manager Finance, Procurement, and Logistics.

Key duties and responsibilities

• Preparation of management accounts monthly asset in RwandAir Catering Ltd Financial policy manual and meet set deadlines;
• Ensure control over cost to avoid unnecessary spending;
• Prepare, monitor, implement and review budgets as required and directed by RwandAir Catering Ltd Senior Management;
• Over-seeing store management to ensure proper use of company assets;
• Hold monthly credit and expenses meeting;
• Maintain control over treasury function;
• Prepare the annual financial reports within the country in line with defined processes. Initiate corrective actions if needed; where appropriate finalise statutory accounts;
• Steer the process of elaboration of monthly, quarterly, and yearly financial statements/reports of the company in line with internal and external requirements within the set time frames;
• Ensure appropriate general and stock accounting; secure correctness of payment, transaction, and document entry;
• Supervise and coordinate finance department’s employees under his/her supervision;
• Develop, implement and maintain an appropriate business information tools needed to support company business decision;
• Ensure the data quality and integrity of the local data in the Management Information System/Financial Reporting System;
• Ensure the efficient communication and cooperation within the finance and controlling network and with internal business partner;
• Ensure generation of reports and information based on ad hoc request;
• Ensure that the area of responsibilities is properly organised, staffed, and directed;
• Ensure timely declaration and payment of statutory obligations of RwandAir Catering Ltd to RRA and RSSB;
• Collaborate with management on development and execution of funding strategies;
• Ensure that he/she is up-to-date with all new taxes laws introduced by tax authority that will affect RwandAir Catering Ltd;
• Perform a variety of advanced financial analyses to determine present and forecasted financial health of the company.

Key Performance Indicators

• Timely & accurate preparation of financial reports that reflect a true and fair view.
• Compliance with accounting & financial reporting standards.
• Develop a Succession Planning policy for Finance Department.
• Reports in accordance with requirements
• Reports within the set time frames

 Key requirements

• Be a Rwandan national
• Minimum 3-years relevant experience in supervisory role in finance or auditing
• Minimum of Bachelor’s degree in Accounting or finance
• Relevant professional Accounting qualifications (ACCA, CPA, or any other equivalent). The Minimum is candidates doing the last part of professional qualification courses.
• Strong people and process management skills.
• Excellent computer skills to include Microsoft, Word, Excel, and PowerPoint.
• Fluent English, written and spoken.
• Excellent skills at developing concepts, ensuring documentation.
• Excellent internal/ external customer skills and communication skills.
• Strong analytical skills.

 Core competencies:

• Safety oriented
• Customer Focus
• Team Orientation
• Integrity
• Accountability
• Enthusiasm

Others:

• Flexibility
• Attention to details
• Efficient, Economic, and Effective management of financial resources.
• Working knowledge of financial reporting standards.

How to apply

If you meet all the above criteria, send in your CV together with a cover letter including a statement describing your suitability for the position (all in English) and 3 names of referees at hr.admin@rwandaircatering.rw   not later than 25^th April 2021.

RECRUITMENT OF ACTIONAID RWANDA (AAR) COMMUNICATIONS COORDINATOR

ActionAid Rwanda (AAR) is an Affiliate Member of ActionAid International (AAI) – an anti-poverty agency working with poor, voiceless people, communities, and similar-minded partners worldwide.  ActionAid is a non-partisan, non-religious development organisation that has been working in Rwanda since 1982 to contribute towards eradication of poverty and injustices with a focus on tackling the root causes of poverty.

Currently, ActionAid Rwanda implements several activities in the areas of Agriculture, Education & Food security, Women’s Rights, and Poverty Eradication from 7 Local Right Programs (LRPs) including Nyanza, Gisagara, Ruheru, Murundi, Gitesi, Muko, and Shingiro LRPs.

The Communications Unit plays a key role in ensuring the visibility of AAR work and enhancing its brand. The Communications role is very vital to document and disseminate the achievements of the organisation to achieve visibility and build its brand.

AAR is seeking for applications from well qualified and self-motivated persons to fill the position of a Communications Coordinator.

1.    PURPOSE OF THE JOB

Communications Coordinator shall work under the direct supervision of Head of Programs and Policy, he/she will work harmoniously with the Program and Policy team to build a strong and credible profile, image, and reputation of AAR using effective, creative, and innovative communication tools. The Communication Coordinator’s work will support the program team to raise the profile and improve the visibility of the programs and partnerships of ActionAid Rwanda at local, national, and international levels and enhancing regular interaction, dialogue, and communication with the key stakeholders of AAR, including rights holders (women, children, youth and other people living in poverty) partners, AAR supporters. He /she will also ensure that the communication Strategy is updated, implemented, and monitored.

 Reporting

The Communications Coordinator shall report to the Head of Programs and Policy

Expected tasks and deliverables

1.    Development, implementation, and monitoring of the AAR Communication Strategy and plans

• Takes a lead in the integration of communication, documentation, and information work in the AAR CSP, Annual Plans and Budgets, and Medium/long term plans and budgets
• Review the AAR’s Communication Strategy in consultation with Head of Programmes and Policy, SMT, and AA GS Media and Communications Team.
• Manages monitors and reviews the implementation of the AAR Communication Strategy.

2.    Capacity building and support of AAR partners, rights holders, and AAR staff in developing effective communication strategies and activities.

• Identification of partner, rights holders, and AAR staff capacity building needs in documentation, communication, and information work.
• Developing and implementing capacity building plans on documentation, communication, and information work.
• Training, mentoring, and coaching of AAR partner organizations and AAR Staff in developing and managing their own documentation and communication strategies and activities, including follow up support visits to partners.
• Defines Terms of Reference and identifies suitable resource persons/consultants for the different training workshops and other capacity building interventions on communication and information work in partnerships.
• Ensure that ActionAid Rwanda’s partners implement their activities in accordance with the contract and agreed plans.

3.    Documentation  of AAR programmes, Management of Website/HIVE, and production of publications

• Management and regular updates of the AAR Website, Social media sites, and HIVE sites.
• Writing, editing, and supervision of the production and dissemination of AAR publications communication and information materials (e.g. newsletters, magazines, press statements, brochures, flyers, posters, videos, etc.)
• Development and dissemination of IEC materials that facilitate sensitization of right holders, communities, and other key stakeholders on relevant rights issues linked to CSP strategic objectives and key change promises.
• Compilation of Impact stories and testimonies from rights holders (Women, children, youths, and other people living in poverty), partners, and other stakeholders of the programme.
• Compilation of best practices/ success stories and case studies.
• Production of and dissemination of the AAR Annual Reports, Progress Reports, and Country Strategy Plan.
• Produces internal and external newsletters, press releases, AAR magazine, brochures, flyers, and posters. Also assists in the production of audio and video productions.
• Takes in lead in researches for compilation and storage of information in relation to program activities.

4.    Networking and representation of AAR 

• Acts as Media Liaison person for the AAR Country Programme as directed by Management
• Identifies, facilitates, and maintains contacts and relationships with the local and global Media in order to build a strong public profile and visibility of AAR and its partnerships.
• Drafts press statements and organises press conferences in consultation with Country Director and/or Head of Programmes and Policy.
• Organizes and facilitates AAR’s public relations and marketing activities, including organisation of Exhibitions at relevant platforms (e.g. Agricultural shows, NGO Expo, Trade Fairs, Public Meetings, Civil Society Meetings, Donor Round Table meetings, etc.)
• Contributes to the development and implementation of AAR campaigns and advocacy work by mobilizing different Media and other key stakeholders and setting up effective communication platforms for different stakeholders of the programme in order to influence policy, attitudes, and behaviour changes at local, national, and regional/internal levels.
• Organising and co-facilitation of commemorations/anniversaries of International/Regional events at National, local, and partner levels (e.g. International Women’s Day, 16 Days of Gender Activism, World Food Day, Rural Women’s Days, Day of African Child, World AIDS day, International Human Rights Day etc.)
• Participates in relevant AAI federation wide meetings (e.g. Media and Communication Team meetings); Civil society networking meetings; relevant Media events; Press Conferences and Campaigns being organized by AAIR partners, Civil Society, and other likeminded organisations, including the UN and relevant government departments.

5.     Support on Fundraising and Sponsorship work of AAR

• Gives technical support to Sponsorship & Fundraising team in sponsorship communications activities
• Support Fundraising and Sponsorship and Programme Teams and AAR partners in writing and editing of Community Newsletters and production of Reports
• Contribute to the development of Concept Papers and Project Proposals linked to the Strategic objectives of the CSP

6.    Human Resources, Organisational effectiveness, and other duties as delegated by Management 

• Participates in recruitment and selection of communications and other staff
• Co-facilitation of partnership assessments, appraisals, baselines, LRP, and National PRRPs
• Contributes to the organization of staff planning and review retreats and other internal meetings.

Key Relationships

         Internal Contacts

Under the supervision of the Head of programs and Policy the communication coordinator shall also work closely with the following teams:

• Programmes and Policy teams, Fundraising and Sponsorship Teams
• Country Director, SMT, CMT, and other AAR Staff
• Rights Holders, Partner Staff, Board members, and communities being served by the partners
• Resource Persons, Consultants and Facilitators appointed by AAR and partners
• Media and Communications Staff in other Federation members and AA Global Secretariat

 External Contacts

• Local and external Media.
• Local authorities, Community leaders, Government Departments/Ministries, Parliamentarians, Politicians in areas or districts where AAR partners are operating and at National level.
• Other likeminded organizations including local and international NGOs and other civil society groups, UN, and donor agencies.

 Required qualification and experience:

 Education:

• A Bachelor’s degree gained from a recognised College or University i.e. either in Mass Communications, Media studies, and/or Journalism.

  Experience:

• At least 5 year’s practical experience working for and with different Media as journalist, communications, information, public relations, and/or marketing Coordinator.

 Other requirements and competences 

• Strong command in oral and written English and Kinyarwanda as well as a working knowledge of French.
• High skills level in using different Computer software packages for producing various publications
• A flair for writing and finding the good stories.
• Experience working with new media/web will be an added advantage.
• Interpersonal communication skills and proven skills in teamwork.
• Ability and willingness to work with people of various ethnic and cultural backgrounds.

How to apply 

Interested and qualified candidates should submit in filled application form through this https://rwanda.actionaid.org/jobs/2021/communications-coordinator  send to Rwanda.jobs@actionaid.org not later than 30^th April 2021 at 5:00 pm Indicate in the subject line: Communications Coordinator.Only shortlisted candidates will be contacted for interviews.

ActionAid is an equal opportunity employer and candidates will be expected to embody ActionAid’s values and adhere to organization policies including the Safeguarding Policy and the Child Protection Policy, among other ActionAid policies. Female candidates are strongly encouraged to apply. 

Click here to read more, get application form & apply

Are you a member of or actively engaged in the leadership of a youth group/initiative dedicated to peace, exchange and a strong voice of the youth in the Great Lakes Region?

Now is the opportunity to be part of the new project “Great Lakes Youth Network for Dialogue and Peace. Our Diversity – our Opportunity! “

Who are we:

We are a consortium of 6 non-governmental organizations: Konrad Adenauer Foundation (Germany), Pole Institute (DRC), Vision Jeunesse Nouvelle (Rwanda), Cornerstone Development Africa & LéO Africa Institute (Uganda), and Actions for Democracy and Local Governance (Tanzania). Together, we implement the project “Great Lakes Youth Network for Dialogue and Peace. Our Diversity – our Opportunity!” co-funded by the European Union (EU) and the German Ministry for Economic Cooperation and Development (BMZ).

What is this project about:

Many youths in the region are taking action and are part of the solutions that the Great Lakes Region needs. They actively engage in various fields that contribute to peace. However, the challenges they face are many and prevent them from being more impactful and making their voices heard. This project seeks to build on this momentum through dialogue and opportunities of exchange for youth organizations and other key actors. The project will be a crossroads between youth groups and local, national, and international stakeholders in politics, the private sector, civil society, NGOs, academia, and the media.

By promoting the active, cooperative, sustainable and positive role of youth actions, creating a strong network between them, and bringing all stakeholders on board, this project aims to contribute to peace and stability in the Great Lakes Region

Why should you apply:

Over a project duration of three years, we offer you a unique opportunity to, firstly, strengthen your organization’s internal capacities in areas most relevant to your work: effective communication, advocacy, resource mobilization, organization structuring, etc., through high-quality training workshops, including a training of trainers component. The project also offers a sub-granting scheme and a mentoring programme for the best project ideas to be supported. Secondly, you will be enabled to build a network with other youth organizations in your country and in the region through frequent exchanges, cross-border discussions, and three regional summer schools. Thirdly, we will offer you access to a strong national and regional network of stakeholders to encourage exchanges and possible cooperation in the future.

Who do we look for:

We are looking for local youth groups and initiatives that are committed to peace in the Great Lakes Region and are active in one or more of the following fields:

gender equality, environment (including natural resources) and climate change, political representation, democracy, and good governance, land, and inheritance, economic stability and employment, media, education, culture and religion, and forced migration

and who are:

• Empowering youth with the means and space to develop their own solutions to conflict;
• Creating spaces for youth for change;
• Building trust, dialogue, and reconciliation;
• Creating a culture of peace;
• strengthening social cohesion and stability

If you believe that your field of action also contributes to peace but was not mentioned, do not hesitate and convince us with your application.

You should commit to participate, proactively contribute towards the implementation of project activities for the entire project duration, and be willing to travel in the region to meet your peers.

To find out about all specific eligibility criteria, please read the following sections.

Who is eligible:

1. Youth-led, youth-serving, and youth-focused initiatives/organizations, active in the following target regions/provinces of the project countries – DRC (North Kivu, South Kivu, Ituri, Tanganyika), Rwanda (from the whole country), Uganda (Western Region, Central Region) and Tanzania (Kigoma, Kagera, Geita and Mwanza provinces)
2. Groups/Initiatives that contribute to strengthening the youth in conflict resolution and peace- building processes, decision-making, dialogue and exchange, civic engagement, and development activities
3. Groups/Initiatives that have been existing for at least two years and members are between 18-35 years old
4. Groups/Initiatives that are ready and interested to network with other youth groups in the Great Lakes Region
5. Organizations or initiatives that have gender balance reflected in their staff, members, beneficiaries, and activities

Interested? Then submit your application documents:

1. A letter of motivation (3 pages) in which you present your organization (field of activity, size, structure), the reasons why we should choose your organization to participate in the project, and what you think how your organization can benefit from participation in the project. Present CVs of two of your organization members who want to participate in project activities on behalf of your organization, at least one of them must be female.
2. If you are not the leader of your organization, please include the authorization from your director that you can participate and represent the organization in the project.
3. Evidence of commitment to youth development agenda /actions through past work during the last two years; you can submit pictures, links to YouTube videos, websites articles, etc.
4. Filled-out questionnaire attached to this call.

Application deadline: Friday, April 30^th, 2021 (23:45)

 Please submit your application as a pdf file that does not exceed 7 MB in one single e-mail and send it to the following e-mail address: application@greatlakesyouth.africa

 Appel à la participation

Êtes-vous membre ou activement engagé dans la direction d’un groupe/initiative des jeunes dédié à la paix, aux échanges et à une forte voix de la jeunesse dans la Région des Grands Lacs ? Voici pour vous l’occasion de faire partie du nouveau projet “Great Lakes Youth Network for Dialogue and Peace. Our Diversity – our Opportunity!”

Qui sommes-nous ?

Nous sommes un consortium de 6 organisations non gouvernementales : La Fondation Konrad Adenauer (Allemagne), Pole Institute (RDC), Vision Jeunesse Nouvelle (Rwanda), Cornerstone Development Africa & Léo Africa Institute (Ouganda), et Actions for Democracy and Local Governance (Tanzanie). Ensemble, nous mettons en œuvre le projet “Great Lakes Youth Network for Dialogue and Peace. Our Diversity – our Opportunity!”, cofinancé par l’Union européenne (UE) et le Ministère Allemand de la Coopération économique et du Développement (BMZ).

Objet de ce projet :

De nombreux   jeunes agissent et font partie des solutions dont la Région des Grands Lacs a besoin. Ils sont activement engagés dans divers domaines qui contribuent à la paix. Cependant, ils sont confrontés à des nombreux défis qui les empêchent d’être plus percutants et de faire entendre leurs voix. Ce projet cherche à s’appuyer sur cette dynamique à travers le dialogue et les opportunités d’échanges pour les organisations de jeunes et d’autres acteurs clés. Le projet sera ainsi un carrefour entre les groupes de jeunes et les acteurs locaux, nationaux et internationaux de la politique, du secteur privé, de la société civile, des ONG, du monde universitaire et des médias.

En promouvant le rôle actif, coopératif, durable et positif des actions de la jeunesse, en créant un réseau solide entre elles et en faisant participer toutes les parties prenantes, ce projet vise à contribuer à la paix et à la stabilité dans la Région des Grands Lacs.

Pourquoi postuler à ce projet ?

Sur une durée de projet de trois ans, nous vous offrons une opportunité unique, premièrement, de renforcer les capacités internes de votre organisation dans les domaines les plus pertinents pour votre travail : communication efficace, plaidoyer, mobilisation des ressources, structuration de l’organisation, etc., à travers des ateliers de formation de haute qualité, y compris une composante de formation des formateurs. Par ailleurs, le projet propose également un système de sous-subvention et un programme de mentorat pour les meilleures idées de projet à soutenir. Deuxièmement, vous aurez la possibilité de construire un réseau avec d’autres organisations des jeunes dans votre pays et dans la région grâce à des échanges fréquents, des discussions transfrontalières et trois « Ecoles d’été » régionales. Troisièmement, nous vous offrirons l’accès à un solide réseau national et régional avec différents acteurs s afin d’encourager les échanges et d’éventuelles coopérations à l’avenir.

Qui recherchons-nous ?

Nous recherchons des groupes et des initiatives locaux, des jeunes engagés pour la paix dans la Région des Grands Lacs et qui sont actifs dans les domaines suivants : l’égalité de genre, l’environnement (y compris les ressources naturelles) et le changement climatique, la représentation politique, la démocratie et la bonne gouvernance, la terre et l’héritage, l’emploi et la stabilité économique, les médias, l’éducation, la culture et la religion et la migration forcée.

Et qui :

• Donnent aux jeunes les moyens et l’espace nécessaires pour développer leurs propres solutions aux conflits ;
• Créent l’espace à la jeunesse pour apporter le changement ;
• Construisent un climat de confiance, de dialogue et de réconciliation ;
• Créent une culture de paix ;
• Renforcent   la cohésion sociale et la stabilité

Si vous pensez que votre champ d’action contribue également à la paix mais n’a pas été mentionné, n’hésitez pas et convainquez-nous avec votre candidature. Vous devez vous engager à participer, contribuer de manière proactive à la mise en œuvre des activités du projet pendant toute la durée du projet et être prêt à voyager dans la région pour rencontrer vos pairs.

Pour connaître tous les critères d’éligibilité spécifiques, veuillez lire les sections suivantes :

Qui est éligible :

1. Groupes/Initiatives dirigés par des jeunes, au service des jeunes, axées sur les jeunes et ayant des activités dans les régions/provinces qui suivent : RDC (Nord-Kivu, Sud-Kivu, Ituri, Tanganyika), Rwanda (dans tout le pays), Ouganda (Région de l’ouest, Région centrale) et Tanzanie (provinces de Kigoma, Kagera, Geita et Mwanza).
2. Groupes/Initiatives qui contribuent à renforcer les jeunes dans les processus de résolution des conflits et de consolidation de la paix, de prise de décision, de dialogue et d’échange, de l’engagement civique et des activités de développement.
3. Groupes/Initiatives qui existent depuis au moins deux ans et dont les membres ont entre 18 à 35 ans.
4. Groupes/Initiatives qui sont prêts et intéressés à faire le réseautage avec d’autres groupes de jeunes dans la Région des Grands Lacs.
5. Groupes/Initiatives reconnus par les autorités gouvernementales locales.
6. Organisations ou initiatives qui ont un équilibre entre les sexes reflété dans leur personnel, leurs membres, leurs bénéficiaires et leurs activités.

Intéressé ? Alors, soumettez vos documents de candidature :

1. Une lettre de motivation (3 pages) dans laquelle vous présentez votre organisation (domaine d’intervention, la taille et la structure), les raisons pour lesquelles nous devrions choisir votre organisation pour participer au projet et ce que vous pensez de la manière dont votre organisation peut bénéficier de la participation au projet. Présentez les CV de deux membres de votre organisation qui souhaitent participer aux activités du projet au nom de l’organisation, au moins l’un de deux doits être une jeune fille.
2. Si vous n’êtes pas le responsable de votre organisation, prière joindre l’autorisation de votre directeur que vous pouvez participer et représenter l’organisation dans le projet.
3. Preuve d’engagement envers l’agenda/ actions de développement de la jeunesse à travers   vos actions antérieures, aux cours des deux dernières années ; vous pouvez soumettre des images, des liens vers des vidéos YouTube, des articles de sites Web, etc.
4. La preuve d’autorisation de fonctionnement pour les groupes formels.
5. Remplissez le questionnaire joint à cet appel.

Délai de soumission : Vendredi 30 avril 2021

 Veuillez soumettre votre candidature sous forme de fichier PDF ne dépassant pas 7 MB dans un seul e-mail et l’envoyer à l’adresse suivante : application@greatlakesyouth.africa

Attachments:

Questionnaire_English_Great Lakes Youth Networkff3764cc855fb8f5b35de81db8cccf1b

Questionnaire_French_Great Lakes Youth Network57406065468710d3c7cf9eba756ef65b

About the job

Reporting to the Lead Travel Advisor, the ideal candidate will be tasked with promoting and selling KQ products and value add services (ancillary) at both B2C & B2B level, provide personalized travel related services to internal and external customers and demonstrate ownership and execution of Sales process.

Key responsibilities will include;

Ticketing

• Locate available flights; Check on best connections if more than one flight is involved, determine fare costs to maximize on revenue while helping passengers to save.
• Help customers find the right itinerary that fit their needs; apply upgrades on additional costs to generate more revenue.
• Provide with details and accurate fare quotes to all KQ clients to provide the best applicable fare and generate revenue.
• Handling unaccompanied minors, cancel or change reservations when requested by clients, reissue, revalidate tickets and collect applicable fees thus generate income.
• Action queues appropriately and inform passengers on flight changes, confirmations, ticketing time limits, handle special requests like seats preference, meals, baggage requirements waitlists and confirmations, to ensure customers’ requests are met and reduce GDS costs.
• Highlight to customers the legal requirements covering their journey such as passports, visa, and health requirements, check in place, departure time and baggage allowance to avoid inconveniencing the passengers and ensure seamless service.
• Action VMPDS, selling excess baggage, handling cool fliers (student fares) to increase sales and passenger loyalty.
• Correct CRS usage and queue management to reduce cost and increase revenue generation.

CALL FOR THE PROJECT COORDINATOR

Role: Her World, Her Voice Project Coordinator

Organization: Association des Guides du Rwanda

Contract duration:  May 2021 – June 2022

Starting date: Immediate

Duty station: Based in Kigali, Rwanda, and extensive travel to all implementation districts

Reports to: Head of Programs

Association des Guides du Rwanda (AGR) is a national non-governmental organization operating in Rwanda since 1980. It is a voluntary girl-serving organization dedicated to girls and young women. We offer a wide range of non-formal educational programmes and activities, encouraging girls and young women to develop their own special personalities, make a contribution to their community, and form friendships in a positive environment.

Through joint collaboration of Generation Unlimited, UNICEF, and World Association of Girl Guides and Girl Scouts to expand the global knowledge base on youth engagement and young women’s empowerment, AGR has been offered a grant to enable and ensure the delivery of Her World Her Voice 2020-2022 in all seven districts of the Western Province in Rwanda. The project has three Objectives:

• To equip girls and young women with the means to improve their own socio-economic conditions and tie everlasting friendships
• To encourage positivity and change negative attitudes regarding stereotypes, violence, and exploitation vis-à-vis girls with disabilities
• To enable 94,149 young women become the voice and advocate for issues that affect girls within their communities.

a.    Overview of the role

The Project Coordinator will be responsible for the overall coordination, supervision, and reporting of all activities related to the project Her World, Her Voice to ensure that the project’s objectivities and results are achieved in a timely manner and according to the agreed standards in the project framework and in the related grant agreement.

b.    Key responsibilities 

• Management of donors Partnership Agreement
• Responsible for proper management of project grants
• Responsible for budgeting / budget revision / liquidity plan tasks
• Monitor budgets and speed up spending to avoid unnecessary underspending or overspending
• Process requests for budget reallocation if need be and inquire donor approvals
• Liaise with the Project Accountant and ensure regular posting of support documents in the accounting system
• Compile donor reports and process reviews by the Head of Programs before submission to the donor
• Ensure timely submission of donor reports (Financial, Monthly, Quarterly, Annual Reports)
• Oversee planning, monitoring, and implementation of all project activities
• Master project success indicators and ensure timely implementation & completion of activities
• Ensure good collaboration with project stakeholders including local authorities, AGR District Commissioners, community structures, schools, etc
• Represent AGR in government forums (JADF) and local based Technical Working Groups
• Draft Terms of Reference (ToR) for the recruitment of external consultants
• Monitor the work of external consultants and liaise with Head of Programs if there are any issues
• Lead on recruitment and supervision of the work of Project Team (e.g. mentors) and conduct Performance Appraisal
• Performs any other duties assigned by AGR

c.    Key Performance Indicators 

• Effective management of partnership agreement with WAGGGS/UPS
• Compliance to donor grant requirements (e.g. reports, spending)
• Effective management of project budget
• Effective planning and monitoring of activities
• Timely completion of project activities
• Timely achievement of project targets and outcomes
• Quality of donor reports (outcome-based reporting, timely submission)
• Good relationships and transparent communication with the Donor
• Good relationships and collaboration with project stakeholders
• Effective collaboration with external consultants

d.    Technical Qualifications and personal skills:

• Bachelor’s Degree in social sciences, education, rural development, psychology, gender, or related
• Proven experience in donor funded project management
• Prior experience managing girls-focused interventions will be an added value
• Ability to build networks, work independently, self-organized, innovative, fulfil commitments and meet a deadline.
• Fluent in English and Kinyarwanda. Excellent written and verbal communication in English is a requirement.
• A team Leader, result-oriented and flexible to deliver with tight deadlines
• Ability to develop guidelines and tools, and oversee their implementation
• Good understanding of child protection, diversity and inclusion, and safeguarding policies
• Strong skills in project cycle management (planning, monitoring, and reporting) and M&E
• Organizational and problem-solving skills.
• Strong computer skills (MS Word, Excel, PowerPoint).

e.    Application Procedures

The interested candidates should submit their cover letter and resume, copy of their academic diploma, and experience certificate if any with their salary proposal not later than 20 April 2021 at 5:00 pm at info@rwandagirlguides.org.rw.

Female candidates, ideally Girl Guides, who meet the above criteria are encouraged to apply.

To ensure safeguarding of our beneficiaries, AGR reserves the right to conduct criminal record checks and the collection of relevant references.

Only shortlisted candidates will be contacted for further steps.

Done in Kigali on April 13, 2021

Pascaline Umulisa

Executive Secretary

People Operations Coordinator

KIGALI, RWANDA /

SUPPORT SERVICES – PEOPLE & PERFORMANCE /

PERMANENT – FULL TIME

We are a team on a mission, to put accessible and affordable healthcare in the hands of every person on earth. Our mission is bold and ambitious, and it’s one that’s shared by our team who shares our values, to dream big, build fast and be brilliant.

To achieve this, we’ve brought together one of the largest teams of scientists, clinicians, mathematicians and engineers to focus on combining the ever-growing computing power of machines, with the best medical expertise of humans, to create a comprehensive, immediate and personalized health service and make it universally available.

At Babylon our people aren’t just part of a team, they’re part of something bigger. We’re a vibrant community of creative thinkers and doers, forging the way for a new generation of healthcare. We’re only as good as our people. So, finding the best people is everything to us.

We serve millions, but we choose our people one at a time…

Background of Babyl

Babyl is Rwanda’s first full-service mobile health provider. Founded in the UK as Babylon Health to bring cutting-edge science and computer engineering to the healthcare industry, the ultimate aim of the company is to give everyone in the world access to high quality, affordable care. Through the use of artificially intelligent triage, digital doctor consultations and prescriptions through mobile devices, Babyl has delivered over 1 million consultations and registered over 2 million users since it came to Rwanda in 2016.

We are rapidly expanding regionally and globally to be the world leader in AI-driven digital medicine. At Babyl our people aren’t just part of a team, they’re part of something bigger. We’re a vibrant community of creative thinkers and doers, forging the way for a new generation of healthcare.

The Role

The People Operations Coordinator will be responsible for managing core areas across the full employee lifecycle at babyl. This role spans onboarding, all elements of the employee lifecycle, through to company benefits, policies, performance, employee relations and HR systems administration, advisory and coordination.

This role presents a great opportunity to explore and develop an HR specialism, supporting the wider HR team, which will serve as the foundation for a natural career path.

You will adopt a customer service approach to responding to employee/line manager enquiries ensuring a fast, accurate, right-first-time solution is provided.  Where possible, particularly for frequently asked questions, develop and publish revised processes or additional documentation/education to enable our customers to self-serve.

You will have strong experience across any of the disciplines such as (compensation, benefits, payroll, immigration, legal, employee relations), and a track record of working with quality HR programmes and systems/platforms.

You also have to possess strong emotional intelligence, communication and problem-solving skills. You will have a curious and creative mind, eager to learn and build on your knowledge to advise more readily, as well as being able to address matters from a business point of view.

Key Responsibilities:

• Provide quality and pragmatic advice to key business areas on all aspects of the employee lifecycle on HR processes at an operational level.
• Supporting Employee Relations matters across the business, ensuring that all associated administration and paperwork is accurate and legally sound.
• Maintain up-to-date and accurate employee information in HR systems and personnel files, ensuring data integrity at all times.
• Welcome and engage with new employees to key business areas by leading a slick onboarding process and ensure principles of Information Security and compliance standards are met.
• Adopt an excellent customer service attitude with a problem solving and right-first-time approach when managing all employee and line manager enquiries.
• Share advice on employee benefits and how policies apply to unique circumstances, applying discretionary advice where necessary.
• Be key support on all People project and deliverables: e.g. performance management process; development process; merit and reward cycles; promotional activity etc.
• Manage all transactional elements of the employee lifecycle as well as contribute to and make suggestions for their improvement.
• Collaborate with HR colleagues across the globe to share ideas on scalable ways of working from an international perspective.
• Maintain compliance documentation to establish a state of “audit-readiness” and keep abreast of all data legislation and compliance standards.
• Update procedure and process flow documentation checklists as required.
• Contribute to and be a key part of a partnering People function with a “high-performance” culture of delivery and excellence within the team.

Qualifications or Key Skills Required:

• Possess an HR-related Bachelors’ degree and/or membership of a professional HR association- CIPD, CHRA, SHRM.
• A minimum of five (5) years of professional experience; experience within a progressive HR environment, with shared service experience a bonus.
• Prior experience in working with multinational organisations or subsidiaries is a distinct advantage.
• An excellent communicator in written and spoken English as well as the ability to easily explain complex ideas. Fluency in French will be an added advantage.
• Deep understanding of Rwanda labour laws, standards and legal requirements.
• Experience in supporting and advising on Employee Relations matters.
• Expertise using multiple HRIS platforms.
• Excellent organisation and prioritisation skills and acute attention to detail.
• Disciplined adherence to confidentiality policies surrounding sensitive information.
• A high degree of learning agility.

Person Specifications:

• Works in a straightforward, collaborative and inclusive way and is non-political.
• Shows tenacity and consistently works in the pursuit to delight our business partners.
• Strives for excellence in all they do and always look to improve our service and product.
• Regularly seeks to turn ideas into action and injects creativity into every touchpoint.
• Questions common practice to challenge the norm and comes up with new ideas.
• A can-do attitude and a positive viewpoint.
• Takes ownership and always delivers against expectations.

Application Procedure:

Only applications received through this link will be considered. Due to the large volumes of applications we receive, we will only respond to the selected applicants. If you don’t hear back from us within two weeks of your application, please consider it unsuccessful.

Application Deadline:

The deadline for application is 27 April 2021 at 5:00 PM

We believe that difference inspires a better, healthier world. That’s why it’s at the heart of everything we do. From our people to our products, difference enriches every part of our business and creates a culture based on equality of opportunity, and in which all Babylonians can progress their careers. We’re committed to creating an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, colour, religion, sex, pregnancy status, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and any other characteristic protected by applicable law.

At Babylon, we have Power of Diversity groups (PODs) to drive positive engagements that create and foster a diverse and inclusive environment and we seek to recruit, develop and retain the most talented people from a diverse pool of candidates.

Our mission is to put an accessible and affordable health service in the hands of every person on earth. Diversity and inclusion play a key role in helping us bring this mission to life and create a true sense of belonging for all.

APPLY FOR THIS JOB