Senior Policy and Institutional Development Specialist

Location: Kigali

Closing date: 30^th June 2021

Background: 

Land O’Lakes International Development is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress. Our team is made up of nearly 350 employees who are committed to market-led approaches, and passionate about collaborating locally to create lasting inclusive economic growth. By unlocking the potential of agriculture for the last 36 years, the lives of more than 3 million people have been transformed through nearly 300 programs in more than 80 countries.

 Project Description: 

The Orora Wihaze activity will sustainably increase the availability of, access to, and consumption of animal-source foods (ASF) through development of a profitable market. To accomplish this goal, Orora Wihaze seeks to remove production, marketing and consumption constraints affecting dietary diversity of households, especially for women of reproductive age and children of 6-23 months. For households that do not produce or sell ASF, Orora Wihaze will enhance access to safe ASF through development of the existing market system.

The Orora Wihaze activity will use a private sector oriented, market facilitation approach to achieve the intended goal. The approach must sustainably increase livestock productivity, improve relationships across actors in the ASF value chains, build capacity of enterprises in the ASF sector, facilitate access to finance and increase private sector investments in ASF value chains.

 Position Summary and Primary Responsibilities:

The Senior Policy/Institutional Development Specialist will provide close and strategic technical support to the project Chief of Party. The Senior Policy/Institutional Development Specialist will support the overall project objective by designing and overseeing activities that facilitate the trade and investment of ASF products in Rwanda while promoting win-win partnerships between key public and private sector stakeholders within the ASF market system. The Senior Policy/Institutional Development Specialist will lead a team responsible for working closely with the GOR and private sector advocacy leaders to coordinate policy research and policy advocacy to foster investment, improve the enabling environment, and reduce bottlenecks within the ASF market system. Per the terms of the RFP, this position is considered Key Personnel. The Senior Policy and Institutional Development Specialist reports to the project Chief of Party and will oversee a staff of technical specialists on the project.

Primary Responsibilities:

• Develop and coordinate a comprehensive policy formation and institutional development strategy to build the capacity of both GOR and private sector stakeholders that promotes increased investment in the ASF market system;
• Serve as a liaison in policy formation and institutional development initiatives with key GOR stakeholders including: MINAGRI, RAB, Rwanda Development Board, MINICOM, and the National Confederation of Cooperatives;
• Facilitate key public-private partnerships (PPP) in the ASF sector that build on previous USAID and GOR initiatives;
• Develop partnerships with ASF sector associations to develop their capacity to gather evidence and advocate for policy and regulatory change based on industry needs;
• Coordinate closely with ongoing cooperative development programs (e.g. Venture37 Cooperative Development Program) and the GOR to improve the policy support for both cooperatives and other viable aggregation business models;
• Collaborate with GOR and advocacy institutions to help influence policy decisions that are supportive of inclusive and innovative financing schemes in the ASF market system; and
• Coordinate with the Orora Wihaze Nutrition Specialist to embed nutritional messaging into national GOR-led strategies and support project District Portfolio Managers and Nutrition Advisors to scale nutrition messaging nationwide.

Required Skills and Qualifications:

• Master’s degree in Agricultural Economics, Economics, Quantitative Social Science or other relevant degree is highly desirable;
• Five (5) years of progressively responsible experience in the areas of trade and investment framework development is highly desirable;
• Experience working with host country public agencies and ministries as well as with private sector advocacy organizations is desirable;
• Demonstrated experience in policy reform process facilitation, public-private dialogue and institution coalition building in rural economies is desirable;
• Experience with policy research, policy advocacy coordination and support to both public and private businesses and related civil society organizations is desirable;
• Experience and familiarity with agricultural development and policy issues, especially in the livestock sector in the African context, agriculture sector strategies and investment plans is desirable; and
• Oral and written fluency in Kinyarwanda, as well as in depth knowledge of the local operating environment in Rwanda, is desirable.

 Only short-listed candidates will be contacted. No phone calls will be accepted.

Land O’Lakes Venture37 will never ask you for personable identifiable information, and we will never request money or payment during the recruitment or employment process. Please submit any questions or concerns to: Venture37generalinquiries@landolakesventure37.org .

 Land O’Lakes Venture37 is an equal opportunity employer and an organization striving to help global communities thrive through agriculture. We consider all qualified applicants without regard to race, religion, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Our culture values a diversity of voices. So bring us your unique experiences, your workstyle, and your dreams — they’ll only make us stronger.

Application Link:

https://lol.avature.net/Careers/JobDetail/Kigali-Rwanda-Senior-Policy-and-Institutional-Development-Specialist/1520

Job Description

Title: Warehouse Supervisor

Location: Kigali

Reports to: Maintenance Manager

Responsibilities:

In the position of the Warehouse Supervisor, the employee shall have the following responsibilities

• Ensure that the Company Policies are fully understood and followed at the Power Plant (including Company Essential information _ Company Values, Anti-Corruption, Supplier Code of Conduct, Health Safety & Environment, obligations to local communities, etc)
• Ensure the Health, Safety & Environmental obligations with respect to Company Policies, Lenders & other legislations (locally or regionally) are strictly followed and are timely reported.
• A close follow-up of Health, Safety & Environmental (HSE) activities on site with respect to Power generation at the Power Plant. Additionally, ensuring that the main procedures are duly implemented and followed, for instance: Permit To Work (PTW), Job Safety and Environmental Analyses (JSEA), Lock-Out/Tag-out (LOTO) procedures are being respected; Safety rules are being respected _ correct wearing of PPEs, site access control, vehicle management, incident reporting etc. HSE site and work inspections are being done (including inspection level 1 and level 2 as per Company policies)
• Be a project sponsor incorporate environmental and social responsibility activities undertaking by Company & Company Ltd
• Ensure respect of Company and Company information confidentiality obligation.
• Own, implement, and curate the Company Warehouse Management Procedure in consultation with the relevant stakeholders
• To lead, empower and manage warehouse direct reports in a manner to meet the warehouse objectives. Additionally, support the line manager to run a 3-month induction for trainees with clear learning outcomes and assessment at the end of the probation period
• Submit timely to the management and relevant stakeholder the inventory levels report monthly
• Determine and track the most important warehouse KPIs and share the summary report timely to the management on a monthly basis
• Controls inventory levels by conducting confirmatory physical counts; reconciling with data stored in the system (SAP, C-Works, and any other system) for consistency and actuals in financial records and reporting.
• Safeguards warehouse operations, processes, and contents by establishing and monitoring adherence to security protocols and procedures
• Liaise with logistics responsible to review the timeliness of scheduled deliveries with an aim of reducing risks to the organization. For instance, when claiming for transport and handling damages, wrong deliveries making timely core returns and tools or spare part warranties.
• Lead in conducting quarterly inventory and tool store audits to ensure improved accuracy of inventory levels reports.
• Work with material end-users to establish minimum stock, set re-order, and track inventory levels with an emphasis on safety spare parts and key supplies such as fuels and chemical consumables
• Ensure placement of requisitions for stock replenishments and new supplies are done in a timely manner
• Embrace warehouse processes and procedures with aim of having a consistent continuous improvement.
• Keep abreast of the latest development in warehouse information technology tools and techniques so as to leverage by the adoption of the same for efficiency and quality improvement of warehouse processes
• Supervise and continuously monitor direct reports’ utilization rate with a target to optimize warehouse workflow
• Communicate and collaborate with other team members while actively participating in continuous improvement of quality using 5 whys as a root cause analysis tool.
• Keep track of expenses related to fuel and storage and ensure to alert the management whenever there is deviations (excesses or deficits)
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement
• Ensure that original equipment manufacturers (OEMs) instructions are implemented and followed as required for economical and safe operation and maintenance of equipment.
• Act immediately and responsibly in case of fire, gas release, emergency alarm, and accident with aim of minimizing property damage, casualties or fatalities on site as may be assigned.
• Regular communication, planning with site managers, maintenance supervisor, and marine engineer.
• Participate actively in Management of Change (MoC) proposal and reviews.
• Timely seek the support of equipment servicing team for technical and product-specific inventory knowledge utilizing available principles
• Actively analyze and prepare for planned outage (maintenance) requirements such as parts, tools and consumables escalating timely any notes on their technical and financial deviation.
• Perform other activities as may be assigned by the Line manager /maintenance manager from time to time.

Qualifications

• Bachelor of Procurement or equivalent to that degree/ Engineering diploma with relevant experience
• 5 years + experience (at least 04 years experience in a related field)
• Previous experience with SAP Inventory management module is an added advantage
• Good level (written and spoken) in English and French (optional)
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.

Skills

• Actively participate and enhance teamwork.
• Keep excellent work-relationship in the O&M team and with co-workers.
• Observe HSE rules and ensure their application in day-to-day activities.
• Keep the excellent relationship with the local community and authorities
• Good verbal and written communication skills and ability to utilize 3Cs
• Familiarize with Company health and safety standards and the ability to enforce company HSE standards as well as environmental management plans as required providing a safe and healthy worksite
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint, MS Teams.
• Good level (written and spoken) in English

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

Click here to apply

1. Administrative and HR Support (Intern)

Job Profile: Administrative and HR Support (Intern)

INTRODUCTION

ITM Africa is a Human Resource firm specializing in HR solutions mainly recruitment, staff outsourcing, training, HR consultancy, and business-to-business (B2B) services.

We manage over 350 staff in the country and received hundreds of CVs every week for the dozens of recruitment opportunities we have monthly.

ROLE

As the Admin&HR support intern at ITM Africa Ltd, you will be assigned to the front office (reception) and assist the HR and admin departments in their day-to-day activities.

What you will do:

Administration/Front Desk:

• Receive and guide visitors.
• Receive correspondences (letters, invoices, etc).
• Attend to visitors by giving suitable information on products and services.
• Manage office correspondences, ensure proper recording and traceability.
• Provide adequate explanations for applicants wishing to submit CV’s.
• Collect, compile and record CV information in the database.
• Ensure the front desk is always clean.

HR/Talent Acquisition:

• Assist in candidates screening
• Scheduling and organizing interviews with potential candidates.
• Prepare documents, tests, interview questions, other relevant documents, and interview premises.
• Assist in contacting applicants to inform them of employment possibilities, consideration, and selection.
• Check recruitment posting on different platforms (website, job ads platform, and social media, etc..).
• Follow up on past applicants and potential candidates by updating information, conduct satisfaction surveys,s and report on the evolution of candidates’ files.
• Perform any other tasks requested by the management.

You will be the right fit if you have:

• A Bachelor’s degree in any Business related field.
• Good customer service skills (presentable, relatable, welcoming, understanding, confident, and proactive)
• Good computer skills.
• Good communication and interpersonal skills.
• Fluency in English and good knowledge of French.
• Good sense of organization

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

2. Executive Assistant (Intern)

Job Profile: Executive Assistant (Intern)

INTRODUCTION

ITM Africa is a Human Resource firm specializing in HR solutions mainly recruitment, staff outsourcing, training, HR consultancy, and business-to-business (B2B) services.

We manage over 350 staff in the country and received hundreds of CVs every week for the dozens of recruitment opportunities we have monthly.

ROLE

As the Executive Assistant intern at ITM Africa Ltd, you will be responsible for facilitating the efficient functioning of the office.

Under the supervision of the Managing Director, you will provide high-quality support in a well-organized, professional manner and communicate effectively. You will handle various tasks including assisting the MD in the coordination of all ITM activities, conducting market research, and developing business and marketing strategies.

What you will do:

Administration

• You will receive and closely follow up on direct requests to the MDs office
• You will assist the MD in coordinating day to day activities and follow up on actions to be taken
• You will assist in creating systems and procedures of operating practices, recordkeeping, financial control, office layout, budget, and personnel requirements; and by implementing changes when necessary.
• You will have clerical duties such as preparing and amending documents (correspondence, drafts, memos, emails, and reports when appropriate).
• You will be in charge of scheduling and coordinating meetings, appointments, and travel arrangements for the MD.
• You will resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
• You will verify financial documentation before approval.
• You will ensure minutes are taken during all general staff meeting and ensure all recommended actions are executed in a timely manner
• You will ensure efficient documents circulation in the company by reviewing them effectively and in line with the company’s mission and vision
• You will handle confidential information in a responsible manner
• You will coordinate the organization of conferences/events for the company’s corporate image

Business development

• You will support the MD in the development, maintenance, and review of all products and services
• You will research the market to identify new business opportunities
• You will respond to client queries in a timely manner
• You will develop creative strategies to retain the clients including gathering their feedback and incorporating it into the growth plan.
• You will develop in-depth knowledge about business development practices, marketing activities, prospective clients, and industry trends.
• You will maintain a record of clients, referrals, prospects, and presentations.
• You will manage customer calls and appointments effectively.
• You will determine cross-selling opportunities and communication among different ITM offices.
• You will keep abreast with all organizational changes and business developments

Marketing

• You will develop marketing plans in coordination with the Sales &Marketing HoD and the MD to achieve revenue goals.
• You will assist in the company’s branding and media communication activities such as press releases, advertisements, marketing collaterals, and web site.
• You will ensure company information are circulating through social media
• You will prepare the annual marketing budget and track the expenses against the budget with the Sales &Marketing HoD
• You will participate in industry forums, client discussions, and conferences as a representative of the organization.

You will be the right fit if you:

• You have a BS or BA degree in communication, management, or equivalent
• You have proven work experience
• You have good knowledge of MS Office
• You have excellent communication skills
• You have prioritizing, time management, and organizational skills
• You have a good understanding of the financial aspects of running a company.
• You are able to build good working relationships with colleagues at all levels
• You have high levels of accuracy and attention to detail
• You have the ability to take initiative, work well under pressure, and meet deadlines efficiently
• You have a flexible and open attitude
• You are trilingual: Kinyarwanda, French, and proficient in verbal and written English
• You are Proactive, Dynamic, Honest, Discreet, and Courteous.

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

1. Warehouse Supervisor

Job Description

Title: Warehouse Supervisor

Location: Kigali

Reports to: Maintenance Manager

Responsibilities:

In the position of the Warehouse Supervisor, the employee shall have the following responsibilities

• Ensure that the Company Policies are fully understood and followed at the Power Plant (including Company Essential information _ Company Values, Anti-Corruption, Supplier Code of Conduct, Health Safety & Environment, obligations to local communities, etc)
• Ensure the Health, Safety & Environmental obligations with respect to Company Policies, Lenders & other legislations (locally or regionally) are strictly followed and are timely reported.
• A close follow-up of Health, Safety & Environmental (HSE) activities on site with respect to Power generation at the Power Plant. Additionally, ensuring that the main procedures are duly implemented and followed, for instance: Permit To Work (PTW), Job Safety and Environmental Analyses (JSEA), Lock-Out/Tag-out (LOTO) procedures are being respected; Safety rules are being respected _ correct wearing of PPEs, site access control, vehicle management, incident reporting etc. HSE site and work inspections are being done (including inspection level 1 and level 2 as per Company policies)
• Be a project sponsor incorporate environmental and social responsibility activities undertaking by Company & Company Ltd
• Ensure respect of Company and Company information confidentiality obligation.
• Own, implement, and curate the Company Warehouse Management Procedure in consultation with the relevant stakeholders
• To lead, empower and manage warehouse direct reports in a manner to meet the warehouse objectives. Additionally, support the line manager to run a 3-month induction for trainees with clear learning outcomes and assessment at the end of the probation period
• Submit timely to the management and relevant stakeholder the inventory levels report monthly
• Determine and track the most important warehouse KPIs and share the summary report timely to the management on a monthly basis
• Controls inventory levels by conducting confirmatory physical counts; reconciling with data stored in the system (SAP, C-Works, and any other system) for consistency and actuals in financial records and reporting.
• Safeguards warehouse operations, processes, and contents by establishing and monitoring adherence to security protocols and procedures
• Liaise with logistics responsible to review the timeliness of scheduled deliveries with an aim of reducing risks to the organization. For instance, when claiming for transport and handling damages, wrong deliveries making timely core returns and tools or spare part warranties.
• Lead in conducting quarterly inventory and tool store audits to ensure improved accuracy of inventory levels reports.
• Work with material end-users to establish minimum stock, set re-order, and track inventory levels with an emphasis on safety spare parts and key supplies such as fuels and chemical consumables
• Ensure placement of requisitions for stock replenishments and new supplies are done in a timely manner
• Embrace warehouse processes and procedures with aim of having a consistent continuous improvement.
• Keep abreast of the latest development in warehouse information technology tools and techniques so as to leverage by the adoption of the same for efficiency and quality improvement of warehouse processes
• Supervise and continuously monitor direct reports’ utilization rate with a target to optimize warehouse workflow
• Communicate and collaborate with other team members while actively participating in continuous improvement of quality using 5 whys as a root cause analysis tool.
• Keep track of expenses related to fuel and storage and ensure to alert the management whenever there is deviations (excesses or deficits)
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement
• Ensure that original equipment manufacturers (OEMs) instructions are implemented and followed as required for economical and safe operation and maintenance of equipment.
• Act immediately and responsibly in case of fire, gas release, emergency alarm, and accident with aim of minimizing property damage, casualties or fatalities on site as may be assigned.
• Regular communication, planning with site managers, maintenance supervisor, and marine engineer.
• Participate actively in Management of Change (MoC) proposal and reviews.
• Timely seek the support of equipment servicing team for technical and product-specific inventory knowledge utilizing available principles
• Actively analyze and prepare for planned outage (maintenance) requirements such as parts, tools and consumables escalating timely any notes on their technical and financial deviation.
• Perform other activities as may be assigned by the Line manager /maintenance manager from time to time.

Qualifications

• Bachelor of Procurement or equivalent to that degree/ Engineering diploma with relevant experience
• 5 years + experience (at least 04 years experience in a related field)
• Previous experience with SAP Inventory management module is an added advantage
• Good level (written and spoken) in English and French (optional)
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.

Skills

• Actively participate and enhance teamwork.
• Keep excellent work-relationship in the O&M team and with co-workers.
• Observe HSE rules and ensure their application in day-to-day activities.
• Keep the excellent relationship with the local community and authorities
• Good verbal and written communication skills and ability to utilize 3Cs
• Familiarize with Company health and safety standards and the ability to enforce company HSE standards as well as environmental management plans as required providing a safe and healthy worksite
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint, MS Teams.
• Good level (written and spoken) in English

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

2. Procurement Coordinator

Job Description

Position Title: Procurement Coordinator

• Using specifications of materials/equipment and services provided by the requestor, ensure to source for relevant vendors in accordance with Company procurement policies.
• Liaise with the Company Facilities Manager, the O&M team, and Finance Manager to identify current and future procurements for material, goods, services, and equipment.
• Ensure that current/future procurements and purchases are in line with the procurement plan and scheduled appropriately to ensure proper and quick delivery.
• Negotiate for favorable pricing and establishing realistic delivery schedules.
• Advise the management/requestor on purchase decisions based on the prices quoted, the quality offered, and lead time.
• Establish and negotiate contract terms and conditions and maintain vendor relationships in liaison with the CG Legal Team.
• Implement and contribute to the development of contract management plans, resolving issues, monitoring performance, and negotiating contract variations through effective vendor relationships to enhance business outcomes.
• Participate in the drawing up of contracts ensuring that suitable and adequate Services
• Level Criteria are set and are legally sound while ensuring the most advantageous balance of quality and cost is achieved.
• Conduct regular meetings with different Company teams to ensure that procurement planning is aligned with the procurement schedule & maintenance activities/services.

Job Description

• Meet regularly with the Finance Manager to ensure that planned procurements/transportation costs are fully aligned with the budget and cash flow projections.
• Ensure that orders for material, goods, services, and equipment with local, regional, and international vendors are in accordance with Company procurement policies and best practices & other local legislations; Ensuring compliance with Company’s Vendor compliance procedures and conditions.
• Follow up with vendors regarding the status of orders, changes to orders/deliveries, and associated troubleshooting needs; Additionally, ensure that the internal requesters are made aware in due time of progress or any change.
• Ensure proper coordination with the Company finance team to request and track vendor invoices.
• Ensure that all procurement/logistics-related documents (contracts, payment terms, etc.) are properly documented.
• Prepare a Procurement Tracker for local and international purchases that contains information required by Requester, Ware-House Supervisor, Facilities Manager, and Finance Department.
• Ensure that the procurement team.
• Liaise with service providers and vendors effectively (while respecting the CG Supplier Code of Conduct).
• Spare parts &Tools/Services orders are sent to appropriate suppliers/manufacturers etc.
• Follow up for timely delivery of spare parts & Tools/execution of services.
• Participate in the quality of goods and services delivered.
• Maximize utilization and efficiency of equipment deliveries.
• Develop and design stock control systems and logistics monitoring systems to ensure the security of property.
• Maintain close follow-ups with the store supervisor on stock levels.
• Follow up with the vendor on delivery and having all logistics around delivery arranged for smooth delivery.
• Ensure reconciliation of quantity, quality, or value discrepancies with the vendor liaising with the warehouse team.
• Work closely with customs, service providers, suppliers, and Freight/Transit/Logistics Manager & Companies to ensure imported goods/services are timely expedited and duties are properly accounted for.
• Manage closely the procurement team and sure an efficient and smooth process.
• Ensure the efficient, timely, and economic procurement of goods and services needed for the Company, delivery and construction, and any other area of operation or investment related to the Company’s Power Plant, the barge, and its outlying areas within the appropriate statutory constraints.

QUALIFICATIONS

• Bachelor’s degree in procurement, Supply chain management, or an equivalent with relevant experience.
• Proven experience in managing supply chain operations
• Good level (written and spoken) in English and French is an added advantage.
• Proficiently in Microsoft Office products such as MS Word, MS Excel, MS Outlook, PowerPoint & Adobe Pdf.
• Good experience in using supply chain software and tools like SAP

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

3. B2B Sales Officer

Job Profile: B2B Sales Officer

INTRODUCTION

ITM Africa is a Human Resource firm specializing in HR solutions mainly recruitment, staff outsourcing, training, HR consultancy, and business-to-business (B2B) services.

As part of its B2B services, ITM Africa is an official partner with Pesachoice Ltd, a technology company that has developed a human resource software named MIDAS HR.

ITM Africa is mandated to market and sell the MIDAS HR software on behalf of Pesachoice Ltd.

ROLE

As the B2B Sales Officer at ITM Africa Ltd, you will be in charge of prospecting, pursuing, and generating new users of the MIDAS HR Software on behalf of Pesachoice Ltd.

What you will do:

• Promote and distribute the MIDAS HR software to prospects.
• Be a support for prospects in order to provide them with all commercial information about the MIDAS HR software.
• Explain the functioning of the software and establish a relationship between PesaChoice and end customers to finalize a sale.
• Participate in the updating of Pesachoice clients’ database.
• Submit weekly and monthly activities report to ITM Africa and Pesachoice.

You will be the right fit if:

• You have a bachelor’s degree in any Business related field.
• You have at least 2 years experience in sales
• You are business-oriented and results-driven.
• You have good interpersonal skills.
• You can adapt and be on the lookout for new ideas.
• You can work independently and take initiative.
• You can speak fluently English and Kinyarwanda (French is a plus).

How to apply:

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

4. Country Manager

Country Manager-Job Profile

About us:

ITM Rwanda is the subsidiary of ITM Holding and a part of the East Africa Division. ITM Holding

is an international company specializing in all HR solutions among other solutions. ITM offices

are based in South Africa, Germany, DRC, Angola, Tanzania, Kenya, and Nigeria.

We are currently looking for a highly motivated and driven and competent Country Manager

to join our office in Kigali.

For more information, please visit https://itmafrica.rw/

Role:

As the Country Manager, you will lead all operations to ensure the profitability of the company. Your responsibilities include coordinating quality service delivery of all activities of ITM, ensure the strict implementation of the operational strategy as well as coach and mentor the team.

You will be responsible for developing the business in line with the overall profits’ objective and vision of ITM Holding. As the brand ambassador, you will foster fruitful relationships with partners present and future.

Job Location: Kigali, Rwanda

What you will do:

As the Country Manager, your key responsibilities and deliverables will include: Strategy, People & Operations

• Identify service organizations in consultation with the Operations and Executive Management.
• Identify financial goals of the company, in accordance with the action plan of the office.
• Develop and impose the ITM brand in selected services by the quality of work.
• Respect and enforce the standards and procedures in quality management.
• Ensure a consistent improvement of the work atmosphere.
• Ensure staff motivation, growth, and performance
• Report monthly on office activities.
• Perform any other tasks requested by the executive management.

Revenue Generation

1. Sales

• Ensure total achievement of the set financial target to the company by the holding.
• Develop sales targets for the office, examining growth opportunities, enabling sales improvements, product development, and taking responsibility for the department’s performance against targets.
• Define and communicate the business KPIs and targets to departments on a regular basis.

2. Business Development

• Analyse market behaviour including market segments, buying trends, and competitor analysis. Defines data-driven action strategies to consistently optimize the business’s commercial performance.
• Analyse sales performance for the purpose of reporting sales strategy successes, weaknesses, and opportunities to management.
• Identify areas of improvement in sales strategies with a view of establishing actionable insights to enhance sales and business profits.
• Conduct regular research on the latest market best practices and trends to constantly keep the business ahead of other players and securing a greater market share.

You will be the right fit if:

• You hold a Master’s degree in Business, Human Resources, or equivalent field.
• You have significant experience of at least 5 years in a Managerial Position.
• You have good knowledge of monitoring, budgeting, and forecasting.
• You have the following core skills: Integrity, and Versatility.
• You have excellent interpersonal and communication skills.
• You are proficient in Microsoft Office (Excel, PowerPoint, and Word).
• You can fluently speak English, French, and Kinyarwanda.

You can apply by Application Form to fill in our application form. The deadline for receiving applications is June 20th, 2021

Only shortlisted candidates will be contacted.

Kanda hano usome itangazo ry`umwimerere

Kanda kumwanya wifuza kureba:

1. 9Job Positions at Africa Humanitarian Action ( AHA): (Deadline 18 June 2021)

2. 9 job opportunities at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST): Deadline: Jun 21, 2021

3. Imyanya myinshi y`akazi mu mishinga ifasha abana iterwa inkunga na Compassion International EAR Kigeme: Deadline: 18/06/2021

4. Imyanya y`akazi ko kurwego rwa A2 (DASSO) mukarere ka KARONGI: Deadline: 18/06/2021

5. 3 Job positions at CECI – Rwanda Office : Deadline 18-06-2021

6. 3Job positions at ITM Africa Ltd :Deadline 14-06-2021

7. 3Job positions at PAX PRESS :Deadline 18-06-2021

8. Drivers (3) at International Organization for Migration (IOM) : Deadline 21-06-2021

9. 4 job and internship opportunities at Wastezon: Deadline: 13 June 2021

10. National Program Officer (NPO) at Embassy of Sweden in Kigali : Deadline :16-06-2021

11. 2 Consultancy jobs at GIZ Rwanda :Deadline 25-06-2021

12. 2 Consultance jobs at Bella Flowers Ltd : Deadline 10-07-2021

13. 2 Job positions at USAID Rwanda: Deadline: 25 June 2021

14. 2Job opportinity at GIZ Rwanda : Deadline 24-06-2021

15. 2 Job positions at Youth Development Labs:Deadline 10-07-2021

16. 2 Jobs at Energy Development Corporation Limited (EDCL): Deadline:18/06/2021

17. 2Job positions at UAP Group : Deadline 16-06-2021

18. 2 Job opportunities at ASA Microfinance (Rwanda) Plc : Deadline: 23-06-2021

19. 2 job opportunities at IntraHealth : Deadline: 30-06-2021

20. 2 Job positions at JALI S.C PLC (JSC):Deadline 24-06-2021

21. People and Culture (Human Resource) Officer at World Vision International Rwanda:Deadline :17-06-2021

22. Head of Programming at Catholic Relief Services : Closing date: June 30,2021

23. Job opportunity (Sales and Marketing Manager) at CiMg & Associates Corporation : Deadline 15-06-2021

24. Job Advertisement for Executive Secretary of Gicumbi District: Deadline:15 June 2021

25. Job position ( Education Advisor) at World Vision International Rwanda : Deadline 22-06-2021

26. Research Associate ( Re-advertisement) at Rwanda Innovations for Poverty Action (IPA) : Deadline :30-06-2021

27. Job position (Strategic Advisor to the Rwanda Medical Supply Limited (RMS Ltd) at Chemonics International Inc: Deadline 23-06-2021

28. Digital Literacy Trainers at VVOB Rwanda: (Deadline 28 June 2021)

29. Internship at Global Green Growth Institute: (Deadline 14 June 2021)

30. AYSRH and Disability Specialist at UN Volunteers: (Deadline 27 June 2021)

31. Job opportunity (Driver/Loader) at RwandAir Catering Ltd :Deadline 22-6-21

32. Conseiller-ère en Gestion et Mobilisation des Ressources CECI – Rwanda Office : Close: 18-06-2021

33. Conseiller-ère en Genre CECI – Rwanda Office : Deadline 18-06-2021

34. Conseiller-ère en Gestion et Développement d’entreprises Agricoles CECI – Rwanda Office : Deadline 18-06-2021

35. Analyst, Primary Health Care /PHC (Re-advertise ) at Clinton Health Access Initiative (CHAI) : Deadline :22-06-2021

36. Job opportunity (Nursery School Director) at Open Minds Academy Rwanda : Deadline:L 25-06-2021

37. Computer Systems Manager at USAID Rwanda: (Deadline 25 June 2021)

38. Job position Supervisory Financial Analyst at USAID Rwanda: (Deadline 25 June 2021)

39. Environment Social Safe Guard Specialist at RWANDA POLYTECHNIC (RP) :Deadline Jun 22, 2021

40. Job position (Business Development Manager ) at Save the Children International (Save the Children): Deadline: 22 June 2021)

41. Job opportunity (Dental Nurse ) at Deva Medical Center : Deadline 20-06-2021

42. Job position (Company Secretary) at Agaciro Development Fund (AgDF) : Deadline 21-06-2021

43. 9 job opportunities at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST): Deadline: Jun 21, 2021

44. Job position Public Relations and Marketing Officer at Hasten Communications Ltd : Deadline 30-06-2021

45. Project Director to USAID Transforming Rwanda Medical Supply Project at Rwanda Medical Supply Ltd : Deadline 18-06-2021

46. Secretary to Finance at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST) :Deadline Jun 21, 2021

47. Human Resource Management Specialist at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST) : Deadline Jun 21, 2021

48. Planning, M&E Specialist at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST): Deadline Jun 21, 2021

49. Research & Innovation Grants Management Specialist at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST) : Deadline Jun 21, 2021

50. STI Strategic Partnership Specialist at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST) : Deadline Jun 21, 2021

51. STI Regulations & Accreditation Specialist at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST) :Deadline Jun 21, 2021

52. Director of Administration & Finance Unit at NATIONAL COUNCIL FOR SCIENCE AND TECHNOLOGY(NCST): Deadline Jun 21, 2021

53. Job position Programme Funding Manager at Send a Cow Rwanda (SACR) :Deadline 25-06-2021

54. Job position (Accountant ) at Rwanda National Dairy Platform (RNDP) :Deadline: 25-06-2021

55. Consultancy job (ToR-Fundraising and Communications Consultant) at Girl Effect Rwanda:Deadline: 20-06-202

1. (EoI- Framework Contract for Translation to/from English, French and Portuguese and professional Editing

Expression of Interest (EoI)Framework Contract for translation to/from English, French and Portuguese and professional editing

Introduction

 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

1.    Project Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations.

The International Conference on the Great Lakes Region (ICGLR) is an inter-governmental organization with 12 member states in the African Great Lakes Region. Its establishment in 2004 was based on the recognition that political instability and conflicts in and between these countries have a considerable regional dimension and thus require a concerted effort in order to promote sustainable peace and development.

On 12 December 2018, the International Conference on the Great Lakes Region (ICGLR), in partnership with the European Union, the Federal Republic of Germany and the Office of the United Nations Special Envoy of the Secretary General for the Great Lakes (O-SESG-GL) officially launched the “Regional Project on Peace and Security in the Great Lakes Region”. The project is co-funded by the European Union (EU) through its 11th European Development Fund (EDF) and the German Federal Ministry for Economic Cooperation and Development (BMZ). Implementation is entrusted to the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH and O-SESG-GL.

The initiative aims to contribute to the consolidation of peace and stability by strengthening the capacity of the Secretariat of the International Conference on the Great Lakes Region (ICGLR) to implement the Pact on Security, Stability and Development in the Great Lakes Regions and its protocols.

2.    Current Situation

In May 2021 the project partners jointly conducted a mid-term review of the Regional project, to evaluate progress and identify priority actions until the end of the project in June 2022. A key recommendation from the mid-term review related to enhancing the communication and visibility of the project to ensure that project achievements and lessons learned are widely dissimated and shared. In order to this, some key policy documents and reports need to be translated into the key ICGLR languages English, French and Portuguese. Hence the project is looking to set up a framework contract to facilitate translation from and to these three languages and ensure professional editing of the translated documents. The graphic design of the documents will be ensured by another contractor.

3.    Objectives of the consultancy 

The overall objective of the consultancy is to strengthen the communication and visibility of the ICGLR programme through the translation and editing of key ICGLR policy documents and reports.

4.    Scope of Work and indicative tasks    

This is a home-based assignment with supervision by the contractor when necessary.

The consultancy will take place over a period of 15 months (from July 2021 until 31.10.2022).

5.    Deliverables and Reporting

The Consultant will deliver the following outputs:

• Professionally Translated Reports in either English, French or Portuguese. The language needed for each report will be clarified before each specific assignment.
• Professional editing of the translated reports, by an editor independent from the translator

The consultant will be able to react flexibly to the needs of GIZ and will indicate in their offer their reaction time for the fulfilment of an assignment. 

6.  Coordination of the assignment

 The contractor will coordinate the assignment and provide inputs when necessary to ensure quality of the documents and translations. Technical inputs and comments of the consultant should be addressed to the Event Management Professional in GIZ/ICGLR.

7.  Qualifications of experts

The Consultant shall provide personnel with the following experience:

1.    Translator(s) 

• Have a professional degree in translation
• Have at least 7 years of professional experience as a professional translator and/or editor
• Have at least 3 similar experiences carried out for the benefit of national or international, governmental or non-governmental organizations, ideally within the framework of regional organisations/ development projects / programs (work in connection with the priority themes mentioned by GIZ/ICGLR will be an asset).
• Have qualities of organization, creativity, versatility and very good interpersonal skills and communication.
• Ability to work independently and meet deadlines.

The contractor will ensure that the translations in all three languages can be fulfilled by their personnel. Therefore also various translators for the different languages may be included in the offer if needed.

2.    Editor

• Have a professional degree in editing
• Have at least 7 years of professional experience as a professional translator and/or editor
• Have at least 3 similar experiences carried out for the benefit of national or international, governmental or non-governmental organizations, ideally within the framework of regional organisations/ development projects / programs (work in connection with the priority themes mentioned by GIZ/ICGLR will be an asset).
• Have qualities of organization, creativity, versatility and very good interpersonal skills and communication.
• Ability to work independently and meet deadlines.

8.     Submission and evaluation of EoI 

EoI will be evaluated based on the following criteria:

• Company or individual profile,
• Relevant experience,
• Company strategies to assure agility, flexibility, and responsiveness,
• Personnel and,
• Financial offer.

The EoI should contain the following:

For Technical Proposal:

• A Cover letter expressing interest in this assignment.
• Technical Proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment.
• It should be formatted, font type ARIAL, fond size 11, and should be clearly formulated. The offer should be drawn up in English or french language.
• The CVs shall not exceed 4 pages (per each)
• Company or business registration certificate
• References and recommendations of similar works executed by the company in Rwanda or elsewhere outside of Rwanda.
• VAT registration certificate if available
• Latest tax clearance certificate

For the Financial Proposal: 

The Financial Proposal indicates the contract price, supported by a breakdown of consultancy fee per day + all other costs such us (if needed)  daily allowance, accommodation expenses. The cost must be in RWF and VAT excluded.

Please submit your EoI documents in two separate envelopes (1 for technical offer and 1 for financial offer) until latest Friday 25 June  2021 at 4:00 pm, at the front desk of:

GIZ Office Kigali/Rwanda

KN 41 Street / Nr.17 – Kiyovu

B.P 59 Kigali – Rwanda

GIZ reserves all rights

2. ( EoI)-Part-Time Communications Consultant for ABAKIR

Expression of Interest ( EoI) Part-Time Communications Consultant for ABAKIR

1.1 About GIZ

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

1.2 About the Lake Kivu and Ruzizi River Basin

Lake Kivu is one of the African Great Lakes and lies on the border between the Democratic Republic of the Congo (DRC) and Rwanda. The hydrographical basin of the Lake Kivu covers nearly 5,340 km².To the south, Lake Kivu empties into the Ruzizi River, a 117 km long river that connects Lake Kivu to Lake Tanganyika. The Ruzizi River runs through a deep gorge that opens into the Ruzizi plain. Nearly 40km of the Ruzizi River forms the border between DRC and Rwanda, before entering Burundi. The Lake Kivu and Ruzizi River basin are both sub-basins of the Congo River Basin.

The Lake Kivu and Ruzizi River basin faces manifold challenges relating to the unsustainable use of water and related resources, and the lack of integrated management of these resources across sectors. The basin suffers from low regulatory compliance, high environmental degradation, poverty, and insufficient access to electricity and drinking water supplies. This has led to negative impacts beyond the natural resources sector that affect both socioeconomic development and regional cooperation opportunities.

A Basin Baseline Study was conducted in 2020 that identified the following priority issues in the basin: climate change, erosion and bank stability, water quality, soil degradation, water pollution, natural hazards (landslides, floods, volcanic eruptions and seismic risks), and support of forest ecosystems. These issues are exacerbated by human activity, including groundwater exploitation, urbanisation, deforestation and extension of agricultural areas, low access to electricity and WASH, low levels of wastewater treatment, growth in irrigated and rainfed agricultural systems, hydroelectricity production on the Ruzizi River, gas extraction in Lake Kivu, oil extraction in Lake Kivu, animal husbandry, fishing and fish farming, industrial development, mining, navigation needs, and tourism.

1.3 About the Lake Kivu and Ruzizi River Basin Authority (ABAKIR)

On July 6^th 2011, the authorities of Burundi, Democratic Republic of the Congo, and Rwanda established the International Convention for the Integrated Management of the Water Resources of the Basin of Lake Kivu and the Ruzizi River (the Convention). After several years of delay, the three countries also signed a trilateral agreement creating the Authority for the Lake Kivu and the Ruzizi River Basin (Autorité du Bassin du Lac Kivu et de la Rivière Ruzizi, ABAKIR) on November 4th, 2014.

The mission of the transitional body of ABAKIR is:

1. Facilitate the ratification of the Convention
2. Prepare and implement a proces for establishing a permanent structure of ABAKIR
3. Initiate the studies necessary for the kick-off of ABAKIR’s activities, taking into consideration existing projects that relate to the area of ABAKIR’s mandate.

The current situation is insufficient for ensuring the long-term sustainable development of the natural resources and the populations in the Lake Kivu and Ruzizi River Basin. There have been significant delays in the establishment of ABAKIR and the ratification of the Convention. The Convention has yet to be ratified by the signatory states, and thus ABAKIR still remains a transitional body. Due to its transitory nature, ABAKIR faces chronic staff shortages and has a limited operating budget. Currently, ABAKIR staff include only the three political-level Co-Directors of the Secretariat, representing the three riparian states. Most of the Co-Directors have additional professional responsibilities outside of their role in ABAKIR. In addition, ABAKIR has the support of the Technical Advisory Committee (TAC), which includes three members that work at National Ministries, representing the three riparian states. The TAC is normally convened twice per year to provide budgetary control and management decisions on ABAKIR’s annual plan. ABAKIR is governed by the Council of Ministers (COM), which encompasses the corresponding Ministers of Water/Environment of the three riparian states. The COM is normally convened once per year.

1.4 About the Project, Support to the integrated management of water resources of lake Kivu and the Ruzizi River

The European Union and the German Federal Ministry for Economic Cooperation and Development (BMZ) selected the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) to implement a project that will improve the hydrological and operational management of Lake Kivu and the Ruzizi River. The Project “Support to the Integrated Management of Water Resources of Lake Kivu and Ruzizi River” pursues a Water-Food-Energy Nexus-based approach that builds on a sound understanding of the basin’s resources and their integrated management across sectors and national boundaries. It underscores the necessity to have a strong regional institution with the capacity to ensure the long-term sustainable and cooperative development of the basin’s resources in order to meet the needs of both the environment and the populations across national boundaries that depend on it. The Nexus approach is a paradigm shift away from a separate, sectoral approach towards managing the food, water, and energy sectors in an integrated resource use approach based on horizontally and vertically integrated interventions.

The Project’s overall objective is to improve the hydrological and operational management of Lake Kivu and the Ruzizi River. This will be accomplished via two Specific Objectives:

1. Preparation of a strategic action plan for the basin, based on the basin’s baseline study
2. Improving the hydrological and operational management of Lake Kivu and the Ruzizi River

1.5 Zone of intervention and key groups

ABAKIR is responsible for the zone of intervention in the map found on page three. The Strategic Action Plan (SAP) shall cover this same zone of intervention. The target groups for the SAP include:

1. Ministry Representatives from the three basin states
2. Local and provincial authorities from each of the three basin-states
3. Regional institutions, including the Lake Kivu Monitoring Programme (LKMP), Autorité du Lac Tanganyika (ALT), Communauté Economique des Pays des Grands Lacs (CEPGL), Energy of the Great Lakes Countries (EGL), La Société Internationale d’Electricité des pays des Grands Lacs(SINELAC), and others
4. ABAKIR and its TAC
5. Civil Society and Non-Governmental Organisations (NGOs)
6. Any other water management actors in the basin

1.6 Rationale for a Communications Consultant for ABAKIR

In March 2021, a Strategic Communications Plan and accompanying Workplan (please see Annex) was developed in partnership with ABAKIR and the GIZ by an external communications consultant. The Plan provides a short- and medium-term vision and strategy for ABAKIR’s communications moving forward and includes a SWOT analysis of ABAKIR, the identification of key messages, target audiences, and communication channels, as well as an implementation plan.

ABAKIR currently does not have any professional internal communications staff who can begin to implement the Strategic Communications Plan and accompanying Workplan. Therefore, GIZ is seeking to hire a Communications Expert who will be able to work part-time in cooperation with ABAKIR to implement the most urgent elements of the Strategic Communications Plan. These elements are identified in red in the Workplan and will also be further confirmed and elaborated with ABAKIR at the start of the contract.

0. Tasks to be performed by the consultant

The consultant is responsible for providing the following services:

• Task 1: Review existing Strategic Communications Plan and accompanying workplan, establish working relationship with ABAKIR, and discuss specific steps for accomplishing the most urgent items identified on the workplan with ABAKIR and GIZ. This includes the set-up of an implementation workplan with a time frame for all activities.
• Task 2: Develop communication channels and tools for ABAKIR
• Task 3: Develop key messages to disseminate these via identified communication channels to target groups
• Task 4: Implement other areas of Workplan with agreement of ABAKIR and GIZ, e.g. institutional identity
• Task 5: Assist ABAKIR in planning messages and activities for ABAKIR Day and other relevant events (planning, coordinating and messaging)
• Task 6: Evaluation of success of communication efforts: After each communication campaign and at the end of assignment, a detailed evaluation and assessment of communication success shall take place, based on the communication plan (with the help of a survey, interview, and/or metrics such as number of clicks and outreach on social media and other web-based platforms)
• Task 7: Prepare documents for project handover to internal ABAKIR Staff at end of assignment

The consultant must convene with ABAKIR and GIZ monthly to provide a status update either in person or online. Every three months the consultant will provide a progress report. A final report will be submitted at the close of the contract.

Certain milestones, as laid out in the table below, are to be achieved by certain dates during the contract term, and at particular locations:

Period of assignment: From July 12^th 2021 until May 30^th, 2022.

2 a. Elaboration of Tasks

It is anticipated that the Communications Consultant will work on a part-time basis, providing an average of 8 working days per month. 5 of these working days will be spent working in Rubavu at ABAKIR Headquarters, located in the CEPGL Building in Rubavu or on a travel assignment when deemed appropriate. The remaining 3 working days will be desk work/home office. Depending on planned communication activities, certain months may have less days and others may have more. This will be determined between the communications consultant and ABAKIR with consultation by GIZ. The total amount of staff days in the contract must not be exceeded.

Task 1: Review existing Strategic Communications Plan and accompanying workplan, establish working relationship with ABAKIR, and discuss specific steps for accomplishing the most urgent items identified on the workplan with ABAKIR and GIZ

The following deliverables/activities must be included in task 1:

• The Consultant will review existing relevant documents to provide context to the Communications work needed by ABAKIR. This includes but is not limited to the following documents, which will be provided:
• Strategic Communication Plan and ABAKIR Workplan
• 2020 Basin Baseline Study of Lake Kivu and Ruzizi River
• 2019 Organisational Analysis of ABAKIR
• Documentation relating to GIZ project
• ABAKIR Convention

• The Consultant will hold a kick-off workshop in person with ABAKIR and GIZ where the consultant will share their analysis of the documents reviewed and provide recommendations for the communication priorities of ABAKIR for the duration of the contract. The final workplan, based on the Workplan Provided by the Strategic Communication Plan will be decided with ABAKIR and GIZ.
• Deliverables: Inception report identifying analysis of relevant documents, summarizing kick-off workshop, and identifying the workplan for the duration of the contract based on discussions with ABAKIR

Task 2: Develop communication channels and tools for ABAKIR

The following deliverables/activities must be included in Task 2:

• There are a number of priority communication channels and tools identified in the Strategic Communication Plan Workplan that are foundational to ABAKIR Communications. These must be developed for further activities to continue:
  • Create Social Media Accounts for ABAKIR (Facebook, Twitter, and Instagram)
  • Establish a contact list of all partners working in the basin, in coordination with ABAKIR and identify priority partners
  • Create ABAKIR Website – Communications consultant will assist GIZ in finding an appropriate webmaster and designer for the website and will work with this individual on website development. GIZ will pay for website separately.
  • Identify Media Outlets for potential partnerships with ABAKIR
  • Develop templates for ABAKIR visual identity
    • PowerPoint Template
    • Fact Sheet Template
    • ABAKIR Brochure Template
    • ABAKIR Report Template
    • ABAKIR Newsletter Template
    • ABAKIR Electronic Invitation Template
    • ABAKIR Official Letter Template
    • Improve digital quality of ABAKIR Logo
  • Assist ABAKIR staff in establishing ABAKIR domain for e-mail addresses

Deliverables: Progress report, delivery of tools/channels to ABAKIR and GIZ

Task 3: Develop key messages and tools for ABAKIR

All tools developed as part of Task 2 will need to have key messages and content created for their use. These include:

• Content development and maintenance of Social Media Accounts for ABAKIR (Facebook, Twitter, and Instagram)
• Creation of an e-mail newsletter for the established contact list of all partners working in the basin, in coordination with ABAKIR
• Content development and updating of ABAKIR
• Templates for ABAKIR Visual Identify will have content/key messages added to them
  • PowerPoint
  • Fact Sheet
  • ABAKIR Brochure
  • ABAKIR Report Template (if necessary)
  • ABAKIR Newsletter
  • ABAKIR Electronic Invitation (if necessary)
  • ABAKIR Official Letter (if necessary)

Key Message development in partnership with ABAKIR:

Specific key messages for each target group shall be developed:

• Communication products (incl. e.g. articles, brochure, posts etc.) that are the medium for communicating the key messages shall be developed which fit to the respective communication channels of target groups based on the Strategic Communication Plan.
• Dissemination of communication products through the identified communication channels

The consultant is expected to continue to disseminate and maintain key messages and content throughout the duration of the contract. (i.e. update website, Facebook, twitter, send newsletters, etc.)

Deliverables: Progress report, delivery of basic content and key messages to ABAKIR and GIZ, communication products (final version) and report on their continued dissemination

Task 4: Implement other areas of Workplan with agreement of GIZ and ABAKIR

In addition to the key messages and tools in Tasks 2 and 3, the consultant will, in Task 1, have identified other ongoing activities with ABAKIR that require the support of the communications consultant. These activities will be elaborated on an ongoing basis as part of Task 4.

• Deliverables: Include explanation of activities in Progress Report

Task 5: Assist ABAKIR in Planning Messaging and Activities for ABAKIR Day and other relevant events

• To commemorate the signature of the ABAKIR Convention on November 04, 2014, ABAKIR wishes to organize an “ABAKIR Day” in the Lake Kivu and Ruzizi River Basin
  • The consultant will assist ABAKIR and create a concept note that identifies the goals and key messages of ABAKIR day, and provides a list of potential activities that could be undertaken in the basin to commemorate this day
  • The consultant will assist ABAKIR in doing a “soft launch” of ABAKIR day on November 4th 2021
• In addition, the consultant will support ABAKIR in their participation at any other relevant local, national, regional, or international events upon mutual agreement between GIZ and ABAKIR (for example, Africa Water Week, World Water Forum, or others). The nature of the consultant support will be defined upon discussion with ABAKIR and GIZ.

Deliverables: Concept note providing a framework to implement ABAKIR day in 2021 and in the future, support documents for any further events where consultant support is requested

Task 6: Evaluation of success of communication efforts:

• After each communication campaign and at the end of assignment, a detailed evaluation and assessment of communication success shall take place, based on the communication plan (with the help of a survey, interview and number of clicks and outreach on social media and other web-based platforms)
• The consultant creates a work plan and holds interviews for monitoring the success of implemented communication activities
• The consultant monitors regularly the outreach on social media and other web-based platforms via click rates, times pent on platform etc. The indicators must be validated with GIZ and ABAKIR.

Deliverables: two reports which summarise the monitoring results, one due at 6 months into the contract and the other at the close of the contract.

Task 7: Prepare documents for project handover to internal ABAKIR Staff at end of assignment

• The GIZ Project will end on June 30^th, 2022. As such, all project activities must be completed prior to May 30^th 2022 due to internal regulations. With this in mind, the Communications Consultant must prepare all materials and activities for a handover to ABAKIR staff by May 30^th
• Communications Consultant will prepare a Conclusion workshop in May 2022 where the Final report will be presented to ABAKIR and GIZ and next steps and recommendations will be discussed for the handover of communications activities to ABAKIR.

Deliverables: Final Report that 1) summarizes all activities undertaken during the consultancy and 2) provides all needed information on next steps and suggestions for moving forward to ABAKIR, Execution of Conclusion workshop between ABAKIR, GIZ, and Consultant.  This should include clear steps for moving forward.

1. Concept

In the offer, the contractor is required to show how the objectives defined in Chapter 2 are to be achieved, if applicable under consideration of further specific method-related requirements (technical-methodological concept). In addition, the contractor must describe the project management system for service provision.

Technical-methodological concept

Strategy: The contractor is required to consider the tasks to be performed with reference to the objectives of the services put out to offer (see Chapter 1). Following this, the contractor presents and justifies the strategy with which it intends to provide the services for which it is responsible (see Chapter 2).

The contractor is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them. This primarily entails collaborate work with ABAKIR and the GIZ, as well as certain local stakeholders.

The contractor is required to present and explain its approach to steering the measures with the project partners and its contribution to the results-based monitoring system. The activity primarily refers to in-person and digital meetings with ABAKIR and GIZ via planning workshops and interim steering meetings (progress updates). The activities of the consultant are steered by ABAKIR together with the GIZ. Planning, preparation and elaboration of activities should be realized in close coordination with the GIZ team and ABAKIR. The Consultant must report to GIZ in all matters of execution and financial management. The Consultant must report to ABAKIR and GIZ on all technical elements of the communication and deliverables.

The contractor is required to describe the key processes for the services for which it is responsible and create a schedule that describes how the services according to Chapter 2 are to be provided. In particular, the contractor is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2.

The contractor is required to describe its contribution to knowledge management for the partner and GIZ and promote scaling-up effects (learning and innovation). The contractor must acknowledge that all the products, intellectual property, and materials as a result of the contract are the sole property of ABAKIR.

Other specific requirements

PLEASE NOTE: all written deliverables, correspondences, templates, communication activities, etc. must be provided in English and French. The majority of workshops and correspondence with ABAKIR will be in French only.

Project management of the consultant

• The consultant manages costs and expenditures, accounting processes and invoicing in line with the requirements of GIZ.
• The contractor is responsible for the planning and implementation of all workshops, meetings, or other similar activities. Upon approval by GIZ, GIZ will provide funding to secure meeting venues or provide funding for other communications-related activities
• The consultant should include a budget for the printing of materials in their offer
• The consultant makes available equipment and supplies (consumables) and assumes the associated operating and administrative costs for any equipment and supplies personally required for their work.

The contractor is required to explain its approach for coordination with the GIZ project.

The contractor is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the offer; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

2.Personnel concept

The contractor is required to provide personnel who are suited to filling the positions described, on the basis of their CVs (see Chapter 7), the range of tasks involved and the required qualifications.

The below specified qualifications represent the requirements to reach the maximum number of points.

Communications Expert

Tasks of the Communications Expert

• Overall responsibility for the advisory packages of the consultant (quality and deadlines)
• Coordinating and ensuring communication with GIZ, partners and others involved in the project
• Regular reporting in accordance with deadlines

Qualifications of the Communications Expert

• Education/training (2.1.1): University qualification (Master or Bachelor) in Communications, Public Relations, or a related field
• Language (2.1.2): Good business language skills in English and French (C1 level in both)
• General professional experience (2.1.3): 10 years of professional experience in communications, public relations, and or/communications consulting sector
• Specific professional experience (2.1.4): 5 years in communications or public relations in the context of public organizations, international development, or regional organizations. 5 years’ experience in the water sector
• Leadership/management experience (2.1.5): 6 years of management/leadership experience as project team leader or as an individual consultant
• Regional experience (2.1.6): 5 years of experience in projects in Central Africa (region), of which 2 years in projects in Rwanda, the Democratic Republic of the Congo, or Burundi (country)
• Soft skills required

In addition to their specialist qualifications, the following qualifications are required of team members:

• Team skills
• Initiative
• Communication skills
• Sociocultural competence
• Efficient, partner- and client-focused working methods
• Interdisciplinary thinking

3.Costing requirements

Assignment of personnel

Consultant: Assignment for 88 expert days, which are anticipated to be divided into 8 exepert days per month for a period up to 11 months. This includes approximately up to 5 expert days per month in Rubavu or another location required for the assignment and up to  3 expert days per month as home office.

• Total expert days: up to 88 expert days
• Total travel days: up to 55 expert days (majority in Rubavu at ABAKIR offices)
• Total home office days: up to 33 expert days

Travel

The contractor is required to calculate the travel it has proposed based on the places of performance stipulated in Chapter 2 and list the expenses separately by daily allowance, accommodation expenses, flight costs and other travel expenses.

Workshops, training

The consultant implements the following workshops/study trips/training courses:

• Kick-off Workshop with ABAKIR and GIZ
• Conclusion and Next Steps Workshop with ABAKIR and GIZ
• Up to three regional trips for communications-related activities are anticipated (i.e. travel to Kinshasa, Bujumbura, or other locations within Kivu/Ruzizi Basin such as Bukavu, Ruzizi, etc. depending on established Workplan with ABAKIR)

Other costs

• Visa costs
• Limited printing materials

4.Inputs of GIZ or other actors

GIZ and/or other actors are expected to make the following available:

• Limited assistance with workshops logistics
• Financing, upon approval and discussion between ABAKIR, GIZ, and Consultant for workshop or other communications-related activities (website development, publicity activities, etc.)

5.Submission and evaluation of your EoI

The structure of the offer must correspond to the structure of the ToR. In particular, the detailed structure of the concept (Chapter 3) is to be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). It must be legible (font size 11 or larger) and clearly formulated. The offer is drawn up in English and French (language).

The complete offer shall not exceed 10 pages (excluding CVs).

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages. The CVs must clearly show the position and job the proposed person held in the reference project and for how long. The CVs can also be submitted in English and French (language).

If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment.

Evaluation criteria  

The EoI will be evaluated based on the following criteria:

• Company or individual profile,
• Relevant experience,
• The strategies to assure agility, flexibility and responsiveness,
• and financial offer.

Submission of EoI

Individuals or companies are eligible to apply to this assignment

The EoI should contain the following:

For Technical Proposal:

• A Cover letter expressing interest in this assignment;
• Technical Proposal with a brief description of why you or your Consulting Firm would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment;
• Company registration certificate if applicable;
• VAT registration certificate
• Proof of successful completion of similar assignments.
• Latest tax clearance certificate

For the Financial Proposal:

The Financial Proposal indicates the contract price, supported by a breakdown of consultancy fee per day + all other costs such us (if needed)  daily allowance, accommodation expenses. The cost must be in RWF and VAT excluded.

Please submit your EoI documents in two separate envelopes (1 for technical offer and 1 for financial offer) until latest Friday 25^th June 2021 at 4:00 pm, at the front desk of:

GIZ Office Kigali/Rwanda

KN 41 Street / Nr.17 – Kiyovu

B.P 59 Kigali – Rwanda

  GIZ reserves all rights

 6.Annexes

1. 2021 Strategic Communications Plan and Workplan
2. 2020 Basin Baseline Study
3. 2019 Organisational Analysis of ABAKIR
4. 2014 ABAKIR Declaration
5. 2011 Convention
6. ABAKIR organisational chart

List of abbreviations

ABAKIR  Lake Kivu and Ruzizi River Basin Authority

ALT         Autorité du Lac Tanganyika

AVB       General Terms and Conditions of Contract (AVB) for supplying services and work 2018

BMZ        German Federal Ministry for Economic Cooperation and Development

CEPGL     Communauté Economique des Pays des Grands Lacs

COM         Council of Ministers

DRC         Democratic Republic of the Congo

EGL          Energy of the Great Lakes Countries

EU           European Union

GIZ             Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH

LKMP           Lake Kivu Monitoring Programme

SINELAC     Société Internationale d’Electricité des pays des Grands Lacs

TAC                Technical Advisory Committee

ToRs               Terms of reference

WASH             Water, Sanitation and Hygiene

Attachements

1.ABAKIR_SCR16_WP1_WP2_A4_EN_20210312-compressed (1)-compressedcaae7ca302b98dde38740b42d782d521 ABAKIR Organigramb400499f9cf93668706f5e170a1924f1 ABAKIR STRATEGIC COMMUNICATION PLAN Official March 202101aba50bd94c19b93609d333c1d7351f Convention de l ABAKIR (1)e9605ae5040882853166f03c0fffe822 declation conjointe des V3 07.08.19 OA_Report