1. TVET Education Program Manager

Job description

Administrative project’s overall
budget, reviewing budget
expenditures and ensuring that
it is within the frame of the
projects financial resources,
implementing and managing an
appropriate accounting system
for the projects in coordination
with relevant finance staff;
• In collaboration with the M&E
specialists, implementing and
overseeing the monitoring and
evaluation framework and work
plan for the projects,
monitoring the impact and
progress of the projects and
designing and implementing
changes;
• Establishing projects schedules,
analysing business plan and
needs, and prioritizing
resources allocation as well as
frequent monitoring to evaluate
progress, identifying problems and taking appropriate and
timely action to meet desired
goals;
• Ensuring the projects progress
reports, final report and ad hoc
and informal updates to a range
of stakeholders are correct for
submission through the Field
Director;
• Facilitating training with a clear
needs assessment and focus on
outcomes.
• Mentors staff and selected
stakeholders, with particular
emphasis on Project Cycle
Management techniques, the
development of logical
frameworks in project
management and “lessons
learned” in order to develop
organizational capacity for
running and managing the
projects and ensuring their
suitability;
• Works within the RTB’s
organizational structure and
mandate to accomplish projects,
including:
➢ Developing and maintaining
productive working
relationships with projects
stakeholders and team
members to ensure the
smooth implementation of
the projects and ongoing
liaison with RTB;
➢ Coordinating activities with
service and other departments
to ensure the impact of the
project on regular operations is
minimized; ➢ Liaising and coordinating with
the RTB and other concerned
departments to ensure timely
implementation of construction
and rehabilitation works in
accordance with SPIU
procedures and regulations
and in compliance with donor
guidelines and approved
budgets;
➢ Implements an awareness
campaign, on TVET Education
projects and their outcomes
among beneficiaries, the
Rwandan community and a
wider audience through the
production of videos, press
statements, reports, etc.

Click here to read more & Apply

2. TVET Capacity Building Specialist

Job description

• Develop TVET staff Capacity
needs assessment and develop
capacity building plan,
• Identify capacity gaps and
propose strategies to address
them
• Plan, organize, and coordinate
all Staff Training activities;
• Liaise with TVET institutions to
identify training needs and
assessment
• Plan, design and organize
Training for Trainers career
development;
• Manage the development and
implementation of TVET ToT
strategy;
• Monitor, evaluate and
document training activities;
• Collaborate with the different
TVET development partners
and stakeholders;
• Submit to competent
authorities for dissemination of approved ToT guidelines,
procedures, manuals and
instructional materials to TVET
institutions and centres
• Provide professional and
technical advice to her/his
supervisors.
Perform all other tasks assigned by
her/his supervisors.

3. ToT & CBT/CBA implementation Specialist

Job description

▪ Plan, organize, and coordinate
all Training of Trainer activities;
• Liaise with TVET institutions to
identify training needs and
assessment
• Plan, design and organize
Training for Trainers career
development;
• Manage the development and
implementation of TVET ToT
strategy;
▪ Monitor, evaluate and
document training activities;
▪ Collaborate with the different
TVET development partners
and stakeholders;
▪ Submit to competent
authorities for dissemination of
approved ToT guidelines,
procedures, manuals and
instructional materials to TVET
institutions and centres;
• Coordinate and supervise the
development and
implementation of the TVET
examination plan;
• Establish operating goals,
policies, and procedures for the
TVET assessment • Plan, organize, and coordinate
strategic assessment,
verification, and certification
programs and activities
nationwide on TVET schools
• Ensure that assessment tools
and documentation are
produced with quality and
accuracy.
• Ensure that assessment and
verification process are
followed accurately and
effectively;
• Ensure the assessment and
certification statistics are well
kept in appropriate format
• Ensure assessment, verification
and certification result are
properly recorded kept
• Coordinate the publication of
assessment result.
• Provide professional and
technical advice to her/his
supervisors.
▪ Provide professional and
technical advice to her/his
supervisors.
▪ Perform all other tasks assigned
by her/his supervisors.

4. Human Resource & Logistcs Officer

Job description

• Developing the HR strategy and
annual plans for HR;
• Responsible for the HR
function including recruitment
and selection, staffing, training
and development, performance
appraisal, employee relations,
salary and benefits
administration,
• Managing the induction
process for staff;
• Developing the annual training
and development plan for RTB
and organising training
courses;
• Ensuring adherence of laws in
accordance to the prevailing
Labour and Public Service laws,
Presidential Orders and
regulations;
• Managing organisational
change;
• Prepare HR statistical
information for senior
managers, eg number of new
joiners, number of leavers and
annual staff turnover, sickness
absence, age
profile of workforce,
performance appraisal ratings;
• Overseeing the preparation of
all employment contracts,
RAMA and social security
cards; • Providing senior management
with HR advice;
• Overseeing the administration
of the payroll and staff
contributions to the Social
Security Fund;
• Managing staff, material and
financial resources of the
directorate;
• Ensure premises, assets,
and communication ways
are used effectively.
• Provide logistics support to
the RTB-SPIU within the set
timelines.
• Develop and execute tools
and methodologies to
enable effective
implementation of logistic
plans.
• Coordinate and present
logistics support to ongoing
land, air, and road
shipments.
• Recruit and coordinate
logistics staff (e.g., truck
drivers) according to
availabilities and
requirements.
• Plan and track the shipment
of final products according
to the requirements.

5. TVET Construction Senior Engineer

Job description

Civil/Structural engineering
calculations
• Civil/Structural engineering
designs, layout plans, working
drawings and detailing
• Civil/structural project
specifications and schedules
• Civil/Structural portion of
projects proposals
• Civil/Structural engineering
portion of project cost
estimates
• Generate a design concept that
can be realised as a building
Recognise the need to sustain
the natural and the built
environment, and the needs and
aspirations of building users
and the community, in the
formulation of a design concept,
• Comply with the law and
regulations governing planning,
building design, procurement
and the practice of architecture
• Communicate the design
concept clearly,
• Interpret project brief and
decide design objectives and
parameters with the client,
• Develop a schematic design
through a repetitive process of
hypothesis, evaluation and reappraisal,
• Communicate the schematic
design clearly,
• Agree on the schematic design
with the client and interested
parties,
• Investigate and analyse detailed
requirements for organisation
of spaces, areas and circulation
within and around a building
(s),
• Consider options and decide the
disposition and assembly of the
structural system, construction
elements, materials and
building components,
• Establish requirements for
building service systems,
• Progressively finalise all
decisions relating to the
assessment of specialist
information, design detail,
material choice and building
Recognise the need to sustain
the natural and the built
environment, and the needs and
aspirations of building users
and the community, in the
formulation of a design concept,
• Comply with the law and
regulations governing planning,
building design, procurement
and the practice of architecture
• Communicate the design
concept clearly,
• Interpret project brief and
decide design objectives and
parameters with the client,
• Develop a schematic design
through a repetitive process of
hypothesis, evaluation and reappraisal,
• Communicate the schematic
design clearly,
.Negotiate and agree the
detailed design proposal with
the client and other interested
parties,
• Prepare for start of
construction documentation,
• Resolve, in detail, all
components of the design in
order to prepare instructions
for their construction or supply,
• Establish a documentation
process,
• Prepare architectural drawings
with regard to the location,
extent of building elements,
components, finishes, fittings
and systems,
• Prepare architectural
specifications and schedules,
• Co-ordinate the documentation
of the project,
• Agree on the documentation
with the client and other
interested parties

6. TVET Asset Training Equipment Specialist

Job description

Collaborate with the unit of
Curriculum development to
develop Standards Training
Equipment Lists related to
different training programs.
• Coordinate the
development of technical
Specifications of training
Materials, training
equipment and
consumables required for
effective delivery of training
in TVET schools.Disseminate the developed
technical specifications to
different TVET schools.
• Follow up the supply of
training materials and
equipment from the
manufacturer /Supplier to
the concerned Schools,
ensure they are in
compliance with standards,
supervise their installation,
organize training of the end
users of the equipment,
provide instructions for
maintenance and advise on
life cycle of supplied
training equipment.
• Keep database of standard
equipment and Training
materials in line with the
scope of modern technology
and industrial development.
• Update the list of training
equipment and materials to
be exempted from taxes.
• Establish baseline
information on all resources
/ assets including major
plants and equipment;
• Ensure that necessary
repairs are timely made;
• Plan for and Ensure
maintenance of equipment,
furniture and generators;
• Regularly check the
equipment and tools status
for any damage;
• Identify spares and safety
equipment and advise on
their quality and standard
for procurement, Provide electrical and
mechanic drawings and BoQ
for proposed new
construction and
rehabilitation works;
• Ensure safety and health
conditions for buildings and
equipment;
• Plan for required materials,
tools and equipment with
specifications for
maintenance purpose;
• Carry out any other task
assigned by her/his
supervisor

7. Youth Empowerment and Employment Promotion Specialist

Job description

Conduct research, formulate
policies, programmes and
strategies, to enhance the
quality and quantity of jobs;
• Provide advice on the
development of national youth
employment policies,
programmes, mainstreaming
strategies and projects
especially with regard to the
employment creation,
promotion among youth;
• Lead the development and
implementation of youth
employment initiatives and
joint programs at national level; Develop mechanism and
strategies promoting
employment centres and job
desk facilitating youth self
– employment and readiness to
work;
• Develop the youth mobilization
strategy toward youth mind
– set change.
• Develop policies, strategies and
programmes for skills
development:
• Participate in designing skills
development programmes
• Contribute to design and
implementation of national
action plans for youth skills and
talents development;
• Set up mechanisms to ensure
coaching and mentorship and
commercialization of products;
• Develop and strengthen
strategic partnership locally
and globally for skills
promotion.
• Conduct monitoring, evaluation
and implementation of national
programs concerning youth
employment promotion:
1. Follow up and evaluate the
implementation of the youth
Employment national
programs;
2. Conduct critical Analytics
of the employment related
reports and provide strategic
recommendations;
3. Monitor the progress of the
implementation of different
joint employment programs;
4. Support in the designing
and implementation of time- bound national action plans
for youth employment.
• Regularly evaluating the
real situation in youth
matters and take
appropriate measures;
• Initiate and participate in
consultations with partners
relating to the elaboration
of programs, strategies and
policies intended to
promote employment for
youth;
• Ensure youth employment
is mainstreamed in action
plans within all sectors;
• Drafting related MoUs
between the institution and
the partners and its
implementation plan.
• Prepare the weekly,
monthly, quarterly and
annual reports of activities
share them with the
supervisor;
• Prepare analytical reports
on selected subjects within
the areas covered by the
National Employment and
Skills Development
Programs;
• Carry out any other
assignment as requested by
the supervisor.

8. Mining Sector Specialist

Job description

Mining Sector Specialist will be
responsible but not limited to the
following:
• Facilitate the application
process in mining sector in
all windows in accordance
with the Operational Manual
• In coordination with the
Program Manager, conduct
an initial screening of
applications to sift out
ineligible applicants
• Ensure proper due diligence
of applicants in mining
sector in accordance with
Operational Manual.
• Ensure effective evaluation
of grant proposals falling in
mining sector in accordance
with the Operational
Manual.
• Make recommendations on
eligible applicants in mining
sector to be awarded grant
to grant Committee through
program Manager. • In coordination with the
Program Manager,
coordinate the process of
preparing grant agreements
for successful applicants.
• Facilitate the organization
of trainings and practices
activities under mining
sector.
• Monitor and evaluate the
progress of training falling
in mining sector.
• Ensure the quality and
setting standards of training
activities in mining sector.
• Facilitate in certification of
the graduated beneficiaries
in interventions under
mining sector.
• Facilitate in conducting the
impact assessment of
beneficiaries after training
completion.
• Maintain database of
beneficiaries graduated in
mining sector.
• Facilitate in the
development of reference
prices for the training
activities falling under
mining sector.
• Prepare and submit the
progress report on activities
falling under mining sector
to Program Manager with a
copy to SPIU Coordinator.
• Facilitate in the
development of curriculum
of the specific training areas
falling in the mining sector.
• Approve the rare training
program submitted by aforeign investor supported
by TVET Skills Development
Program.
• Adapt with the Government
developmental agenda,
developmental initiatives,
and development priorities
for mining sector.
• Perform effective redress
mechanism to the complains
raised by the unsatisfied
applicants in mining sector
• Perform any other
assignments assigned by
your supervisor.

9. Procurement Specialist

Job description

• Prepare and publish the annual
procurement plan for projects
under SPIU;
• Prepare bidding documents in
collaboration with specialized
beneficiary units;
• Management and regular
monitoring of E-procurement
system;
• Publish bids in the system;
• Prepare notification of tender
award and publish the results of
the tendering process;
• Prepare contracts for successful
bidders, in collaboration with
the Legal affairs officer and
beneficiary unit;
• Act as Secretary of Tender
Committee;
• Manage contracts, produce
regular reports thereof and
keep procurement proceeding
records in accordance with the
regulations;
• Ensure adequate contract
execution in collaboration with
the beneficiary department;
• Effective monitoring of
contracts;
• Support the institution by
providing guidance on technical
procurement matters;
• Responding to procurement
challenges and producing
outcome reports for
management; • Provide information and
documents requested by
Rwanda Public Procurement
Authority;
• Provide expertise and
professional advise in all
matters related to procurement
and contract management
• Perform any other tasks
assigned by his/her supervisor.

11. Financial Specialist

Job description

• Coordinate the development,
execution and monitoring of SPIU
Project budgets.
• Participate in the development of
key priorities and Action Plan of
RTB SPIU projects;
• Participate in the budget
preparation process of all projects;
• Coordinate the Preparation of
annual, quarterly and monthly
expenditure plans in collaboration
with the M&E Specialist;
• Monitor projects’ budget
execution rates and advice where
need be;
• Receive and check all invoices,
requests and prepare payment;
• Ensure timely preparation of
periodic budget execution and
financial statement reports;
• Participate in budget revision
process of projects;
• Manage an effective financial
management system for the SPIU
and ensure that accounting and
book keeping records are prepared
and maintained in accordance with
projects requirements as well as
statutory and organization
policies, chart of accounts, and
related accounting standards,
principles and practices, Produce Periodic financial
statements
• Prepare bank accounts
reconciliation statements;
• Analyse financial statements for
consistency
• Correct errors found in financial
statements
• Consolidate project reports and
the accounting information and
populate the reporting format as
provided by the institution.
• Follow up the approval of the
project financial statements as per
development partners reporting
requirements were necessary.
• Follow up replenishment of funds
from the concerned development
partners;
• Ensure accounting coding and
budgeting lines are correct: this
includes verification of financial
reports, expenses and supporting
documents.
• Facilitate process of internal and
external audit of different
programs and projects under the
SPIU
• Record all project transactions
properly in IFMIS and submit the
monthly project consolidated
report within the stipulated
deadline;
Coordination of pay and
compensation.
• Supervise the preparation of the
project budget of staff
compensation;
• Monitor the preparation of the
salary payroll lists, fringe benefits
of all concerned staff;
• Receive, analyse, find or propose
solutions to the employees
7
‘complaints regarding
remunerations.
Transactional cash
management.
• Verify staff payroll for bank
transfers at the end of each month;
• Ensures all invoices from
external parties (contractors,
suppliers, etc.) are paid in due
time, by bank transfer, cheque or
cash and arrange those documents
sequentially by date;
• Check and prepare payment
documents for further processing;
• Attain and record all bank
transactions, maintain bank
accounts, ensure monthly bank
statements and account overviews.
• Responsibility for the cash
management: this includes regular
daily cash counts, verification of
balance of cash book and cash on
hand, establishment and signature
of cash count statements.
• Prepare cash calls, face forms
from donors.
Operational Support.
• Ensure the preparation of
monthly project inventory report
and monthly inventory review;
• Ensure regular update and
inventory of assets register for the
project.
• Coordinate and monitor activities
of the Projects
• Ensure preparation and
submission of activity plans and
periodic report;
• Build and strengthen
partnerships with service
providers, and other potential
partners.
Reporting
8
• Guide the identification of a
development project.
• Coordinate the preparation of the
development project budget.
• Review the development project
and submit for approval
• Follow up with the donors to
ensure timely cash replenishment.

11. Administrative Assistant

Job description

Keep the diary of appointments
of her/his supervisor.
• Receive and orient visitors of
her/his supervisor.
• Prepare her/his supervisor’s
travels, missions and meetings
logistical details.
Filing both electronic and hard
documents in the office of
her/his supervisor.
• Orient correspondences and
follow up on the
implementation of instructions
and assignments given by
her/his supervisor.
• Receiving text messages or
telephone calls on behalf of
her/his supervisor.
• Proofread any documents and
files addressed to her/his
supervisor.
Perform any other tasks assigned
by her/his supervisor.

12. TVET Insfrastructure Development Specialist

Job description

• Assist the supervisor in Master
Planning of TVET Schools
infrastructure
• Supervise the construction of
the new TVET Schools as well as
the Expansion & Rehabilitation
of Existing TVET Schools
• Assist the supervisor in the
provision of Training
Equipment, the Setting
Standards and specifications of
equipment, the Development of
list of training materials and the
Upgrading and maintenance of
equipment.
• Implement the policy of
promoting the sustainability of
TVET facilities.
• Advise on the engagement of
other supporting consultants
(Architect, Quantity Surveyor,
Electrical Engineer, Mechanical
Engineer and Civil/Structural
Engineer) and take lead in the
direction and integration of
their work.

13. TVET Infrastructure Development & Equipment Program Manager

Job description

Coordinate the Master
Planning of TVET Schools
infrastructure
• Coordinate the construction of
the new TVET Schools as well as
the Expansion & Rehabilitation
of Existing TVET Schools
• Coordinate the provision of
Training Equipment, the Setting
Standards and specifications of
equipment, the Development o list of training materials and the
Upgrading and maintenance of
equipment.
• Implement the policy of
promoting the sustainability of
TVET facilities.
• Advise on the engagement of
other supporting consultants
(Architect, Quantity Surveyor,
Electrical Engineer, Mechanical
Engineer and Civil/Structural
Engineer) and take lead in the
direction and integration of
their work.
• Coordinate Physical planning
and provision of teaching
materials as well as training
equipment depending on the
specific user need and
resources

1. Director of Research Unit

Job description

1. Coordinate out economic research and analysis in identified markets and communicate results to the Chairperson to assist in effective policy development and decision making;
2. Coordinate and analyze economic data to prepare reports detailing results of performed research;
3. Coordinate economic indicators in respect to trends of the national and local economies;
4. Coordinate research on the development of social, culture and Governance policy that aim to achieve fair and equitable outcomes for vulnerable population, young people and families, with particular focus on effective prevention (Secondary), protection (Tertiary) policy system development;

5. Coordinate and undertake policy and research projects, programs and initiatives that lead to the development of clear, evidence based social, culture and governance policy updates and research;.

6. Coordinate out social, culture and governance policy formulation, research, analysis and advocacy;

7. Coordinate regular needs assessment and recommend priority areas of improvement
8. Coordinate research and prepare reports on any legally complex issues to ensure that the REAF has full information about the legal implications of any decisions
9. Coordinate and review complex legal documents on various matters, ensuring that these are legally sound and/or to ensure that the Government’s interest are safeguarded;

2. Economic Research Specialist

Job description

1. Carry out economic research and analysis in identified markets and communicate results to the Chairperson to assist in effective policy development and decision making;
2. Review and analyze economic data to prepare reports detailing results of performed research;
3. Identify economic indicators in respect to trends of the national and local economies;
4. Maintain and develop a comprehensive and up-to-date knowledge of economic developments in the sector to ensure that any analysis carried out is based on the best and most up-to-
date information;
5. Respond to enquiries from council of elders and relevant external bodies relating to economic developments;
6. Produce regular publications and use a variety of communications to ensure that council of elders and staff are kept up to date with the economic developments relevant to their jobs;
7. Develop and maintain contacts with external sources to ensure that the best possible information is gained and to provide effective advice to council of elders;
8 Draft reports, working papers, and briefing notes to the council of Elders on policy issues;
9. Attend official conferences, seminars, trainings and research publications related to economic and financial issues and brief the Bureau;

10. Design, execute and follow up high-level research studies pertaining to the macro-economic sector, trade, customs, and economic development; productive and infrastructure sectors in response to elders.
Develop research methodologies and tools such as questionnaires, sampling, and data analysis activities
11. Request the administrative and logistical arrangements pertaining to the research assignments, as to ensure that the assignments run smoothly.
12. Conduct research and produce reports and policy briefs for consideration in policy formulation.
13. Conduct periodic evaluation studies in order to assess the effectiveness and impact of Economic Researcher

3. Human Resource Officer

Job description

1. Ensures that all the Institutions ’s human resources management activities are executed in line with the Government policies and regulations relating to human resources management, consulting with the Ministry of Public Service as and when appropriate.
2. Prepares the capacity development plan, in consultation with the heads of department, for consideration and execution and follows up to ensure timely implementation.
3. In conjunction with the Heads of Department, carries out organization structure review exercises in response to changing organization requirements and develops proposals for the structure and staffing review, for approval by the Ministry of Public Service and Labour and the Cabinet.
4. Reviews and clarifies job descriptions for all existing posts and new positions in line with the changing operational requirements of the Institution.
5. Attends meetings organized by the Ministry of Public Service and Labour for the review of HR policies and procedures and communicate the revised rules to staff.
6. Prepares employment contracts or letters for newly hired staff and instructs suppliers to process ID cards.
7. Submits medical forms to RAMA and follow up to ensure the timely issuing of RAMA numbers to new employee.
8. Provides heads of department and the corporate services with appropriate advice regarding HR issues.
9. Maintains a professional filing system for all HR records that ensures the safe custody of HR records and facilitates easy retrieval.
10. Prepare the payroll and ensures that contributions to the Social Security Fund, PAYE, and other statutory bodies are recovered and declares NSSF and PAYE deductions to the appropriate authorities in a timely manner.
11. Supports the external audit activities by preparing audit schedules and responding to any queries raised in a timely manner.
12. Manages the annual leave cycle of the Institution’s personnel, ensuring that employees take leave in line with their entitlement but without disrupting Institution’s operations.
13. Performs any other duties as assigned by the Corporate Services Division Manager.

4. Financial Management Officer

Job description

1.Circulate budgetary guidelines to all department heads and communicate the budgeting time-table as set by Corporate Services Division Manager.
2. Serve as Secretary to budgetary planning meetings.
3. Prepare expenditure plans and monitor budget implementation for the institution, ensuring that all financial rules and procedures are complied with and expenditure kept within the set limits.
4. Review all expenditure requisitions ensuring that these are in line with the budget, prior to recommending to Corporate Services Division Manager for approval.
5. Maintain all records relating to the budget updates and balances clearly indicated in all instances.
6. Make monthly, quarterly and annual reports on budget implementation.
7. Maintain an accurate schedule of financial commitments of the Institution.
8. Establish Payment orders for approval by Corporate Services Division Manager and submit these to the Ministry of Finance, then follow-up to ensure that funds are released as scheduled and deposited into the Ministry’s account.
9. Supports the external audit activities by preparing audit schedules and responding to any queries raised in a timely manner.
10. Perform any other duties as assigned by the Corporate Services Division Manager.