Programme Assistant  

Job Description

Title: Programme Assistant           

Duty Station: Kigali, Rwanda

Reports To: Programme Manager

Unit: Programme Management

Grade: L2 S1

Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Assistant is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Assistant will report to Great Lakes Regional Representative and will work in close collaboration with the Programme Manager, Support Officers, the M&E Expert, and the Finance and Admin Manager in Rwanda.

The Programme Assistant supports the design, day-to-day planning, and implementation of the Rwanda Programme. S/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of implementation as directed by the Programme Manager.

Programme Management and Development

• Contributes to the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Contributes to drafting and developing of events’ concept notes and Agendas in close collaboration with Programme Support Officers
• Assists in maintaining calendars of the Great Lakes Regional Representative and sending out reminders of impending appointments

• Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.

• Contributes to events planning and logistical arrangements in close collaboration with the Administration Assistant
• Contributes to Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.

• Support the programme team in tracking execution of agreed work plans as well as budgets.

• Participates in staff meetings and writes the minutes
• Supports the programme team in preparing monthly updates (internal and external).

Management – institutional coherence

• Preparing minutes for Programme’s meetings
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Assist the Rwanda programme in researching and compiling data needed when preparing concept notes and proposals
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Supports operational activity planning and implementation.
• Assists the programme team in elaborating the activity requests and ensures value for money in selecting service providers, in close coordination with the Administration Assistant.
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English and Kinyarwanda, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, social or development studies or other relevant fields.
• At least two years experience in programmes support role. Specific experience in peacebuilding, partner relations will be an advantage.
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Demonstrable ability to anticipate emerging needs and integrate them into planning and programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English. Good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Demonstrable writing and communications skills in English and Kinyarwanda is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Programme Assistant, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Human Resources Officer

Reports To: Human Resources Manager, ECA

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L4S1

Background                                                                                                                                

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government, and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

For more information about Interpeace, please visit  www.interpeace.org

Position within the Organization                                                                                                                                    

The HR Officer is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world including in Bosnia, Côte d’Ivoire, Guatemala, Kenya, Switzerland, Tunisia, Rwanda, etc.

Under supervision from the HR Manager, ECA, the HR Officer maintains an efficient and effective human resources function at the designated region. S/he works closely with finance and programme teams to create a more efficient and effective human resources function for an agile, responsive, and high performance Interpeace.

 Purpose and General Overview                                                                                                                                    

The HR Officer will be part of team that implements talent management and development interventions, key HR initiatives, and the HR strategy to ensure that the frameworks are appropriate for and relevant in Rwanda programme, ECA context, and overall Interpeace organizational objectives.

The HR Officer will also support the HR Administration across the full HR spectrum, employment cycle management, and ensure full compliance of human resources processes, procedures, rules, regulations, policies, and strategies in accordance with Interpeace’s internal policies aligned to local regulations.

The HR Officer gathers HR information, exchanges and consults with all colleagues stationed in offices across the region/country for enhanced, relevant, and contextualized human resources management. S/he provides professional advice and counsel to colleagues in the Rwanda Programme regarding HR best practice under the guidance of the HR Manager, ECA, and Talent Development and Training Officer.

The HR Officer retains a primary focus on diversity and gender equality and ensures these are reflected and promoted in all aspects of the work.

Duties and responsibilities

Specific Duties

1. Recruitment

• Ensure the implementation of the institutional recruitment frameworks, methodologies, workflows, and policies that attract and secure high-performance talent in the Rwanda Programme.
• Coordinates the recruitment of Rwanda-based positions, and participates in interviewing processes
• Develop strong cooperation with hiring managers to understand their strategic staffing needs and fill vacancies in a timely manner with high caliber candidate

2. Contracting and HR Administration

• Drafts staff contracts and consultancy contracts in discussion with hiring managers and HR Manager ECA. This includes monitoring consultant fees for fair and coherent practices as per the established institutional workflows and processes.
• Maintains complete personnel files for employees in Rwanda staff and manages employee records
• Coordinates and maintains an updated leave plan for Rwanda staff
• Maintains the HR online platform (Natural HR up to date) for all employees in Rwanda programme
• Manages the procurement of staff insurance as needed while adhering to the organization’s policies and procedures and is responsible for administering these appropriately
• Ensures that accurate payroll is prepared, and statutory payroll deductions are remitted to revenue office
• Collaborate and cooperate with the Finance team providing accurate and timely information for payroll and ensure tax compliance with government authorities.

3. Management of employee work cycle:

• Serves as focal point for all personnel related issues for the Rwanda programme
• Coordinates successful employee onboarding and set up for the programme, ensuring the timely provision of services to create the best possible experience for new starters
• Together with HR Manager, ECA, manage specific issues of conflict or grievances related to HR organizational policy and procedure
• Coordinate with HR Manager, ECA, and other internal stakeholders and managers, employee separations including disciplinary processes, terminations, and exit interviews. Ensures that all required paperwork is completed including relevant letters, PAF forms, End of Service form, carry out Exit Reflection Interviews, Employee certificates, insurance notifications, and notification to relevant authorities
• Oversees duty of care, employee wellbeing, and the implementation of safety and security policies in Rwanda programme

4. Performance management and staff development

• Support with the coordination of the performance management processes including performance planning, preparing performance documentation, coordinating meetings, and providing guidance and support as needed
• Monitors the completion of the performance management framework and reports on progress to HR Manager, ECA.
• Supports the Talent Development and Training Officer with collecting staff development needs from ECA and supports the implementation of staff development initiatives and policy that optimize performance, strengthen transformational leadership, change management, and innovation, as well as continuous improvement of capabilities

5. Compensation and Grading

• Implements the institutional frameworks and policies in Rwanda programme that facilitate fair, consistent, and coherent salary levels and job grading

6. Job description 

• Provide input and ensure all Job descriptions are up to date and accurate.

Other

• Continuously monitors and stays up to date with the latest legislative and employment regulations in Rwanda, informing HR Manager ECA on any misalignment with legislative compliance and ensuring that HR practices and policies in ECA are aligned with local regulations
• Collects HR information from the region and provides recommendations to HR Manager, ECA to address shortfalls and maintain what’s working well
• Recommends to HR Manager, ECA any HR process enhancements, improvements in policies and procedures, and any other innovation changes that would optimize HR management at Interp
• Ensures that Interpeace’s values are integrated into the organization’s way of working, are embraced and communicated to
• Complies with and champions all workplace health and safety policy and procedures while taking reasonable care at work to ensure safety. Any hazards observed should be reported to the line manager and HR Manager ECA

Scope and impact

• Responsibilities and objectives are assigned with some latitude for administrative decision-making using defined guidelines from the direct manager, the HR strategy, policy, signed/agreed documentation, and administrative directives. Unusual problems are discussed with supervisor for clarification, conclusion, or escalation.
• Informs and interprets HR policy and practice for validation
• Provides functional advice and HR guidance to Rwanda staff, with some control responsibilities for maintaining standards
• Work conducted by the HR Officer impacts all employees in Rwanda programme and overall institutional policies, processes, and practices related to Human Resource

 Planning & Implementation

• Informs and supports the design and planning of the HR strategy
• Responsible for achieving HR deliverables in line with operation plans and budget requirements and maintains and implements HR procedures in accordance with the policy
• In conjunction with stakeholders, conduct risk assessments and escalate in accordance with risk framework
• Executes institutional streamlined processes, practices, programmes, and working methods to effectively attract, develop and retain a high performance and diverse workforce in Rwanda programme
• Provides regular updates to ensure that HR and employment policies in Rwanda are in line with local regulations and the strategic direction of the organization.

Qualifications: Education

• First level University degree in Human Resources, psychology or organizational psychology or equivalent experience in a human resources role

Experience

• Minimum of 4 years of experience in a human resources role
• Minimum 2 years of experience providing advice and support across all levels of an organization
• Experience in fully spectrum of employment cycle recruiting and facilitating the onboarding of staff
• Experience in development and implementation of HR strategy and Human Resources administration
• Experience formulating HR procedures and ensuring staff understanding and engagement

Competencies

• Understanding of the Labor regulations that guide employer/employee relationship
• Good understanding of and ability to apply human resource management theories and principles
• Basic understanding of the latest developments and trends in HR
• Excellent communication and stakeholder engagement skills and attention to detail
• Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
• Personable and professional approach, able to deal with confidentiality, and be technologically savvy
• Strong written and oral communication skills in English language would be an asset.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other assets

• Professional in Human Resources (PHR) certification and/or other HR certificate
• Experience with non-profit or international organizations
• Sound knowledge of gender equality challenges as they relate to the work environment and employment

Success Factors

• Has a broad HR background and understanding
• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness
• An innovative, critical thinker with extensive problem-solving skills

How to apply

Qualified candidates are invited to submit their application to recruitment-eca@interpeace.org not later than 15th November 2021

The position will remain open until a suitable candidate would be identified. Please apply early.

“Human Resources Officer, Kigali” MUST BE included in the subject line of the application email to be considered. The CVs will be reviewed on rolling basis, please apply early. The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Design, Monitoring & Evaluation and Learning Advisor

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Country Representative, Great Lakes

Grade: L5S1

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2001. During this time, Interpeace has been working in support of national institutions to strengthen durable peace, through the promotion of social cohesion, social trauma healing, participatory governance, and regional collaboration. In this work, Interpeace has worked with several Civil Society Organisations (CSOs) and is now in the process of developing new multi-year peacebuilding work in partnership with national authorities as well as CSOs.

In recent years, the headline work of Interpeace in Rwanda has been the delivery of two programmes. One has been the Societal Healing and Participatory Governance Programme, focused on group-based trauma healing, and strengthening relations and improving participation of citizens in Imihigo and related processes. The other programme has focused on strengthening the capacity of district level governments to implement participatory governance practices. In addition, Interpeace’s work in Rwanda has been linked to a Great Lakes regional programme focused on fostering strong relations across borders. A new programme is now being commenced in 2020 in collaboration with national authorities and CSOs, focused on strengthening societal mental health and trauma healing capacities, addressing the inter-generational transmission of trauma, and promoting reintegration and cohesion of prisoners with the communities to which they return.

Position within the Organisation

The Design, Monitoring & Evaluation and Learning Advisor is a member of the Programme Management Unit, which designs, implements and manages all Interpeace field-based peacebuilding programmes around the world. The Programme Management Unit is headed by the Senior Director in Geneva, with team members based in different parts of the world. The DMEL Advisor will be supervised by Interpeace’s Great Lakes Regional Representative and work closely with the Rwanda Programme team, including the Programme Manager, Programme Support Officer, and Finance and Administration Manager. The DMEL Advisor will also work closely with the the Global Monitoring, Evaluation and Learning team.

Purpose and General Overview

The Design, Monitoring & Evaluation and Learning Advisor will provide technical leadership and oversight on the Rwanda programme’s monitoring, evaluation, and learning strategies and activities. This will include developing tools, conducting workshops, research and analysis; producing reports and visual representations; provision of technical advice; presenting and sharing learning; and representation of Interpeace.

The DMEL Advisor will lead the outcome harvesting and After Action Review processes; coordinate data collection for the base- and end-line surveys and randomised control trials; train Interpeace and partner staff on data collection tools; and manage day-to-day review and feedback of collected data. S/he will also ensure that learning from these surveys is translated into effective programming and advocacy, including the production of policy papers and learning events.

This post is based in Kigali and involves a significant amount of travel throughout Rwanda. Occasional overseas travel might also be required.

Responsibilities

Planning of Monitoring and Evaluation activities

• Develops a solid understanding of the programme’s overall strategy;
• Develops and implements the programme monitoring and evaluation plan;
• Provides support for basic studies and research within the programme; and implements baseline studies, rapid assessments, and surveys;
• Collects lessons learned, success stories, positive impacts, achievements, and case studies to be shared internally and externally;
• Guides internal reflections on programme progress, review programme strategy, and refine programme implementation;
• Participates actively in Programme Planning, ensuring that Interpeace’s change framework and Gender Practice Note is clearly reflected in our programme implementation;
• Organizes and facilitates training workshops on the monitoring and evaluation systems, data collection, outcome harvesting and participates in meetings with authorities, donors, partners, and project beneficiaries to share lessons learned, advocate policy recommendations, etc.
• Lead the capacity building of partners on M&E processes, use of tools, and development of institutional systems to support effective programme MEL.
• Translate lessons-learned, both positive and negative and intended and unintended, into communication outputs for donors, partners, communities of practice, and the general public.
• Shares lessons learned with the wider organization to increase knowledge transfer and effectiveness across the organization.

Design, develop, implement and review MEL tools

• For collecting M&E data, the DMEL Advisor will develop the standardized data collection tools for, among other purposes:
  • Establishing the project’s monitoring-evaluation system, aligned with Interpeace’s overall approach to monitoring and evaluation to systematize the monitoring of progress towards expected results.
  • Develop simplified monitoring tools that will allow for the collection of information related to project indicators.
  • Organize training workshops on the monitoring-evaluation system to be set up with the actors concerned (especially the implementing partners).
  • Ensure all stages of the implementation of the monitoring-evaluation system: Collection of basic (and final) data through quantitative surveys, conducting qualitative surveys of project participants, computerization of data collection and analysis forms, production of reports.
  • Ensure the integration of the gender dimension and the perspectives of the different segments of the population in the development of different indicators.
  • Organize baseline evaluations and compare results with mid-term or final evaluations. The M&E Specialist will monitor the quality of these evaluations from design to reporting by ensuring that all tools have been made available and are useful.
  • Guiding the documentation of success stories to feed into reporting and organizational memory in collaboration with Rwanda Programme team and consultants; and supports the documentation of success stories to feed into reporting, learning, and organizational memory.

Reporting

• Collects, compiles, and consolidate reports from field assistants, trainers and consultants, and programme team.
• Produces regular monitoring reports focusing on monthly, quarterly and annual results and a comprehensive progress report on indicators and analysis allowing annual adjustment of activities based on performance achieved, the reporting formats, standards, and procedures established in collaboration with the Programme Manager.
• Documents lessons learned and good practices during the implementation of programme activities.

Designing new projects/programmes

• Organize and facilitate workshops to design results focused programming, including the development of results frameworks and theories of change.
• Develop logical frameworks for proposals and lead the writing of lessons learned and MEL sections of new proposals.
• Ensure the integration of lesson learned and best practices into new projects/programmes

Design, Monitoring & Evaluation, and Learning Advisor can be called upon to perform other duties required for the effective running of the programme.

Qualifications

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English with working knowledge of French, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in statistics, demography, peacebuilding, international affairs, mental health, or any other related fields.

Experience

• At least 7 years in the field of research, both quantitative and qualitative.

• Previous experience in quantitative analysis and familiarity with statistical software.

• Experience with an international Non-Governmental Organisation would be an asset.

• Previous evaluation experience preferred.

Competencies

• Ability to conduct interviews and interact with a wide range of people effectively and according to high ethical standards
• Knowledge of peacebuilding, governance, gender and/or conflict transformation
• Advanced knowledge of the Rwandan context and
• Confident public speaker and presenter.
• Fluent spoken and written English. Working knowledge of French
• Good command of Microsoft Excel, Word, and Outlook – Required
• Excellent analytical and practical problem-solving skills

• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints
• Ability to work effectively as a team member and with minimal supervision.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45pm, Kigali time. “Design, Monitoring & Evaluation and Learning Advisor, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

 Job Description

Title: Programme Support Officer

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Programme Manager

Grade:L3S1

 Background

Interpeace is an international organization for peacebuilding that supports locally-led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Support Officer is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Support Officer will report to the Rwanda Programme Manager and will work in close collaboration with the M&E Specialist, the Great Lakes Regional Representative, and the Finance and Admin Manager in Rwanda.

The Programme Support Officer supports the design, day-to-day planning, and implementation of the Interpeace Rwanda programmes, particularly Youth Engage Project, and s/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of programme implementation as directed by the Programme Manager.

Programme Management and Development

• Assists in the planning, implementation, monitoring and evaluation of the “Youth Engage” project, including the elaboration of project-related documents (such as activity plans, activity requests, activity reports, audio-visual documentation of projects, external events, etc.)
• Assists the review of the programme documents (research reports, annual narrative reports, training and conference materials…) developed by Interpeace or by the programme partners,
• Assists local partners in the planning, implementation, monitoring and evaluation of project activities (such as stakeholders’ consultative meetings, healing spaces, research and advocacy activities, at local, provincial and national level, audio-visual documentation of projects, external events, etc.)
• Assists the Country Representative and Program Team in logistics preparations and reporting
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.

Management – institutional coherence

• Assists in drafting outgoing correspondences, concept notes and Terms of References
• Preparing minutes for Programme’s meetings
• Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Providing additional support to the Interpeace’s Rwanda team as called upon
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, Administration, Project Management, social or development studies or other relevant fields.
• Demonstrated experience in peacebuilding, political and/or developmental work in Rwanda;
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Understanding of current thinking on peacebuilding issues and methods; and demonstrable ability to anticipate emerging needs and integrate them into priority programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English; good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Advanced writing and communications skills in English is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Programme Support Officer, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Finance Officer

Reports To: Finance and Administration Manager           

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda, with travels to project areas and Nairobi.

Grade:  L4S1

 Background

Interpeace is an international organization for peacebuilding that supports locally-led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing, and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, the Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Finance Officer is a member of the finance section of the Global Administration Support Unit which encompasses Finance, Administration, Internal Audit and HR.  The Global Operations Unit is led from the Headquarters Office in Geneva, although team members are based in different locations around the world.

Under regular supervision from the Finance and Administration Manager, the Finance Officer works closely with other Finance Officers in Interpeace Rwanda, Nairobi, administration staff, programme staff, and partners staff to create a more efficient and effective Finance function for an agile, responsive, and high performance Interpeace.

Purpose and General Overview

Under the direction of the Finance and Administration Manager, the Finance Officer is responsible for the financial performance of the assigned partners and/or Interpeace office. This includes: accounting, internal controls, audits, budget management, financial reporting, monitoring, and capacity building

The Finance Officer oversees the financial management of the partners and/or offices assigned, maintaining complete and accurate financial records, and approving (in coordination with the programme team) the different project budgets from development to implementation, monitoring, reporting, and auditing.  S/He ensures that project budgets are implemented according to Interpeace policies and procedures and respecting the donor regulations. S/He also works closely with the Finance and Administration Manager to closely monitor the cost coverage of the programme and/or offices in the assigned areas to anticipate potential risk and financial gaps.

The Finance Officer plays an important role in monitoring and supporting the implementation of the programme overseeing compliance with internal policies, donor regulations and local Laws (i.e. Taxes).

This position requires to consult with and/or coordinate activities with internal and external actors. There is an element of persuasion, influence and provision of professional advice and direction, but it is not a regular activity.

Guided by and in collaboration with the Finance and Administration Manager, a successful Finance Officer will:

1. Maintain accuracy of all accounting information and documentation posted in the accounting software (QB) and ERP (SunSystems) including internal procedures (recruitment, procurement, etc.)
2. Achieve unqualified project and statutory Audits and on time donor and internal financial reports
3. Budget monitoring: produce and distribute Budget versus Actuals (BvA) reports with detail analysis on potential risks.
4. Deliver on a monthly basis, timely, accurate, and complete reviewed set financial records and supporting documents for the partners and/or office assigned through the online tool for consolidation.
5. Follow up with the partners and/or office’s accountants the implementation of the internal controls recommendations until resolved (monthly checks, internal and external audits, internal reviews, etc.)
6. With the guidance of the Finance and Administration Manager, support Interpeace performance by reviewing policies and procedures, providing training to staff and/or partners, monitoring financials or assessing risk within the partners and/or offices assigned.

Duties and responsibilities

Scope and Impact

• Specific responsibilities and objectives are assigned with some latitude for setting of priorities and technical approaches, using established practices and procedures. Unusual challenges may be discussed with supervisor or others for clarification of the policy.
• Is recognized as the projects first reference for professional/Technical advice relating to accounting, Budgeting, and reporting within the projects and grants assigned
• Informs and interprets policy and practices within the units
• Work conducted by the Finance Officer impacts a specific job family, assigned grants, and partners

Planning and implementation

• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently

Financial responsibilities -Payments & Reporting

• Oversee the maintenance of the QB file for assigned partner/s. Ensuring data accuracy of COA and other analytical dimensions.
• Ensure proper filing is done and checking that all relevant documentation is archived according to internal practice.
• Review that all payment vouchers have correct supporting documentation and have been properly authorized. Review also for reasonableness and for improper transactions.
• Review all balance sheet accounts reconciliations
• Identify areas of weakness and, develop and provide training in coordination with (Manager)
• Ensure that IPRW service providers are paid on time.
• Prepare monthly bank reconciliations
• Prepare accurate and timely monthly financial reports as per Interpeace/Donor set out deadlines.
• Prepare and analyse monthly aging reports per project
• Prepare fund balance reports per project
• Assist in the due diligence for new partners and support in setting-up of new QB files, establishment of local systems, training to finance staff, and subsequent follow-up.

Specific Duties

Budget Management

• Create donor reports in Q&A to monitor budget implementation and performance (BvA) of all the projects implemented at the designated geographical area and reports to the (Manager) and the programme team on any variances or potential deviations according to actual and forecasted expenditures.
• Check monthly that the final booked expenses are in line with Approved budgets (including cost sharing) and that resources are utilized in line with the approved budgets and donor requirements.
• Review monthly that Cash Transfer Request (CTR) are produced by each partner according to cash flow and budget availability and that funds are utilized according to approved plan (CTR). Update estimates included in the CTR in discussion with relevant programme team.
• Monitor that expenditures are processed and authorized according to Interpeace Delegation of Authority and other policies (as Procurement Manual).
• Monitor compliance with grant funding requirements (Donor rules and regulations as eligibility of expenditures).
• Prepare grant expense reports for all the projects implemented at IPRW and ensure accuracy with SunSystems before they are submitted to any external party.
• Participate in Programme team meetings and contribute to Programme strategy, activity planning and Programme development as requested.

Others

• Assist Country Office in inventory management. Keeping an up-to-date assets register.

Education

• Degree in Accounting, Business Administration, finance, or related field from a recognized University
• Accounting certification (partial or full CPA or equivalent)
• Have demonstrated a high understanding of finance and accounting matters preferably within the not-for-profit sector
• Professional membership with a recognized body is an added advantage

Experience

• Minimum of four years of relevant and progressively responsible experience in the professional field of finance and accounting in a not-for-profit setting.
• Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably SunSystems. High level of IT proficiency in use of all MS Office applications.
• Proven experience in budget management and internal controls
• Ability to work successfully as part of a diverse and multicultural team
• Experience of conducting capacity-building for partners and staff on financial systems and good financial practices. Experience working in field locations.

Competencies

• Strong accounting knowledge and operating capacity. Experience in financial bookkeeping within the local context
• Strong budget management skills; financial internal controls; source documentation verification; preparation of payment vouchers; and procurement processes
• Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively, and accurately
• Ability to foresee risks and allow for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Ability to take ownership of all responsibilities and honor commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules.
• Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.

• Strong written and oral communication skills in English. French and Spanish is desirable.

• Ability to travel within and outside the country on short notice. Experience with non-profit or international organizations.
• Strong commitment to supporting local peace-building initiatives and to the values and working principles of Interpeace.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Driver for Results
• Adaptability and Continuous learning
• Respect for Diversity

Success factors

• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness
• An innovative, critical thinker with extensive problem-solving skills

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Finance Officer, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

 Driver (2)

Job Description

 Title: Driver-2 positions

Reports To: Administrative

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L1S1

 Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing, and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organisation

The Driver is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR.

Under regular supervision from the Administration Assistant, the Office Driver is responsible for providing transportation support to staff and any partners or official guests as assigned by the Head of Office in the Kigali Office.

Purpose and General Overview

 Under the supervision of the Administrative Assistant, the driver will provide professional transport facilitation to IP Rwanda staff on duty or guests; to any assigned locations in Rwanda for reasons related to official duties and the objectives of the Rwanda programme. The role will involve driving over relatively short distances during regular working hours and extended trips requiring flexibility to the field when needed. The role will also cover messenger, vehicle safety and security, and office backup support if needed.

Duties and responsibilities                                                                                                                                                                                                                                                                     Vehicle Management and Transport Conditions

• Drive IP Rwanda vehicle(s) as requested with due regard to time schedules, apply knowledge of

driving regulations, safety requirements, traffic conditions, and most desirable routes to maintain travel time whilst ensuring that all rules, regulations, and local requirements are adhered to.

• In an event of involvement in an accident, take security precautions for the safety and security of the driver, onboard passengers, the vehicle, and other contents that may be in the vehicle.

Specific Duties

 While adhering to safe driving regulations, perform the following duties:

• Day-to-day maintenance and cleaning of the assigned vehicle, check fuel levels, oil, water battery, brakes, signal lights, tires before starting off the journey. Make minor repairs and adjustments (For example, punctures, wiper blades, spark plugs, etc).
• Transport IP Rwanda visitors, office staff, and any other person on IP Rwanda business mission in safe and timely manner between designated locations as may be assigned by IP
• Record mileage and expenses incurred during driving duties and report to appropriate IP Rwanda personnel as required.
• Keep an accurate logbook for all transport
• Arrange for vehicle care and maintenance based on service manual requirements and daily transportation
• Keep record of vehicle service records to track costs and maintenance of vehicles as well as justify replacement of the vehicle and/or parts at the appropriate
• Make regular deliveries of parcels, documents, between the office, collection locations, and destinations as may be assigned by IP
• Follow all health and safety
• Provide any messenger support including assistance in doing local shopping as and when

Qualifications

• A high school certificate or diploma considered an asset
• Valid Rwanda driving License of class B category
• Proficiency in Kinyarwanda and good working knowledge of Knowledge of French language will be an advantage.

Experience

• A minimum of 5 years’ relevant experience working in a fast-paced environment within
• Able to provide written references from previous employers
• Accident-free Driving certification if applicable
• Security clearance certificate of good conduct

Competencies

• Ability to work well alone and with a partner or team
• Reliable and punctual, demonstrating dedication and professionalism in assigned duties
• Excellent time management skills
• Organized and able to adapt to changing schedules or routines

Job special conditions

• IP Rwanda driver will be required to spend some nights out of Kigali.
• Travel needs may vary, but about 80% out of Kigali and 20% within
• This job requires sitting for long hours while driving.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other requirements

• Eligibility to work in

Assets/desired

Previously worked as an Office Driver

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Driver, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

1. Human Resources Officer

Job Description

Title: Human Resources Officer

Reports To: Human Resources Manager, ECA

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L4S1

Background                                                                                                                                

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government, and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

For more information about Interpeace, please visit  www.interpeace.org

Position within the Organization                                                                                                                                    

The HR Officer is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world including in Bosnia, Côte d’Ivoire, Guatemala, Kenya, Switzerland, Tunisia, Rwanda, etc.

Under supervision from the HR Manager, ECA, the HR Officer maintains an efficient and effective human resources function at the designated region. S/he works closely with finance and programme teams to create a more efficient and effective human resources function for an agile, responsive, and high performance Interpeace.

 Purpose and General Overview                                                                                                                                    

The HR Officer will be part of team that implements talent management and development interventions, key HR initiatives, and the HR strategy to ensure that the frameworks are appropriate for and relevant in Rwanda programme, ECA context, and overall Interpeace organizational objectives.

The HR Officer will also support the HR Administration across the full HR spectrum, employment cycle management, and ensure full compliance of human resources processes, procedures, rules, regulations, policies, and strategies in accordance with Interpeace’s internal policies aligned to local regulations.

The HR Officer gathers HR information, exchanges and consults with all colleagues stationed in offices across the region/country for enhanced, relevant, and contextualized human resources management. S/he provides professional advice and counsel to colleagues in the Rwanda Programme regarding HR best practice under the guidance of the HR Manager, ECA, and Talent Development and Training Officer.

The HR Officer retains a primary focus on diversity and gender equality and ensures these are reflected and promoted in all aspects of the work.

Duties and responsibilities

Specific Duties

1. Recruitment

• Ensure the implementation of the institutional recruitment frameworks, methodologies, workflows, and policies that attract and secure high-performance talent in the Rwanda Programme.
• Coordinates the recruitment of Rwanda-based positions, and participates in interviewing processes
• Develop strong cooperation with hiring managers to understand their strategic staffing needs and fill vacancies in a timely manner with high caliber candidate

2. Contracting and HR Administration

• Drafts staff contracts and consultancy contracts in discussion with hiring managers and HR Manager ECA. This includes monitoring consultant fees for fair and coherent practices as per the established institutional workflows and processes.
• Maintains complete personnel files for employees in Rwanda staff and manages employee records
• Coordinates and maintains an updated leave plan for Rwanda staff
• Maintains the HR online platform (Natural HR up to date) for all employees in Rwanda programme
• Manages the procurement of staff insurance as needed while adhering to the organization’s policies and procedures and is responsible for administering these appropriately
• Ensures that accurate payroll is prepared, and statutory payroll deductions are remitted to revenue office
• Collaborate and cooperate with the Finance team providing accurate and timely information for payroll and ensure tax compliance with government authorities.

3. Management of employee work cycle:

• Serves as focal point for all personnel related issues for the Rwanda programme
• Coordinates successful employee onboarding and set up for the programme, ensuring the timely provision of services to create the best possible experience for new starters
• Together with HR Manager, ECA, manage specific issues of conflict or grievances related to HR organizational policy and procedure
• Coordinate with HR Manager, ECA, and other internal stakeholders and managers, employee separations including disciplinary processes, terminations, and exit interviews. Ensures that all required paperwork is completed including relevant letters, PAF forms, End of Service form, carry out Exit Reflection Interviews, Employee certificates, insurance notifications, and notification to relevant authorities
• Oversees duty of care, employee wellbeing, and the implementation of safety and security policies in Rwanda programme

4. Performance management and staff development

• Support with the coordination of the performance management processes including performance planning, preparing performance documentation, coordinating meetings, and providing guidance and support as needed
• Monitors the completion of the performance management framework and reports on progress to HR Manager, ECA.
• Supports the Talent Development and Training Officer with collecting staff development needs from ECA and supports the implementation of staff development initiatives and policy that optimize performance, strengthen transformational leadership, change management, and innovation, as well as continuous improvement of capabilities

5. Compensation and Grading

• Implements the institutional frameworks and policies in Rwanda programme that facilitate fair, consistent, and coherent salary levels and job grading

6. Job description 

• Provide input and ensure all Job descriptions are up to date and accurate.

Other

• Continuously monitors and stays up to date with the latest legislative and employment regulations in Rwanda, informing HR Manager ECA on any misalignment with legislative compliance and ensuring that HR practices and policies in ECA are aligned with local regulations
• Collects HR information from the region and provides recommendations to HR Manager, ECA to address shortfalls and maintain what’s working well
• Recommends to HR Manager, ECA any HR process enhancements, improvements in policies and procedures, and any other innovation changes that would optimize HR management at Interp
• Ensures that Interpeace’s values are integrated into the organization’s way of working, are embraced and communicated to
• Complies with and champions all workplace health and safety policy and procedures while taking reasonable care at work to ensure safety. Any hazards observed should be reported to the line manager and HR Manager ECA

Scope and impact

• Responsibilities and objectives are assigned with some latitude for administrative decision-making using defined guidelines from the direct manager, the HR strategy, policy, signed/agreed documentation, and administrative directives. Unusual problems are discussed with supervisor for clarification, conclusion, or escalation.
• Informs and interprets HR policy and practice for validation
• Provides functional advice and HR guidance to Rwanda staff, with some control responsibilities for maintaining standards
• Work conducted by the HR Officer impacts all employees in Rwanda programme and overall institutional policies, processes, and practices related to Human Resource

 Planning & Implementation

• Informs and supports the design and planning of the HR strategy
• Responsible for achieving HR deliverables in line with operation plans and budget requirements and maintains and implements HR procedures in accordance with the policy
• In conjunction with stakeholders, conduct risk assessments and escalate in accordance with risk framework
• Executes institutional streamlined processes, practices, programmes, and working methods to effectively attract, develop and retain a high performance and diverse workforce in Rwanda programme
• Provides regular updates to ensure that HR and employment policies in Rwanda are in line with local regulations and the strategic direction of the organization.

Qualifications: Education

• First level University degree in Human Resources, psychology or organizational psychology or equivalent experience in a human resources role

Experience

• Minimum of 4 years of experience in a human resources role
• Minimum 2 years of experience providing advice and support across all levels of an organization
• Experience in fully spectrum of employment cycle recruiting and facilitating the onboarding of staff
• Experience in development and implementation of HR strategy and Human Resources administration
• Experience formulating HR procedures and ensuring staff understanding and engagement

Competencies

• Understanding of the Labor regulations that guide employer/employee relationship
• Good understanding of and ability to apply human resource management theories and principles
• Basic understanding of the latest developments and trends in HR
• Excellent communication and stakeholder engagement skills and attention to detail
• Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
• Personable and professional approach, able to deal with confidentiality, and be technologically savvy
• Strong written and oral communication skills in English language would be an asset.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other assets

• Professional in Human Resources (PHR) certification and/or other HR certificate
• Experience with non-profit or international organizations
• Sound knowledge of gender equality challenges as they relate to the work environment and employment

Success Factors

• Has a broad HR background and understanding
• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness
• An innovative, critical thinker with extensive problem-solving skills

How to apply

Qualified candidates are invited to submit their application to recruitment-eca@interpeace.org not later than 15th November 2021

The position will remain open until a suitable candidate would be identified. Please apply early.

“Human Resources Officer, Kigali” MUST BE included in the subject line of the application email to be considered. The CVs will be reviewed on rolling basis, please apply early. The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

2. Programme Assistant  

Job Description

Title: Programme Assistant           

Duty Station: Kigali, Rwanda

Reports To: Programme Manager

Unit: Programme Management

Grade: L2 S1

Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Assistant is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Assistant will report to Great Lakes Regional Representative and will work in close collaboration with the Programme Manager, Support Officers, the M&E Expert, and the Finance and Admin Manager in Rwanda.

The Programme Assistant supports the design, day-to-day planning, and implementation of the Rwanda Programme. S/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of implementation as directed by the Programme Manager.

Programme Management and Development

• Contributes to the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Contributes to drafting and developing of events’ concept notes and Agendas in close collaboration with Programme Support Officers
• Assists in maintaining calendars of the Great Lakes Regional Representative and sending out reminders of impending appointments

• Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.

• Contributes to events planning and logistical arrangements in close collaboration with the Administration Assistant
• Contributes to Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.

• Support the programme team in tracking execution of agreed work plans as well as budgets.

• Participates in staff meetings and writes the minutes
• Supports the programme team in preparing monthly updates (internal and external).

Management – institutional coherence

• Preparing minutes for Programme’s meetings
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Assist the Rwanda programme in researching and compiling data needed when preparing concept notes and proposals
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Supports operational activity planning and implementation.
• Assists the programme team in elaborating the activity requests and ensures value for money in selecting service providers, in close coordination with the Administration Assistant.
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English and Kinyarwanda, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, social or development studies or other relevant fields.
• At least two years experience in programmes support role. Specific experience in peacebuilding, partner relations will be an advantage.
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Demonstrable ability to anticipate emerging needs and integrate them into planning and programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English. Good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Demonstrable writing and communications skills in English and Kinyarwanda is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Programme Assistant, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

3. Driver (2)

Job Description

 Title: Driver-2 positions

Reports To: Administrative

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L1S1

 Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing, and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organisation

The Driver is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR.

Under regular supervision from the Administration Assistant, the Office Driver is responsible for providing transportation support to staff and any partners or official guests as assigned by the Head of Office in the Kigali Office.

Purpose and General Overview

 Under the supervision of the Administrative Assistant, the driver will provide professional transport facilitation to IP Rwanda staff on duty or guests; to any assigned locations in Rwanda for reasons related to official duties and the objectives of the Rwanda programme. The role will involve driving over relatively short distances during regular working hours and extended trips requiring flexibility to the field when needed. The role will also cover messenger, vehicle safety and security, and office backup support if needed.

Duties and responsibilities                                                                                                                                                                                                                                                                     Vehicle Management and Transport Conditions

• Drive IP Rwanda vehicle(s) as requested with due regard to time schedules, apply knowledge of

driving regulations, safety requirements, traffic conditions, and most desirable routes to maintain travel time whilst ensuring that all rules, regulations, and local requirements are adhered to.

• In an event of involvement in an accident, take security precautions for the safety and security of the driver, onboard passengers, the vehicle, and other contents that may be in the vehicle.

Specific Duties

 While adhering to safe driving regulations, perform the following duties:

• Day-to-day maintenance and cleaning of the assigned vehicle, check fuel levels, oil, water battery, brakes, signal lights, tires before starting off the journey. Make minor repairs and adjustments (For example, punctures, wiper blades, spark plugs, etc).
• Transport IP Rwanda visitors, office staff, and any other person on IP Rwanda business mission in safe and timely manner between designated locations as may be assigned by IP
• Record mileage and expenses incurred during driving duties and report to appropriate IP Rwanda personnel as required.
• Keep an accurate logbook for all transport
• Arrange for vehicle care and maintenance based on service manual requirements and daily transportation
• Keep record of vehicle service records to track costs and maintenance of vehicles as well as justify replacement of the vehicle and/or parts at the appropriate
• Make regular deliveries of parcels, documents, between the office, collection locations, and destinations as may be assigned by IP
• Follow all health and safety
• Provide any messenger support including assistance in doing local shopping as and when

Qualifications

• A high school certificate or diploma considered an asset
• Valid Rwanda driving License of class B category
• Proficiency in Kinyarwanda and good working knowledge of Knowledge of French language will be an advantage.

Experience

• A minimum of 5 years’ relevant experience working in a fast-paced environment within
• Able to provide written references from previous employers
• Accident-free Driving certification if applicable
• Security clearance certificate of good conduct

Competencies

• Ability to work well alone and with a partner or team
• Reliable and punctual, demonstrating dedication and professionalism in assigned duties
• Excellent time management skills
• Organized and able to adapt to changing schedules or routines

Job special conditions

• IP Rwanda driver will be required to spend some nights out of Kigali.
• Travel needs may vary, but about 80% out of Kigali and 20% within
• This job requires sitting for long hours while driving.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other requirements

• Eligibility to work in

Assets/desired

Previously worked as an Office Driver

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Driver, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

The Rwanda National Investment Trust Ltd (RNIT Ltd) is a collective investimenet  management company established by the Goverment of Rwanda  with a mission to promote the culture of saving by designing a product  (Including unit trust) that suit the various investminent neesds of people .

RNIT is hence seeking to recruit qualified person to fill the following position:

Information Assistant (Social Media)

Vacancy Announcement: KIGALI-2021-002R

The Embassy of the United States of America in Kigali is recruiting for the position of Information Assistant (Social Media). The position is open to All Interested Candidates/All Sources and available to start immediately.

Duties: Incumbent is responsible for collaborating with U.S. Mission Rwanda sections and agencies to develop and publicize public diplomacy content, including through social media, to elevate the profile of the United States in Rwanda.  The position reports directly to the Information Assistant for press and media engagement with additional guidance and assignments from the Deputy Public Affairs Officer and Public Affairs Officer.  Efforts include content-gathering from within the U.S. Mission, message development, strategic planning for messaging and social media, and understanding of Rwandan media environment, including social media environment.  S/he will develop original content and suggest creative ways to attract social media influencers and users, increase web traffic and engagement with Rwandans using social media, and promote U.S. Rwandan partnerships and U.S. Mission goals.

All applications must be submitted via Electronic Recruitment Application (ERA) by November 11, 2021.

Full announcement and application procedures are available on https://rw.usembassy.gov/embassy/jobs/

Only shortlisted candidates will be contacted. If you have any questions, please contact the Human Resources Office on KigaliHRRecruitment@state.gov

1. Hospitality Coordinator

Hospitality Coordinator

University of Global Health Equity (UGHE) Butaro, Rwanda

Job Title: Hospitality Coordinator

Reports to: Campus Operations Manager

Location: Butaro, Rwanda

Position Overview

 This position is responsible for coordinating day-to-day campus hospitality on all items related to dining, cleaning, accommodations, special events, program logistical support, welcoming visitors and new residents, and more. Reporting to the Campus Operations Manager, the Hospitality Coordinator is required to live on the Butaro campus full time including weekends as needed.

Responsibilities

• Act as the main liaison between UGHE operations team, the outsourced cleaning firm and dining firm, as well as campus residents when it comes to all hospitality needs;
• Manage the Butaro Campus housing assignment schedule for all students, staff, faculty, visiting faculty, visitors, and programs, in coordination with both the operations and academic program teams;
• Oversee the Hospitality Assistants providing daily training, mentorship, and weekly activity planning;
• Support in improving the full campus cleaning schedule in liaison with the outsourced cleaning firm supervisor and the Campus Operations Manager;
• Conduct regular checks to ensure that all rooms and units are fully prepared at least 24 hours in advance of the residents arrival;
• Conduct regular kitchen inspections at least twice a month;
• Partake in unit inspections with the student services and facilities team to ensure all housing is being maintained accordingly by UGHE and its residents;
• Create, distribute and monitor a cleaning checklist to guide the oversight for each housing unit and academic/admin building (ie cleaning checklist, supply checklist, maintenance checklist, etc.)
• Support the Campus Operations team in carrying out specific operations duties as needed (ie if a resident informs you that they have no hot water, work with the plumber to ensure it is fixed efficiently, and then inform the resident once it is complete.)
• Keep a daily track record of all requests, complaints, actions taken, and so on coming into the hospitality team;
• Monitor all logged issues over time and suggest ways for improvement during weekly meetings with the Campus Operations Manager;
• Support the Campus Operations Manager in operating the Butaro Campus and hospitality related functions each day in an efficient, safe, and cost-effective manner;
• Coordinate with other Campus Operations team to ensure the hospitality team is supporting each resident and guest in the most courtesy away;
• Work with Campus leadership to set monthly hospitality priorities and determine key tasks to be done;
• Oversee and/or provide campus tours to visitors and new staff or faculty as needed;
• Assist HR in orientation of new campus residents when it comes to life on campus;
• Liaise with the cleaning firm manager on a daily basis to ensure outsourced staff are performing adequately and work schedules are harmonious – provide training and mentorship when they are not meeting expectations;
• Support in the planning and coordination of special events, academic program needs, etc.;
• Collaborate with the Campus Operations Manager and Director of Campus Operations to continually develop and improve Campus hospitality systems to better meet the needs of the residents;
• Develop a detailed technical Hospitality Manual and accompanying Standard Operating Procedures (SOPs) laying out how all hospitality related functions are to operate on the campus (ie responding to resident needs in the housing, receiving visitors, etc.);
• Work closely with the Facilities team to conduct testing the functionality of the equipment installed in accommodation facilities to ensure they are in good working order after handover from the construction firm but before campus occupancy (i.e. ensuring doors and windows open correctly, water pressure is sufficient, etc.);
• As UGHE brings new housing and buildings online, oversee the increasing of contracted services as well as advice on procurement requirements;
• Assist in overseeing the budget concerning campus hospitality functions.

Procurement & Logistics

• Partake in the periodic procurement plan for the hospitality needs and all housing units as well as new ones as they are built;
• Work closely with the Warehouse and Logistics team to ensure all Campus accommodations are fully stocked with the baseline items provided by UGHE;
• Provide feedback on the selection as well as local and international procurement of hospitality-related consumables, equipment, and imported goods in relation to this program;
• Ensure that UGHE’s hospitality procurement is sourced from the Butaro District as much as possible;
• Participate in the procurement needs and installations of all furniture, fixtures, and equipment throughout all the housing units as well as new housing as they are built;

Community Relations

• Support community relations efforts by acting as another friendly face of UGHE welcoming guests and community members as needed, attending community events, striving to build and maintain excellent relationships with our neighbors in the cell, sector, and district;
• Mindful of UGHE’s commitment to the Butaro community, work with the contracted firms to continually develop initiatives to hire as many local employees as possible;

 Qualifications

• Minimum 3-5 years work experience in hospitality or other related field.
• Experience coordinating hospitality in a university, NGO, or hotel industry setting.
• Knowledge and experience in higher education or global health is mandatory; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full-time required (including weekends as needed).
• English and Kinyarwanda proficiency required; French knowledge preferred.
• Excellent organizational skills; ability to manage complex and dynamic projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice strongly desirable.
• Bachelor’s degree required.

To Apply

Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field, (4) names and contact information of three professional references who can attest to experience in education, leadership and management experience; at least one of these references should be an immediate supervisor and (5) copies of all degrees earned and current professional certifications. Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.

The deadline: 29th November 2021

Click here to read more & Apply

2. Campus Operations Manager

Campus Operations Manager

University of Global Health Equity (UGHE) Butaro, Rwanda

Description

Job Title: Campus Operations Manager

Reports to: Director of Campus Operations and Community Engagement

Location: Butaro, Rwanda

Position Overview:

Reporting to the Director of Campus Operations and Community Engagement, the Campus Operations Manager (COM) is responsible for a range of activities in overseeing the day-to-day campus operations of the campus. Main responsibilities include hospitality (i.e. dining, cleaning, and accommodations), warehousing, supply chain and logistics, program support, campus life, among others.

Operations Management

• Assist the DCO in operating the Butaro campus each day in an efficient, safe, and cost-effective manner.
• Assist the director of campus operations to identify campus FF&E needs and coordinate orders with the Kigali and Boston procurement team;
• Oversee main services on campus including dining, cleaning, campus waste disposal, warehousing and accommodations.
• Provide program support to academic teams throughout the duration of the school year as well as during special programs and events.
• Coordinate with other department managers to ensure the operations department is supporting each team to meet their required functions.
• Work with campus operations team to set monthly priorities and determine key tasks.
• Manage staff and create feasible work plans that harmonize with one another.
• Coordinate with other UGHE departments to support the academic, research, and other programmatic activities hosted on the Butaro campus.
• Create a technical Campus Operations Manual for all functions along with accompanying Standard Operating Procedures.
• Update all campus manuals and SOPs annually to make sure they are on date
• Collaborate with the DCO and Senior Leadership Team (SLT) to continually develop and improve campus operational systems to better meet the needs of the residents.
• Participate in annual and strategic planning for UGHE’s operations.
• Support fundraising and other guest visits to the Butaro campus.
• Hire, train, and supervise all employees and other direct reports necessary to meet the campus operations requirements.
• Assist the director of campus operations to review all contractors’ contract who are under operations team.
• To be part of the emergency response team and implement all approved campus guidelines to make sure the campus stays safe
• Create and supervise the accommodation allocation plan for all Butaro Campus residents.
• Support recently promoted team members in the hiring and onboarding of additional staff as the team continues to grow
• Plan all campus events(graduations and others) on campus
• Giving tour to campus visitors whenever necessary
• Support the DCOCE in the campus outfitting for new houses
• Prepare all needed reports of the campus operations department
• Report to the Director of Campus Operations and Community Engagement with timely updates on current operations

Supply Chain & Logistics

• Assist the procurement team to create and manage systems to ensure an efficient campus supply chain system that minimizes stock outs and waste.
• Assist in contract negotiations for procurement selection as well as support procurement team in local and international procurement of consumables, equipment, and imported goods in relation to this program.
• Work with procurement to ensure that UGHE’s procurement is sourced from the Butaro District as much as possible.
• Actively partake in weekly calls with the Boston and Kigali Supply Chain team carrying out international procurement for the Butaro campus.
• Serve as the primary point person for organization logistics, working across the team to optimize use of vehicles and staff.

 Financial Management

• Monitor and review monthly spending against budget.
• Supervise implementation of budget lines in accordance with rules and regulations, and in coordination with DCO.
• Develop fluent understanding of operations components of budget and make day-to-day spending decisions within decided upon guidelines.

Qualifications

• Minimum five years work experience in operations, managerial position, hospitality, hotel management, supply chain, logistics, or other related field.
• Bachelor’s degree required; Master’s in related field strongly desired
• Experience managing complex operations in a resource-limited setting.
• Knowledge and experience in higher education, hotel management, or global health is strongly preferred; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full time (including weekends as needed) required.
• English and Kinyarwanda proficiency required; French knowledge highly preferred.
• Excellent organizational skills; ability to manage complex projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice is strongly desirable.

 How to apply

Candidates should submit a CV and a cover letter detailing their interest and aptitude for this position by the link:https://www.pih.org/pages/employment?p=job%2FoIPphfwX

The deadline: 29th November 2021

Click here to read more & apply

Hospitality Coordinator

University of Global Health Equity (UGHE) Butaro, Rwanda

Job Title: Hospitality Coordinator

Reports to: Campus Operations Manager

Location: Butaro, Rwanda

Position Overview

 This position is responsible for coordinating day-to-day campus hospitality on all items related to dining, cleaning, accommodations, special events, program logistical support, welcoming visitors and new residents, and more. Reporting to the Campus Operations Manager, the Hospitality Coordinator is required to live on the Butaro campus full time including weekends as needed.

Responsibilities

• Act as the main liaison between UGHE operations team, the outsourced cleaning firm and dining firm, as well as campus residents when it comes to all hospitality needs;
• Manage the Butaro Campus housing assignment schedule for all students, staff, faculty, visiting faculty, visitors, and programs, in coordination with both the operations and academic program teams;
• Oversee the Hospitality Assistants providing daily training, mentorship, and weekly activity planning;
• Support in improving the full campus cleaning schedule in liaison with the outsourced cleaning firm supervisor and the Campus Operations Manager;
• Conduct regular checks to ensure that all rooms and units are fully prepared at least 24 hours in advance of the residents arrival;
• Conduct regular kitchen inspections at least twice a month;
• Partake in unit inspections with the student services and facilities team to ensure all housing is being maintained accordingly by UGHE and its residents;
• Create, distribute and monitor a cleaning checklist to guide the oversight for each housing unit and academic/admin building (ie cleaning checklist, supply checklist, maintenance checklist, etc.)
• Support the Campus Operations team in carrying out specific operations duties as needed (ie if a resident informs you that they have no hot water, work with the plumber to ensure it is fixed efficiently, and then inform the resident once it is complete.)
• Keep a daily track record of all requests, complaints, actions taken, and so on coming into the hospitality team;
• Monitor all logged issues over time and suggest ways for improvement during weekly meetings with the Campus Operations Manager;
• Support the Campus Operations Manager in operating the Butaro Campus and hospitality related functions each day in an efficient, safe, and cost-effective manner;
• Coordinate with other Campus Operations team to ensure the hospitality team is supporting each resident and guest in the most courtesy away;
• Work with Campus leadership to set monthly hospitality priorities and determine key tasks to be done;
• Oversee and/or provide campus tours to visitors and new staff or faculty as needed;
• Assist HR in orientation of new campus residents when it comes to life on campus;
• Liaise with the cleaning firm manager on a daily basis to ensure outsourced staff are performing adequately and work schedules are harmonious – provide training and mentorship when they are not meeting expectations;
• Support in the planning and coordination of special events, academic program needs, etc.;
• Collaborate with the Campus Operations Manager and Director of Campus Operations to continually develop and improve Campus hospitality systems to better meet the needs of the residents;
• Develop a detailed technical Hospitality Manual and accompanying Standard Operating Procedures (SOPs) laying out how all hospitality related functions are to operate on the campus (ie responding to resident needs in the housing, receiving visitors, etc.);
• Work closely with the Facilities team to conduct testing the functionality of the equipment installed in accommodation facilities to ensure they are in good working order after handover from the construction firm but before campus occupancy (i.e. ensuring doors and windows open correctly, water pressure is sufficient, etc.);
• As UGHE brings new housing and buildings online, oversee the increasing of contracted services as well as advice on procurement requirements;
• Assist in overseeing the budget concerning campus hospitality functions.

Procurement & Logistics

• Partake in the periodic procurement plan for the hospitality needs and all housing units as well as new ones as they are built;
• Work closely with the Warehouse and Logistics team to ensure all Campus accommodations are fully stocked with the baseline items provided by UGHE;
• Provide feedback on the selection as well as local and international procurement of hospitality-related consumables, equipment, and imported goods in relation to this program;
• Ensure that UGHE’s hospitality procurement is sourced from the Butaro District as much as possible;
• Participate in the procurement needs and installations of all furniture, fixtures, and equipment throughout all the housing units as well as new housing as they are built;

Community Relations

• Support community relations efforts by acting as another friendly face of UGHE welcoming guests and community members as needed, attending community events, striving to build and maintain excellent relationships with our neighbors in the cell, sector, and district;
• Mindful of UGHE’s commitment to the Butaro community, work with the contracted firms to continually develop initiatives to hire as many local employees as possible;

 Qualifications

• Minimum 3-5 years work experience in hospitality or other related field.
• Experience coordinating hospitality in a university, NGO, or hotel industry setting.
• Knowledge and experience in higher education or global health is mandatory; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full-time required (including weekends as needed).
• English and Kinyarwanda proficiency required; French knowledge preferred.
• Excellent organizational skills; ability to manage complex and dynamic projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice strongly desirable.
• Bachelor’s degree required.

To Apply

Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field, (4) names and contact information of three professional references who can attest to experience in education, leadership and management experience; at least one of these references should be an immediate supervisor and (5) copies of all degrees earned and current professional certifications. Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.

The deadline: 29th November 2021

Campus Operations Manager

University of Global Health Equity (UGHE) Butaro, Rwanda

Description

Job Title: Campus Operations Manager

Reports to: Director of Campus Operations and Community Engagement

Location: Butaro, Rwanda

Position Overview:

Reporting to the Director of Campus Operations and Community Engagement, the Campus Operations Manager (COM) is responsible for a range of activities in overseeing the day-to-day campus operations of the campus. Main responsibilities include hospitality (i.e. dining, cleaning, and accommodations), warehousing, supply chain and logistics, program support, campus life, among others.

Operations Management

• Assist the DCO in operating the Butaro campus each day in an efficient, safe, and cost-effective manner.
• Assist the director of campus operations to identify campus FF&E needs and coordinate orders with the Kigali and Boston procurement team;
• Oversee main services on campus including dining, cleaning, campus waste disposal, warehousing and accommodations.
• Provide program support to academic teams throughout the duration of the school year as well as during special programs and events.
• Coordinate with other department managers to ensure the operations department is supporting each team to meet their required functions.
• Work with campus operations team to set monthly priorities and determine key tasks.
• Manage staff and create feasible work plans that harmonize with one another.
• Coordinate with other UGHE departments to support the academic, research, and other programmatic activities hosted on the Butaro campus.
• Create a technical Campus Operations Manual for all functions along with accompanying Standard Operating Procedures.
• Update all campus manuals and SOPs annually to make sure they are on date
• Collaborate with the DCO and Senior Leadership Team (SLT) to continually develop and improve campus operational systems to better meet the needs of the residents.
• Participate in annual and strategic planning for UGHE’s operations.
• Support fundraising and other guest visits to the Butaro campus.
• Hire, train, and supervise all employees and other direct reports necessary to meet the campus operations requirements.
• Assist the director of campus operations to review all contractors’ contract who are under operations team.
• To be part of the emergency response team and implement all approved campus guidelines to make sure the campus stays safe
• Create and supervise the accommodation allocation plan for all Butaro Campus residents.
• Support recently promoted team members in the hiring and onboarding of additional staff as the team continues to grow
• Plan all campus events(graduations and others) on campus
• Giving tour to campus visitors whenever necessary
• Support the DCOCE in the campus outfitting for new houses
• Prepare all needed reports of the campus operations department
• Report to the Director of Campus Operations and Community Engagement with timely updates on current operations

Supply Chain & Logistics

• Assist the procurement team to create and manage systems to ensure an efficient campus supply chain system that minimizes stock outs and waste.
• Assist in contract negotiations for procurement selection as well as support procurement team in local and international procurement of consumables, equipment, and imported goods in relation to this program.
• Work with procurement to ensure that UGHE’s procurement is sourced from the Butaro District as much as possible.
• Actively partake in weekly calls with the Boston and Kigali Supply Chain team carrying out international procurement for the Butaro campus.
• Serve as the primary point person for organization logistics, working across the team to optimize use of vehicles and staff.

 Financial Management

• Monitor and review monthly spending against budget.
• Supervise implementation of budget lines in accordance with rules and regulations, and in coordination with DCO.
• Develop fluent understanding of operations components of budget and make day-to-day spending decisions within decided upon guidelines.

Qualifications

• Minimum five years work experience in operations, managerial position, hospitality, hotel management, supply chain, logistics, or other related field.
• Bachelor’s degree required; Master’s in related field strongly desired
• Experience managing complex operations in a resource-limited setting.
• Knowledge and experience in higher education, hotel management, or global health is strongly preferred; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full time (including weekends as needed) required.
• English and Kinyarwanda proficiency required; French knowledge highly preferred.
• Excellent organizational skills; ability to manage complex projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice is strongly desirable.

 How to apply

Candidates should submit a CV and a cover letter detailing their interest and aptitude for this position by the link:https://www.pih.org/pages/employment?p=job%2FoIPphfwX

The deadline: 29th November 2021

Click here to read more & apply

Q-SOURCING  – IT ASSOCIATE JOB DESCRIPTION

1. Vision & Purpose

The role is supposed to help FEDA to achieve its mission by providing effective IT support services for FEDA HQ in Kigali Rwanda.

2. Nature & scope

The role of the position holder will be to provide IT support for FEDA and assist in the implementation, administration, and maintenance of the Bank’s IT network infrastructure and telecommunication systems. The holder will also be responsible for the management and procurement of IT assets.

3. Duties & responsibilities

• Provide end-user technical support to FEDA members of staff.
• Document desktop problems and resolutions for future reference.
• Perform hardware installations and maintenance of servers, Virtual Private Networks (VPN) Network cabling, Video Conference Facilities, Communication systems, Wide Area Network (WAN), Internet Connectivity, and other related Systems.
• Assist in procurement of required hardware and software for FEDA.
• Processing of invoices for IT related services
• Inventory management for hardware including Servers, Workstations, Printers, Telephone End-point Devices, and Laptops
• Manage all the telecommunication hardware and systems for the branch, including making sure all phone lines are functional and payments have been made on time.
• Provision of monthly telephone call traffic reports from the telephone system.
• Acting as the overall custodian for branch IT equipment, ensures appropriate setup, Security, and Insurance.
• Maintains an up-to-date IT asset register and ensure all items are bar-coded.
• Develops maintenance schedules for IT equipment.
• Management of Service Level Agreement with IT Service Providers.
• Coordinates the replacement of parts, improvements, and upgrades of IT systems
• Maintains confidentiality about the information being processed, stored or accessed by the network.
• Ensures uninterrupted 24/7 power to FEDA IT System, including ensuring that the UPS sets are functioning well
• Perform any other duties as may be assigned by management.

 4. Skills, Knowledge & Attitude

• Relevant bachelor’s degree from a recognized university
• Minimum of 5 years working experience in a modern IT environment preferably in a multicultural environment
• Experience of networking equipment and systems including Cisco
• Good knowledge of TCP/IP and related protocols such as DHCP, WINS, DNS, SMTP, POP3, and SNMP
• Ability to communicate and function in a culturally diverse environment and change oriented setting
• Excellent verbal and written communication skills in English and French.
• Willingness to travel and to work long hours where required in order to achieve the Bank’s objectives

Apply:

Interested candidates can send their CV together to jobsrwanda@qsourcing.com not later than 2^nd November 2021.

The email subject should be named “Application for IT ASSOCIATE position”

Only shortlisted candidates will be contacted.