Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
 Participate in the development of key priorities/Action Plan of RCA;
 Coordinate the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RCA budget execution;
 Verify and sign all payments;
 Supervise justification of funds used in different operations;
 Ensure timely preparation of required financial reports;
 Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
 Coordinate the preparation and signing of the performance contracts;
 Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
 Supervise the preparation of the salary budget and other benefits;
 Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
 Ensure accuracy, quality and integrity of data
 Establish electronic data bank/warehouses at RCA
 Coordinate the management of database on the cooperatives by insuring the data entry and database security
 Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
 Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
 Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
 Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
 Advise on the approval of office equipment to be procured;
 Approve material requests from staff;
 Supervise the preparation of periodic inventory of RCA assets;
 Supervise regular update RCA assets register;
 Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
 Organize unit regular meetings;
 Monitor the implementation of the unit employees’ performance contracts and their appraisals;
 Prepare and submit the mid-term and annual performance evaluation report of unit staff;
 Supervise proper orientation and induction of new unit staff;
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
 Supervise the reception, record and distribute all incoming and outgoing mails;
 Supervise the establishment and maintenance of the general filing system and file all correspondences.

Minimum Qualifications

Degree in other field with API/PFM Certificate

Experience: 3

Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 3

Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 1

Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 1

Post Graduate Degree in PFM

Experience: 2

Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 3

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Resource management skills

Analytical skills

Problem solving skills

Decision making skills

Networking skills

Leadership skills

Mentoring and coaching skills

Time management skills

Risk management skills

Performance management skills

Results oriented

Digital literacy skills

Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

Proficiency in financial management systems

Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management

Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

CLICK HERE TO READ MORE AND APPLY

Job description

1. Welcome customers and directing them appropriately
2.Receive incoming mails
3.Notifies concerned personnel of visitor arrival.
4.Maintains security by following procedures, monitoring logbook, and issuing visitor badges
5.Informs visitors by answering or referring inquiries.
6.Respond to external and internal phone calls
7. Maintains schedules customers
8.Notify Security Officer about emergency situations
9.Keeps a safe, clean and organized reception area by complying with procedures, rules, and regulations

Minimum Qualifications

Advanced Diploma in Office Management

Experience: 0

Bachelor’s Degree in Communication

Experience: 0

Bachelor’s Degree in Public Relations

Experience: 0

Bachelor’s Degree in Office Management

Experience: 0

Advanced Diploma in Communication

Experience: 0

Advanced Diploma in Public Relations

Experience: 0

Advanced Diploma in Marketing

Experience: 0

Advanced Diploma in Customer Relations

Experience: 0

Bachelor’s Degree in Marketing

Experience: 0

Bachelor’s Degree in Customer Relations

Experience: 0

Bachelor’s Degree in Hospitality Management

Experience: 0

Advanced Diploma in Hospitality management

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

CLICK HERE TO READ MORE AND APPLY

Documentation & Archive Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

Develop and maintain a manual and/or computerized information files;
 Facilitate public and staff access archives and provide appropriate assistance to the users;
 Administer policy guideline concerning public access and uses of archives;
 Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
 Identify relevant documents/information in preparation of speech/dialogue/presentation;
 Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
 Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
 Produce and submit monthly, quarterly and annual plans/reports.

Develop and maintain a manual and/or computerized information files;
 Facilitate public and staff access archives and provide appropriate assistance to the users;
 Administer policy guideline concerning public access and uses of archives;
 Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
 Identify relevant documents/information in preparation of speech/dialogue/presentation;
 Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
 Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
 Produce and submit monthly, quarterly and annual plans/reports.

Minimum Qualifications

Advance Diploma in Library and Information Studies

Experience: 0

Advance Diploma in Documentation

Experience: 0

Advance Diploma in Archives Studies

Experience: 0

Advance Diploma in Archives

Experience: 0

Advance Diploma in Information Management

Experience: 0

Advance Diploma in Office Management

Experience: 0

Advance Diploma in Arts and Publishing

Experience: 0

Bachelor’s Degree in Library and Information Science

Experience: 0

Bachelor’s Degree in Documentation

Experience: 0

Bachelor’s Degree in Archival Studies

Experience: 0

Bachelor’s Degree in Archives

Experience: 0

Bachelor’s Degree in Information Management

Experience: 0

Bachelor’s Degree in Office Management

Experience: 0

Bachelor’s Degree in Arts and Publishing

Experience: 0

Bachelor’s in Information Sciences

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Resource management skills

Analytical skills

Problem solving skills

Decision making skills

Time management skills

Risk management skills

Results oriented

Digital literacy skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

Knowledge of integrated document management;

Knowledge of archive management software

Knowledge of the documentation management system (DMS) would be an advantage

Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage

CLICK HERE TO READ MORE AND APPLY

Accountant at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

– Prepare purchase orders and requests for payments in local mode (through BNR);
– Process payment in smart IFMIS through local mode (indirect payments);
– Maintain petty cash for RCA;
– Ensure approval of payment and submission to BNR;
– Ensure timely payments are made by BNR;
– Receive, verify and report justifications of funds used in electoral operations
– Put in place a proper filling system;
– Ensure regular filling of accounting documents for indirect payments and petty cash;
– Prepare and facilitate internal and external audits.
– Prepare bank accounts reconciliation;
– Analyze financial statements for consistency ;
– Consolidate the accounting information and fill in the reporting format provided by MINECOFIN;
– Prepare and submit periodic financial report for verification and approval;
– Follow up of RCA financial reports submitted to MINECOFIN.
– Identify RCA service providers whose VAT and withholding taxes are to be declared and paid;
– Fill in the RRA format for both VAT and withholding taxes;
– Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts ;
– File VAT and withholding taxes declarations.

Minimum Qualifications

Bachelor’s Degree in Economics

Experience: 0

Bachelor’s Degree in Accounting

Experience: 0

Bachelor’s Degree in Finance

Experience: 0

Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 0

Bachelor’s Degree in Economics with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

Experience: 0

Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM intermediate level/ACCA Foundation Level

Experience: 0

Bachelor’s Degree in Finance with a foundation level one of CPA/CIA/CPFA/CPFM intermediate level/ACCA Foundation Level

Experience: 0

Bachelor’s degree in management with specialisation in Finance /Accounting or Professional Qualification recognised by IFAC (ACCA, CPA, etc)

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Resource management skills

Analytical skills

Problem solving skills

Decision making skills

Time management skills

Risk management skills

Results oriented

Digital literacy skills

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

Proficiency in financial management systems

Decision making skills

CLICK HERE TO READ MORE AND APPLY

Director of Administration & Finance Unit at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1.Coordinate the development, execution and monitoring of Rwanda Cooperatives Agency budgets
 Participate in the development of key priorities/Action Plan of RCA;
 Coordinate the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor RCA budget execution;
 Verify and sign all payments;
 Supervise justification of funds used in different operations;
 Ensure timely preparation of required financial reports;
 Coordinate budget revision process.
2.Coordinate staff recruitment and selection process.
 Supervise the implementation of the policies and procedures of recruitment of staff;
 Supervise and assess the process of recruitment from advertisement to selection of successful candidates.
3.Coordinate performance management of RCA staff
 Coordinate the preparation and signing of the performance contracts;
 Supervise the implementation of the employees’ performance contracts and their appraisals.
4.Coordinate staff payments and compensation.
 Supervise the preparation of the salary budget and other benefits;
 Coordinate the preparation of the salary payroll lists, fringe benefits and other bonuses.
5.Coordinate and Assist all ICT activities
 Ensure accuracy, quality and integrity of data
 Establish electronic data bank/warehouses at RCA
 Coordinate the management of database on the cooperatives by insuring the data entry and database security
 Day to day coordination of maintenance and operations of RCA website and ensure that all web pages comply with appropriate policies, guidelines and standards
 Coordinate the installation,updating,maintenance,monitoring,control of servers /computers and their operating system,
 Direct cabling, configuring and installing computer hardware, computers and computer networks and software for network and stand-alone applications
 Connection of users on the Local Area Network (LAN) for information sharing, use of intranet and printers sharing.
6.Supervise and coordinate the management of office material and assets
 Advise on the approval of office equipment to be procured;
 Approve material requests from staff;
 Supervise the preparation of periodic inventory of RCA assets;
 Supervise regular update RCA assets register;
 Coordinate auctions of RCA assets.
7.Coordinate and monitor activities of the Administration and Finance unit
 Organize unit regular meetings;
 Monitor the implementation of the unit employees’ performance contracts and their appraisals;
 Prepare and submit the mid-term and annual performance evaluation report of unit staff;
 Supervise proper orientation and induction of new unit staff;
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Coordinate external and internal audit of the RCA.
8.Supervise and coordinate activities of central secretariat
 Supervise the reception, record and distribute all incoming and outgoing mails;
 Supervise the establishment and maintenance of the general filing system and file all correspondences.

Minimum Qualifications

Degree in other field with API/PFM Certificate

Experience: 3

Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 3

Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 1

Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 1

Post Graduate Degree in PFM

Experience: 2

Bachelor’s Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

Experience: 3

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Resource management skills

Analytical skills

Problem solving skills

Decision making skills

Networking skills

Leadership skills

Mentoring and coaching skills

Time management skills

Risk management skills

Performance management skills

Results oriented

Digital literacy skills

Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

Proficiency in financial management systems

Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management

Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

CLICK HERE TO READ MORE AND APPLY

Front Desk Operation Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)

Job description

1. Welcome customers and directing them appropriately
2.Receive incoming mails
3.Notifies concerned personnel of visitor arrival.
4.Maintains security by following procedures, monitoring logbook, and issuing visitor badges
5.Informs visitors by answering or referring inquiries.
6.Respond to external and internal phone calls
7. Maintains schedules customers
8.Notify Security Officer about emergency situations
9.Keeps a safe, clean and organized reception area by complying with procedures, rules, and regulations

Minimum Qualifications

Advanced Diploma in Office Management

Experience: 0

Bachelor’s Degree in Communication

Experience: 0

Bachelor’s Degree in Public Relations

Experience: 0

Bachelor’s Degree in Office Management

Experience: 0

Advanced Diploma in Communication

Experience: 0

Advanced Diploma in Public Relations

Experience: 0

Advanced Diploma in Marketing

Experience: 0

Advanced Diploma in Customer Relations

Experience: 0

Bachelor’s Degree in Marketing

Experience: 0

Bachelor’s Degree in Customer Relations

Experience: 0

Bachelor’s Degree in Hospitality Management

Experience: 0

Advanced Diploma in Hospitality management

Experience: 0

Competency and Key Technical Skills

Integrity

Strong critical thinking skills and excellent problem solving skills.

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

CLICK HERE TO READ MORE AND APPLY

1.Internal Auditor

JOB VACANCY

Background

The University of Tourism, Technology and Business Studies (UTB), is a private Institution of Higher Learning providing programmes in line with the requirements of the Rwandan Framework for Higher Education and Associated code of practice.

Its vision is to become a centre of Excellence in the region for the quality of academic programmes and to be a solution provider for the training of professionals in the area of Hospitality, Tourism, Business, and Information Technology.

It is in this line that, UTB seeks to recruit a competent candidate as Internal Auditor

Responsibilities:

1. Reviewing compliance and ensuring the university is adhering to rules, codes or practice, ethics, internal guidelines, and principles
2. Develop and maintain effective and professional working relationship with all levels of staff within the organization including senior management and audit committee of the Board.
3. Conducting audit in a professional way in accordance with internal standard and identifying key observations
4. Work with the management to ensure an internal control is in place at all levels, and ensures that all major risks of the institution are identified and analyzed on a monthly basis
5. Assess the applicability of the IASS as recommended by IFRS and to review the records for accuracy and conformance to standards
6. Review and report on the accuracy, timelines and relevance of the financial and other information that is provided for management
7. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations, and monitor management’s response and implementation
8. To conduct any review or tasks requested by external auditors or management
9. To prepare draft report of audit work performed, findings, and recommendations to management for corrective action and work with external auditors
10.  Assist in the development and preparation of the annual internal audit plan

Qualifications

• Bachelor’s degree in Finance, Accounting, Management
• To have ACCA or CPA diploma is an added advantage

• Minimum of 5 years of work experience as an Internal Auditor or an Accountant

Desired skills and qualities

• Demonstrated proficiency using MSWord, Excel, PowerPoint, and Sage Pastel or any other accounting software.
• Excellent interpersonal and communications skills both written and verbal (English and French)
• Self-motivated and high customer care oriented
• High integrity with strong ethics and values and honesty
• Good understanding of accounting principles and financial statement
• Good understanding of the university’s risk and control requirement
• Strong analytical skills
• Highly innovative and creative skills
• Rwandan  by nationality

Documents required to apply:

TO APPLY: Please send the following documents to recruitment@utb.ac.rw and to kabera_callixte@yahoo.com.

 Interested candidates should submit their applications in English not later than 10^th November 2021 at 05.00 pm or deposit your application at UTB reception.

• Application letter addressed to the Vice Chancellor of UTB
• A detailed curriculum vitae with three referees
• Photocopy of degrees obtained
• Other testimonials
• Photocopy of National Identity Card
• All attachments should be in Word or PDF form. No phone calls, please.
• This position will remain posted until filled.

Only shortlisted candidates will be contacted for the written test and interview.

UTB is an equal employment opportunity employer

UTB is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications.

Prof. Dr. KABERA CALLIXTE,

PhD                                                                                                                   

Vice Chancellor

2.Human Resource and Administrative Director

JOB VACANCY ANNOUNCEMENT

Job Title: Human Resource and Administrative Director

Background of UTB

The University of Tourism, Technology and Business Studies (UTB), is a private Institution of Higher Learning providing programmes in line with the requirements of the Rwandan Framework for Higher Education and Associated code of practice.

Its vision is to become a centre of Excellence in the region for the quality of academic programmes and to be a solution provider for the training of professionals in the area of Hospitality, Tourism, Business, and Information Technology.

The University of Tourism, Technology and Business Studies (UTB) would like to recruit the Director of Human Resource and Administration.

 Job Description of UTB

The Director of Human Resource and Administration at UTB is in charge of leading and creating initiatives, systems, and best practices to recruit, develop, and train a diverse and high-performing workforce and he/she will build an organizational culture that supports advancement of our mission and strategic plans. The HR and Admin Director will report to the DVC-PAF.

In this executive role, the HR and Admin Director will help lead and develop a plan for staffing and talent strategy, internal communication processes, performance management, and leadership and professional development. Additionally, the HR and Admin Director will drive a strategy to support UTB’s efforts to attract, develop, and retain a diverse workforce and encourage innovation, learning, and cross-cultural” collaboration. The HR and Admin Director will review and refresh the core human resource functions including hiring processes, onboarding, and performance management. After assessing UTB’s benefits package, the HR and Admin Director will work with the senior management to make and propose changes as needed. He/she is in charge also for evaluating current and building new HR systems will also be necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Candidate Recruitment, Hiring, and On-Boarding

• Develop and implement targeted recruitment strategies to ensure a robust and diverse applicant pool for all openings.
• Manage the hiring process to ensure consistency across departments and appropriate communication among staff and external stakeholders.
• Provide on-boarding services and staff orientation to all new staff members and ensure department level orientations are standardized and effective.

Professional Development and Performance Management

• Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues.
• Collaborate with managers to update job descriptions across the University and implement a system for regular review and revision to descriptions.
• Design and implement an enhanced performance management system for employee evaluation.
• Develop internal staff trainings and identify relevant available external trainings.

Benefits/Payroll Administration

• Evaluate and update UTB’s complete benefits plan.
• Research, implement, and maintain salary scales to standardized salary ranges across the University and relative to peer organizations.
• Negotiate benefits plan renewals to balance quality coverage with expenses for the agency and employees.
• Supervise the HR officer for all payroll and benefits administration and payee taxes and RSSB related responsibilities and monitor relevant reports to ensure accuracy.

General HR Administration and Systems

• Understand, interpret, and share relevant laws related to personnel management and ensure all HR processes and actions comply with these laws.
• Manage all HR MIS systems with technical support from the Data Systems Manager.
• Review current HR systems and explore, and ultimately implement, new systems based on organizational needs.

Director of Administration Role (handover of responsibilities will occur over time)

• Maintain relationships with third-party Companies offering services to UTB such as technology maintenance, and security system providers.
• Support planning and budgeting for HR purchases and upgrades.
• Develop and maintain office security protocols.

QUALIFICATIONS

• Master’s degree required in a related field such as Human Resources or Organizational Psychology.
• Minimum 7-10 years of HR in HLIs and any other related Business and experience across a range of competencies.
• Demonstrated experience leading HR department(s) through strategic and organizational change.
• Demonstrated initiative in determining new or modifying existing HR policies and procedures and effectively communicating them to staff and Board members.
• Demonstrated organizational leadership and decision-making capability at a senior management level in a collaborative manner.
• Ability to communicate to staff and Board members the short and long-term impact, specific and strategic, of HR policy and procedures.
• Ability to manage budgets and experience working closely with senior management to achieve organizational goals.
• Supervisory experience.
• Excellent verbal and written communications skills, including editing skills with meticulous attention to detail.
• Ability to achieve goals and align interests through cooperation and collaboration with other groups and cross-functional teams, even where no direct reporting relationship exists.
• Demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters.
• Experience with employee relations.

 SALARY/BENEFITS

UTB offers a competitive salary in line with similar Institutions, based on experience and education as well as a comprehensive benefits package.

TO APPLY: Please send the following documents to recruitment@utb.ac.rw and to kabera_callixte@yahoo.com.

 Interested candidates should submit their applications in English not later than 10^th November 2021 at 05.00 pm or deposit your application at UTB reception.

• Cover letter
• Resume
• 3 references

All attachments should be in Word or PDF form. No phone calls, please.

This position will remain posted until filled.

UTB is an equal employment opportunity employer

UTB is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications.

Prof. Dr. KABERA CALLIXTE, PhD                                                                                                                   

Vice Chancellor

1.Hospitality Coordinator

Hospitality Coordinator

University of Global Health Equity (UGHE) Butaro, Rwanda

Job Title: Hospitality Coordinator

Reports to: Campus Operations Manager

Location: Butaro, Rwanda

Position Overview

 This position is responsible for coordinating day-to-day campus hospitality on all items related to dining, cleaning, accommodations, special events, program logistical support, welcoming visitors and new residents, and more. Reporting to the Campus Operations Manager, the Hospitality Coordinator is required to live on the Butaro campus full time including weekends as needed.

Responsibilities

• Act as the main liaison between UGHE operations team, the outsourced cleaning firm and dining firm, as well as campus residents when it comes to all hospitality needs;
• Manage the Butaro Campus housing assignment schedule for all students, staff, faculty, visiting faculty, visitors, and programs, in coordination with both the operations and academic program teams;
• Oversee the Hospitality Assistants providing daily training, mentorship, and weekly activity planning;
• Support in improving the full campus cleaning schedule in liaison with the outsourced cleaning firm supervisor and the Campus Operations Manager;
• Conduct regular checks to ensure that all rooms and units are fully prepared at least 24 hours in advance of the residents arrival;
• Conduct regular kitchen inspections at least twice a month;
• Partake in unit inspections with the student services and facilities team to ensure all housing is being maintained accordingly by UGHE and its residents;
• Create, distribute and monitor a cleaning checklist to guide the oversight for each housing unit and academic/admin building (ie cleaning checklist, supply checklist, maintenance checklist, etc.)
• Support the Campus Operations team in carrying out specific operations duties as needed (ie if a resident informs you that they have no hot water, work with the plumber to ensure it is fixed efficiently, and then inform the resident once it is complete.)
• Keep a daily track record of all requests, complaints, actions taken, and so on coming into the hospitality team;
• Monitor all logged issues over time and suggest ways for improvement during weekly meetings with the Campus Operations Manager;
• Support the Campus Operations Manager in operating the Butaro Campus and hospitality related functions each day in an efficient, safe, and cost-effective manner;
• Coordinate with other Campus Operations team to ensure the hospitality team is supporting each resident and guest in the most courtesy away;
• Work with Campus leadership to set monthly hospitality priorities and determine key tasks to be done;
• Oversee and/or provide campus tours to visitors and new staff or faculty as needed;
• Assist HR in orientation of new campus residents when it comes to life on campus;
• Liaise with the cleaning firm manager on a daily basis to ensure outsourced staff are performing adequately and work schedules are harmonious – provide training and mentorship when they are not meeting expectations;
• Support in the planning and coordination of special events, academic program needs, etc.;
• Collaborate with the Campus Operations Manager and Director of Campus Operations to continually develop and improve Campus hospitality systems to better meet the needs of the residents;
• Develop a detailed technical Hospitality Manual and accompanying Standard Operating Procedures (SOPs) laying out how all hospitality related functions are to operate on the campus (ie responding to resident needs in the housing, receiving visitors, etc.);
• Work closely with the Facilities team to conduct testing the functionality of the equipment installed in accommodation facilities to ensure they are in good working order after handover from the construction firm but before campus occupancy (i.e. ensuring doors and windows open correctly, water pressure is sufficient, etc.);
• As UGHE brings new housing and buildings online, oversee the increasing of contracted services as well as advice on procurement requirements;
• Assist in overseeing the budget concerning campus hospitality functions.

Procurement & Logistics

• Partake in the periodic procurement plan for the hospitality needs and all housing units as well as new ones as they are built;
• Work closely with the Warehouse and Logistics team to ensure all Campus accommodations are fully stocked with the baseline items provided by UGHE;
• Provide feedback on the selection as well as local and international procurement of hospitality-related consumables, equipment, and imported goods in relation to this program;
• Ensure that UGHE’s hospitality procurement is sourced from the Butaro District as much as possible;
• Participate in the procurement needs and installations of all furniture, fixtures, and equipment throughout all the housing units as well as new housing as they are built;

Community Relations

• Support community relations efforts by acting as another friendly face of UGHE welcoming guests and community members as needed, attending community events, striving to build and maintain excellent relationships with our neighbors in the cell, sector, and district;
• Mindful of UGHE’s commitment to the Butaro community, work with the contracted firms to continually develop initiatives to hire as many local employees as possible;

 Qualifications

• Minimum 3-5 years work experience in hospitality or other related field.
• Experience coordinating hospitality in a university, NGO, or hotel industry setting.
• Knowledge and experience in higher education or global health is mandatory; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full-time required (including weekends as needed).
• English and Kinyarwanda proficiency required; French knowledge preferred.
• Excellent organizational skills; ability to manage complex and dynamic projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice strongly desirable.
• Bachelor’s degree required.

To Apply

Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field, (4) names and contact information of three professional references who can attest to experience in education, leadership and management experience; at least one of these references should be an immediate supervisor and (5) copies of all degrees earned and current professional certifications. Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.

The deadline: 29th November 2021

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2.Campus Operations Manager

Campus Operations Manager

University of Global Health Equity (UGHE) Butaro, Rwanda

Description

Job Title: Campus Operations Manager

Reports to: Director of Campus Operations and Community Engagement

Location: Butaro, Rwanda

Position Overview:

Reporting to the Director of Campus Operations and Community Engagement, the Campus Operations Manager (COM) is responsible for a range of activities in overseeing the day-to-day campus operations of the campus. Main responsibilities include hospitality (i.e. dining, cleaning, and accommodations), warehousing, supply chain and logistics, program support, campus life, among others.

Operations Management

• Assist the DCO in operating the Butaro campus each day in an efficient, safe, and cost-effective manner.
• Assist the director of campus operations to identify campus FF&E needs and coordinate orders with the Kigali and Boston procurement team;
• Oversee main services on campus including dining, cleaning, campus waste disposal, warehousing and accommodations.
• Provide program support to academic teams throughout the duration of the school year as well as during special programs and events.
• Coordinate with other department managers to ensure the operations department is supporting each team to meet their required functions.
• Work with campus operations team to set monthly priorities and determine key tasks.
• Manage staff and create feasible work plans that harmonize with one another.
• Coordinate with other UGHE departments to support the academic, research, and other programmatic activities hosted on the Butaro campus.
• Create a technical Campus Operations Manual for all functions along with accompanying Standard Operating Procedures.
• Update all campus manuals and SOPs annually to make sure they are on date
• Collaborate with the DCO and Senior Leadership Team (SLT) to continually develop and improve campus operational systems to better meet the needs of the residents.
• Participate in annual and strategic planning for UGHE’s operations.
• Support fundraising and other guest visits to the Butaro campus.
• Hire, train, and supervise all employees and other direct reports necessary to meet the campus operations requirements.
• Assist the director of campus operations to review all contractors’ contract who are under operations team.
• To be part of the emergency response team and implement all approved campus guidelines to make sure the campus stays safe
• Create and supervise the accommodation allocation plan for all Butaro Campus residents.
• Support recently promoted team members in the hiring and onboarding of additional staff as the team continues to grow
• Plan all campus events(graduations and others) on campus
• Giving tour to campus visitors whenever necessary
• Support the DCOCE in the campus outfitting for new houses
• Prepare all needed reports of the campus operations department
• Report to the Director of Campus Operations and Community Engagement with timely updates on current operations

Supply Chain & Logistics

• Assist the procurement team to create and manage systems to ensure an efficient campus supply chain system that minimizes stock outs and waste.
• Assist in contract negotiations for procurement selection as well as support procurement team in local and international procurement of consumables, equipment, and imported goods in relation to this program.
• Work with procurement to ensure that UGHE’s procurement is sourced from the Butaro District as much as possible.
• Actively partake in weekly calls with the Boston and Kigali Supply Chain team carrying out international procurement for the Butaro campus.
• Serve as the primary point person for organization logistics, working across the team to optimize use of vehicles and staff.

 Financial Management

• Monitor and review monthly spending against budget.
• Supervise implementation of budget lines in accordance with rules and regulations, and in coordination with DCO.
• Develop fluent understanding of operations components of budget and make day-to-day spending decisions within decided upon guidelines.

Qualifications

• Minimum five years work experience in operations, managerial position, hospitality, hotel management, supply chain, logistics, or other related field.
• Bachelor’s degree required; Master’s in related field strongly desired
• Experience managing complex operations in a resource-limited setting.
• Knowledge and experience in higher education, hotel management, or global health is strongly preferred; knowledge and experience in both is desired.
• Excellent communication and writing skills; ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Ability to serve as an external representative to government officials, UGHE partners, and donors.
• Ability to live in Butaro full time (including weekends as needed) required.
• English and Kinyarwanda proficiency required; French knowledge highly preferred.
• Excellent organizational skills; ability to manage complex projects from creation to completion, plan and prioritize multiple projects, and coordinate teams to meet deadlines.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and organizations.
• Demonstrated poise, tact, integrity, and professionalism.
• Interest in social justice is strongly desirable.

 How to apply

Candidates should submit a CV and a cover letter detailing their interest and aptitude for this position by the link:https://www.pih.org/pages/employment?p=job%2FoIPphfwX

The deadline: 29th November 2021

3.Talent Acquisition and Development Assistant

Talent Acquisition and Development Assistant

University of Global Health Equity (UGHE) Kigali, Rwanda

Description

Talent Acquisition and Development Assistant

University of Global Health Equity is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is building the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all.

ROLE PROFILE:

Title: Talent Acquisition and Development Assistant

Reports to:  Talent Acquisition and Development Manager

Location: Kigali, Rwanda

Role Purpose

The role will support in coordinating recruitment and selection needs and maintaining systems and structures for tracking, analyzing, and reporting outcomes. The job incumbent will also coordinate and support the development and delivery of effective learning & development programs.

  KEY RESPONSIBILITIES

1. Recruitment and selection

• Support the design and implementation of the overall recruiting strategy.
• Facilitate and implement all phases of the recruitment process.
• Prepare recruitment materials and post jobs to appropriate job board and any other relevant avenues.
• Source suitable candidates from internal databases, job boards, and career sites.
• Schedule and coordinate interviews in line with University procedure and participate in the selection process if need be.
• Assist with the interview process, attending and conducting interviews
• Support the background and reference checks for successful candidates.
• Onboard new employees in order to become fully integrated.
• Manage candidate databases and tracking systems.
• Facilitate and process payment for different suppliers including job boards,etc.
• Maintain safe custody of recruitment records, both online and physical, for ease of reference during audits.
• Ensure compliance with existing policies.
• Performs other duties as assigned.

         2. Learning and Development

• Collect training needs and plans from departments.
• Regularly update the use of Professional Development Fund.
• Support the development of effective induction programmes for new staff, fellows, and interns.
• Create and/or deliver a range of training using classroom, online and blended learning.
• Monitor progress made via different training and development initiatives.

QUALIFICATIONS AND EXPERIENCE

• A Bachelor’s degree in human resources, Organizational Psychology, Business Administration, or any other relevant field.
• Minimum 2-3 years of experience recruiting.
• The ability to conduct different types of interviews.
• Experience with recruitment processes and databases.
• Excellent communication skills.
• Good interpersonal skills.
• Membership to a Professional body in human resource management is an added advantage;
• Integrity and respect for confidentiality of HR records is a must;
• Commitment to global health and social justice.

 CORE COMPETENCIES

• Accountability: Demonstrates commitment to personal responsibility and value for equity.
• Communication: Demonstrates ability to articulate UGHE’s and PIH’s mission and program objectives persuasively.
• Agility: Flexible, results-oriented, and able to work in a project-driven environment
• Management: Demonstrates ability to manage people and teams.
• Attention to details: Ability to consider any single detail before making any decision.
• Analytical: Can think fast, ability to assess the recruitment process and guide accordingly in line with UGHE talent acquisition policies and procedures.
• Coordination: Demonstrates ability to coordinate different recruitment activities by ensuring set timelines are respected.
• Organization: Strong organization skills and ability to plan.
• Work under pressure: Can work efficiently and effectively even during peak seasons.
• Multitask: Ability to support the recruitment process at different stages for different roles.
• IT skills to be able to fast track the recruitment process.
• Recruiting and Interviewing skills.

 How to apply

Candidates should submit a CV and a cover letter detailing their interest and aptitude for this position by the link:https://www.pih.org/pages/employment?p=job%2Fo55jhfwu

The deadline: 21^st November 2021

4.Faculty Digital Health

Faculty Digital Health

University of Global Health Equity (UGHE) Kigali, Rwanda

Description

Position Title: Faculty Digital Health

Reports to: Chair of Executive Education

Location: Kigali, Rwanda, with occasional travel to Butaro, Rwanda

Position Overview

The dynamic and rapidly growing University of Global Health Equity (UGHE) is seeking a highly skilled and experienced Assistant Professor of Digital Health. Novel technologies and technological solutions (e.g., artificial intelligence, the internet of things, virtual/augmented/mixed-reality, robotics, 5G) are becoming more intelligent and ubiquitous for utilization of data-driven health applications. Digital innovations at the community and primary health facility level is important for strengthening the linkages with, and use of, formal health services, while also supporting the institutionalization and strengthening of the community health system as a whole. The term “digital health”, which includes health informatics, as well as both mHealth and eHealth, describes the general use of information and communication technologies (digital, mobile, and wireless) to support the achievement of health objectives. This position will ultimately be responsible for helping to build the capacity and knowledge of digital health across the university, as well as throughout the region.

Candidates must demonstrate proven experience in the digital health field – especially concerning the deployment of information systems and mHealth solutions, such as decision support and client communication tools. IT knowledge should span from a micro-level of, for example, building and developing mobile applications (apps), to a macro-level of interoperability and systems level digital architecture. The candidate should be broadly familiar with the diverse areas that fall under the umbrella of digital health including in: healthcare data storage, sharing, data protection, and other areas of health informatics; supporting systems for epidemiological surveillance; telemedicine and other uses of IT in medical diagnosis, treatment, and patient monitoring (including onsite and remote biosensors); mobile applications; artificial intelligence and drone technologies. A background in IT innovation and implementation science will also be important for this position.

A background in curriculum development and administration are essential for this position, as UGHE seeks to develop a masters-level program in digital health, in addition to becoming a World Health Organization Collaborating Center for Africa (the first on the continent).

Responsibilities

• Design and deliver courses that fall under the rubric of digital health that include courses in: health informatics, data science, building digital health systems, OpenMRS and medical record sharing, health, and mobile application design, biosensors, and remote patient monitoring, and AI and drone technologies.
• Liaise with other departments in the university to embed digital health throughout university curricula.
• Administer and collaborate on all digital health delivery.
• Conduct research and scholarship that contributes to the development of the field of digital health.
• Contribute to the academic and community service as needed.

Qualifications

• Minimum of a Master’s degree (Ph.D. is desired) in Health Information Management with training in information systems, data science, and/or computer science, and evidence of healthcare-related work experience.
• Broad familiarity with the field of Digital Health.
• Background in teaching, research, and scholarship.
• Prior work in the private and academic sectors is desirable.
• Excellent spoken and written English (fluency in French is desired).
• Experience developing digital health solutions.
• Familiarity with current trends in digital health.

 To Apply

Applicants should provide: (1) a resume, (2) a cover letter, (3) names and contact information of three professional references who can attest to work experience, and (4) copies of all degrees earned. Please upload your cover letter and copies of degrees as a single PDF file under “Additional Files” on the application page.

Organizational Profile

University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in health care delivery. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high-quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team.

Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The deadline:19th November 2021

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5.Nutrition and Early Childhood Development Coordinator

Nutrition and Early Childhood Development Coordinator

University of Global Health Equity (UGHE) Butaro, Rwanda

Description

Nutrition and Early Child Development (NECD) Coordinator

University of Global Health Equity is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is building the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all.

ROLE PROFILE:

Title: NECD Coordinator

Reports to: DVC – Academics & Research Affairs

Location: Butaro, Burera District, Rwanda

Role Purpose: This role will be responsible for undertaking administrative, project management, and research development, execution, monitoring, and reporting of NECD programs.

 KEY RESPONSIBILITIES

1. Manage programmatic logistics to support all NECD program related events;
2. Coordinate and support all events and processes related to the NECD grant related research, training, and reporting
3. Serve as the first point of contact for NECD partner organizations and ensure a quality experience in their interaction with the university;
4. Generate reports and content for internal and external audiences derived from the NECD programmatic data;
5. Provide general and technical support to the NECE research projects, assessment, and program evaluation, through background research, data collection, entry, and analysis;
6. Identify and implement NECD related research projects
7. Evaluate NECD training curriculum
8. Identify skill gaps in NECD training programs
9. Schedule and coordinate curriculum review meetings, research dissemination meetings for NECD;
10. Manage NECD project timeline to ensure all activities are efficiently executed;
11. Assist in managing external relations, serving as a point of contact between the team and internal and external stakeholders; and
12. Organize necessary logistics related to the NECD projects.

KEY DELIVERABLES

1. Ensure UGHE conducts 4 NECD research projects each year (Two by faculty, two by students)
2. Review NECD training curriculum
3. Organize 2 curriculum review workshops
4. Organize annual dissemination meeting
5. Professional coordination of NECD meetings and accuracy in documentation
6. All required program documentation and reports

QUALIFICATIONS AND EXPERIENCE

1. Master degree in health, public health, nutrition, childhood development;
2. Research experiences
3. Three (3) years of working experience

TECHNICAL COMPETENCIES

1. Proficient computer skills with fluency in Microsoft Office Suite programs including Excel, Google Suite products, and the ability to learn new computer programs quickly
2. Experience in project management
3. Background in research projects
4. Demonstrated work experience in an administrative, management role in a fast-paced environment
5. Experience supporting the project team in producing deliverables and manage timeline
6. Experience in event planning or proven skills to organize and execute logistics
7. Experience in report writing

BEHAVIOURAL  COMPETENCIES

1. Ability to make decisions based on data findings
2. Exemplary interpersonal skills
3. Ability to effectively collaborate with culturally diverse staff across departments and countries
4. Exemplary written and oral communication skills
5. Demonstrated strategic thinking and analytical skills.
6. Good judgment, and creative problem-solving
7. Possess diplomatic instincts, ability to gracefully and humbly work within challenging professional contexts requiring tact and judgment.

To Apply

Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field; (4) copies of all degrees earned and current professional certifications. Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.

The deadline: 18th November 2021

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6.Research Assistant

Job Description

Title: Design, Monitoring & Evaluation and Learning Advisor

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Country Representative, Great Lakes

Grade: L5S1

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2001. During this time, Interpeace has been working in support of national institutions to strengthen durable peace, through the promotion of social cohesion, social trauma healing, participatory governance, and regional collaboration. In this work, Interpeace has worked with several Civil Society Organisations (CSOs) and is now in the process of developing new multi-year peacebuilding work in partnership with national authorities as well as CSOs.

In recent years, the headline work of Interpeace in Rwanda has been the delivery of two programmes. One has been the Societal Healing and Participatory Governance Programme, focused on group-based trauma healing, and strengthening relations and improving participation of citizens in Imihigo and related processes. The other programme has focused on strengthening the capacity of district level governments to implement participatory governance practices. In addition, Interpeace’s work in Rwanda has been linked to a Great Lakes regional programme focused on fostering strong relations across borders. A new programme is now being commenced in 2020 in collaboration with national authorities and CSOs, focused on strengthening societal mental health and trauma healing capacities, addressing the inter-generational transmission of trauma, and promoting reintegration and cohesion of prisoners with the communities to which they return.

Position within the Organisation

The Design, Monitoring & Evaluation and Learning Advisor is a member of the Programme Management Unit, which designs, implements and manages all Interpeace field-based peacebuilding programmes around the world. The Programme Management Unit is headed by the Senior Director in Geneva, with team members based in different parts of the world. The DMEL Advisor will be supervised by Interpeace’s Great Lakes Regional Representative and work closely with the Rwanda Programme team, including the Programme Manager, Programme Support Officer, and Finance and Administration Manager. The DMEL Advisor will also work closely with the the Global Monitoring, Evaluation and Learning team.

Purpose and General Overview

The Design, Monitoring & Evaluation and Learning Advisor will provide technical leadership and oversight on the Rwanda programme’s monitoring, evaluation, and learning strategies and activities. This will include developing tools, conducting workshops, research and analysis; producing reports and visual representations; provision of technical advice; presenting and sharing learning; and representation of Interpeace.

The DMEL Advisor will lead the outcome harvesting and After Action Review processes; coordinate data collection for the base- and end-line surveys and randomised control trials; train Interpeace and partner staff on data collection tools; and manage day-to-day review and feedback of collected data. S/he will also ensure that learning from these surveys is translated into effective programming and advocacy, including the production of policy papers and learning events.

This post is based in Kigali and involves a significant amount of travel throughout Rwanda. Occasional overseas travel might also be required.

Responsibilities

Planning of Monitoring and Evaluation activities

• Develops a solid understanding of the programme’s overall strategy;
• Develops and implements the programme monitoring and evaluation plan;
• Provides support for basic studies and research within the programme; and implements baseline studies, rapid assessments, and surveys;
• Collects lessons learned, success stories, positive impacts, achievements, and case studies to be shared internally and externally;
• Guides internal reflections on programme progress, review programme strategy, and refine programme implementation;
• Participates actively in Programme Planning, ensuring that Interpeace’s change framework and Gender Practice Note is clearly reflected in our programme implementation;
• Organizes and facilitates training workshops on the monitoring and evaluation systems, data collection, outcome harvesting and participates in meetings with authorities, donors, partners, and project beneficiaries to share lessons learned, advocate policy recommendations, etc.
• Lead the capacity building of partners on M&E processes, use of tools, and development of institutional systems to support effective programme MEL.
• Translate lessons-learned, both positive and negative and intended and unintended, into communication outputs for donors, partners, communities of practice, and the general public.
• Shares lessons learned with the wider organization to increase knowledge transfer and effectiveness across the organization.

Design, develop, implement and review MEL tools

• For collecting M&E data, the DMEL Advisor will develop the standardized data collection tools for, among other purposes:
  • Establishing the project’s monitoring-evaluation system, aligned with Interpeace’s overall approach to monitoring and evaluation to systematize the monitoring of progress towards expected results.
  • Develop simplified monitoring tools that will allow for the collection of information related to project indicators.
  • Organize training workshops on the monitoring-evaluation system to be set up with the actors concerned (especially the implementing partners).
  • Ensure all stages of the implementation of the monitoring-evaluation system: Collection of basic (and final) data through quantitative surveys, conducting qualitative surveys of project participants, computerization of data collection and analysis forms, production of reports.
  • Ensure the integration of the gender dimension and the perspectives of the different segments of the population in the development of different indicators.
  • Organize baseline evaluations and compare results with mid-term or final evaluations. The M&E Specialist will monitor the quality of these evaluations from design to reporting by ensuring that all tools have been made available and are useful.
  • Guiding the documentation of success stories to feed into reporting and organizational memory in collaboration with Rwanda Programme team and consultants; and supports the documentation of success stories to feed into reporting, learning, and organizational memory.

Reporting

• Collects, compiles, and consolidate reports from field assistants, trainers and consultants, and programme team.
• Produces regular monitoring reports focusing on monthly, quarterly and annual results and a comprehensive progress report on indicators and analysis allowing annual adjustment of activities based on performance achieved, the reporting formats, standards, and procedures established in collaboration with the Programme Manager.
• Documents lessons learned and good practices during the implementation of programme activities.

Designing new projects/programmes

• Organize and facilitate workshops to design results focused programming, including the development of results frameworks and theories of change.
• Develop logical frameworks for proposals and lead the writing of lessons learned and MEL sections of new proposals.
• Ensure the integration of lesson learned and best practices into new projects/programmes

Design, Monitoring & Evaluation, and Learning Advisor can be called upon to perform other duties required for the effective running of the programme.

Qualifications

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English with working knowledge of French, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in statistics, demography, peacebuilding, international affairs, mental health, or any other related fields.

Experience

• At least 7 years in the field of research, both quantitative and qualitative.

• Previous experience in quantitative analysis and familiarity with statistical software.

• Experience with an international Non-Governmental Organisation would be an asset.

• Previous evaluation experience preferred.

Competencies

• Ability to conduct interviews and interact with a wide range of people effectively and according to high ethical standards
• Knowledge of peacebuilding, governance, gender and/or conflict transformation
• Advanced knowledge of the Rwandan context and
• Confident public speaker and presenter.
• Fluent spoken and written English. Working knowledge of French
• Good command of Microsoft Excel, Word, and Outlook – Required
• Excellent analytical and practical problem-solving skills

• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints
• Ability to work effectively as a team member and with minimal supervision.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45pm, Kigali time. “Design, Monitoring & Evaluation and Learning Advisor, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.