JOB VACANCY

Bella flowers Ltd is a private company registered in Rwanda under code company 103449745 on 20^th October 2014 and the government of Rwanda/MINAGR/NAEB owns 100% of its shares. It owns a land of 100 Ha in Gishari Rwamagana District, and Eastern Province on which Flowers is being undertaken.

The company is seeking to recruit highly skilled, self-motivated, and experienced persons to fill the following position/post:

CHIEF MARKETING OFFICER (1)                                                 

Duties and Responsibilities

• “Listen” to the trends of the market and direct the market research efforts of the company
• Liaise with other departments to guide a unified approach to customer service, distribution, etc. that meets market demands
• Define marketing strategies to support the company’s overall strategies and objectives
• Develop a feasible marketing plan for the department and oversee its day-to-day implementation
• Plan and organize marketing functions and operations (branding, communications, etc.), and ensure they project the company’s unique business both local, regional, and international
• Design and coordinate promotional campaigns, PR, and other marketing efforts across channels (digital, press, etc.)
• Build a highly efficient team of marketing professionals
• Create a solid network of strategic partnerships e.g Rwandair, RDB, PSF, etc..
• Managing all marketing for the company and activities within the marketing department.
• Developing the marketing strategy for the company in line with company objectives.
• Coordinating marketing campaigns with sales activities.
• Ensuring that all performance targets attached to his/her contract and forming an integral part of this agreement are met.
• Overseeing the company’s marketing budget.
• Creation and publication of all marketing material in line with marketing plans.
• Planning and implementing promotional campaigns.
• Manager and improve lead generation campaigns, measuring results.
• Overall responsibility for brand management and corporate identity.
• Preparing online and print marketing campaigns.
• Monitor and report on effectiveness of marketing communications.
• Creating a wide range of different marketing materials.
• Maintain effective internal communications to ensure that all relevant company functions are kept informed of marketing objectives.
• Analyzing potential strategic partner relationships for company marketing.
• Travel to meet potential clients and establish good client relations.

 JOB SPECIFICATION

Essential Requirements

• BSc/BA in business administration, marketing, communications, or relevant field; MSc/MA will be a plus
• 10 years of experiences in flower industry as chief marketing officer
• Demonstrable experience in developing efficient strategies and business plans for all marketing aspects (branding, product promotion, etc.)
• Solid understanding of market research and data analysis methods
• Ability to apply marketing techniques over digital (e.g. social media) and non-digital (e.g. press) channels
• Understanding of different business disciplines (IT, finance, etc.)
• Proficient in MS Office and business software
• A leader with both creative and analytical capabilities
• Outstanding communication (written and verbal) both English and French and interpersonal abilities

APPLICATION PROCESS

Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript, and copy of National Identification to Bella flowers Ltd at recruitment@bellaflowers.rw

The deadline for submitting application is on 31/12/.2021 at 5:00 pm local Time.

Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd

Emmy NYIRIGIRA

Chief Executive Officer

Vacancy: Project Coordinator             

ActionAid International Rwanda is seeking a Project Coordinator to manage the implementation of a new Two-year institutional donor funded project in Rwanda focusing on “Empowering young people to prevent and fight SGBV in Rwanda”. ActionAid Rwanda is a non-profit making International Non-Governmental Organisation working for the development of communities in Rwanda to eradicate poverty, inequality, and injustice. The project will work with girls and women’s rights organizations to increase girls’ ability to demand their rights, take control over their bodies, and hold decision makers to account by increasing their confidence and knowledge of their rights.

The project will address the root causes of strengthening the capacity of CSOs in Rwanda to promote and protect the sexual and reproductive rights of teenage girls and vulnerable young people, with a focus on increasing knowledge, access to appropriate health services, and combatting sexual and gender-based violence.

The successful candidate will be directly responsible for the efficient and effective day-to-day implementation of the project, ensuring that it is delivered to plan and achieves its outcomes. She/he will lead on planning, coordinating, overseeing, and monitoring the implementation of all activities related to the project and for providing effective financial, logistical, procurement, human resources, management, and security support. Reporting to Programme, Policy, and Business Development Lead and supported by a Project Accountability Team, Programme Quality Coordinator, Women’s Rights Coordinator as well as Local Rights Program Coordinators, the Project Coordinator will manage partnerships and design the implementation of activities within the framework of the overall project and in the project areas (2 districts of Rwanda, namely Karongi and Gasabo). She/he will engage in meetings with the implementing partner organisations, non-governmental organizations, government ministries, girls’ clubs, and women’s rights organisations to address violence faced by women and girls in Rwanda and to advocate for solutions that better support marginalised women and girls. He/she will work with partners through supporting them in the design and planning activities with communities and duty bearers, and will facilitate the project cycle management processes, ensuring overall compliance and delivering on donor reporting and monitoring and evaluation requirements.

Position Title: Project Coordinator

Reporting to: Programme, Policy, and Business Development Lead

Location: Kigali, Rwanda with frequent travel to the Project areas of Implementation

Contract Length: Two years fixed term contract

Start date: February 2022

Salary:  Commensurate to experience  

KEY RESPONSIBILITIES  

• Oversee the project cycle management processes (planning, implementation, monitoring, and evaluation), coordinating key project staff (finance, programmes, M&E) at partner, organisation, and external levels
• Coordinate with implementing partner staff, project rights-holders, and key stakeholders to ensure high-quality project implementation which is accountable to women and girls
• Lead on organising school clubs and work with project implementing partners to establish clubs in schools and out of school youth groups and deliver a mentorship and VAWG/SRHR curriculum programme to support girls and youth to claim their rights
• Coordinate a community engagement programme, identifying key duty-bearers, men and boys to participate and organising sensitization and communications materials on women’s rights
• Strengthen women’s rights organizations institutionally and provide training on access to justice and referral pathways to support survivors of violence
• Work with implementing partners, and relevant authorities to improve the coordination and quality of the support provided to survivors of VAWG
• Support with training in evidence-based advocacy, participatory evaluation tools, disability programming, and in ActionAid methodologies including the Human Right’s Based Approach
• Engage in advocacy processes and policy events informed by the project’s analysis of gaps in VAWG and SRHR policy
• Engage in campaigns and public events organised by partners in order to advance SRHR (centred around key cause days such as International Women’s Day, 16 Days of Activism, International Girls’ Day, International Women’s Day, and Day of African Child, etc.)

Experience

• Minimum of five years previous work-related experience with at least three years experience managing related projects/programs
• Minimum three years of progressive experience on women’s rights, VAWG, and SRHR projects/programmes
• Previous experience of developing, planning, managing, and reporting on institutional donor-funded projects
• Previous experience working with survivors of VAWG and knowledge of best practice in case management, referral pathways, and routes for access to justice for women and girls
• Experience in advocacy work
• Knowledge of policy issues related to VAWG and SRHR in Rwanda

Skills/Abilities

• Excellent skills in written and spoken English, as well as spoken Kinyarwanda
• Ability to work and communicate effectively with a variety of partners (community members, partner NGOs, government and donor agencies, etc.)
• Must possess strong writing and analytical skills
• Must be an effective leader, with management experience and strong interpersonal skills
• Must possess skills in participatory development

Personal Qualities

• Able to work effectively in a diverse team environment
• Self-motivated person able to work without close supervision
• Strong interpersonal skills and adaptability
• Effectively demonstrate and promote the mission, values, and objectives of ActionAid International Rwanda and of the Donor
• Proven leadership skills

Education

• A Bachelor’s degree level Social Sciences(Gender Studies, Policy and Governance Studies, Development Studies, Project Management, and Law) with 3 years experience.
• Master’s degree in a Social Sciences (Gender Studies, Policy and Governance Studies, Development Studies, Project Management, and Law) will be a plus

How to apply

Interested and qualified candidates should submit in filled application forms Application Form for  EU  Project Coordinator to Rwanda.jobs@actionaid.org no later than Friday 07^th January 2022 @ 5 PM. Indicate in the subject line: Project Coordinator – . “Empowering young people to prevent and fight SGBV in Rwanda”.

Application forms can be requested from Rwanda.Jobs@actionaid.org, an official recruitment email of ActionAid Rwanda. NB: Applications which are not in the required application forms will not be accepted. Only shortlisted candidates will be contacted for interviews.

ActionAid is an equal opportunity employer and candidates will be expected to embody ActionAid’s values and adhere to organization policies including the Child Protection Policy.

The assignment is effective 01^st February 2022.

Female candidates are strongly encouraged to apply. 

Human Resources and Operations Specialist – EDC Rwanda

Organization Background: Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high-quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

Project Background: EDC currently implements 2 projects in Rwanda. USAID Umurimo Kuri Bose (UKB) is a 2-year project that aims to increase employability skills of youth with disabilities in 12 districts, while fostering an enabling environment for youth with disabilities to be able to access and succeed in employment and self-employment. Mastercard Foundation Building Resilience in TVET through E-learning (BRITE) is a 2-Year project funded by the Mastercard Foundation, through the COVID-19 Recovery and Resilience Program (CRRP). BRITE is implemented by Education Development Center (EDC) in support and close collaboration with Rwanda Polytechnic (RP) and Rwanda TVET Board (RTB) to integrate e-learning into TVET trainings and learning. BRITE support will essentially focus on following components (1) Transferable Employability Skills through Interactive Audio Lessons, (2) Technical Trade-based e-learning, and; (3) E-work based learning for remote support to students during their industrial attachment and internships. BRITE will serve the eight (8) Integrated Polytechnic Regional Centers (IPRCs) and in some TVET Schools.

Position Description: The Human Resources and Operations Specialist will be responsible for EDC’s Rwanda Human Resources and Operations activities under the guidance and supervision of the Finance and Administration Manager. He/she will ensure that project Human Resources and operations function smoothly in accordance with EDC policies and procedures and in compliance with donor requirements.  He/she will be in charge of EDC ‘s day-to-day Human Resources and operations activities including Payroll management, timesheet management, consultancy contracts; procurement, transport and logistics, operational strategy, and support service management so that the project’s programs can run smoothly and adhere to consistent organization HR & operations policies and procedures. He/she will supervise the operations and procurement team, including procurement assistant, drivers, office cleaners, and security.

He/she will effectively interact with a diverse staff, engage as a member of a team, accept feedback, troubleshoot questions or problems and seek help, participate in regular planning activities with technical teams for seamless administrative and logistical support, supervision, and support as needed.

This position reports to the Finance and Administration Manager.

Essential functions include [but are not limited to]:

1. HUMAN RESOURCES:

• Ensure compliance and alignment of EDC’s HR policies and practices to Rwanda Labor Law.
• Lead staff recruitment tasks including: job postings, shortlisting of candidates, setting interviews schedules, filing of staff selection process;
• Maintain all HR record keeping system and files such as personnel files and the staff vacation plan and use as per EDC policy.
• Ensure implementation of time and attendance policy by project staff as per EDC internal rules.
• Ensure that staff submits their timesheets on a timely basis, collect, and review timesheets for accuracy.
• Liaise with the leadership and Finance and Administration Manager in organizing staff team building activities and staff meetings.
• Liaise with Finance and Administration Manager in orienting new staff to the EDC policy and procedures manuals.
• Ensure that personnel files as well as any other private and sensitive information are securely stored and not accessible to wider staff to protect the privacy and confidentiality of all staff.
• Make available all HR & administration templates to project staff.
• Liaise with Finance and Administration Manager, and EDC Home Office in updating the Policies and Procedures Manual whenever needed.
• Take the lead in developing appropriate local human resource practices, learning and professional development initiatives, and assist with the local Policies, Procedures and Systems.
• Supervise HR and Operations support staff.
• Plan, organize, and independently carry out workload priorities to ensure smooth and timely coordination and production.
• Apply organizational terms, procedures, systems, and policies.
• Perform any other duties as may be requested by the supervisor.

2.PROCUREMENT: 

He will assure that the most reasonable, fair, expeditious, and appropriate procurement choices are made in a transparent manner in accordance with EDC, USAID, and Mastercard Foundation procurement processes. This includes:

• Lead the procurement of goods and services from local vendors
• Ensure that the terms of reference include the correct specifications
• Develop and coordinate sourcing strategy
• Lead the process for supplier selection and evaluation
• Ensure quality Assurance
• Bid analysis: review, ensure accuracy, and approve based on the threshold.
• Purchase requisition and Purchase order: review, ensure accuracy, and sign

3. LOGISTICS:

Transport:

• Ensure that EDC’s equipment and vehicles have the ability to perform at acceptable standards.
• Oversee vehicle registration, maintenance, travel plans, mileage, fuel, and driver performance.
• Make sure first aids and emergency contacts in each vehicle is up to date
• Ensure the accuracy and completeness of vehicle log books
• Ensure the security of vehicles in Kigali and the field.
• Budget for transportation and logistics activities.

Meetings:

• Receive and Review requests.
• Review, ensure accuracy, and sign on purchase requisitions and Purchase orders.
• Vet the venues
• Make sure participants lists, photo/video disclaimers, and other required documents are filled in

Hotel booking and airport pick up for STTAs:

• Supervise hotel bookings and organize the airport pick up.
• Interact with senior management on issues related to the visitors’ transportation and logistics.

Stock:

• Review and approve the stock report.
• From time to time conduct stock counting
• Approve request for stock (in & out)
• Supervise the stock tidiness.

Office maintenance, cleaning, and security:

• Approves and supervise the office maintenance and security
• Responsible for the maintenance of office premises, supplies, and equipment.

Registration:

• In charge of project registration and insurance renewals.

4. LEASES

• File all the leases
• Arrange leases for the project office and international staff residences (including looking for houses for international staff when needed)
• Prepare leases for leadership review and HQ approval
• Do the security check for residences.

5. CONTRACT MANAGEMENT

• Manage all contracts from service providers.
• Manage all contracts from consultants
• Will be the liaison with third party service providers such as security, sanitation and utility providers
• The HR& operations coordinator will ensure that standard procedures are followed when third party service providers are hired and that the third party properly executes in accordance with the terms of the agreement.

6. IT

• Supervise the office network
• Manage all EDC-Rwanda IT Equipment
• Approve IT Consultant invoices and timesheet
• Share reports as needed.
• Ensure telecommunication and connectivity are addressed and resolved.

7. SECURITY & SAFETY FOCAL POINT (SSFP)

• Serve as the SSFP focal point for EDC-Rwanda
• Liaise with Security Director from the home office
• Do security checks as needed.
• Update the Emergency Action plan as required.
• Orient new staff on EDC Security
• Keep record of all incidents reports.

Organizational Relationship

• Supervisor: Finance and Administration Manager
• Supervisees: HR and Operations support staff

Education Requirement:

• A Bachelor’s in Administration, Human Resources, procurement, Business studies, or other related fields from a recognized institution
• Other relevant professional/management certifications
• Higher education degree preferred

 Skills and Experience:

• At least 6 years of working experience in both HR and Operations roles, with at least 2 years of supervisory experience in operations, Human resources, maintenance, and/or administration.
• Demonstrated ability working on multiple and complex activities simultaneously.
• Familiarity with donor-funded procurement rules and regulations (particularly experience with USAID procurement regulations) will be an advantage.
• Ability to supervise, maintain confidentiality, and use sound judgment on sensitive matters.
• Ability to develop effective work plans and priorities in order to meet business objectives.
• Demonstrated expertise in negotiation, conflict resolution, and stakeholder management.
• Good analytical and problem-solving skills.
• Ability to manage tight deadlines and deliver high volumes of work with minimal or no supervision.
• Knowledge of Administration processes, procurement, logistics, HR systems, and principles.
• Knowledge of computer packages (including Excel, Word, PPP, and other)
• Teamwork
• Interpersonal relations
• Confidentiality and Ethical behavior.
• Fluency in English and Kinyarwanda
• Strong organizational and analytical skills
• Excellent written and oral communications skills

Application process: Interested candidates should submit their application via email ryp@edc.org addressed to the EDC Country Director, including a CV and Cover letter, not later than January 4, 2022 midnight.

Please note that only shortlisted candidates will be contacted.

EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women are encouraged to apply.

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Sub-Grant Specialist (Home and Communities Activity Program)

World Vision Rwanda is a child-focused Christian humanitarian organization implementing development programs in 29 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced national for the position of Sub-Grant Specialist (Homes and Communities Activity Program). The position will be based at Kigali, reporting to the Finance and Administration Manager.

Purpose of the position:

The Sub-Grants Specialist will provide day-to-day oversight of sub-grants management. He/she will be responsible for the subgrants (Partners) follow-up and accountability as well as their capacity building. He/she will enforce compliance with WV and consortium members’ partners’ procurement and financial accounting practices in the production of the relevant financial information.

The major responsibilities include:

Qualifications: Education/Knowledge/Technical Skills and Experience

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 3^rd January 2022; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.