JOB DESCRIPTION FOR PROJECT COORDINATOR AT PRO-FEMMES/TWESE HAMWE

1. Introduction 

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace, and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice, and human rights.

To achieve her mission promoting socio-economic status of women, funded byh Trade Mark East Africa will implement “Building Capacity Of Cross Border Traders On Rusizi II Border” project. The projects aim at strengthening Capacity of cross border traders at Rusizi II to increase their income, improve trade environment and support them to trade formally. With reference to the above,  PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill a position for a Project Coordinator.

2. Tasks and responsibilities 

 Under the supervision of Program Manager, the Project Coordinator will undertake the following specific tasks;

2.1. Coordinating and Facilitating the Project Planning Process

 To develop plans and strategies that will contribute to sustainable improvements in the wellbeing of Project beneficiaries: Including but not limited to:

Sub Tasks:

• Ensuring that detailed weekly, monthly, quarterly and annual work plans and budgets are developed in order to deliver against all aspects of the project
• Overseeing the fund request process, ensuring that the relevant documents are prepared and roles and responsibilities of PFTH are clarified
• Ensuring the overall coordination of the project staff & project activities
• Planning and forecasting grant expenditure, project activities, procurement, and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending
• Conduct regular monitoring, evaluation, and reporting on project progress to PFTH, Trade Mark East Africa, and to other project stakeholders.
• Produce monthly, quarterly, and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor
• Coordinate Project implementation

Sub Tasks:

• Ensuring that all project components are implemented according to the project plans, in order to meet all goals and objectives; taking assertive corrective action in the case of missed deliverables
• Ensuring  monitoring is conducted in order to measure progress against the baseline survey, needs assessment  and analyze the success of interventions to date and all surveys planned in the project are conducted
• Ensure that the project field officer carry out the activities planned  and if any delay, a catch plan is established and any constraint is timely communicated to her/his supervisor
• Ensure budget is utilized against the plan, any change is timely communicated to  TMEA for seeking approval after internal consultation and all requests are made on time

2.3. Advocacy and policy influencing 

• Understand the context of policy influencing in Rwanda and what the project wants to achieve in particular and Pro-Femmes’ advocacy agenda in general
• Coordinate with colleagues at Pro-Femmes and the team to determine advocacy needs and set forth the plan to be implemented under the project  and Pro-Femmes
• Plan and deliver advocacy capacity building to Pro-Femmes team and other CSOs staff including but not limited to policy analysis, writing policy briefs, measuring advocacy impact, etc.
• Lead the process of information gathering, analysis of those information and develop advocacy messages to be presented to key decision makers
• Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports
• Participate in mentoring and coaching of Pro-Femmes staff and other CSOs on advocacy and policy influencing
• Lead the design, implementation and management of advocacy campaigns/interventions related to both the project and Pro-Femmes
• Identify existing local, national and regional networks and alliances with regional advocacy/coalition organizations and guide them on how to actively engage in national advocacy and policy influencing agenda
• Develop and validate policy briefs, policy proposals and campaign materials for local, national advocacy
• Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs
• Develop the project advocacy and policy influencing monthly, quarterly and annual plan in consultation with TMEA team and other CSOs
• Collaborate with key national CSOs and key stakeholders and engage them in all efforts related to evidence gathered, advocacy implementation, results measurement, and the monitoring of the implementation of national, regional, and international policy commitments related to improving cross border trade
• Facilitate local, national spaces for dialogue for women and girls to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for

3.Quality, Learning & Knowledge Management

To lead reflection on, documentation of, and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Subtasks:

• Contributing towards the development of effective impact measurement, knowledge management, and internal accountability systems for the project
• Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with TMEA
• Organizing regular information gathering and sharing opportunities

• Conduct field visits by others

• Ensuring that any ‘success stories’ suitable for publicity purposes are properly recorded
• Ensuring that lessons learned are documented and disseminated Represent PFTH in TMEA meetings and other relevant meetings related to the project;
• Collaborate with a project team at  TMEA and provide update to PFTH’s management team;
• Collaborate with key partners including CSOs on the field and at national level that are relevant to the project implementation
• Design project proposals for submission to potential donors;
• Perform other tasks as shall be advised by the supervisors at PRO-FEMMES/TWESE HAMWE.

4. DESIRED COMPETENCIES AND QUALIFICATIONS FOR COORDINATOR

 The candidate should fulfill the following competencies and qualifications:

• Bachelor’s Degree in Law, Economics, Business Administration, Management, Social sciences or any other related field;
• Holders of master’s degree in relevant field are preferable for the prospective candidate;
• At least Five (5) years’ progressive experience in managing projects related to trade, gender and GBV, economic behavioral change, and empowerment.
• Strong understanding of the East African Community and regional Integration in broad ;
• Strong experience and knowledge of civil society in Rwanda;
• Experience and knowledge of national and regional issues relevant to trade;
• Experience in Networking, building coalitions, lobbying, and advocacy especially for gender related issues;
• Understanding the role of psycho-social status in business management   ;
• Fluency in English and Kinyarwanda. Knowledge of French is an added advantage;
• Computer literate (high proficiency in word, Excel, and Powerpoint).
• Excellent communicator orally and in writing;
• Innovative, self–driven, and team player;
• Interpersonal skills with experience of working in multicultural contexts.

HOW TO APPLY

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and delivered in a single PDF document to PRO-FEMMES/TWESE HAMWE’s e-mail recruitment@profemmes.org and copy to : s.mazimpaka@profemmes.org  not later than 21^st  January, 2022 at 5:00 PM.

PFTH is an equal opportunity employer.  Given the nature of the work, only female candidates are encouraged to apply!

PRO-FEMMES/TWESE HAMWE head office is located next to Gahanga Sector Offices, Kicukiro district, City of Kigali.

N.B:

• The subject of the e-mail should be mentioned “Application for the position of the Project Coordinator on TMEA Rusizi II Project”
• Only short-listed candidates will be contacted for written test.

Done at Kigali, on   12^th January 2021

Emma Marie Bugingo

Executive Director 

Pro-Femmes/Twese Hamwe

Job Description

Title: Communications Officer

Grade:Level 4 S1

Duty Station: Rwanda, Kigali

Reports To: Global Communications Manager

Contract Type and Duration:2 years renewable (depending on performance & donor funding).

Start-date:                                    

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government, and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace has been working in Rwanda since 2001. During this time, Interpeace has been working in support of national institutions to strengthen durable peace, through implementation of programmes supporting societal healing and social cohesion in the aftermath of the 1994 genocide against the Tutsi. Interpeace works in close partnerships with government and Civil Society Organisations (CSOs).

In recent years, the headline work of Interpeace in Rwanda has been the delivery of two programmes. One has been the Societal Healing and Participatory Governance Programme, focused on group-based trauma healing, and strengthening relations and improving participation of citizens in Imihigo and related processes. The other programme has focused on strengthening the capacity of district level governments to implement participatory governance practices. In addition, Interpeace’s work in Rwanda has been linked to a Great Lakes regional programme focused on fostering strong relations across borders. With funding from the European Union and the Swedish International Development Agency (SIDA), we recently commenced a new programme in collaboration with national authorities and CSOs, focused on strengthening societal healing, mental health, social cohesion, and collaborative livelihood initiatives; as well as addressing inter-generational transmission of genocide legacies.

Position within the Organisation

The Communications Officer (CO) is a member of the Global Communications Team within the Strategic Partnerships & Communications (SP&C) Unit.  The CO will report to the Global Communications Manager and works in close collaboration with the Global Communications team. The CO will be based in Rwanda and work closely with the Interpeace Rwanda country team led by the Country Representative. S/he will be in close contact with other colleagues globally, including those overseeing Interpeace’s overall engagement in the Great Lakes Region.

Purpose and General Overview

Communication is central to every organisation. When used effectively it supports the creation of a positive working environment, cements working relationships with internal and external stakeholders and sets the tone for the entire organisation. Good communication is more than a simple exchange of information and messages: it involves attitude and behaviour. The Communications Officer is expected to own and lead the communication, strategy, plans, flow and messages of Interpeace’s programme in Rwanda.

The Communications Officer is responsible for informing, developing and delivering a wide array of communications products to help achieve Interpeace’s Rwanda programmatic goals. Through a deep understanding of the local context and substantial sensitivities related to Interpeace programmatic engagement, the Communications Officer ensures that institutional messages on all communication products and channels are conveyed adequately for optimal impact. S/he also informs Interpeace’s global communications efforts in line with its Global 5-years Strategy and the Interpeace Communications Strategy.

This position is based in Kigali and involves frequent national travel throughout Rwanda. Occasional international travel might also be required.

Responsibilities

Communications strategy and plans

• Develop a sound understanding of the Interpeace overall communication strategy; the vision, purpose and objectives

• Develop a communication plan in line with the Interpeace’s Communications Strategy for Interpeace’s Rwanda programme to help achieve its objectives and in line with external stakeholders’ requirements (donors, national partners)
• Seek opportunities to enhance the positioning of Interpeace in Rwanda, and coordinate publicity events as required.
• Plan, develop, and implement effective communications to support the project(s) and initiative(s) branding and messaging priorities, using the full range of modern communication tools, including social media and digital publishing in compliance with the Interpeace (IP) overall communications strategy.
• Provide clear communications guidelines and material on Rwanda’s communications strategies and activities to the diverse teams at all levels.

Content creation

 In close coordination with the Global Communication Team, the CO will:

• Draft and edit a wide array of written and audio-visual content, including web stories, press releases, media alerts, blog posts, content for Vlogs, speeches, Op-Eds, human interest stories, key messages, talking points and video scripts for Interpeace’s Rwanda Programme.
• Undertake research and generate content for Interpeace’s Rwanda Programme and social media platforms as well as preparing draft presentations and infographics.

• Developing short stories/change stories and articles to be published in newspapers/ magazines/ online platforms;
• Ensure regular content creation for newsletters, and prepare monthly alert messages to announce the monthly updating of the web; edit and adapt file formats of photographs for web and social media use; adapt video and multimedia files to the required formats and upload to YouTube, when requested;

Events, media, and public relations

• Provide support to the Country Office on media engagement. This includes the creation of a network with relevant national and international journalists and media to increase visibility for the work.

• Liaise with national and regional media for press releases and events, establish media connections and aim to get maximum media attention for press releases, special events, press interviews either through broadcast or print media.

• Create the tone and content of draft media materials whilst ensuring it is in line with Interpeace’s institutional positioning, for various audiences.
• Select graphic content for media outputs and develop or obtain graphic/visual content when required from stock image platforms

• External events and webinars initiated and delivered, and created and edited materials for conferences, capacity building workshops and country level meetings (deliver on: writing, preparing presentations of, developing designs and layouts, editing and speaking on screening of opportunities, development of concepts, press releases and other news coverage, coordination with partners, drafting briefings and speaking points, with audiences including partner agencies.
• Take the lead on the development of new communications activities aimed at expanding Interpeace’s digital reach and engagement
• Develop and pre-test appropriate messages, tools and materials. This will include the development of: advocacy kits for policy- and decision-makers, senior program managers, various key influencers; materials for different media/target audiences, infotainment scripts, TV/radio spots, illustrative leaflets, posters, generating audio-visual stories from the field, and other materials.

Analysis and Monitoring and reporting

• Regularly track the web and social media statistics and prepare reports with the support of the Global Communications Manager and the global communications team.
• Develops key performance indicators with the support of the Global Communications Manager to track the successful implementation of the communications plans.
• Documents lessons learned and good practices during the implementation of programme activities.

• Maintain records of media coverage and collate analytics and metrics.

• Conduct research and data collection for publications, articles, blogs, reports, etc.;
• Effectively monitor and evaluate various communications tools and activities, to measure the impact on achieving the overall objective
• Participates in meetings with authorities, donors, partners and communities to share lessons learned, advocate policy recommendations, etc.

The CO can be called upon to perform other duties required for the effective running of the country programme.

Expected results

High quality, multi-purpose, impactful communications and media content produced; enhanced presence and visibility online of Interpeace Rwanda programme;  increased number of local and international media at profile-raising events; improved efficiency and increased output of the Rwanda Country programme and the Global Communications team.

Qualifications

Education/ Experience

• Minimum of three to five years of experience in journalism, PR agency, corporate communications, or nonprofit outreach;
• University degree or equivalent in communications, journalisms, advertising, or another relevant field;
• Familiarity with the country context related to peacebuilding and security with a proven ability to work with a diverse, multicultural team;
• Excellent proven writing capabilities in English and Kinyarwanda. Knowledge of French will be an advantage.
• Excellent knowledge of Facebook, Twitter, LinkedIn, Instagram, Google+, and other social media best practices;
• Ability to turn technical information into compelling stories;
• Demonstrated expertise in producing high-quality audio-visual content;
• Ability to work collaboratively and effectively across multiple teams;
• Solid understanding of news media and public relations and strong content strategy and development;
• Highly organized/structured and able to manage multiple projects and understand and adjust to changing priorities;
• Strong IT skills, including familiarity and a track record of social media content development, planning and web management;
• Commitment to continuous learning. Keeps abreast of new developments in own profession,

actively seeks to develop oneself professionally and personally; shows a willingness to learn from

others; seeks feedback to learn and improve

Success factors

• Strong commitment to supporting local peacebuilding initiatives and to the values and working principles of Interpeace
• Excellent social and inter-cultural skills, outstanding communication skills to a variety of stakeholders from different backgrounds
• Creative team player with a commitment to inclusiveness and consensus building personality with tact and a high adaptation capacity

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their application to recruitment-eca@interpeace.org  no later than 28^th January 2022. “Communications Officer” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgment letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

And confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, or if I am employed, I may be dismissed.

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to the high volume of applications, ONLY short-listed candidates will be contacted.

AB BANK Rwanda Plc. is looking for qualified and competent staff to fill the position of Junior Information Security officer.

Information Security Officer is responsible to bring the institution’s information security risks under explicit management control through the establishment and implementation of the Information Security Management System (ISMS).

The Junior ISO will investigate alerts, assist with developing new security monitoring, use cases, and ensuring all investigative activities are properly documented in the bank’s systems and followed up with relevant support teams. The Junior ISO reports directly to the Head of Risk and AB Information Security Committee & AH Information Security Manager

Major Responsibilities

• The Junior ISO investigates alerts and IS-related incidents through available tools, assists in developing and implementing new security monitoring controls, and ensures all investigative activities and evidences are properly documented and retained in the bank’s systems, regularly reported to the Management of the bank, and followed up with relevant support teams.
• Provides support to IS team in implementing new Information Security policies, standards, procedures, and guidelines and in updating existing Information Security policies and other respective documents.
• Conducting a continuous assessment of current IT security practices and systems and identifying areas for improvement.
• Ensures timely submission and review of detected security incident and vulnerabilities to the Management of the bank including monthly ISMS operational reports.
• Provides consultations to IT and Project Managers and if needed also a quality assessment and assurance of IS requirements and their compliance.
• Provides consultancy and assists with implementation of procedures to be used by IT and other IT related teams to ensure that IT Security is kept on expected level compliant with IS requirements and regulatory requirements;
• Assists in preparation and performing training and awareness-raising sessions on Information Security for AB Bank personnel
• Executes timely monitoring of AB Bank’s computer networks with the use of defined IS controls and monitoring tools.
• Follows up on any issues identified as a result of control monitoring and assists in investigations of IS breaches and other cyber security incidents.

• Continuously analyses the status of information security in AB Bank and identifies areas for its improvement.

• Ensures a timely reporting of identified IS risks, vulnerabilities and threats to a line Manager and IS team and assists in design and implementation of necessary measures to mitigate identified IS risks.
• Perform any other duties as assigned by MT or line manager

Person Specification

Necessary Experience, Skills, and qualifications:

• Bachelor’s degree in Information Technology/ Computer Science or related field
• 2- 3 years of full-time work experience in Information Security or related field preferably in banking or financial services, Telecom or any related field.
• Good knowledge of information security management or related functions (such as IT audit or IT Risk Management), will be an added advantage.
• A good understanding of technical IT roles such as IT architecture, development, or operations, with a clear and abiding interest in information security and or system controls;
• Ability to work independently, meet deadlines and motivate others to do the same
• Having the below certification will be an added advantage:

-CISSP, CISM, CRISC, CEC, and/or Certified Information Systems Auditor

Interested candidates should send ONLY:

• Letter of Interest
• CV
• Copy of academic qualifications by completing very carefully the following Application Form not later than 21^st January 2022.

Only shortlisted candidates will be contacted.