Job Description

Ensure all books of accounts and records related to payments are proper filled and under safe custody;
• Ensure that all cheques are recorded in numerical sequence in the Cheques payment Journal(CPJ)
• Ensures timely preparations of all financial reports (statutory, adhoc and management accounts, including exception reports) to management and to the Board;
• Process the payment of invoices/mission etc on time
• Record any taxes withheld and ensure its payment to the tax authority is done on time;
• Receive, verify and record all transactions related to payment based on GAAP applicable in the country;
• Perform regular bank reconciliation for RFA/SPIU bank accounts
• Perform regular reconciliation of payables and receivables for RFA/SPIU
• Manage petty cash for the RFA/SPIU
• Prepare monthly report on petty cash use;
• Perform any other duties that may be assigned to her/him by the Supervisor

Job Description

• Produce a general and specific procurement plan for RFA/SPIU to publish and ensure they are updated on quarterly basis in accordance with an acceptable format;
• Monitor the progress of annual procurement plan and submit monthly report to the RPPA and weekly reports to RFA/SPIU
• Ensure that all technical specifications and terms of references are provided in a timely manner and during procurement planning.
• Prepare and publish general tender notices, specific notices and request for expressions of interest
• Ensure that the procurement activities are carried out in accordance with the rules and procedures of Rwanda and of other development partners where applicable
• Participate in bids opening and bid evaluation processes and prepare evaluation reports as required
• Ensure that contracts are prepared immediately after provisional notification
• Respond to requests for clarifications and appeals in a timely manner and in accordance with procurement procedures
• Ensure the respect of timelines committed to in the memorandum of understanding/agreement with development partners
• Monitoring the performance of contracts and Purchase orders related on weekly basis for each tender in collaboration with the User Division/Department
• Put a mechanism of measuring the value for money and other procurement principles
• Ensure paper based and electronic filing of all procurement documents in a safe system for a period of 10 years
• Prepare Monthly procurement progress reports and submitted to RPPA on time
• Perform any other duties assigned by the Supervisor

Job Description

Design, develop and implement systems and databases for geospatial data for RFA
Standardize geographic data.
Research and conduct tests on new researching tools
Perform geospatial modeling and spatial analysis
Review GIS data for accuracy
Build, update and maintain databases and GIS software and hardware
Administer and troubleshoot applications and GIS solutions.
Perform any other duties assigned by the forestry Unit;
Report to SPIU Coordinator.

Job Description

• Coordinate the development, execution and monitoring of SPIU Project budgets.
• Participate in the development of key priorities and Action Plan of MINECOFIN SPIU projects;
• Participate in the budget preparation process of all projects;
• Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist;
• Monitor projects’ budget execution rates and advice where need be;
• Receive and check all invoices, requests and prepare payment;
• Ensure timely preparation of periodic budget execution and financial statement reports;
• Participate in budget revision process of projects;
• Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices.
Produce Periodic financial statements
• Prepare bank accounts reconciliation statements;
• Analyze financial statements for consistency
• Correct errors found in financial statements
• Consolidate project reports and the accounting information and populate the reporting format as provided by PAU.
• Follow up the approval of the project financial statements as per development partners reporting requirements were necessary.
• Follow up replenishment of funds from the concerned development partners;
• Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents.
• Facilitate process of internal and external audit of different programs and projects under the RFA (SPIU)
• Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline;
Coordination of pay and compensation.
• Supervise the preparation of the project budget of staff compensation;
• Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff;
• Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations.
Transactional cash management.
• Verify staff payroll for bank transfers at the end of each month;
• Ensures all invoices from external parties (contractors, suppliers, e.t.c.) are paid in due time, by bank transfer, cheque or cash and arrange those documents sequentially by date;
• Check and prepare payment documents for further processing;
• Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews.
• Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and cash on hand, establishment and signature of cash count statements.
• Prepare cash calls, face forms from donors.
Operational Support.
• Ensure the preparation of monthly project inventory report and monthly inventory review;
• Ensure regular update and inventory of assets register for the project.
• Coordinate and monitor activities of the Projects
• Guide the identification of a development project.
• Coordinate the preparation of the development project budget.
• Review the development project and submit for approval
• Follow up with the donors to ensure timely cash replenishment
• Report to SPIU Coordinator.
– Ensure all books of accounts and records related to payments are proper filled and under safe custody;
– Ensure that all cheques are recorded in numerical sequence in the cheques payment Journal (CPJ)
– Ensures timely preparations of all financial reports (statutory, ad hoc and management accounts, including exception reports)
– to management and the Board;
– Record any taxes withheld and ensure its payment to the tax authority is done on time;
– Receive, verify and record all transactions related to payment based on GAAP applicable in the country;
– Perform regular reconciliation statement for all RFA accounts;
– Perform any other duties assigned by the Corporate Service Department, RFA headquarter.
– Report to SPIU Coordinator.

Job Description

– Assist the SPIU Coordinator in his daily administrative duties;
– analyze and summarize the documents to be submitted to the SPIU Coordinator for approval;
– identify priority files to be submitted to the SPIU Coordinator.
– record, process and file the SPIU Coordinator confidential documents;
– answer telephone calls for the SPIU Coordinator’s Office;
– forward correspondences;
– keep the SPIU Coordinator appointments diary;
– submit regular activity reports;
– Perform any other task assigned by the SPIU Coordinator.

Job Description

• Supervise and coordinate implementation of various projects within the sustainable Ecosystem and Landscape Restoration program in SPIU/RFA. Planning, monitoring and evaluation of activities, revision of work plans, etc.
• Ensure responsibility of administrative and financial management of the program (monitoring implementation of budgets, proper use of resources, timely recording in accordance with appropriate formats);
• Ensure involvement of national, regional and international sustainable Ecosystem and Landscape Restoration processes;
• Evaluate and coordinate support to local partners and stakeholders for the sustainable management of Ecosystem and Landscape Restoration in the RFA/SPIU and supervise organization of workshops and trainings;
• Coordinate activities aimed at strengthening SPIU capacity in forest monitoring;
• Provide necessary support in the design of activities related to Ecosystem and Landscape Restoration and provide guidance for achieving the overall objectives of the program;
• Perform other activities at the request of the Supervisor.

Job Description

– Formulates procedures, policies, and guidelines for assigned forest management programs.
– Develops forest management program goals and plans for implementation.
– Makes recommendations in areas of expertise.
– Acts as a liaison with other agencies, organizations, and employees to coordinate technical programs.
– Plans and coordinates the training of staff in forest management activities.
– Serves as a technical consultant and liaison with industry and RFA/SPIU
– Conducts special projects and studies for RFA/SPIU.
– Develops and approves plans and specifications for the completion of forest-type maps and sampling procedures in the field as a basis for Forest programs.
– Coordinates forest recreation planning activities.
– Coordinates, organizes, analyzes, and disseminates Forest statistics.
– Coordinates the acquisition, use, and disposal of equipment used in forest fire control and misuse of forest
– Maintains records, and prepares reports and correspondence related to the work.
– Performs related work as assigned by supervisor

Job Description

– Plan and oversee the implementation of the activities related to Non-Timber Forest Production.
– Coordinate and ensure the implementation of the International and National Strategies related to NTFPs.
– Coordinate the elaboration of NTFPs.
– Participate in the organization of tree planting campaigns.
– Lead the identification of suitable species (indigenous and exotic) for Forestry.
– Participate in department planning sessions (work plans)
– Elaborate the performance contracts for staff in the unit and ensure its implementation;
– Prepare and submit to Program Leader the quarterly progress reports.
– Support the organization Forestry Stakeholders meetings;
– Attend national and international seminars related to NTFPs

Job Description

– Assist the District Coordinator to facilitate the development and improvement of agroforestry, forestry and nursery systems.
– Assist in the planning and implementation of training courses to enhance the agroforestry, forestry and nursery systems.
– Design and implement training on priority agroforestry, forestry and nursery topics.
– Assist with the development and production of training material and related technical documents.
– Assist with applied market research activities and networking when necessary.
– Process documentation (document activities/outputs, collect data, conduct surveys, write reports etc.
– Plan and oversee the implementation of the activities related to Non-Timber Forest Production.
– Coordinate and ensure the implementation of the International and National Strategies related to NTFPs.
– Coordinate the elaboration of NTFPs.
– Participate in the organization of tree planting campaigns.
– Lead the identification of suitable species (indigenous and exotic) for Forestry.
– Participate in department planning sessions (work plans)
– Elaborate the performance contracts for staff in the unit and ensure its implementation;
– Prepare and submit to Program Leader the quarterly progress reports.
– Support the organization Forestry Stakeholders meetings;
– Attend national and international seminars related to NTFPs

Job Description

– Formulates procedures, policies, and guidelines for assigned forest management programs.
– Develops forest management program goals and plans for implementation.
– Makes recommendations in areas of expertise.
– Acts as a liaison with other agencies, organizations, and employees to coordinate technical programs.
– Plans and coordinates the training of staff in forest management activities.
– Serves as a technical consultant and liaison with industry and RFA/SPIU
– Conducts special projects and studies for RFA/SPIU.
– Develops and approves plans and specifications for the completion of forest-type maps and sampling procedures in the field as a basis for Forest programs.
– Coordinates forest recreation planning activities.
– Coordinates, organizes, analyzes, and disseminates Forest statistics.
– Coordinates the acquisition, use, and disposal of equipment used in forest fire control and misuse of forest
– Maintains records, and prepares reports and correspondence related to the work.
– Performs related work as assigned by supervisor

Job Description

– Assist the SPIU Coordinator in his daily administrative duties;
– analyze and summarize the documents to be submitted to the SPIU Coordinator for approval;
– identify priority files to be submitted to the SPIU Coordinator.
– record, process and file the SPIU Coordinator confidential documents;
– answer telephone calls for the SPIU Coordinator’s Office;
– forward correspondences;
– keep the SPIU Coordinator appointments diary;
– submit regular activity reports;
– Perform any other task assigned by the SPIU Coordinator.

Job Description

• Engage with Ecosystem Restoration stakeholders and institution.
• Active involvement in identifying potential clients for ecosystem restoration services, including individual clients
• Development of supporting materials such as handbooks, instruction guides, etc., to perform verifications.
• Provide support to create and maintain the programme documents such as website contents and templates.
• Task Management and field auditing against the Ecosystem Restoration Standard (including contact client, programming, create engagement, coordinate logistics, implementation and completion of on-site work, reporting).
• Support the design and implementation of a restoration training programme.
• Provide training and information, as needed, for Preferred by Nature staff and/or external individuals.
• Work in collaboration with functional areas across Preferred by Nature to ensure strong stakeholder engagement, consistent communication, requirements captured accurately, and outputs delivered as planned.
• Participate in projects and in developing new project concepts.
• Create detailed work plans, schedules for successful project completion that effectively allocate the resources to the activities.
• Ensure that project activities are on-time, on-budget, and on-track for contributing to the achievement of the projects’ objectives and contractual obligations and programmatic objectives.
• In collaboration with the project coordinator, develop project monitoring and learning (M&L) systems to measure the impacts from the results of the projects and activities.
• Elaborate TORs of Forest Management Associations and Natural Resources Management Committees, in collaboration with administration staff.
• Coordinate and monitor the administration of project budgets and work plans according to approved contracts and internal agreements, work plans, internal procedures and policies, and donor requirements.
• Work closely with finance coordinator in preparing financial and technical reports and supporting documentation for donor as outlined in funding agreements.
• Provide specific technical assistance to project staff and colleagues to ensure the achievement of targets, results and deliverables on time and with high quality.
• Promote exchange of technical information among project components.
• Be proactive in seeking and delivering innovative solutions and technical information to project staff and colleagues.
• In collaboration with the Project Coordinator, develop and support the capture and sharing of project related knowledge to ensure the timely and quality delivery of knowledge products for specific audiences and other project outputs.
• Ensure effective information flow between all those engaged in or affected by project implementation.
• Establish files to ensure that all project information is appropriately documented and a communications schedule to update stakeholders including appropriate staff on the progress of the projects.
• Collaborate with the Monitoring and Evaluation Coordinator, to apply the M&E framework and its tools to demonstrate the impacts of the projects and activities.
• Review the quality of the work completed with the project teams on a regular basis to ensure that it meets project standards.
• Facilitate effective collaboration between project team members, as appropriate, to ensure thematic alignment of project implementation.

Job description

Reporting directly to the Senior Agriculture Development Specialist, the Nutrition Specialist is responsible for:
 Coordinating and facilitating planning, implementation and reporting on projects and programs for improved nutrition in the project area;
 Elaborating programs, strategies and budget aimed at preventing and fighting against the stunted growth and malnutrition among children in project area
 Implementing national nutrition policies and strategies in project area
 Monitoring the nutrition situation in project areas and providing guidance on priority actions to be taken.
 Promoting and sustaining kitchen gardens establishment, poultry rearing, mushroom production and consumption among project beneficiaries as identified interventions to combat malnutrition
 Preparing technical specifications for the procurement of nutrition related supplies and services and managing assigned contracts for successful implementation of project nutrition activities
 Developing of materials for nutrition education and awareness and carrying out capacity development programs for project beneficiaries
 Disseminating nutrition information through awareness raising campaigns, mass meeting, media communication, etc
 Establishing strategic partnership with pertinent public institutions, private sector, national civil society organizations for enhancing effectiveness, and efficiency in nutrition improvement across project area
 Participating and contributing in policy design, implementation and dissemination on matters relating to nutrition
 Working closely with FAO technical team and other World Bank Funded Projects to ensure successful implementation of project activities
 Preparing periodic reports in the agreed format outlining and providing qualitative and quantitative analysis of his / her performance in relation to outlined plans.
 Conducting additional duties as assigned by her/his supervisors

Job description

Reporting to the District Project Coordinator and ME, the District Infrastructure Engineer will be reponsible of :
 Oversee the engineering aspects of the project implementation;
 Assist Districts Coordinators in analyzing technical feasibility of subprojects during subproject review process;
 For the implemented sub-projects, coordinate with relevant agencies to provide assistance for technical feasibility studies of proposed activities;
 Coordinate with Districts Coordinators to respond to the technical support requests from the CBG, private operators, and other beneficiaries of the subprojects and take necessary actions;
 Assist Districts Coordinators in reviewing technical viability of the subproject proposals and make recommendations; and
 Undertake field visits as requested by District Project Coordinator to review the progress of the sub-project implementation.

Job description

Under the direct supervision of RAB SPIU Coordinator, the Environment Safeguards Specialist will have the following responsibilities:

Environmental role and responsibilities

• Review Environmental & Social Management Framework (ESMF) and coordinating the development and implementation of the Environmental & Social Management Plan (ESMP), Environmental& Social Impact Assessments (ESIAs), and other environmental safeguards in compliance with relevant safeguards policies of the Government of Rwanda and World Bank;
• Oversee implementation of all Environment & Social Framework (ESF) instruments including ESMF, Stakeholder Engagement Plan (SEP), Labor Management Plan (LMP) & Resettlement Policy Framework (RPF) as well as Gender Based Violence (GBV) action plan for relevant subprojects;
• Monitor the progress in development and implementation of relevant ESMPs ensuring that National Environmental Laws and Policy as well as the World Bank’s ESSs are fully complied with and the reporting requirements are fulfilled;
• To Coordinate and liaise with the World Bank to ensure effective mainstreaming of Environmental and social Safeguards issues into the implementation of project activities;
• Support and guide RAB/SPIU WB & KOICA Funded Projects in technical matters related to Project Environmental and Social Safeguards and ensure the quality reporting;
• Immediately report to SPIU WB & KOICA Funded Project’s Coordinator of any incident happening at the
• site (Staff/workers accidents, any environmental catastrophes, etc);
• Facilitate and ensure trainings of Environment & Social Project staff and community institutions in environmental management including community health and safety;
• Prepare and submit the monthly, quarterly and annual environmental and social compliance reports to the SPIU WB&KOICA Funded Project Coordinator;
• Oversee all the Environmental and social aspects of all project activities implemented under the Project;
• Assist the Project Manager in analyzing technical feasibility of subprojects during subproject review process, with particular emphasis on environmental issues;
• Assist the Project Manager to respond to the technical support requests from the Community- Based Groups (CBG), private operators, and other beneficiaries of the subprojects and take necessary actions;
• Monitor if environmental aspects are taken into account during activities implementation
• Facilitate the external environmental audit;
• Make sure of environmental management plans implementation for Project infrastructures;