Job Description

– Deputize the District Executive Secretary in his/her duties during his or her absence and serve as a member to the District Technical Coordination Committee;
– Coordinate the budget preparation exercise and management of human, physical and financial resources to achieve rational utilization of District resources;
– Coordinate the consolidation of cash flow plan, fund requests and production of reports on the District’s resources utilization from different units and Sectors to be submitted to competent authorities through the District Executive Secretary;
– Sign and execute payments to be effected by the District on the basis of a pre-approved cash flow/payment plan and coordinate contract management to ensure value for money;
– Coordinate the elaboration and implementation of both the District capacity building and procurement plan and supervise the valuation and amortization of the assets of the institution.

Job Description

– Make preliminary assessments of applications for land leases and accordingly advise service seekers;
– Manage, in close collaboration with the One Stop Centre Archivist, all land documents, both digital and analog;
– Report to relevant authorities and update or advise relevant stakeholders on progress in the area of land administration.

Job Description

– Maintain the incoming and outgoing correspondences of the Sector;
– Manage the agenda of the Executive Secretary;
– Receive clients’ queries and direct them to the right personnel;
– Keep the Sector’s store and manage flux on a daily basis;
– Prepare logistics for meetings held at the Sector level.

Job Description

– Coordinate the inclusive identification of vulnerable groups at the Sector level and their needs in accordance with the criteria established by higher authorities;
– Implement the District’s empowerment strategy for vulnerable groups towards their graduation;
– Monitor and evaluate the impact of inclusive social protection programs or initiatives within the Sector and produce consolidated reports thereof;
– Monitor the functioning of the Women promotion programs, Children promotion programs, Persons with Disabilities promotion programs at the Sector level and produce consolidated reports thereof;
– Organize, in collaboration with other stakeholders, campaigns (training, workshops, meetings, etc.) aimed at improving the inclusive development of vulnerable groups the Sector and Cells;
– Develop and keep updated a database of vulnerable groups as well as graduates living in the Sector.

Job Description

– Implement the District’s animal resources strategy and programs in line with national policies and strategies;
– Organise training sessions, public awareness campaigns and disseminate new livestock technologies among beneficiaries;
– Identify, map and monitor animal diseases prevailing in the Sector and advise on preventive and reactive measures to be taken;
– Distribute veterinary inputs (including carrying out artificial insemination) and improvement of animal breeds;
– Keep and update the register of associations, co-operatives and individuals involved in fishing activities registered in the Sector;

Job Description

– Elaborate the District’s strategy on environment management and monitor its implementation across Sectors and produce consolidated reports thereof;
– Organise, in close collaboration with relevant stakeholders, training sessions and public awareness campaigns meant to disseminate environment protection technologies and measures and promote the use of alternative energy sources;
– Supervise the identification and mapping of both protected and unprotected zones and advise on the preventive and reactive measures across the District;
– Inspect whether practices of individual and non-individual actors comply with the applicable regulations and standards in the area of environment protection and management;
– Maintain, in close collaboration with any other relevant stakeholder, an updated database of ecosystem of the District, analyse the impact of mining operator’s practices on sustainable local development and advise accordingly.

Job Description

– Keep and update the books of accounts of the Sector;
– Impute budgetary expenditures and file all supporting documents related to these operations;
– Verify whether disbursements initiated take into account priorities of the Sector and respect financial procedures;
– Carry out periodic bank accounts reconciliation;
– Carry out the management and replenishment of petty cash of the Sector and file all supporting documents;

Job Description

– Analyze any information (documents, files, reports, etc.) and issues brought to the attention of the Executive Committee for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions;
– Analyze the impact of intended and or existing Memoranda of Understanding (MoU), bilateral or multilateral agreements entered into or to be entered into by the District and advise accordingly;
– Analyze the annual performance report of the District and provide advice on areas of improvement;
– Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee;
– Serve as a member of the District Technical Coordination Committee. Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee;
– Serve as a member of the District Technical Coordination Committee.

Job Description

– Implement the District’s strategy and programs for the promotion of co-operatives, SME and Employment at the Sector level;
– Promote the creation and development of new trading centres or markets;
– Identify, map and promote tourism and business opportunities available within the Sector;
– Conduct campaigns meant to promote savings, and undertake advocacy action to promote networking and build synergies with micro credit and saving organizations to facilitate local population to access finances;
– Facilitate gathering data related to the employment status within the sector;
– Oversee the implementation of business development advisory services at Sector Level;
– Gather, consolidate and update aggregated and disaggregated data related to the employment status within the District.

Job Description

– Drive staff or guests of the District to and during field missions and ensure a timely delivery/collection of mail, cargo, pouch and other items upon authorization of the competent supervisor;
– Meet officials or guests of the District at the Airport or any other agreed meeting point;
– Maintain regular vehicle insurance and logbook, and ensure that the maintenance and servicing of assigned vehicle are timely done and reported to supervisors;
– Maintain on a regular basis the assigned vehicle and carry out day-to-day check of its general state, ensure its cleanliness, perform minor repairs, arrange for other related repairs and supervise the assigned vehicle while in the garage;
– Organize vehicle inspection/technical control by competent institutions and ensure that the steps required by rules and regulations are taken in case of involvement in an accident.

Job Description

– Provide notary services to the public as per the competencies set forth by the law;
– Deliver all documents related to civil registration;
– Register and consolidate disaggregated data related to civil registration status in the Sector;
– Receive and analyse contentious issues and accordingly provide a legal advice to the Sector.

Job Description

– Manage the District’s facilities on daily basis and monitor the management of autonomous agency facilities to ensure that they are well looked after and timely maintained;
– Identify, in collaboration with relevant stakeholders, public infrastructure management needs and report to relevant authorities;
– Serve as a focal point and supervise any public property management agent contracted by the District.

Job Description

Elaborate a local strategy and actionable plan on hygiene and sanitation, monitor its implementation at Sector level and produce consolidated reports thereof;
– Organize, in collaboration with other relevant stakeholders, and supervise the implementation of regular campaigns meant to raise local population awareness on hygiene and sanitation promotion;
– Organize, in collaboration with other relevant stakeholders, and supervise the dissemination of norms and procedures related to hygiene and sanitation across the District;
– Conduct, together with other designated actors, hygiene and sanitation inspection in sampled public and non-public institutions and accordingly advise the District on measures to be taken.

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Communication skills

• Good knowledge of government policy-making processes

• Complex Problem solving

• Time management skills

• Complex Problem Solving Skills

• Organizational Skills

• High analytical Skills

• Team working Skills

• Extensive knowledge and skills in Health Promotion and disease prevention

• Analytical, problem-solving and critical thinking skills.

• Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

Click here to apply

Job Description

– Elaborate a local strategy on Itorero and Community Mobilization, monitor its implementation across Sectors and other public and non-public institutions, and produce consolidated reports thereof;
– Coordinate the establishment and supervise the functioning of Itorero program at Sector level, schools, public and private institutions across the District;
– Monitor the mobilization and recruitment of volunteers and coordinate the evaluation of their activities across the District;
– Coordinate activities of the National Commission of Unity and Reconciliation across the District and serve as the Secretary to the Itorero activities Coordination committee;
– Maintain and update a consolidated databank of Itorero and Unity and Reconciliation activities at the District level.

– Elaborate a local strategy on Itorero and Community Mobilization, monitor its implementation across Sectors and other public and non-public institutions, and produce consolidated reports thereof;
– Coordinate the establishment and supervise the functioning of Itorero program at Sector level, schools, public and private institutions across the District;
– Monitor the mobilization and recruitment of volunteers and coordinate the evaluation of their activities across the District;
– Coordinate activities of the National Commission of Unity and Reconciliation across the District and serve as the Secretary to the Itorero activities Coordination committee;
– Maintain and update a consolidated databank of Itorero and Unity and Reconciliation activities at the District level.

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Job Description

– Elaborate a local strategy on youth, sports and culture and monitor its implementation at the Sector level and produce consolidated reports thereof;
– Elaborate the budget of the National Youth Council (NYC) at the District level and follow up on its execution and develop project proposals to mobilize additional resources;
– Coordinate, monitor and evaluate the activities of the National Youth Council at the Sector levels;
– Coordinate campaigns meant to raise and sensitize the youth on productive activities and supervise the promotion of youth, sports and cultural activities across the District;
– Maintain an updated database of youth-led organizations operating within the District.

Job Description

– Receive and transfer/ orient mails (incoming and outgoing) and ensure the maintenance of the recording system;
– Carry out fast and accurate computer-based capturing of information and mails of the institution as requested;
– Classify and maintain files and documents according to the information classification or filing practices in use within the institution.

Job Description

– Monitor on a daily basis revenue deposits on the account of the District and proceed to a daily bank reconciliation, register the amount collected into the receipt books and keep books of revenues account;
– Consolidate revenue deposit bank slips, produce daily banking reconciliation sheet and submit progress reports vis-à-is locally set revenue targets to the Director of finances;
– Produce complete, accurate and timely revenue financial reports and statements within mandatory deadlines and reconcile all revenues and transfers to the District;
– Monitor, on a regular basis, if taxpayer databases are maintained and updated by the District;
– Facilitate internal and external Audit exercises for revenue accounts.

Job Description

– Elaborate and implement the procurement plan for the District, and produce consolidated reports thereof;
– Prepare and provide information for publication of tender-related documents such as procurement plan, bidding documents, invitation to bid, etc;
– Receive and safeguard bids, obtain approval of the tender award from the Tender Committee, publish the results of the tendering process and accordingly notify bidders;
– Prepare contracts for tender winners in collaboration with the Legal advisor;
– Serve as Secretary to the Tender Committee;
– Manage, in collaboration with concerned departments, the contract cycle in accordance with the applicable law and regulations and under the supervision of the Director of Procurement, avail information requested by competent authorities.

Job Description

– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
– Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
– Handle correspondences intended for/from the District’s Executive Secretary;
– Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
– Serve as minutes taker to all meetings chaired by the District Executive Secretary;
– Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
– Manage the Office of the Executive Secretary and handle his/her visitors;
– Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
– Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.

Job Description

– Render notary services to service seekers as per the competencies set forth by the law governing the notary function and any other relevant law and regulations;
– Serve as a member of the District Technical Coordination Committee and proactively or reactively provide legal advice where necessary to avoid or deal with litigation;
– Co-prepare and sign at first degree any tender contract entered into between the District and contractors/service providers;
– Draft bylaws to be issued by the District authorities and advise on the legal impact of any decision of strategic importance taken or to be taken by the institution;
– Analyze contentious dossiers and/or requests emanating from citizens or District’s staff, gather supporting evidence, and recommend conclusions intended for the Attorney General concerning the way out from litigious issues involving the District.

Job Description

– Process and follow up on timely recruitment and appointment of staff and arrange induction courses for newly appointed ones;
– Prepare guidelines and template, in accordance with applicable laws and regulations, for staff performance appraisal and manage staff carreer development;
– Maintain staff database on a regular basis, keep and update their records regarding leave, social security, health insurance, and other benefits they are entitled to;
– Prepare and manage payrolls of District, Health Facilities and Teaching Staff with their withholds;
– Elaborate and keep updated Human Resource Management Procedure Manuals and Code of Conduct and regularly update data on the organizational structure;
– Develop measures of Staff Welfare and arrange intra-organizational conflict management and general counselling services intended for staff as per their needs/consent;
– Carry out, in close collaboration with heads of department, staff training needs assessment, elaborate capacity building plans, monitor their implementation and advise on career development path.

– File physical and electronic documents of the One Stop Centre;
– Maintain an effective cataloguing and indexing of files and regularly update the OSC’s database;
– Classify and store other relevant documents of the OSC;
– Trace and avail land files for exploitation by technicians of the OSC as need arises;
– Issue land file copies to the owner whose original ones are lost in accordance with applicable laws, regulations & procedures;
– Store and take care of deed plans and any other relevant documents approved by OSC.

Job Description

– Elaborate a local strategy on disaster management and monitor its implementation at Sector level, and produce consolidated reports thereof;
– Elaborate a local strategy on disaster management and monitor its implementation at Sector level, and produce consolidated reports thereof;
– Supervise the day-to-day operational management of disaster management activities across the district;
– Monitor the functioning of the National Early Warning and the Disaster Monitoring Information Systems across the District and timely report any unusual issue detected;
– Map all disaster-prone and high risk zones in the District and regularly keep the map updated;
– Coordinate campaigns meant to raise local population awareness on preparedness for disaster and its management and serve as the Secretary to the District Disaster Management Committee (DDMC).

VACANCY ANNOUNCEMENT

Founded in 2009, Hope for Life Ministry is a registered nonprofit in Rwanda that provides a full convergence of services for youth experiencing homelessness as well as vulnerable/ dysfunctional families. Our goal is to meet youth where they are and to provide them with the assistance and support they need to exit a life on the streets as well as guide families from a place of need to a place of self-sufficiency. HFLM provides numerous services that are founded on the principles of trauma-informed care that assist youth in reaching their potential and living a successful life off of the streets in stable and socio-economically safe families. Key programming areas include: Housing Stability, Economic Stability, Education, Health, and Community Connection. Through these services, HfLM helps youth and families begin to heal from their traumas, then develop and pursue a plan for their future. All clients of HfLM and their families have access to individualized and intensive case management which provides specific support services such as mental health therapy, education, life skills training, positive youth development activities, income generation/career support and post- reunification support.

Position Title : Program Coordinator

Reports to : Program Manager

Period: One year renewable based on performance

Location: Kigali – Rwanda

Major Responsibilities 

• Participate and/or assist case managers and relevant staff to implement and achieve case goals and prepare residents for reunification or exit from the transit center (TC); serve as a treatment and resident-care resource person for case managers and TC residents attendants; monitor services provided to residents; monitor case records to ensure quality and professionalism.
• Assist in overseeing the daily activities and behaviours of TC residents, both on and off-site; participates in the development, scheduling, and implementation of on-site and off-site activities.
• Work with residents, case managers and TC residents’ attendants to identify and promote desired behaviours among residents, ensure compliance with rules and regulations relating to the safe and orderly operation of the TC.
• Schedule and conduct therapy sessions with residents; consult with case managers to determine appropriate intervention strategies to meet residents’ physical and emotional needs; apply approved techniques within established guidelines; refer residents for mental health assistance and evaluations as required.
• Supervise and assist in the processing of new residents to the TC and provide orientation; assist residents in obtaining daily living items and personal grooming items; assist case managers and TC residents’ attendants to provide social and life skills to residents.
• Capacity to assist and supervise in providing basic medical first aid; record details of injuries and actions taken; facilitate the referral and treatment for medical conditions as required; facilitate the transportation of residents to medical facilities for treatments or scheduled appointments.
• Prepare, update, and maintain a variety of records, logs, charts and reports; organise and/or participate in case meetings to discuss and document case goals, observed behaviours and interactions.
• Any duties relevant to the position or as assigned by the TC Manager.

Minimum Qualifications

Education: A degree in psychology, counselling, social work or related programme from an accredited university.

Experience: Experience working with children and teens in a counselling, social work, educational or recreational settings for at least a year.

Knowledge: Principles and techniques of interviewing and recording in social service work, including therapy/counselling and intervention strategies/techniques for managing traumatized and/or troubled children or youth; public resources and social service agencies available to troubled youth; care and treatment of children in a residential facility; knowledge of case management in social work will be a bonus.

Ability: Read and understand written materials; prepare and maintain legible files, records, and logs; write clear and concise reports; make and record observations accurately; effectively use and apply observation, counselling and intervention skills and techniques to evaluate and recommend needed action for TC residents; assess potentially dangerous situations accurately; make sound decisions requiring independent judgment; work with hyperactive, troubled and developmentally delayed former homeless or street children/youth; learn, apply and adhere to policies, procedures, rules and regulations governing interactions with TC residents and the operations of a residential facility.

Requirements: This position is strictly residential and requires constant concentration; working weekends and nights; frequent decision-making; dealing with emergency situations.

How to apply

Interested candidates will submit an application letter addressed to the Executive Director with their Resume and copies of the academic qualifications via the below email address: hrhopeforlife@gmail.com

Deadline: 6th March 2022.

1. Quality Systems Coordinator at BRALIRWA: (Deadline 25 February 2022)

BRALIRWA Plc is looking for a qualified, dedicated & experienced Quality Systems Coordinator at Job Grade 10 based in Gisenyi, reporting to the Technological Controller.

JOB PURPOSE

Bralirwa Gisenyi is looking for an experienced Quality Systems Coordinator to oversee all aspects of quality management in the brewery. The Quality Systems Coordinator’s responsibilities include inspecting materials, processes, and products, ensuring compliance with new and existing quality standards and regulations, implementing quality management actions, and contributing to the development of company policies and procedures.

The Quality System Coordinator will provide quality support to production department, ensuring and monitoring adherence to HACCP aspects.

In addition, the Quality Systems Coordinator will be responsible of documents control, organize regular awareness and internal audit to confirm the compliance of Quality standard in the brewery.

KEY RESPONSIBILITIES and TASKS

Safety, Food Safety and Sustainability

• Reviews and supports the integration of SHE and food safety standards into operational workflows.
• Review the implementation of all food safety standards at suppliers.
• Supports the Brewing a Better World program (BaBW).

Quality of the process and product

• Monitors process data and verifies the elimination of all quality non-conformances.
• Delivers operational and procedural support necessary for the transition from process control to condition management.
• Supports identification, validation, and verification of Q-points.
• Train various internal/external stakeholder’s/service providers on HACCP/Hygiene processes and standards to ensure employees comply with the relevant standards.
• Delivers operational support to evaluate supplier performance: monitoring, trials, documentation.

TPM continuous improvement

• Leads operational PQ activities: Drives implementation of advanced UPS techniques (Unified problem solving).
• Identifies process non-conformances and assures implementation of preventive action and verification.
• Promotes and shares best practices with internal and external peers.

Quality Process management

• Supports transfer of quality control tasks to operations and integration into systems, checklists, and standards.
• Review the control plan and specifications to adapt to evolving requirements.
• Actively supports the periodic review of all quality assurance standards and procedures in the supply chain.

NPI Support

• Leads the operational validation and verification of qualitative, technological, and legislative deliverables.
• Leads the operational approval of all raw, auxiliary, packaging materials.

Information Management and reporting

• Improve the Quality Information System to meet evolving requirements.
• Interprets process quality data and identifies trends.
• Documents and interprets trial data.

QUALIFICATION AND EXPERIENCE

• Minimum bachelor’s degree in Brewing and Malting Technology, Food science, Food technology, Biotechnology, Chemistry, Bio Chemistry or Chemical Engineering .
• Minimum 3 years experience in Food processing production , Quality System Management.
• Knowledge of Quality principles, concepts, systems, industries Good Manufacturing Practice (GMP)
• Strong written and reporting skills
• Excellent communication and speaking skills
• Having people management and leadership skills
• Proficiency in Microsoft office and Quality Management System.
• Excellent decision making and problem-solving skills
• Strong organization skills
• Auditing skills
• Have knowledge on Quality System standards
• Fluent in English and Kinyarwanda , French will be added advantage.

HOW TO APPLY

As a Diverse and Global Company, we recruit based on the principle of equal opportunity. This means that our hiring decisions are not based on race, color, religion, beliefs, etc. but our decision is purely based on your shown competencies and behaviors during the assessment process.

In case you meet the above requirement, please go to  https://careers.theheinekencompany.com/ and search for “Quality Systems Coordinator ”. Only applications meeting the requirements will be contacted.

The closing date for submission of applications is 25th February 2022.

Click here to apply

BRALIRWA Plc is looking for qualified, dedicated & experienced Warehouse Analyst at Job Grade 09 based in Gisenyi, reporting to the Brewery Warehouse Manager.

JOB PURPOSE

Within the warehouse, it is the analyst’s responsibility to deliver management reports to the warehouse manager for monitoring and controlling the warehouse performance and making decisions. Management reporting has to be carried out in line with the applicable Company Rules, Standards and Procedures.

The warehouse analyst is responsible for gathering and interpreting data to identify improvement areas and monitor the progress of improvement projects.

Within the daily job, the warehouse analyst collaborates with internal stakeholders from financial control and IT amongst others.

TASKS & RESPONSIBILITIES

Safety:

• Act in accordance with the safety regulations
• Report accidents, incidents, near misses, unsafe conditions and behaviors.
• Stimulate an open environment where safety is put first, by sharing safety concerns, acting as an example and addressing each other on safety.

Warehouse Planning:

• Analyze space utilization and FLT saturation.
• Perform ABC analysis and review regularly to align with changing circumstances (stock policy, production batch sizes, etc.).

Warehouse process execution management:

• Analyze trends and interpret data over longer periods of time and suggest improvements.

Goods movement

• Analyze trends and interpret data over longer periods of time and suggest improvements.

Inventory management

• Analyze inventory discrepancies, perform root cause analysis and suggests actions.
• Focus areas are stock differences, losses & breakages, number of internal movements, (re)packing and value-added services. (Out of stock situations are the scope of planning).

Storage & stock quality assurance/ management

• Monitor stock freshness and suggest promotions for nearly expired product.
• Performs loss deployment/5 why/root cause analysis on stock quality issues.

Assets & equipment management

• Monitor and analyze asset and equipment usage and suggest improvements.

TPM & Continuous Improvement

• Make deployments of warehouse activities and suggest improvements in safety, warehousing processes, assets, stock quality and/or inventory management.
• Collect data for DCS and participate in TPM improvement team

Management reporting:

• Produce timely and accurate data to prepare reports on warehousing performance. Report KPIs via right platforms.
• Contribute to the definition of new warehousing performance indicators and set up the related reporting system(s).
• Alert on performance deviations of indicators out of control and perform root cause analysis.
• Use the indicators trend to propose improvements projects.
• Report inventory to finance department and justify the variances

Organization & People management

• Provide warehouse manager reports to monitor sick leave and absenteeism, FTE management (permanent & temporary).
• Monitor and analyze third party personnel deployments in logistics area (daily laborers, cleaners and FLT drivers).
• Follow up on the third-party personnel productivity and suggest improvements where needed.

QUALIFICATION AND SKILLS

• Bachelors in Logistics, Supply chain, statistics, Economics; Accounting, Business Administration, Applied mathematics and related majors.
• 3 to 5 years in a business and data analysis position, preferably in logistics
• Experience in working with structured and unstructured data will be an added value
• Experience in working with SAP ECC or ERP systems and WMS if applicable
• Good knowledge of data management using programming languages like
• Working knowledge of MS Office packages-Word & Excel
• Fluent in English and Kinyarwanda (both verbally and in writing), and French will be added advantage.

HOW TO APPLY

As a Diverse and Global Company, we recruit based on the principle of equal opportunity. This means that our hiring decisions are not based on race, color, religion, beliefs, etc. but our decision is purely based on your shown competencies and behaviors during the assessment process.

In case you meet the above requirement, please go to  https://careers.theheinekencompany.com/ and search for “Warehouse Analyst ”. Only applications meeting the requirements will be contacted.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.  In case you face any challenges in applying, please let us know through jobs.bralirwa@heineken.com (no applications will be accepted through this email).

The closing date for submission of applications is 25th February 2022

Click here to apply