TV NEWS REPORTER/ PRESENTER (ENGLISH)

Rwanda Broadcasting Agency (RBA)

Full-Time

Job Description

JOB TITLE: TV NEWS REPORTER/ PRESENTER (ENGLISH)

NUMBER OF POSITIONS: 3

EMPLOYMENT TERMS: CONTRACT

JOB DESCRIPTION

As a news anchor he/she will work closely with news reporters specifically for gathering news, and broadcasting newscasts throughout the day,

He/she will be able to conduct interviews and be able to make an impromptu decisions should the need arise in the course of news bulletin,

She/he will follow up on current events and present news stories to audiences in an informative, interesting and unbiased way,

He/she will be able to do research on matters that concern the local community, national, state and international current affairs,

He/she will have to demonstrate a high sense of discipline by collaborating with the news directors to pick the right stories that should be broadcasted daily in line with the RBA audience’s preferences,

He/she will be required to work under stressful conditions and immense pressure to meet strict deadlines,

He/she will identify potential interviewees, conduct interviews both live and recorded;

Quality check each story to ensure grammatical correctness, accuracy, and clarity,

JOB PROFILES:

2 years working experience from Media industry,

Experience in English News anchoring on both TV & Radio,

Well acquainted with conducting one on one interviews in English,

Strong analytical, research, and investigative skills,

Ability to take initiatives and work with minimal supervision,

News anchors must have outstanding communication skills, both verbal and written, and a clear on air voice,

HOW TO APPLY:

Please send an updated CV and personal letter to the Director General of RBA, through RBA career page: https://rba.co.rw/career, explaining why you think you would be suitable for the position, and indicate clearly which position you are interested in.

All qualifications claimed must be substantiated with diplomas, certificates or other documents and attached to the application.

NB:                                                                                                                                             

Application without all the above requirements will not be considered,

Candidates should not apply for more than one position.

Please note that only short-listed candidates meeting the required qualifications will be contacted.

Application deadline is Tuesday 1^st February 2022 at 4:30 pm.

BACKGROUND

Good Neighbors International (GNI) is an international humanitarian and developmental organization in General Consultative Status with UN ECOSOC operating in 40 countries around the world.  GNI in Rwanda is legally registered and has endeavored to improve child sponsorship and protection, health, education, WASH, agriculture & livelihood, humanitarian assistance, advocacy, and social economy in 6 districts (Gasabo, Kamonyi, Gisagara , Nyamagabe, Nyaruguru, and Karongi) since 1994.

Good Neighbors International-Rwanda would like to recruit 1 different staff with the following position:

The interested candidates must submit directly their application letter addressed to Country Director; recent and detailed curriculum vitae written within 2 pages in English; relevant certificates; Diploma required; a photocopy of the National Identity Card at Good Neighbors International, Head Office (Kigali); located at Kimihurura, opposite to Lemigo Hotel (FAIRVIEW building_3rd floor, right wing) not later than February 20th, 2022 before 5 pm. Or you can send those documents to: rwanda.hr@goodneighbors.org and CC rwanda@goodneighbors.org

*The Relevant experience will only be considered if the certificate is presented at submission.

Done at Kigali on 31st of January, 2022

ORGANIZATIONAL CONTEXT

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in the developing countries.  The organization strives to continually improve, to experiment with promising new ideas, and to leverage resources to multiply its impact. Water For People is currently operating in 9 countries including Rwanda where Water For People is currently supporting WASH in the Districts of Rulindo, Kicukiro, Gicumbi, and Karongi.

 BACKGROUND AND POSITION SUMMARY

The Karongi WASH Program Officer reports to the Senior Water and Sanitation Engineer. He is responsible for managing all technical aspects of the Program, including participation to the Country’s strategic plans, annual operating and budget plans, monitoring of the plans, fundraising, communication, and reporting. The Program Officer provides necessary support to program staff as well as local partners to ensure that program objectives are achieved in due time.

He will be responsible for the daily implementation, monitoring, and regular consultation with program partners on WASH program components. The WASH Officer will work closely with all Country Program staff, facilitating them for any meetings, field trips, and consultations pertaining to Karongi WASH Program, to ensure that the Country Program work plan for Karongi is successfully implemented.

Major responsibilities and duties:

1. Participation to country Program Strategic and Operational planning

• Work with Country Program staff to develop country strategic plans in line with Water For People’s overall strategy and policy objectives;
• Contribute to Water For People’s overall program and policy discussions;
• Participate to sanitation strategic planning;
• Undertake any sector review and/or thematic research in preparation of the next programming cycle;
• Participate to the elaboration of annual operating plans in line with pre-allocated budget.

2. Specific programmatic duties:

• Supervise the review of detailed engineering (water and sanitation) designs in collaboration with program partners ‘technical team as needed;
• In collaboration with the relevant country program staff, support the district in the elaboration and implementation of its full life cycle WASH Plan, and in its effort to strengthen capacities of the District WASH Board and its decentralized entities, water private operators, local entrepreneurs in sanitation and hygiene, etc. to ensure full and reliable WASH services;
• In collaboration with the relevant country program staff, work with water private operators to gain a better knowledge on water service reliability and water business viability;
• In collaboration with the relevant country program staff, work with Sanitation Business service providers to increase the viability of their business for both liquid and solid waste management;
• Assist the district procurement committee in developing bidding documents following Rwanda Procurement guidelines and support for Tender Evaluation as deemed necessary;

• Support the district procurement officer with contract management and recommendation for payments;
• Thoroughly document program progress, success, and challenges, and contribute to Water For People’s learning agenda by disseminating results to Rwanda’s water and sanitation sector;
• Assist Water For People—Rwanda’s Program team in the preparation of reports as they pertain to the Karongi WASH Program.
• In collaboration with the relevant country program staff, advocate for the implementation of similar programs in Rwanda, i.e., programs that involve all sector stakeholders to reach full and sustainable access to water and/or sanitation in a geographic area;
• Strengthen relationships with partner organizations, the local private sector, NGOs, government agencies, donors, bilateral and multilateral agencies supporting the Karongi WASH Program;
• Ensure that the partners and projects related to the Karongi WASH Program are visited regularly by program technical team, and that partners are provided with the technical and managerial advice, training, and support that enables them to implement projects;
• Assist with adequate and prompt disbursements of funds as needed for the Karongi WASH Program;
• Support District to organize and invite Karongi WASH Steering Committee meetings and WASH Board meetings;
• Ensure that materials employed by contractors, approved by project supervising companies comply with accepted quality standards before they are used for the project.

3. Program finance and advocacy

• Contribute to proper financial management of the Karongi WASH Program and Water For People—Rwanda by ensuring that administration and finances related to the program follow the country’s procedures;
• Participate in financial reviews, external and internal audits as they pertain to the Karongi WASH Program;
• Ensure that the Karongi WASH Program is kept within its budget allocation;
• Review donor’s financial report, and provide input;
• Contribute to the representation of Water For People in Rwanda, and represent the Karongi WASH Program in front of the local government authorities, donors, water and sanitation organizations.
• Attend different coordination meetings called by the government, Water Sector Working Group, and other partners as it relates to Karongi WASH Program and/or Water For People-Rwanda Program when required;
• Ensure compliance with applicable rules and regulations of Rwanda, the Karongi WASH Program Implementation Manual , and report any irregularities to the direct supervisor;
• Ensure full participation of program partners and stakeholders throughout the program planning cycle.
• Monitor the Karongi WASH Program progress against plan;
• In collaboration with the relevant country program and district staff, facilitate annual service level monitoring exercises.

4. Grants management related duties:

• Manage and develop all aspects of donor account management by developing and implementing strategies to maximize the giving potential of donors, while adhering with the grant management process;
• Maximize partners’ relationships by becoming deeply familiar with donor’s requirements and partners ‘commitments to the program;
• Connecting and facilitating relationships between donors and helping donors connect more deeply to WFP through various opportunities;
• Leverage the activity of Business Development, Global Programs, and Finance staff as appropriate and comply with the grant management process and expectations
• Drive and support the grant management process, working with donor relationship managers, as appropriate for your role;
• Provide all required data to finance team on time and ensure accurate expenditure reporting in donor required format;
• Track revenue and expenditures against grant budget on a monthly basis.
• Perform any other lawful duties deemed necessary by the direct supervisor or Water       For     People Management.

5. Minimum Job Qualifications

• Master’s degree in Hydraulic, Civil Engineering, Environmental Sciences or any related fields with at least 4 years of experience in water and sanitation project management or bachelor’s degree in Water and Environmental Engineering, Civil Engineering, Environmental Sciences with at least 8 years of professional experience in water and sanitation project management.
• At least 5 years of experience in the construction of WASH infrastructure in rural contexts, including the construction of water supply systems, improved toilets, installation of rainwater harvesting systems, construction of girls’ menstrual hygiene rooms, and handwashing facilities.
• At least Three (3) years experience in project management;
• At least 5 years experience working in Rwanda;
• Knowledge of the Rwandan administrative framework;

• Good experience in procurement, computer engineering software usage, and access to e-mails and internet services;

• Excellent organizational/logistic, communication and interpersonal skills;

• Self-starter and ability to undertake projects and tasks without intensive supervision;
• Maintain sound ethical principles, integrity, and transparency of due process;
• Fluent in English, knowledge of French and Kinyarwanda would be an advantage;
• Valid driving license would be an added advantage.

6. HOW TO APPLY:

• If you are both qualified and Water For People interests you, please visit our Career Center and apply with application letter along with detailed curriculum vitae (resume), relevant academic documents, and contact details of at least three (3) referees to this position. Please submit your application materials in English. In-person visits or phone calls are not allowed!
• Applications need to be received no later than February 6, 2022, by 5:00pm (Rwanda time).

Done at Kigali on January 28, 2022

1.PROJECT  OFFICER–COMMUNITY HEALTH (POCH)

Willows International RWANDA (WIR)

 Job Description for Project  Officer – Community Health (POCH)

Introduction

Since its establishment in 1997, Willows International (WI) has developed and perfected a client management system that improves performance of community-level health care providers and results in women receiving customized, timely information, services, and referrals for family planning and sexual reproductive health (FP/SRH). Willows International has specifically focused on applying its client management system for the betterment of women’s reproductive choices and services. Through its programs during the past two decades, Willows empowered nearly two million women and their partners to develop informed opinion, attitudes, motivations, and utilize existing FP/SRH services that meets their individual needs, situations, and preferences. Our mission is to help women realize their reproductive health goals.

In Rwanda, beginning May 2021, Willows International (WI) has partnered with Rwanda Biomedical Center (RBC) / Ministry of Health (MoH) to launch a project to support the optimization of existing government community health workers’ program for enhanced family planning and sexual reproductive health outcomes. WI support to RBC/MoH aims to strengthen FP/SRHR service delivery systems with a focus on client management and follow-up and improving the effectiveness and efficiency of CHWs and their supervisors in two selected districts of Rusizi in the western province and Ngoma in the eastern province. The WIR project aims at institutionalizing a customized and tailored information, education, and counseling services to clients at the community level, reinforcing continuation of newly adopted behaviour, optimizing systematic follow-ups, and strengthening the community-to-facility referral system.

 Position Summary

The PO will be based at the District Health Office and will work closely with the District Health Management to ensure achievement of project deliverables.  S/he will provide technical and project management support to the district to ensure successful implementation of the Willows Rwanda Project with a focus on improving outcomes in family planning/ sexual and reproductive health (FP/SRH). S/he will increase awareness of reproductive and patients’ rights and instill the habit of utilizing healthcare services, through strengthening the effectiveness and efficiency of CHWs. The PO will be based in the program implementation district (Rusizi or Ngoma) and will report directly to Willows Rwanda Country Director and closely collaborate with the WIR Monitoring Evaluation and Learning Officer. Local candidates are encouraged to apply as relocation costs are not available.

Key Duties and Responsibilities

a.Work closely with the Willows International’s Rwanda Office Monitoring and Evaluation officer to establish a robust project monitoring and evaluation system, conduct regular data quality checks, perform analysis of district level data to support ongoing learning and timely corrective actions. The PO will play crucial role in documentation of lessons learned and best practices to support ongoing learning and adaptations for the project to respond to local context and inform scale-up strategy.
b. Provide timely FP/SRHR related technical support to the district FP/SRH coordinator, CHW supervisors including in the adaptation of community-level FP/SRH technical documents such as training manuals, job aids, data collection, and reporting tools.
c. Work closely with other WIR team members, district health officials, and MCCH/RBC to ensure good planning and coordination of training activities including for district level trainers, CHW supervisors, and CHWs as per approved project proposal and workplan and n line with MoH and WI guidelines.
d.Collaborate with the community health supervisors at the district hospital and health centers to provide supportive supervision and mentorship to CHWs to ensure proper use of recommended guidelines and tools.
e.Develop and monitor implementation of work plan/action plans and submit in a timely manner, monthly, quarterly and annual program and financial reports.
f. Liaise with CHW supervisors to ensure quality FP/SRH services are provided at the community level and in the referral facilities.
g.Organize regular joint supportive supervision visits with district level officials and CHW supervisors to provide timely support and feedback to CHWs.
h.Organize monthly and quarterly program review meetings with CHW supervisors to review progress of and provide feedback to CHWs.
i.Assist with organization of training, meetings, field visits, and other events in the assigned district.
j.Ensure strong professional working relationship with partners and stakeholders especially at the district level. Support GoR and district officials in organizing and facilitating trainings, supportive supervision visits, and project review meetings.
k. Assist the Finance and Administration Manager in the disbursement of funds and accounting for funds used in field level activities at the district level.
l. Assist with other programmatic and administrative duties as required.

Position Requirements:

• Degree in Public Health or Nursing and proven project management experience.
• Proven technical knowledge and experience in FP/SRHR and project management skills.
• At least five (5) years of professional experience working with health programs at community level in family planning and sexual reproductive health is preferred.
• Experience in capacity-building skills, including training, supervision, and mentorship skills.
• Excellent written and verbal communication skills with solid skills in documentation and report writing.
• Skills in using Microsoft office package; including MS Word, MS Excel, and MS PowerPoint.
• Fluency in Kinyarwanda and English is strongly required. Knowledge of French will be an advantage.
• A high level of initiative, coordination, creativity, teamwork, and client rights orientation.
• Demonstrate high level of integrity, ethics, and professionalism.

How to apply:

Please submit resume and letter of interest including which district (Rusizi or Ngoma) you are willing to work in, to Donald Ndahiro at dndahiro@willowsintl.org by 10-02-2022. Only short-listed candidates will be contacted.

2.MONITORING, EVALUATION, AND LEARNING OFFICER (MELO) 

Willows International Rwanda (WIR)

Job Description for Monitoring, Evaluation, and Learning Officer (MELO) 

Introduction

Since its establishment in 1997, Willows International (WI) has developed and perfected a client management system that improves performance of community level health care providers and results in women receiving customized, timely information, services, and referrals for health care. Willows International has specifically focused on applying its client management system for the betterment of women’s reproductive choices and services. Through its programs during the past two decades, Willows empowered nearly two million women and their partners to develop informed opinion, attitudes, motivations, and utilize existing family planning and sexual reproductive health (FP/SRH) services that meets their individual needs, situations, and preferences. Our mission is to help women realize their reproductive health goals.

In Rwanda, beginning May 2021, WI has partnered with Rwanda Biomedical Center (RBC) / Ministry of Health (MoH) to launch a project to support the optimization of the government community health workers’ program for enhanced family planning and sexual reproductive health outcomes. Willows support to RBC/MoH aims at strengthening existing systems for client management and follow-up and improving the effectiveness and efficiency of CHWs in two selected districts of Rusizi in the western province and Ngoma in the eastern province. This will result in institutionalizing a customized and tailored information, education, and counseling to clients, reinforcing continuation of newly adopted behaviour by clients, focusing on optimizing systematic follow-up of clients, and strengthening the community to facility referral system.

 Position Summary

Generally, the MELO following the directions of the Willows International head office will be responsible for the implementation, and maintenance of knowledge management components of the client based Willows Box System and Willows International MIS (WIMIS), including putting in place appropriate databases, dashboards, and other program monitoring, evaluation, and performance management tools and protocols to support the achievement of program goals and objectives. The MELO is expected to contribute to the adaptation of the Willows Box System to the Rwanda conditions and contribute to further development of the Willows Box System and WIMIS reports. The MELO will closely work with RBC/MOH monitoring and evaluation specialists to ensure alignment of Key Project Performance Indicators and M & E tools with the government’s community health information system to ensure ownership and long-term sustainability. Furthermore, the MELO ensures that program data are systematically collected, compiled, analyzed, and shared for project learning activities to inform ongoing program improvements, performance enhancements, and future program design.

The MELO position will be based in Kigali with frequent travel to project sites. The MELO will directly report to the Country Director and as required collaborate with staff at WI HQs.

Key Duties and Responsibilities

• Contribute to the design of WIR program database, including baseline needs assessments, data analysis, development of theory of change, results framework, and monitoring, evaluation and learning plan.
• Adapt and enhance the WIMIS and WIMIS reports and develop relevant community-based FP/SRHR data collection tools in close collaboration with HQ and Rwanda Program Officers and MOH/District partners.
• Support the institutionalization of strong and evidence-based data collection, compilation, analysis, and reporting in support of effective program decision making, learning, and ongoing quality and performance improvement.
• Build and strengthen the capacity of WIR team and MOH/District partners on monitoring and evaluation approaches, practices, and tools.
• Lead and coordinate project site visits to ensure data quality including complete, timely, reliable, and accurate data collection and reporting.
• Participate in the planning, implementation, and analysis of project baselines, evaluations, and special studies as needed.
• Be in charge of assessments and evaluations including baseline assessments, and end-line evaluations, qualitative and quantitative analysis of project activities, output, outcomes, and impact, including design and testing of data collection tools, data analysis, and reporting.
• Perform statistical analysis of data collected from the CHW/ CHW supervisors, and assess the progress in achievements of program milestones and other deliverables.
• Support strategies for documenting and sharing lessons learned, success stories, and evidence-based innovations internally within WI and MOH partners.
• Prepare and submit to the CD comprehensive, clearly written, and structured monthly programmatic and work plan progress reports.
• Conduct continuous data analysis, prepare reports of bottlenecks hampering the smooth implementation of the WIR program, and propose specific strategies and interventions for addressing the identified challenges and implementation gaps, as requested by the CD and/or WI-HQ.
• Ensure strong and professional working relationship with MOH/RBC and the two supported districts.
• Establish and ensure data security and protection systems, processes, and practices to protect the integrity of the data.
• Responsible for reviewing, analyzing, validating, and consolidating WIR program data to ensure consistency, integrity, and accuracy of program database and reports generated.
• Ensure the programs/projects meet established reporting deadlines as appropriate.
• As requested by the CD, and with approval from WI-HQ, prepare and present the program/project performances to stakeholders.
• Assist with organizing, facilitating, and coordinating logistics for trainings, workshops, meetings and any other relevant events as appropriate.
• Coordinate and lead development of the implementation monitoring and evaluation framework of the program/project including indicator mapping and tracking.
• Carry out any other responsibilities that the Country Director may assign.

Position Requirements/Key Competencies:

• Degree in demography, statistics, epidemiology, monitoring & evaluation, or related field.
• Demonstrate strong management experience and skills in designing and implementing robust MEL systems, MEL packages, and performance monitoring frameworks.
• Knowledge and experience working on family planning /sexual reproductive health interventions is an advantage but not a requirement.
• Must be trained and have worked in data analysis.
• Must have experience in management of programs based on reports generated from the program data.
• Preferably has knowledge in computer programming.
• Demonstrated results-oriented, problem-solving work experience and personality.
• Strong interpersonal communication skills and ability to multitask.
• Good experience on high-impact program/project designing, planning, and program evaluation.
• Excellent analytical, synthesis, and writing skills.
• Good technical writing skills, presentation, facilitation, training, mentoring, and coaching skills.
• Proficient in Microsoft office and statistical packages.
• Fluency in Kinyarwanda and English is strongly required. Knowledge of French will be an advantage.
• A high level of initiative, creativity, judgment, and service orientation.
• Demonstrate high level of integrity, ethics, and professionalism.
• Must be willing and able to travel to project sites up to 60% of time.

How to apply: 

Please submit resume and letter of interest to Donald Ndahiro at dndahiro@willowsintl.org by 10-02-2022. Only short-listed candidates will be contacted.

1.SPONSORSHIP COORDINATOR

Career Opportunities: Sponsorship Coordinator (42593)

Requisition ID 42593 – Posted 27/01/2022 – Country (1) – Programme Quality

ROLE PURPOSE

Plan International is an independent development and humanitarian not-for-profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination of the girls who are most affected. Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge. We have been building powerful partnerships for children for over 80years, and are now active in more than 70 countries. To implement its change journey, Plan Rwanda has been operating into three Program Units namely Nyaruguru, Bugesera, and Gatsibo hence in need of a Sponsorship Coordinator to coordinate sponsorship work in one of the PU.

The sponsorship Coordinator will be responsible for overseeing and coordinating the PU office in the absence of the Program Unit manager. He/she will provide guidance in managing the programs, project design, implementation, monitoring, and evaluation of the projects within the Program Unit in line with Country Strategy, Plan policies, and guidelines. He (she) has the responsibility of building relationships with the local government, community, children, and other partners.

He/she is also overall responsible for organizing the sponsored children, their families, and communities to ensure their effective participation in the planning, management, monitoring, and evaluation of the development interventions in consonance with the Plan’s Mission, Vision, Domains and Program Principles. Administer the sponsorship corporate systems locally; coordinate production and processing of sponsorship communication items at the program unit level.management scope, reporting lines, key relationships

Direct reports- The post holder will report to the Program Unit Manager

Key Relationships

Internal:

• Program Unit Manager,
• Sponsorship Manager
• Community Development Facilitators,
• Sponsorship staff,
• CVs

External:

• National Offices,
• Sponsors,
• Sponsored children,
• Community groups.

Level of contact with children

• High-level contact with children

Physical Environment

• The position is mainly field related work with at least 30% office attendance

Accountabilities and MAIN WORK ACTIVITIES

• Support CDFs to train community volunteers, Sponsored Children and Families in Sponsorship
• Participate in program/projects design, implementation as well as monitoring and evaluation
• Participate in the preparation of the annual budget and Annual Plan for the assigned PU
• Ensure that the Safeguarding children and young people Policy is adhered to and properly implemented in the PU
• Ensure each CDF produce at least 50 Home visit reports per month for physical verification of SCs
• Train Program Unit Staff in sponsorship requirement
• Review with CDFs and update the Sponsored Children (SCs) files
• Ensure that NOI queries are responded to and hardcopies are filed.
• Verify that the Program Unit is sending good quality communications (ensure that SCIs, SCUs, SCCs, and SCR are thoroughly checked against their quality before sending them)
• Coordinate with Country Office all administrative issues related to Sponsorship
• Ensure the maintenance and strengthening of linkages, networks, and collaboration between Plan and Sponsored Families and their associations/groups, local government offices, and the NGOs within the area of jurisdiction.
• Support staff (supervisees) to develop clear individual accountability plans and facilitate interim and annual staff performance Appraisal
• Take the lead in the production of key sponsorship communication deliverables such as area documents (PAOs, PAUs, SPARs)
• Support the development of PU caseload management strategy in the PULTP and coordinate phase in (opening new communities and enrolling new sponsored children) and phase out.

Help design goals for strategy 

• Ensure that children are involved and participate in all sponsorship and program activities
• Participate in the development of the BR section of the CS
• Participate in the development of sponsorship budgets and properly manage them in collaboration with PUM and SM.
• Ensure quality/value for money in the implementation of planned activities
• Establish, monitor, and achieve accountability standards of effectiveness and efficiency in BR.

Management of partnerships, growth/enrolment

Ensure that:

• Target growth level is achieved
• Effectively portray a positive image of Plan International Rwanda
• Sponsor visits are tracked from Childdata and reports are produced timely and accurately
• Facilitate the awareness creation and raising in sponsorship and Plan’s work in new program areas
• Ensure that only eligible families are enrolled-house to the house.
• Develop/design training materials and work plans for enrolment and community awareness
• Ensure that staff follow the localized enrolment criteria in the community effectively and efficiently

Production of Quality Sponsorship Communication in line with Program and influence

• Ensure communication production is participatory and reflects the children’ voice
• Ensure that sponsorship items (of high quality are positive, engaging, and real, with no backlogs,
• Timely provide ChildData Reports and PU Production reports
• Supervise the Photographs exercise for pooled children and ensure they are uploaded into Child Data within 3 working days from the time batch is processed
• Participate in the generation of Annual Plan and Annual Report (SPAR)
• Management of Corporate sponsorship transactions
• Manage the coordination of data entry in child data and other sponsorship systems.
• Ensure that all sponsorship products and services meet quality standards, are accurate, timely, and complete as specified in the Sponsorship Manual

Management of Gifts and VIP communications

• Ensure that VIP sponsorship communications are of good quality and timely
• Ensure that sensitive gifts are delivered by the frontline staff and photos of SC taken, and tracked within a week upon receipt.
• Ensure the verification of gifts with to-do lists before distribution to field staff.

Empowerment and sustainability

• Ensure the Sponsorship Community Volunteers (CVs), children, their families, and community members are properly trained to take care of 100% of sponsorship activities
• Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
• Actively participate in local RM as a Member of Resource Mobilization Team

Programmatic Responsibilities

• Ensure that all data generated is analysed and used for programmatic planning (BI)
• Monitor equitable distribution of projects in sponsorship communities (villages)

Dealing with Problems:

• Ability to rationalise and make quick decisions
• Able to prioritise work effectively for execution with limited resources
• Dealing with problems related to timely delivery of the sponsorship communications.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
• Set high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality, and safeguarding. Supporting the health, well-being, and both physical and psychological safety of our staff, including their safety to speak out.
• Hold self and others to account for what we have agreed, dealing with a poor performance quickly, firmly, and constructively.
• Create a positive team spirit, helping people work well together, to reflect, and continuously improve the efficiency and quality of what we do.
• Collaborate with team members, colleagues, and partners in finding creative solutions to problems by sharing information, experience, and ideas and actively seeking their input.
• Motivate and develop others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained, and helping them develop their potential.
• Positive about change and support others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

• Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan’s purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety, and Security
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing and digital working, including personal digital skills

Technical expertise, skills, and knowledge

Essential

• University degree in Computer science, Social Science, Project Management, development studies or related fields
• Proven practical experience in a similar position within an NGO environment
• Proven track record of interest in the well-being of disadvantaged communities.

Skills Specific to the Post

• Ability to work in a multidisciplinary and multicultural environment
• Strong team building and motivational skills
• Strong negotiation, facilitating, and influencing skills
• Proficient in computer skills and use of relevant software and other applications
• Excellent planning and organization skills
• Ability to work under pressure
• Ability to be part of and supervise working teams
• Highly effective networking and interpersonal skills,
• Excellent knowledge of donors’ policies and procedures
• Excellent communication and writing skills – fluent in oral and written English
• Committed to the strong team working skills and external relations.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for a lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

How to apply

The candidates should send applications by the link not later than 6th February 2022.

2.SPONSORSHIP DATA ENTRY CLERK

Career Opportunities: Sponsorship Data Entry Clerk (42604)

Requisition ID 42604 – Posted 27/01/2022 – Country (1) – Programme Quality

ROLE PROFILE

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

In Rwanda, Plan has more than 11 years of experience in implementing its programme. Currently, PIR Currently operates in 3 geographical areas; Bugesera, Gatsibo, and Nyaruguru PUs Administration on different projects funded by different donors including sponsorship.

The position holder support sponsorship activities (filing SCs communications, processing SC communications, and photographs in the ChildData system) in order to keep an accurate and updated view of resources and beneficiaries as well as to properly feed the Plan International central database. Furthermore, s/he will be responsible for organizing for the dispatch of all incoming and outgoing communication items

management scope, reporting lines, key relationships

Reports to: Sponsorship coordinator

Key relationships

Internally

• PUM
• Sponsorship team,
• CDFs
• Child Rights Program Manager.

Externally

• Children,
• Families,
• Community volunteers,
• CBOs
• FBOs.

Level of contact with children

• High level: Frequent interaction with children.

Physical Environment

• This position is mainly field related work with 30% office work

Accountabilities and MAIN WORK ACTIVITIES

• Ensure availability and timely submission of all communications for the assigned monthly caseload (To-do list)
• Ensure that all Sponsored Children files are available
• Ensure that Sponsored Children communications are filed in a timely manner
• Coordinate with all CDFs in opening new files for all Sponsored Children whose files are missing.
• Ensure that each Sponsored Child has a complete file i.e. contains the correct SC questionnaires and other communications
• Ensure that there is no SC questionnaire being misfiled.
• Timely processing of Sponsored Children’s photographs in ChildData
• Keep a good track of cameras and batteries.
• Acknowledge receipt and manage the distribution of gifts and sponsor letters to CDF/Community Volunteers.
• Sponsorship field activities especially in peak days

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in their day-to-day work.
• Ensure that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose, and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias, and behaviour and speak up when they see wrongdoing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices, and standards relevant to own work and keep their knowledge and skills up to date.
• Honest and efficient in the use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

Environmental

Technical expertise, skills, and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential Qualifications/ Experience:

• At least A1 education level in Project Management, ICT, Statistics, and Economics.
• Minimum 2 years experience in a similar position/work environment
• Proficient in computer skills – Microsoft Word and Excel required

Skills Specific to the Post

• Excellent knowledge of Plan’s sponsorship systems (CD-pet, ChildData, and CRC)
• Ability to work under pressure and multi-task
• Excellent communication and writing skills
• Excellent filing skills

Languages required:

• Fluency in the local language, English, and French is essential

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for a lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

How to apply

The candidates should send applications by the link not later than 6th February 2022.