JOB VACANCY  

POST TITLE: Partnership Project Accountant (PPA)

DEADLINE FOR APPLICATIONS: 31^st January 2022 @ 5:00 pm

DUTY STATION: Kigali, Rwanda

LENGTH OF CONTRACT: Open ended

START DATE: 01^st February 2022

ANNOUNCEMENT DATE:21^st January 2022

Norwegian People’s Aid (NPA) is an international NGO, founded in Norway as the labour movement’s humanitarian solidarity organization. NPA’s goal is centered on human worth and equal rights for all, and strives globally to promote the values of solidarity, unity, equality, human rights, and democracy. Norwegian People’s Aid in Rwanda supports civil society organizations and citizens to participate in and contribute to the formulation and implementation of national and local policymaking, planning, and governance.

Summary about the Position

NPA Rwanda is currently seeking qualified applicants for the position of Partnership Project Accountant (PPA). Reporting to the Finance Manager, the main purpose of the PPA role is to work alongside Finance and Programme staff in ensuring that NPA’s Partners comply with NPA policies and procedures as well as those of our Donors.

The main Duties & Responsibilities of the Position will include the following:

• To assess, analyse, develop and/or improve Partner financial management practices and procedures. Provide guidance and assistance to NPA Partners on best practices relating to financial management and compliance
• Conduct planned and regular joint monitoring visits of Partners and submit a report to Finance Manager showing potential risk and follow-up action plan (at least twice in a year per each Partner).
• Working closely with Finance Manager to conduct capacity building /trainings for partners in relation to Finance matters
• Conduct planned and regular joint monitoring visits of Partners.
• Assist Partners in preparation of Financial Reporting.
• Analyze Partner Reports and provide necessary feedback.
• In conjunction with the Finance Manager and an External Audit Company, ensure Partner Audits are conducted in a timely manner and appropriate action is taken to address any findings.
• Assist NPA Finance and Programme Teams in the planning and preparation of NPA accounts and Budget proposals for Partners.
• Represent NPA in Donor and/or Partner meetings where necessary.

Interested persons should submit a 1 page covering application letter briefly describing how they meet the required qualifications and personal competences as well as an updated CV to:

Country Director

Norwegian Peoples Aid (NPA) Rwanda

Either by email to nparwanda@npaid.org or to P.O. Box 2966, Rwanda Kigali

This is a local recruitment and the chosen candidate will be contracted by NPA Rwanda. Female candidates are in particular encouraged to apply

We regret that only shortlisted candidates will be contacted.

Concern Worldwide Rwanda is seeking to hire a part-time ICT Support Officer who will assist in all ICT related matters, monitor and maintain ICT related systems and computer network infrastructure. S/he will  be responsible for installing and configuring  ICT related systems, diagnosing hardware and software faults, and solving technical and software applications related challenges on a day to day running of its country offices in Rwanda, either remotely, in person, or via the ICT global helpdesk system which with as be used for tracking work progress and reporting.

PART TIME ICT Support Officer (renewable one year contract with flexible working hours)

Successful candidate will be expected to do but not limited to the following;

• Install, configure and support computer hardware operating systems and end user software applications.
• Monitor and maintain computer related systems and network infrastructure associated challenges.
• Troubleshoot ICT and other system related problems, diagnose and resolve hardware or software downtimes.
• Carry out hardware repairs and component replacement where applicable.
• Provide end user support and other guide users based on organisational standard operation procedures as documented in the ICT best practices documents.
• Follow it and written instructions and policies to repair a fault or set up a system
• Support new software roll-out and other applications from time to time as guided by the ICT department.
• Assist with new users accounts creation process and end user setup and other configurations as per organisational standards.
• Resolve ICT related queries with the given and acceptable thresholds.
• Work persistently on any OCT related tasks (or escalate this where appropriate)
• Multitask and Prioritise ICT tasks and manage workflows to ensure ICT open issues are resolved seamlessly and on time
• Ensure that staff use the global ICT helpdesk system in logging all ICT related matters.

Successful candidate should;

• Have a thorough knowledge, experience of 3+ in ICT
• Possess a bachelor’s degree in ICT
• Have experience in Network troubleshooting, hardware, and software
• Be flexible in terms of a willingness to accept a wide range of assignments during the contract duration
• Be fluent in English and Kinyarwanda
• Be a Rwandan national

Note to applicants:

Branch Logistics Manager- Kayonza

About Us:

Wasoko is transforming communities across Africa by revolutionizing access to essential goods and services. By connecting small merchants to the digital economy, we fix inefficient supply chains and provide services previously unavailable to informal businesses. Wasoko aims to provide everything a retailer needs, no wholesalers or banks necessary.

Thousands of retailers across East and West Africa use Wasoko’s mobile ordering and delivery platform to receive the goods they need as quickly and cheaply as possible while also accessing growth financing for the first time. We’re looking to grow our team with highly talented and motivated employees who are excited to work in a fast-paced and dynamic startup environment.

Role: Branch Logistics Manager,

Wasoko is searching for a Branch Logistics Manager to be based at the branch. They will undertake all aspects of a warehouse manager for Wasoko in the branch. The primary goal of this position is to monitor and optimize inventory in the warehouse.

Location: Kayonza, Rwanda

Duties & Responsibilities:

• Responsible for the supervision and management of branch level warehouse team
• Responsible for the development and compliance of agreed-upon warehouse standard operating procedures across all warehouse functions (eg. loading, stock reconciliation, cash reconciliation, storage, stock counts)
• Responsible for the management of inventory across all branches. Ensuring each branch is not over/under- stocking on any SKU.
• Responsible for managing the communication flow between branch level warehouse managers and Kenya finance team with regards to timely payment for LPOs.
• Responsible for managing the communication flow between branch level warehouse managers and Supplier procurement teams to ensure timely delivery of requested LPOs.
• Responsible for the tracking and reporting of branch level agent shorts, inventory, and LPOs
• Responsible for the development of branch-level warehouse team budgets (eg. budget for additional personnel, storage capacity, parking capacity, offloading capacity, stock forecasting)

Requirements:

• Proven work experience as a warehouse manager for 2-3 years in FMCG industry
• Deep knowledge of and proven track record implementing Good Warehouse Practices (Housekeeping, bin management etc)
• First-hand experience with robust inventory management systems e.g. SAGE, SAP B1, Pastel, etc
• Demonstrate know how on best practices on master data clean up, goods receipt / issue, landed cost calculation, and stock reconciliation
• Proven ability to implement processes and improvement initiatives
• Qualification in logistics or management
• Leadership skills and ability to manage staff
• Strong decision making and problem-solving skills
• Excellent communication skills
• Keen to details especially in interpreting supply chain numbers.

Application:

To apply for this position please submit your CV and a brief statement of interest to

careers@sokowatch.com   clearly indicating ‘Branch Logistics Manager-Kayonza’ on the subject line Only shortlisted candidates shall be contacted.

The deadline:24th February 2022.

Dispatch Lead- Kayonza

About Us: 

Wasoko is transforming communities across Africa by revolutionizing access to essential goods and services. By connecting small merchants to the digital economy, we fix inefficient supply chains and provide services previously unavailable to informal businesses. Wasoko aims to provide everything a retailer needs, no wholesalers or banks necessary.

Thousands of retailers across East and West Africa use Wasoko’s mobile ordering and delivery platform to receive the goods they need as quickly and cheaply as possible while also accessing growth financing for the first time. We’re looking to grow our team with highly talented and motivated employees who are excited to work in a fast-paced and dynamic startup environment.

Location; Kayonza, Rwanda

Role; to primarily focus on customer service – fulfillment and asset care

Responsibilities;

• Maintain an up to date record of all the assets assigned, mileage on fueling and service, next inspection and insurance dates, and new or spare tyre change dates
• Ensure efficiency in fueling process
• Set up maintenance scheduled by ensuring routine maintenance, servicing, and  minimal uptime during break downs
• Carry out frequent drivers training on road safety measures, defensive driving, fueling requirements and overall vehicles hygiene
• Manages accident reports and provides details based on RCA.
• Assign vehicles to the drivers
• Make sure vehicles are always ready and available to meet orders by scheduling and monitoring current trends in customer coverage
• Ensure vehicles and drivers compliance with government regulations

Qualifications

• At least 2 years of experience in a logistics role,
• Detail oriented and good problem-solving skills
• They should have exceptional analytical abilities and organizational skills.
• They need to be knowledgeable in computer applications.-(A Must)

Application:

To apply for this position please submit your CV and a brief statement of interest to careers@sokowatch.com  clearly indicating ‘Dispatch Lead –Kayonza’ on the subject line . Only shortlisted candidates shall be contacted.

The deadline:24th February 2022.

VACANCY – WAREHOUSE ASSISTANT  

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also, Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Warehouse assistant 

PRIMARY PURPOSE OF THE POSITION:

Based in Kigali, the warehouse Assistant will assist in implementing well-defined standard of pharmaceutical warehousing /supply chain processes and activities to enable effective delivery of pharmaceutical goods and services to ALIGHT’s beneficiaries. The individual will be required to provide specialized support functions and collaborate with staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services to the ALIGHT field offices in support of the ALIGHT Rwanda programs.  The warehouse assistant will assume the technical component of ALIGHT pharmaceutical warehouse.

PRIMARY DUTIES & RESPONSIBILITIES 

• To perform the receiving of medical items from the medical supplies to ALIGHT’s pharmaceutical warehouse, by ensuring the proper documentation are complete and adherence on quality requirements of pharmaceutical products.
• To prepare and dispatch the medical shipments to various destinations per approved reports and requisitions from requesting sites.
• To regularly review the stock levels track the consumption trends and advise the supervisor on the needs for stock re-ordering or replenishment.
• To regularly monitor and record the store room and cold chain temperatures monitor store room air conditioning equipment and advise the supervisor when there is need for maintenance or upgrade of temperature monitoring equipment/ infrastructure.
• To regularly update stock cards each time when there is any receipt, issues or any adjustment to stock items as well as notifying the supervisor in case of any discrepancies.
• To conduct regular physical inventory for stock items as per agreed schedules with the supervisor and with the management.
• To regularly review the stock items shelf life and advise the supervisor on need for stock adjustments or disposing damaged and expired items.
• To supervise the regular cleaning activities of pharmaceutical warehouse premises as per available permanent schedule.
• To regularly update the electronic logistics management information system and/or the medical tracking system with data for stock movements and share updates with the supervisor on regular basis.
• To submit the regular weekly workplan and the progress report with the supervisor.
• To submit once a year the annual performance goals with the supervisor and regular share progress status with the supervisor, and alert in case of need for prompt support.
• Report on other appropriate duties as assigned by the supervisor.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

• Minimum A1 in Pharmaceutical Studies or related fields (Nursing, Logistics & Supply Chain Management, Health Informatics) with at least 2 years relevant work experience in health commodities management at large scale level (central warehouse, regional or district warehouse), required;
• Demonstrated experience and technical skills in working with electronic management information systems ( eLMIS), required!
• Holding a valid practical license issued by a competent professional body, preferred.
• Minimum 2 years’ experience in pharmaceutical logistics, with experience working for a reputable and large humanitarian or development INGO preferred.
• Knowledge of donor’s procurement policies (US Gov, UNHCR etc.)
• Experience in budget monitoring and reporting preferred
• Ability to communicate in spoken and written English with aptitude in reporting are mandatory.
• Fluency in French and Kinyarwanda preferable

KEY BEHAVIORS & ABILITIES:

• Self-motivated, results-driven, and highly motivated individual with a strong sense of personal ethic, integrity, and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources
• Ability to work under pressure and adapt to situations as required due to changes on the ground
• Highly motivated self-starter who takes direction well, but also works independently
• Keen eye for detail
• Capacity to think ahead and highlight areas of risk and concern;
• Excellent interpersonal and communication skills with a strong sense of diplomacy
• Flexible, motivated, team player
• Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
• Exercises situational awareness and good judgment in precarious security situations
• Demonstrate commitment to ALIGHT’s core values and policies
• Ability and willingness to travel and work in remote field areas; up to 20%

APPLICATION GUIDELINES : Interested and qualifying candidates should submit applications to ALIGHT Rwanda Country Director – to include 1 page Cover Letter, an updated CV (max. 3 pages), and three names (plus titles & contacts) of relevant professional referees, to include most current Employer/ Supervisor ( All in one document) – to the following email address only: RWJobs@WEAREALIGHT.ORG with the position applied for CLEARLY indicated in the subject line. The deadline for submission of applications is February 4^th, 2022 at 16:00hrs. Only shortlisted candidates will be contacted. Due to the urgency to fill this role, applications will be reviewed on a rolling basis, with a quick decision expected once a suitable candidate is identified.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

Concern Worldwide Rwanda is seeking to hire a part-time ICT Support Officer who will assist in all ICT related matters, monitor and maintain ICT related systems and computer network infrastructure. S/he will  be responsible for installing and configuring  ICT related systems, diagnosing hardware and software faults, and solving technical and software applications related challenges on a day to day running of its country offices in Rwanda, either remotely, in person, or via the ICT global helpdesk system which with as be used for tracking work progress and reporting.

PART TIME ICT Support Officer (renewable one year contract with flexible working hours)

Successful candidate will be expected to do but not limited to the following;

• Install, configure and support computer hardware operating systems and end user software applications.
• Monitor and maintain computer related systems and network infrastructure associated challenges.
• Troubleshoot ICT and other system related problems, diagnose and resolve hardware or software downtimes.
• Carry out hardware repairs and component replacement where applicable.
• Provide end user support and other guide users based on organisational standard operation procedures as documented in the ICT best practices documents.
• Follow it and written instructions and policies to repair a fault or set up a system
• Support new software roll-out and other applications from time to time as guided by the ICT department.
• Assist with new users accounts creation process and end user setup and other configurations as per organisational standards.
• Resolve ICT related queries with the given and acceptable thresholds.
• Work persistently on any OCT related tasks (or escalate this where appropriate)
• Multitask and Prioritise ICT tasks and manage workflows to ensure ICT open issues are resolved seamlessly and on time
• Ensure that staff use the global ICT helpdesk system in logging all ICT related matters.

Successful candidate should;

• Have a thorough knowledge, experience of 3+ in ICT
• Possess a bachelor’s degree in ICT
• Have experience in Network troubleshooting, hardware, and software
• Be flexible in terms of a willingness to accept a wide range of assignments during the contract duration
• Be fluent in English and Kinyarwanda
• Be a Rwandan national

Note to applicants:

JOB ADVERTISEMENT:

CARE International is seeking to recruit an “Advocacy & Communications Team Leader”

 Introduction

CARE International is a global humanitarian organization with physical presence in 104 countries worldwide in 2021. CARE’s vision is to seek a world of hope, inclusion, and social justice where poverty have been overcome and all people live in dignity and security.

Overview of the Role

Job Purpose Statement

The Advocacy & Communications Team Leader is responsible for driving and delivering CARE Rwanda’s Advocacy & Communication Strategy, fostering mindset change, promoting and influencing policy and practice reforms, and becoming a leading voice in championing evidence-based, gender-inclusive development in Rwanda.

Requirements for the Role

Educational Qualifications:

• Bachelor’s Degree in development studies, International Relations or another related field
• Master’s degree or additional qualifications (added advantage)

Job related experience:

• 6-8 years experience in advocacy
• Evidence of effective campaigning for gender/women’s & girl’s rights
• Evidence of advocacy and communication strategy design and rollout

Technical skills:

• Strong representation and negotiation skills
• Flawless communication skills in English; ability to speak/write in Kinyarwanda is desirable
• Deep knowledge and understanding in the following thematic areas:
• Gender-Based Violence
• Women Economic Justice
• SRHM, especially Adolescent
• Gender justice
• Climate Justice
• Demonstrable experience drafting and executing media and communications strategies and plans
• A history of creativity-driven work that values taking initiative, campaigning, and collaborative action as well as the ability to work autonomously with appropriate supervision
• Proven experience in story telling and development of appealing and tailored communication material to a wide range of stakeholders
• Experience as a trainer or capacity-builder
• Ability to handle multiple priorities and to work under pressure and with tight deadlines.
• Demonstrate high-level expertise in the psychology of influence and experience in participative approaches
• Ability to analyse policies, conduct situational research, and develop strategies to effect change
• Track record of wise and responsive decision making; including ability to anticipate reputational risk while managing an international brand, and ensure that protective measures are in place
• Demonstrated ability to develop and oversee innovative social media strategies and diverse campaigns to maximise brand recognition and reach of the organisation; successful track record of managing complexity
• Ability to manage and nurture collaborative relationships at all levels; contribute effectively at senior management level both internally and externally
• Ability to effectively lead, develop and manage team & colleagues

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We are an equal opportunity employer promoting gender, equity, diversity, and Inclusion. CARE’s focus as an organization is to empower women and girls as we strongly believe that they are most affected by poverty. In line with our values, we highly encourage women to apply for this position.

 How to apply

Interested candidates should send their application file (CV and cover letter) before Wednesday 9^th February 2022 using the “Apply for this job” button below.

Only shortlisted candidates will be contacted for further steps.

*Disclaimer: CARE International does not charge any kind of fee at whichever stage of the recruitment.

Position: Junior Finance & Accounts Officer

Location: Head Office Kigali, Rwanda

Duration:  Full time

Reporting to: Chief Finance Officer

Role summary

The Junior Finance and Accounts Officer is primarily in charge of the organization’s financial activity, accounting, reporting, and assist in management of cash flows, asset levels and liability obligations, and other tasks assigned.

Key duties and responsibility

• Responsible for ensuring the timely funding, disbursements for the company.
• Managing and reporting on the Foreign currency exposures of the company.
• Daily cash management and debt facilities reporting.
• Dealing with fixed assets management and related accounts
• Prepare bank reconciliations for review for bank accounts on a timely basis.
• Assist in preparing and submitting all statutory obligations and returns in accordance with required timetable.
• Dealing with other assets and liabilities reconciliations and follow-up.
• Assist in budget preparation, revision, and monthly budget monitoring.
• Generally, assist in the month end close process to meet target reporting dates.
• Responsible for the reconciliation and accuracy for all debt and interest expense accounts.
• Recording daily transactions into the accounting system on time.
• Assist in the development and maintenance of controls with respect to cash flow management.
• Preparation of financial reports required by local and group management
• Prepare, monitor, and review accounting and related system reports for accuracy and completeness.
• Other related tasks as deemed necessary by the business.

Qualifications and Experience:

• Bachelor’s degree in Accounting or finance required.
• CPA or ACCA intermediate level required.
• At least 2 + years of progressive audit or tax experience in audit firms required.
• Experience working for banking experience is preferred.
• Advanced computer skills in MS Office programs, particularly Excel required.

Competences required

• Analytical thinking and sound judgment
• Ability to work independently with minimal supervision
• Strong organizational and research skills with a thorough understanding of finance and accounting principles, procedures, and techniques.
• Confidentiality and ethical behavior,
• Teamwork and time consciousness,
• Basic understanding of financial and tax regulations in Rwanda
• Fluent oral and written communication skills in English. Good listening skills.
• Analytical and problem-solving skills; decision-making skills.
• Attention to detail, ability to maintain a high level of accuracy in preparing and entering information, good planning, and organizational skills. Ability to multi-task.
• High degree of professionalism.
• Most desired candidate should not at least be thirty (30) years and below of age

How to Apply:

The deadline for receiving applications: 08^th February, 2022 at 5 pm
Please send your Curriculum and application letter to the e-mail to asarecruitment@asarwanda.rw, note that you have to mention your salary expectation in your cover letter and only shortlisted candidates will be contacted. Also mention the title of the position you are applying for in the subject line of your email.

Signed and approved by:

Managing Director, ASA MICROFINANCE RWANDA PLC.

Regional Senior Auditor (RSA), Rwanda

*Please submit your CV in English.

PURPOSE OF POSITION:

The Regional Internal Auditor reports to the Regional Audit Manager. The Regional Internal Auditor must prove high standards of professional and social ethics and must accept full responsibility as the in-charge experienced auditor for regional engagements of varying size and complexity to include, provides support for planning for the various phases of the fieldwork, carrying the work as delegated by the Regional Audit Director or Regional Audit Manager, provide a summary of audit findings, criteria, risks, and recommendations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

KEY RESPONSIBILITIES:

20% Perform audit assignments from time to time as assigned by the RAM (planning to completion) in the Annual Audit Plan, support larger and complex engagements, potentially one or more assignments simultaneously. In particular:

• Actively engage with senior management staff within the National Offices in order to gain a good understanding of their business and ensure the efficient execution of the audit. Perform digital analytics, Collaboration, Tending as means to arrive at audit evidence to support audit findings and recommendations.

• Perform risk-based integrated audits (RBIAs) in accordance with stipulated auditing standards (IIA, WV GIA) as will be planned at the start of each FY and assigned by the RAM.

10% Conducting compliance reviews of organization records to ensure compliance with Government statutory requirements in areas including but not limited to taxation laws, employment law, and any other applicable local requirements.

10% Review follow-up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

30% Ensure WV GIA quality standards are maintained, which includes but is not limited to:

• Providing on-the-job technical support during planning and fieldwork with the team members, including on-site reviews as assigned at planning phase.

• Ensure all review notes are responded to by team members and compile quality draft audit findings/draft audit reports for RAM review by end of the fieldwork phase.

15% Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

5% Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during fieldwork, and at designated training forums planned by Management.

5% Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio, as may be assigned by the RAM from time to time.

5% Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

• Three (3) plus years of audit experience in public accounting or internal/external audit or WV experience in finance and/or grants. Experience in accredited audit firms and/or in a Non-Governmental organization will be an added advantage.
• Proven experience in Risk-Based Auditing.
• Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.
• Cross-cultural and multi faith experience.
• Proven experience in Risk Based Auditing
• Bachelor’s degree in Audit, Accounting, Finance or related field.
• Professional audit certifications (ACCA/CPA/CIA/CISA/CFE) finalized or in advanced stage of certification process.
• University degree in Commerce, Accounting/Business Management/Finance.
• CIA certification – finalized or in progress.
• Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.
• English and French. Preferred Skills, Knowledge, and Experience: Good English writing and communication skills.

Preferred:

• Strategic thinker with advanced analytical and problem-solving skills.
• Strong project management skills.
• Computer skills (office application, accounting systems is a plus).
• Working knowledge in Audit software packages.
• Must be a committed Christian, able to stand above denominational diversities.
• A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

Work Environment/Travel:

• The position requires ability and willingness to travel domestically and internationally up to 40 % of the time. This travel includes fragile context operational areas within the Region.
• This role involves working in a virtual /geographically dispersed / multi-culturally team.

How to apply

Candidates should apply by the link not later than 3^rd February 2022.

VACANCY NOTICE

Open to Internal and External Candidates

Position Title : Data Processing Assistant (2 positions)

Organizational Unit : Medical Department

Duty Station : IOM Kigali, Rwanda

Classification : General Service Staff, Grade G5 (UN salary Scale for GS staff)

Type of Appointment: One-year fixed term with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : February 06, 2022

Reference Code : VN2022/01 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The Data Processing Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants. The incumbent will be responsible for performing routine administrative functions such as handling inquiries and providing refugee/immigrant assistance as necessary. Under the overall

supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Health Officer (CMHO) the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Kigali, Rwanda .

Core Functions / Responsibilities:

1. Organize the Medical Assistants Roster and assign various duties in the unit as well as actively participate in day-to-day scheduling.

2. Assist to develop and keep up to date MHAC’s Standard Operating Procedures (SOP’s);

3. Assist in analysis of various tools pertaining to migrant flow and satisfaction in MHAC – including active monitoring of scheduling trends.

4. Prepare medical forms, laboratory labels, serology codebooks, chest x-ray labels, and daily scheduling of MHD health assessments.

5. Ensure that reception area is well organized and presentable at all times.

6. Provide accurate information and answers to telephone and/or walk-in queries from applicants regarding their schedules and direct as required.

7. Assist in improving the integrity of customer care work by proposing key fraud prevention measures.

8. Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.

9. Support the completion of medical forms, DNA packages and other medical documents and ensure they are transmitted to relevant partners, either by electronic means or by courier services. Verify that correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;

10.Updating MHD information on the country MHD Website.

11.Prepare and submit monthly statistics on Health Assessments performed by MHD.

12.Prepare correspondence to respond to queries in respect to relevant matters of the MHAC. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.

13.Prepare purchase request forms for procurement of equipment and working materials for MHD.

14. Data management follow-up including the creation of queries to retrieve information from the database and responding to various follow-up needs.

15.Participate in mobile health assessment missions in the Region to provide IT/Database support.

16.Provide Database/data processing support to the Regional office NBO and other MHD locations as needs arise.

17.Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement and/or adapt existing instructions in an effort to achieve streamlining efficiencies.

18.Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

•  Bachelor’s degree in IT
•  High school diploma with 3 years of experience required.

Experience

• At least 3 years of professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
•  Knowledge in data processing and analysis especially SPSS, SQL and Access
•  Knowledge of programming is an advantage.
• Good writing skill desirable.
• Good knowledge of IOM system (Mimosa) and other data management systems a plus.
•  IOM Competencies required: Effective Communicator; Successful Negotiator; Creative Analytical Thinker; Active Learner; Cross-Cultural Facilitator.

Languages

Fluency English and Kinyarwanda is required. French is an added advantage.

Required Competencies

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-today challenges.

Core Competencies

• Accountability – Meets deadline, cost, and quality requirements for outputs
• Client Orientation – Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries;
•  Continuous Learning – Keeps abreast of developments in own professional area
• Communication – Clearly communicates, and listens to feedback on, changing priorities and procedures;
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Presents goals as shared interests;
• Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others;
•  Professionalism – Masters subject matter related to responsibilities;
•  Teamwork – Actively contributes to an effective, collegial, and agreeable team environment;

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 06 February 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it out) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 24.01.2022 to 06.02.2022

LIVING WATER INTERNATIONAL RWANDA (LWIR): JOB VACANCY

Living Water International (LWI) is a faith-based non-profit organization that helps communities in developing countries to create sustainable water, sanitation, and hygiene (WASH) programs in response to the global water crisis. Living Water International has been operating in Rwanda since 2007and it is currently implementing WASH Programs in Ruhango and Nyanza Districts. LWI Rwanda is hiring for a Monitoring, Evaluation & Learning Officer (MEL Officer), to be based in Ruhango Field office. The Monitoring, Learning, and Evaluation Officer (MEL Officer) position is a senior position – so, the position holder should be qualified and experienced enough to lead MEL work independently and with minimum supervision.

Position Title: Monitoring, Evaluation & Learning (MEL) Officer

Reporting to: Program Director

PURPOSE OF THE POSITION:

The MEL Officer is responsible for WASH Program development, monitoring, and evaluation to ensure that programs are designed and implemented to meet LWI’s quality standards, community needs, and accountability to the donors. MEL Officer coordinates the baseline surveys, Identification and design of the new WASH Program areas, midterm, and final evaluations for existing WASH Program areas. S/he is responsible to document and disseminate learnings and impact stories alongside the country program. S/he will be responsible for collecting and analyzing both qualitative and quantitative program data and avail the reports to the senior management team to make informed decisions.  The MEL Officer is responsible to coordinate and compile the monthly, quarterly, and annual program reports.

Key Responsibilities:

Program design and operations

• Support the program director in the implementation of a planning, monitoring and evaluation system according to the LWI Country Strategy Plan.
• Support WASH Program Area (WPA) teams in planning, monitoring and evaluation.
• Organize annual planning and review meetings.
• Produce major reports and case studies on M&E lessons from LWI work,
• Implementing M&E training programs for staff that will enhance and develop skills required to perform their jobs in assessment, design, monitoring, reporting and evaluation.
• Support in proposal writing and other fundraising activities.
• Support in writing most significant change stories in communities where LWIR operates.

M&E system and Information Management

• Implement LWI Monitoring and Evaluation strategies including baselines, evaluations and monitoring activities.
• Provide technical support to LWIR staff in developing and applying a simple, systematic, effective, and participatory system of project monitoring and evaluation.
• Reviewing/creating and maintaining relevant database in support of LWIR operations.
• Design and implement periodic field studies and other data collection instruments for the purposes of learning the effects of program interventions.
• Collect qualitative and quantitative data for enhancing planning and implementation of programmes.
• Verifying and validating at least 90% of the data reported.
• Ensure up-to-date databases that provide real-time accurate and complete information on WASH program implementation and resource utilisation.
• Update of indicators and ensure minimum standards for measurement of project impact and program excellence are followed.

Reporting and Capacity Building

• Capacity building of program staff in M&E.
• Prepare concise WPA reports for Consolidation by Program director.
• Assess equipment and Software needs for M&E and ensure appropriate, effective, and efficient software/equipment is maintained.
• Report to Program director monthly on the M&E work progress

 Documentation and Research

• Coordinate and facilitate action research on important issues in the water and sanitation sector as identified by LWIR country office.
• Support in-country efforts to develop local learning systems and production of learning products on regular basis for dissemination in-country and internationally within LWIR and its stakeholders.
• Develop relationships with major stakeholders in WPA areas
• Execute other tasks as required for the successful implementation of the M&E deliverables.

Qualifications, Skills, and Experience:

• Must have at least a bachelor’s degree in one of the following: – Water and Environmental Engineering; Water Resources and Environmental Management, Statistics; Public Health; Social works, Rural Development, Development Studies, International Development, Project management, community development, or any other related fields; with five years’ work experience in Monitoring and Evaluation of donor-funded programs
• A postgraduate qualification in Monitoring and Evaluation is an added value
• At least five (5) years of M&E work experience in INGO or UN settings
• Well Experienced in project cycle management
• Good understanding of WASH sector in Rwanda and SDG#6
• Previous work experience in Monitoring and Evaluation of WASH programs in Rwanda is an asset
• Practical, hands-on skills in managing a monitoring and Evaluation system including its review, tools development, and Information management.
• Thorough understanding and experience in quantitative and qualitative data collection methods, including sampling, survey design, data analysis, and application of these methods to project monitoring and evaluation standards in Water, Sanitation and Hygiene.
• Experience in at least two M&E design frameworks (Logical frameworks, Theory of Change, or Outcome Mapping);
• Proven computer skills (MS Word, Excel, PowerPoint)
• Experience in the design, analysis, and reporting of quantitative and Qualitative surveys.
• Strong analytical skills (use of analytical software at least one of -SPSS, STATA, EPI INFO, ALTLAS IT, ARC-GIS, NIVIVO)
• Excellent communication skills (written and spoken) in English
• Previous experience in the design and delivery of capacity building / trainings in M&E field.
• Experience providing technical assistance in MIS/M&E.

Competencies and other Skills:

• MUST be a committed Christian with personal relationship with Christ Jesus.
• In-depth working knowledge of computer based statistical programs and excel.
• Knowledge and experience with WASH sector guidelines and best practices.
• Knowledge and experience designing or delivering WASH programming
• Knowledge and understanding of local community and social/cultural constraints for effective project design and implementation.
• Capacity building of finance and nonfinance staff.
• Competence in writing high-quality reports, exhibiting detailed and professional attributes.
• Highly proficient in English both spoken and written.
• Oral Communication/Presentation skills.
• Ability to work with minimal supervision.
• Ability to work in rural environments with little to no infrastructure.
• License to drive a motorcycle and vehicle is preferred
• Willingness to travel up to 50% of base time.

How to apply:

Qualified candidates can submit a cover letter (no more than two pages), explaining how they qualify for the position. A resume (C.V) with details of qualifications and work experience including 3 traceable referees, with their telephone and email contacts; one of them should be your current church leader and a previous employer; attach copies of academic papers- Degrees, relevant professional trainings/certification, and other relevant certificates. The offer of employment is made contingent upon the successful completion of all applicable background checks. Applications should be submitted via email to:  Rwanda@water.cc and a copy to Prulinda@water.cc Please merge all application credentials/papers in one single word or PDF format document and write your name, followed by the Position applied for in the subject matter line.

 ONLY applicants that STRICTLY meet the qualifications and person specifications should apply.

The closing date for receiving applications is on 8^th February 2022 at 5:00 PM.

Note: Hard copies are not accepted.

Done at Kigali, on, 21^st January 2022.

Mr. Hastings Banda

Country Director

Living Water International- Rwanda