Campus Plumber

University of Global Health Equity (UGHE) Butaro, Rwanda

Description
Job Title: Campus Plumber
Reports to: MEP and Solar Engineering Manager
Location: Butaro, Burera District, Rwanda
Position Overview:

With support from the MEP and Solar engineering manager, this position is responsible for providing plumbing maintenance and installation services to all UGHE campus facilities. S/He will also provide necessary support at UGHE rented facilities _all to ensure proper and efficient distribution of water and disposal, Plumbing maintenance services, repair and system installations will include among others: campus plumbing system, grey water collection points, water storage tanks, pump rooms, sewage treatment plants, water heating systems, sprinkler all to ensure proper distribution of water, disposal and landscape irrigation,  Plumber will also be responsible for proper tracking, record keeping and reporting of all campus water consumption. S/He will work in close coordination with all other maintenance teams, most especially the electricians, to ensure coordinated maintenance works.

Responsibilities

• Install and repairs all plumbing and associated mechanical systems, including water supply and treatment, piping and plumbing fixtures, fire sprinkler and landscape sprinkler systems, firefighting plants etc., ensuring that all tasks are completed in accordance with applicable codes and manufacturers’ recommendations.
• Repair and maintain plumbing system by replacing washers in leaky faucets, mending burst pipes and opening clogged drains; repairs and maintain internal plumbing systems and external drains; cleans plumbing systems utilizing appropriate equipment
• Complete reports on all inspections, checks and remedial works carried out including the use of computer software for recording details for which instruction will be given
• Prepare equipment and plans for plumbing job by reading blueprints, coordinating with co-workers, and assembling appropriate equipment
• Inspect structure to ascertain obstructions to be avoided to prevent weakening of structure resulting from installation of pipe
• Inspect and investigate leaks to determine appropriate actions to resolve and repair; maintains, installs, and replaces various plumbing pipes, fittings, fixtures, valves, and other related appliances within campus facilities and infrastructure according to the international plumbing code.
• Responds to emergency calls during off-duty hours when critical systems stop functioning, or when there is an imminent threat to the safety of personnel
• Addresses existing or potential plumbing issues and makes recommendations to ensure systems and equipment meet the design and manufacturers’ operating parameters
• Prepare annual facilities maintenance spare parts required to ensure adequate Maintenance of all campus plumbing systems
• Participate and prepare a comprehensive list of plumbing materials (annual facilities maintenance order) with their specifications to guide in the purchase of the same
• Performs preventive maintenance by inspecting, adjusting, and troubleshooting plumbing systems and equipment to ensure reliable operation and uninterrupted water supply to critical campus facilities.
• Ensure the functionality of all laundry appliances.
• Provides routine inspection on all systems and prepares written reports on their condition, including all key performance indicators in conformance with the reporting requirements of the periodical Inspection Summary
• Assists in developing and executing a comprehensive preventive maintenance program for the entire campus plumbing systems and installations.
• Records and compiles operational data, complete and maintain forms, logs, and report.
• Assists in preparing documents for maintenance, repair, and renovation, including soliciting and monitoring contractors.
• Assists other maintenance personnel in mechanical, electrical, HVAC, and grounds maintenance and custodial duties as needed
• Installs plumbing fixtures, valves, piping in campus buildings and facilities and performs plumbing maintenance including but not limited to locating and replacing defective or damaged plumbing fixtures and pipes.
• Performs all work duties and activities in accordance with UGHE policies, procedures, and OSHA
• Ensure adherence to all UGHE policies and procedures
  
  
  

Qualifications:

• Minimum of 3-5 years’ work experience in a facilities and maintenance of building or construction site, or other relevant experience;
• Minimum of a certification in plumbing and water management, building Construction Management, Facilities Management, Maintenance, or a related field from a regionally recognized institution (A1); Rwandan Equivalence is required for any foreign degree/diploma/certificate.
• English and Kinyarwanda proficiency required, French preferred;
• Experience in planning, policy, procedures formulation and implementing monitoring and reporting system operations.
• Proven experience in the coordination and effective delivery of multi trade performance-based maintenance contracts
• Ability to interpret architectural and engineering plans and specifications
• Demonstrated knowledge of the health and safety practices applicable to the building operation and maintenance
• Demonstrated ability to use email and Microsoft Word, Excel, and MS Project.
• Ability to exercise independent judgement and personal initiative to constructively solve problems and make effective decisions based on knowledge of policy and procedures
• Exceptional interpersonal skills including ability to interact with and collaborate professionally with culturally diverse staff across departments, partners, clients, and organizations
• Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
• Ability to effectively work on a team in a complex, fast-paced environment with demonstrated maturity and judgment.
• Passion for social justice and desire to contribute to global health education
• Demonstrated poise, tact, integrity, and professionalism.
  
  
  

How to Apply 

Applicants should provide: (1) curriculum vitae, (2) Undergraduate degree, (3) a cover letter discussing your interest in UGHE and relevant experience. Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment: 

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment.  By applying, the job applicant confirms their understanding of these recruitment procedures.

Application deadline: 25th October 2023

DIOCESE CATHOLIC GIKONGORO                           

CARITAS GIKONGORO

B.P 77 GIKONGORO   

TEL/: +250  785 650 568     

E-Mail: caritasgik@yahoo.fr   

JOB DESCRIPTION FOR AN AGRONOMIST UNDER THE PROJECT OF TROCAIRE-IRISH AID     IN CARITAS GIKONGORO

1. Background of the Organisation

Caritas Gikongoro is a service of Gikongoro Catholic Diocese created in 1993, with the mission to assist the needy (poor, vulnerable, oppressed) through increasing their income, improvement of health, socio-charitable works as well as the promotion of a culture of peace. The Vision of Caritas Gikongoro is to have a society where human dignity and integral development of all people are promoted according to the evangelical values. To achieve this, Caritas Gikongoro operates through the following three departments: department of charitable social work, department of health, and department of development. This last department is responsible for helping people to develop themselves, satisfy their economic and social needs, and become eventually self-reliant.

Apart from those departments, Caritas Gikongoro collaborates with other diocesan Services and Commissions such as Economat General Gikongoro, Justice and Peace Commission (CDJP). Caritas Gikongoro covers the districts of Nyamagabe, a big part of Nyaruguru a portion of Nyanza and Huye in southern province and Karongi in Western Province.

2. Background and scope of the vacancy

From January 2023, Caritas Gikongoro is implementing a five years project entitled “ Strengthening food and Nutrition security ” for vulnerable households in Nyabimata and Busanze sectors in Nyaruguru District in partnership under the support of  Trocaire and Irish Aid respectively in Nyabimata cell, Mutobwe and Nyabimata villages and Nkanda cell, Mutarama and Bitare villages. The Project objective is to strengthen the targeted farmers to the food and nutrition security through agro ecological practices and market system development.

In this context, Caritas Gikongoro is recruiting an agronomist to support the Project participants to improve productivity, environment protection, improve nutrition and to reduce climate and environmental impact.

The Agronomist will report to the Coordinator of Development Department and interact closely with the rest of the organisational staff, including the finance department.  The agronomist will work closely with Trocaire’s programme staff working on the project, and will keep working relationships with other Trocaire’ partners staff implementing the Irish Aid integrated Programme in the area to deliver on anticipated results.

3. Qualifications and experience/skills

• Bachelor’s  degree in agriculture, development or any other related field;
• Experience of working together with Civil Society Organisations, Local NGO’s, Local farmers/Cooperatives;
• At least three years of experience in the work related field, in helping individual farmers and communities to improve their food and nutrition security;
• The agronomist will be a team player with excellent communication skills (oral and written) with fluency in Kinyarwanda and minimum capacity to work in English and French; excellent report writing and presentation skills; demonstrated analytical skills; understanding of IT applications including Microsoft word, Power- point and Excel,
• Having a category A driver’s license;
• Being ready to start work immediately,
  
  
  

4. Travel

The Project officer will be based in Nyaruguru District and should have the ability and willingness to travel in the field frequently, and outside the project area as required, sometimes within a short notice.

5. Salary and benefits

Salary and benefits will depend on qualifications and experience. The salary will be based on the organisational salary scale.

6. Application process

Interested candidates should submit their curriculum vitae, a copy of ID, qualification certificates, and driving license, with names and contact details of two referees, together with a cover letter explaining why they are interested in the post and summarising the particular personal attributes which make them ideally suited for the post.

Successful candidates will be expected to comply with country labour law and various organisational policies, including those that the organisation has signed up, such as Safeguarding Programme Participants, Gender policy and Child Protection Policy.

Application documents should be delivered to Caritas Gikongoro Head Office located in Nyamagabe district, Gasaka Sector (Nyamagabe city) not later than 28/09/2023, 4:00pm. Only qualified candidates as outlined above will be considered.

Done at Nyamagabe, September 14, 2023

Father Jean NDAGIJIMANA

Director of Caritas Gikongoro

FH ASSOCIATION RWANDA (Food for the Hungry)

PO BOX 911 Kigali, Rwanda 

VACANCY ANNOUNCEMENT 

MONITORING & EVALUATION/COMMUNICATION COORDINATOR    

ABOUT FH 

FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare, Ngororero and Karongi districts. Our Head Office is located at Umuyenzi Plazza, 2^nd Floor, Kisimenti – Remera.

FH Culture

All we do, and how we do it, seek to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

We are seeking to hire a national highly qualified, dedicated and experienced “MONITORING & EVALUATION/COMMUNICATION COORDINATOR” to be based at Head Office, Kigali. The jobholder reports to the Country Director.  

SUMMARY OF THE POSITION

The Monitoring & Evaluation/communications Coordinator will support programs in FH Rwanda through the development, implementation and monitoring of a sound Monitoring &Evaluation framework. He/she is also responsible for gathering and producing material for use in marketing and fundraising, ensure that FH branding is consistent, and updated where needed.

MAIN KEY RESULTS

Develop and Implement M&E systems for FH programs (40%)

1. Determine information needs of project management, implementing partners and primary stakeholders, and funding agencies.
2. Provide training on M&E and facilitate M&E design and implementation processes with implementing partners and primary stakeholders.
3. Provide support to implement the M&E plan, revise and update performance questions, indicators, methods, formats and analytical processes.
4. Create the TOR, designing and costing out a baseline survey and a needs assessment survey (as appropriate)
5. Review existing M&E and management information systems of each project and identify needs for support.
   
   
   

M&E data management and information sharing (40%)

1. Collect, compile and analyze data and reports and create consolidated progress reports.
2. Support establishment of data collection systems within programs and support community M&E mechanisms/structures through participatory processes
3. Follow up on project quality implementation through regular project field visits
4. Support teams review and reflect on project implementation processes to enhance learning and replication of best practices
5. Strengthen the capacity of project implementing staff on M&E.
   
   
   

Produce content for FH Marketing and Communications (10%)

1. Serve as point person for collecting stories and material for internal/external communication and marketing/fundraising purposes. This will include production of written stories as well as provision of basic video and photos as required
2. Provide support in coordinating in-country logistics for scheduled resource trips [photography, video, story-gathering trips]
3. Ensure information gathered from program evaluations is well documented and accessible and program impact is effectively communicated to appropriate stake -holders.
4. Support the use of social media to promote activities occurring in the field.
5. Support in imputing and updating of content into FH Connect and Media Manager.
   
   
   

Communications Strategy and implementation (10%)

1. Formulate and deliver effective, country communication strategies and activities, in cooperation with country leadership and regional communications coordinator
2. Play a role in telling the story of what is happening in Africa and how FH is part of that.
3. Oversee and facilitate the implementation of country communication strategy
4. Collect and document key successes and best practice within country office and support the development of media and external relations messages in collaboration with Country Director. 
   
   
   

JOB REQUIREMENTS 

• Bachelor’s degree in Development studies, mass communications, social science, journalism, social development and community development
• At least 5 years’ experience proven an NGO set up
• Proven experience in Monitoring and evaluation
• Proficient in MS Office Suite and ability to design brochures, flyers, newsletters
• Photography and interviewing skills. Ability to shoot and edit short video is a plus.
• Experience in community participatory methodologies such as PRA, PUA, Rapid Appraisals, Barrier analysis Gender analysis etc.
• Knowledge of statistical computer packages e.g. SPSS, EPI-INFO etc.
  
  
  

OTHER ESSENTIAL REQUIREMENTS

• Vibrant Personal Relationship with Christ
• Flexibility to work under pressure and meet strict deadlines
• Possess analytical and problem-solving skills, and decision- making skills
• Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding
• Ability to travel to project sites under rugged conditions at times up to 50% a year
• Excellent written and verbal communication skills in English and local language
• Strong analytical and report writing skills
• Good understanding of project planning, implementation, Monitoring and Evaluation processes. 
  
  
  

HOW TO APPLY 

Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Friday 6^th October 2023 @2pm using the following link: http://41.216.97.161/fhrwjobs/ 

Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at rwanda@fh.org 
  
  
  

FH Safeguarding Policy 

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Done at Kigali on 25^th September 2023

FH ASSOCIATION RWANDA (Food for the Hungry)

PO BOX 911 Kigali, Rwanda 

VACANCY ANNOUNCEMENT 

ADMINISTRATIVE ASSISTANT      

ABOUT FH 

FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a vision “All forms of Poverty ended worldwide” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare, Ngororero and Karongi districts. Our Head Office is located at Umuyenzi Plazza, 2^nd Floor, Kisimenti – Remera.

FH Culture

All we do, and how we do it, seek to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

We are seeking to hire a national qualified, dedicated and experienced “ADMINISTRATIVE ASSISTANT” to be based at Head Office, Kigali. The jobholder reports to the Human Resources and Administration Officer.  

SUMMARY OF THE POSITION 

The Administrative Assistant will execute reception and administrative duties and keep the professional image of FH Rwanda and an effective communication with visitors, partners and other stakeholders. 

MAIN KEY RESULTS

Executing reception duties and providing secretarial services 

• Register incoming and outgoing correspondence and maintain reference number system.
• Receive visitors to the office in a professional manner and direct them to the appropriate persons, answer telephone calls and take messages.
• Effectively and efficiently, communicate with all partners including Government officials, other International NGOs, Donors, Churches and Local Organizations.
• Prepare invitation letters, scan and send them to the FH visitors in a timely manner.
• Ensure that the monthly prayer devotion calendar for the Head Office is printed and posted/emailed to Head Office staff.
• Assist the office with photocopy and secretarial tasks as needed.
• Arranging appointments and forwarding communication to concerned staff for action.
• Develop and maintain an accurate filing system.
• Ensure that the reception area and the office equipment are clean
• To be courteous and respectful to all staff, visitors and all FH partners.
• Responsible for safe keeping of all the hard files as well as back up of electronic files and other records related to his/her work.
• Show a positive attitude that contributes to a good working atmosphere in the office.
  
  
  

Handling administrative and logistical duties

• Arrange accommodation and travel for visitors, sponsors or donors visiting the FH Rwanda Office as needed.
• Ensure that (postal) packages are correctly addressed and sent out to the correct destinations by either post, DHL, Fedex or other means.
• Prepare purchase requisitions, payment authorization requests for office supplies and other needs as required
• Perform other duties as may be assigned by the supervisor.

Offer support to staff

• Provide support to the different departments as time allows it.
• Provide additional services, as required, to contribute to the overall effectiveness and efficiency of the office operations. 
  
  
  

JOB REQUIREMENTS 

• Bachelor’ degree in Secretariat, Business Administration, Communication or related fields
• At least three (3) years of relevant work experience in a similar position in an International NGO setting.
• Additional training in secretarial service, Administration or related field is an advantage.
• Fluency in written and spoken Kinyarwanda and English. Working knowledge of French would be an added advantage. 
  
  
  

OTHER ESSENTIAL REQUIREMENTS

• Vibrant personal relationship with Christ.
• People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.
• Ability and willingness to learn and work with a high degree of motivation and adaptability
• Effective verbal and listening communication skills
• Organizational skills and the ability to work effectively in a team
• Excellent computer skills (Microsoft Office Suite)
• Flexibility, ability to remain calm under pressure
• Maintain strict high level of confidentiality
• Understanding and sensitivity to cross cultural issues
• Attention to details and ability to write good reports 
  
  
  

HOW TO APPLY 

Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Friday 6^th October 2023 @2pm using the following link: http://41.216.97.161/fhrwjobs/ 

Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at rwanda@fh.org 
  
  
  

FH Safeguarding Policy 

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment. 

Done at Kigali on 25^th September 2023

Job Description for Programme Manager Public Health 

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Manager, Public Health in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.    About the role

D.    Job Purpose

C.    Main Responsibilities and Duties Technical Programme Leadership

• Provide leadership in the development of the technical approach of WaterAid Rwanda in Public Health Programmes.
• Develop health and WASH policy and programme concepts to inform the design of such initiatives to deliver WARW strategic priorities.
• Provide technical support for programme development and fundraising.
• Contribute to strategic planning processes for developing and reviewing programme strategies and the country strategy.
• Provide leadership in the implementation of the Public Health programme, setting the technical standards to be adhered to by all implementing staff and partners.
• Review and approve all the technical reports prepared from the field.
• Prepare and produce technical programme reports for dissemination to various stakeholders.
• Cultivate and maintain functional relationships and network with relevant stakeholders including government, civil society and private sector to influence integration of WASH in the Health sector.
• Lead innovations and adapt to required context to ensure an effective and meaningful response.
• Develop practical tools for evaluation and monitoring the technical programme.
• Ensure PMER core procedures are followed in all relevant and related areas of public health and WASH work including high quality PPRs for periodic reflection, review and learning.
• Develop operating business plan for the technical area in collaboration with the other technical leads and departments.
• Provide Public Health technical and strategic input into the development of the Country Strategy. Responsible to provide technical input and support to relevant teams to ensure effective integration and monitoring of WASH in Health activities working closely with the planning and monitoring team.
• Provide and coordinate targeted technical support to regional offices on WASH and health programming.
• Support specific WASH and health initiatives.
• Facilitate organisational learning in WASH and health
  
  
  

Programme Development and Grants acquisition

• Develop and execute in collaboration with grants team, a strategy to increase funding portfolio for technical programme.
• Actively support the roll out of WARw’s Resource Mobilization and Grants Acquisition plan.
• Provide advice   on   donor   management (government/private    donors and institutions) ensuring proper resolutions.
• Productively manage    donor    concerns (government/private       donors  and institutions) ensuring proper resolutions for both parties have been reached
• Participate in proposal development processes for Pre-proposal, Proposal development, Post-submission.
• Research new proposals in close coordination with other teams in order to ensure high quality proposals that meet the requirements of the donors.
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.
• Research and draft resources in preparation for grant bidding activities, such as capability statements, project summaries, partner profiles, etc.
  
  
  

Accountability, learning and innovation

• To ensure quality programming, innovative designs, evaluation, reflection, learning and dissemination and reporting of all projects in the Public Health programme.
• Ensure that findings and recommendations from various accountability mechanisms such as Reviews, Operational and Finance Audits, Programme evaluations, external and internal evaluations, are acted upon in a timely and effective manner.
• In close collaboration with Head of People & OD participate in recruitment and selection processes to ensure skilled programme staff are recruited, retained, and provided with, mentoring and coaching for development.
• Support the recruitment of implementing partners
  
  
  

Policy and Advocacy

• Provide technical advice on WaterAid Rwanda policy influencing and advocacy strategies that aim to strengthen the capacity and effectiveness of the sector to deliver sustainable WASH services for all.
• Identify and ensure delivery of relevant research, advocacy and campaign initiatives for Health and WASH.
• Ensure adequate documentation of WASH in Health policy and advocacy initiatives and learning from programme/ project interventions.
• Identify and lead key policy initiatives on WASH in health in close collaboration with WARW policy team.
• Generate evidence and advocate for the conditions necessary for strengthened institutions, policies and sector performance at national and sub-national levels.
• Provide sector leadership and acting as a recognised authority in sector debates on WASH sector governance.
• Provide leadership and guidance in shaping national WASH in Public Health sector planning processes, and bottlenecks preventing the development of an effective and functioning WASH sector in collaboration with the International Programs Department.
  
  
  

Networking and Coordination

• Manage, coordinate and enable strategic partnerships and engagements for effective relation with Government institutions, international, local, and collaborative organisations.
• Maintain effective communications and pro-active relationships with donors and government partners, including visits by donors.
• In coordination with Director of Programs and others develop and maintain pro- active relationships with bilateral and multilateral representatives in country
• In coordination with the Director of Programmes, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general
• In coordination other members of the Technical Services team work closely with field staff on capacity building of national office staff and knowledge sharing within the region.
  
  
  

Safeguarding & Safety & Security

• Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Program team.
• Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programs / project and are consistently upheld during their implementation.
• Ensures that any partner agencies that WARw works with are adopting the same health, safety and security standards (as defined in any applicable WARw health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
• Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / program activities.
• Immediately reports any health, safety and security incidents or near-misses that occur to their line manager, Security Focal Point or
• Behaves and acts in a manner that does not put colleagues or anyone that interacts with WA in immediate danger or harm’s
  
  
  

Other

Undertake any other activities as requested by Head of Programs.

D.    Key Competences, Skills, Experience, and Knowledge

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

Job Description for Programme Liaison Officer

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Liaison in WaterAid Officer is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.    About the Job

B.    Job Purpose

C.    Main Responsibilities and Duties Executive Coordination

• Ensure that all delegated tasks and correspondences from the Country Director are addressed promptly and effectively, and that the Country Director is kept updated on all relevant information
• Maintain the Country Director’s diary and itinerary to facilitate his/her work plan.
• Coordinate meetings for the Country Director and SMT orderly.
• Take minutes for SMT and other meetings involving the CD as instructed and track action points.
• Ensure relevant reports, agenda and other information is provided and communicated to leaders at various levels of the Country Program.
• Develop the Country Director’s annual budget, monitor its spending and prepare utilization reports.
• Coordinate external events or conferences that are linked to the Country Director.
• Coordinate preparation of documents to the Country Director that require approval/signing off.
• Maintain files related to the CD, SMT and other governance issues including incoming and outgoing letters.
• Ensure strict confidentiality and prudence of communications and CD and SMT decisions
• Support responses in writing to correspondences relating to policy and sensitive matters of the CD office.
• Provide high-level logistical and administrative support to the Country Director and SMT (as required).
• Process invoices, cash advance requests, and expense reports for the office of the CD.
• Coordinate executive travel and arrange logistics to CD and SMT for a wide range of events, including Regional and International meetings and SMT
• Prepare documents for executive presentations for internal and external meetings and submit accurate, timely and relevant reports
• Maintain Country Director’s Office and SMT files and document electronically and hard copies as appropriate.
• Ensure staff, partners and visitors are received warmly by the Country Director’s Office.
• Ensure meeting rooms are properly set up in coordination with ICT unit [e.g. telecom and projectors, slides, presentations] for meetings involving CD and SMT
• Ensure the CP’s statutory compliance requirements (plans, reports, audits, registrations) are up-to-date and the CD is informed of these for timely action.
  
  
  

Program Management / Coordination:

• Create business process and accompanying documentation plans to ensure all critical Country Director’s Office records, including SMT meetings, audits, financial reports, risk registers, and country registrations are current and active.
• Develop scopes of work and/or technical specifications and solicitation documents for Country Director’s Office projects.
• Document and follow up on important actions and decisions from project meetings.
• Create and manage the Country Director’s Office Master Calendar: annual planning and client surveys.
• Plan and coordinate full range of logistics for meetings & develop detailed budgets for CD and SMT related activities.
• Ensure integration of WARw approaches of system strengthening, advocacy and influencing, evidence, learning and innovation, partnerships and alliances, gender equality modeling sustainable, climate resilience and gender responsive WASH; strategies on sustainable WASH services and behaviour change in progamme, stakeholder engagement documentation.
  
  
  

Risk Management

• Coordinate Country Programme risk assessments and develop risk registers.
• Track and report on implementation of risk mitigation plans.
• Follow-up on audit concerns and recommendations are reviewed by CD and SMT

Maintain interactions with internal and external stakeholders

• Be first point of contact of the Country Director in her/is absence, assessing priorities and redirecting message as necessary to relevant leaders and staff.
• Manage correspondence between donors, partners, other stakeholders, and the Country Director ensuring that good public relations are maintained.
• Promote cooperate image by professionally representing the Country Director internally and externally and consistently exhibiting the attributes of WaterAid as an organisation.
• Representing the CD in fora and meetings with affiliates for which the Country Director is a member when delegated to do so as necessary.
• Develop and maintain a database of key contacts that are relevant to the Country Director.
  
  
  

Safeguarding & Safety & Security

• Creating and maintaining an environment which upholds WaterAid’s Global Code of Conduct and associated safeguarding and child protection policies.
• Creating and maintaining an environment which consistently upholds WaterAid’s Health, Safety & Security Policy.
• Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team
• Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programmes / project and are consistently upheld during their implementation.
• Ensures that any partner agencies that WaterAid works with are adopting the same health, safety and security standards (as defined in any applicable WaterAid health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
• Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / programme activities.
• Immediately reports any health, safety and security incidents or near-misses that occur on WaterAid duty to their line manager, Security Focal Point or CD.
• Behaves and acts in a manner that does not put colleagues or anyone that interacts with WaterAid in immediate danger or harm’s way.
  
  
  

Other Duties

Perform any other responsibilities, tasks or activities as reasonably required by the line manager as the range of duties are not intended to be a complete description of all.

Key Competences, skills, experience, and knowledge

 A. Signatures

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

Job Description for Management Accountant

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Management Accountant in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.    About the role

B.    Job Purpose

C.    Main Responsibilities and Duties 

• Budgeting and reporting
• Advising on strategic planning and business planning
• Creating financial statements for internal and external company requirements
• Providing financial analysis and forecasting
• Supporting auditing projects

Planning and Budgeting 

• Coordinate planning cycle, devise templates for budget holder use and upload budgets to accounting system. Produce bespoke reporting and analyses financial plans in support of management decision making.
• Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
• Facilitate the review and consolidation of country programme plans and band in the uploading of budgets by checking the accuracy and completeness of the Country Programme Plans and budgets before consolidation and upload.
• Provide system generated information such as costing of activities and expenditure to inform the MPB during the planning and rolling forecasting processes.
• Assist with uploading accurate and complete Country Programme Plans and budgets.
• Check that plans are in agreement with Organizational strategic objectives.
• Work with budget holders during planning processes and assist them with using templates and the chart of accounts.
• Support units in the development of Budgets
• Provide system generated information such as costing of activities and expenditure to inform the planning and rolling forecasting processes.
• Interpret and summarize budget guidelines to the finance and non-finance team.
• Periodically check that plans agree with Organizational strategic objectives and if not clarify on how to classify with Budget holder.
• Disseminate final copies of budget to each respective budget holder.

• Review and make comparisons between last year’s expenditure patterns to the current year’s proposed expenditure and provide budgetary analysis on programme Budgets and advise the team.
• Develop and share a tool with budget holders on how to monitor their budgets and activities before effecting a payment.
  
  
  

Management Accounting

• Use SUN systems accounting software to monitor actual expenditure against budget
• Produce monthly, biannual, and annual financial reports to monitor actual expenditure against Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
• Use the SUN systems accounting software to monitor actual expenditure against budget.
• Prepare and produce monthly, biannual, and annual financial reports to monitor actual expenditure against budget.
• Use Vision reports to review project spend against approved budget and highlight any variances to Head of Finance & ICT and relevant budget holders.
• Prepare, interpret non-routine information, and give clear recommendations to management.
• Actively manage debt collection, inventory, and cash balances.
• Forecast and monitor cash flow. This will also involve assisting in cash flow management preparation of monthly cash flows and transfer request from the UK based on submitted budgets and funds requests.
• Understand and interpret marginal and full cost concepts and techniques. Develop and implement appropriate cost allocation procedures to provide for full cost recovery.
• Use Vision reports to review project spend against approved Highlight variances to Head of Finance & ICT and relevant budget holders
• Reconcile Intra Organisation Accounts with UK Finance Offshore Report and highlight and resolve differences.
• Review analyzes and dispatch monthly recharges journal to and from respective CPs and UK.
• Offer technical support in maintain up-to-date Country Programme Funding matrix that shows a clear funding position at any point in collaboration with the Head of Business Development and Grants Specialist.
• Design and write reports from Sun and other related software to address the information requirements of stakeholders.
• Trace transactions’ trails and make correcting adjustments where required.
• Offer support in partner monitoring.
• Work closely with Head of Finance & ICT and other teams to develop meaningful finance indicators against which to assess impact, cost effectiveness and value for money in the main areas of our work, drawing on internal and external best practice and contributing to the further improvement of WaterAid Rwanda expertise in the area.

• Support and maintain a competent finance team as well as training of the non- finance team in line with the Human Resources policies.
• Support the Country Programme Finance team in any other finance function as assigned from time to time like producing donor reports to which you are the finance lead as per the Restricted Income Project.
• Assist in the implementation of the new WaterAid Rwanda full cost allocation policy.
• Actively implement any finance related audit recommednation.
• Perform any other responsibilities, tasks or activities as reasonably required as the above is given as a broad range of duties and is not intended to be a complete description of all.

Donor Compliance and Reporting

• Produce accurate and quality donor reports in line with donor timelines
• Participate in internal, external, and other audits as commissioned by WARw and be part of implementing recommendations from the audit action plan.

Coordination & Networking:

• Liaise with budget holders through regular meetings such as the budget holders’ meetings and other forums to enhance efficient budget management practices.
• Support units in the planning and budget development process by producing bespoke reports and analyses for key decision making.

Staff Management, Development and Organization Learning:

• Support and train non-finance teams on financial policies and procedures, donor rules and regulations to enhance compliance to both internal and external stakeholders.

The above is given as a broad range of duties and is not intended to be a complete description of all tasks. It is important to note that the responsibilities may change to meet the evolving needs of the way WaterAid Rwanda works.

Key Competences, Skills, experience, and Knowledge 

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.