Job Description for Communications and Campaigns Specialist

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Communications and Campaigns Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.    About the role

B.    Job Purpose

C.    Main Responsibilities and Duties Campaigns

• Support Head of Policy, Advocacy, and Cooperation to identify key sector issues which WaterAid and its partners should focus their advocacy efforts.
• Develop and implement integrated campaigns and influencing projects within country strategy and Global initiatives, working with CSOs and other stakeholders.
• Elaborate community outreach campaigns and communication tools, testing and validation
• Develop and manage a dissemination plan for policy research outputs/products to relevant decision-makers and donors to influence policy and practices change and to facilitate WASH service delivery to everyone countrywide sustainably.
• Participate in the design of programme activities to influence government (national, district level) policy and legislation, budgets, co-ordination mechanisms and innovative delivery approaches to strengthen WASH services and increase WASH access.
• Manage campaign and communication budget and report and explain variances.
• Implement all WaterAid campaigns, events, and social engagements
• Establish strong working relationship with media houses, academia stakeholders and communities along with youth networks and affiliations in order to raise campaign KPI.
• Plan, design and coordinate events (traditional and non-traditional) for the campaigns to maximize WaterAid causes, in line to global timelines.
  
  
  

Communications and Media

• In conjunction with the Head Policy and Advocacy and Cooperation and Communication, develop and implement a communications strategy to support the overall CP strategy.
• Organise awareness raising activities, especially during commemoration of global WASH days and events and traditional ceremonies and develop innovative ways and approaches of disseminating messages to community members, the general public and Government.
• Ensure that campaigns are adequately covered by a strong communications and media campaign.
• Ensure staff and partners comply with WaterAid communication guidelines for dealing with documents, media and other communication tools intended for widespread distribution by WaterAid Rwanda team.
• Undertake periodic visits to the field, with the press and produce written reports on visits.
• Infographics and Multi-media evidence products – Working with programme staff, identify issues for multi-media products (including videos, podcasts, photo- stories, animations, etc.), and lead and oversee regular production and dissemination of the products. Promote and organise media (radio, and television) programmes for WARw and partners.
• Blogs – Write critical development blogs on WASH and its implications for tackling the development issues in Rwanda.
• Network with public and private media institutions and individual journalists in print and electronic media to ensure that the work of WARw is visible.
• Maintain a consistent social media presence of WaterAid to ensure the target audiences can access information from and about WaterAid in a timely reliable and consistent mananer.
• Work as the focal point of contact of WARw within the media fraternity by developing and maintaining positive and proactive relationships in order to support the work of WaterAid and its partners.
• Work with radios and TVs houses to evaluate the real coverage areas
• Support the development and capacity building of Communications & Learning skills, policies and procedures of WaterAid staff and Partner Organizations (POs)
• Support the Regional and UK communications team to continuously update the WaterAid website as required by the UK’ s communications team.
  
  
  

Publications

• Policy-oriented publications – development, editing and publishing of WARw’s policy-oriented publications (Development perspectives, policy briefs, reflective blogs, research briefs, fact sheets, and newsletters). 

• Work with MEAL Manager and Head of Programmes on organisation publications (annual reports, strategic plans).

• Research stories in the media/ online media outlets) – issues for media Op-Eds, features and news, and lead the development of regular stories for publication in the media.

• Stimulate, encourage and support staff in regular writing and publishing topical development issues to shape policy and programme locally, regionally and globally.
• Quality control – Ensure highest quality of publications and other evidence products.
  
  
  

D.    Key Competences, Skills, experience, and Knowledge

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

Job Description for Administration Specialist

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Administration Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

Administration Specialist 

A.    About the role 

B.    Job Purpose

C.    Main Responsibilities and Duties Office Administration

• Line Manage the Administrative Assistant and ensure front office functionality.
• Develop and update policies for office administration, procurement, logistics, asset and property management, records and information management, safety and Ensure effective communications by orientation and refresher training to staff to help them understand the systems, policies and procedures of the organization.
• Coordinate and liaise with Immigration Department, Embassies, and High Commissions, other government departments and agencies to procure work permits and visas for staff and visitors.
• Undertake routine and periodical review, spot checks to ensure that all WARw offices e. access, fixtures, equipment, facilities, leakages, lighting are maintained and repairs are done in a timely manner. The office cleanliness and ambiance in all areas including the kitchen are kept to required standard.
• Ensure all lease contracts are in place and renewed/terminated as appropriate.
• Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is up to date.
• Ensure all rental, utility bills, subscriptions or other service contracts (photocopier, internet and other machinery servicing contracts) are renewed and paid in a timely manner through maintenance of a holistic Administration work plan and monitoring schedules.
• Ensure storage management and disposal of old records beyond requirement under the donor or government regulation.
• Oversee office desk arrangements and movements by ensuring new staff, hosting, partners have appropriate space, equipment, and supplies for work.
• Ensure all travel requests for national and international travels including booking vehicles   and   accommodation,   purchasing tickets and travel insurance, arranging visas, etc. are followed up in timely manner.
• Oversee office opening and closing procedures and negotiation with all office landlords for price, maintenance repairs.
• Oversee workshops, visitors and other events as requested.
• Prepare for and coordinate various office social activities, e. team building, staff retreat, sickness visit, funerals, new born baby visit, etc.
• Coordinate and work closely with field offices on office, inventory, vehicles, and motorbikes management.
• Liaise with the government ministries to request for registration and renewal of vehicle licenses.
• Oversee administration monthly floating cash and authorize petty cash payouts as procedure.
• Ensure office and vehicle management and maintenance including insurance and other requirements are up to date and appropriate.
• Preparing Administrative budgets, monitor budget expenditures, provide monthly variances to the budget and carry out budget reforecasts as per guidelines.
• Ensure space and other logistics requirements for all staff in the CP and ensure office space is fit for purpose
• Taking the initiative in collecting feedback from staff and working to continuously improve the quality of the logistics service through staff satisfaction survey questionnaires and other feedback methods.
• Responsible for managing and following up on CP visitors needs including per diem payments, finding their way around the country and CP among other needs.
  
  
  

Procurement

• Manage procurement processes and as the Procurement secretary ensure all the documentation and procedures are being followed.
• Ensure budget holders provide quarterly and annual procurement plans and initiate procurement plan discussions with budget holder.
• Support the prequalification of suppliers and ensure suppliers engaged are from the prequalified supplier list.
• Review and feedback on procurement analysis reports quarterly with budget holders to identify issues and find solutions.
• Ensure all procurement documentation stored is in compliance with policy and is up to date.
• Oversee the development of tools to support Program/ Project Manager to ensure compliance of policies and procedures including internal controls.
• Support the bid and tendering process of suppliers and work with the procurement committee while following procedures.
• Support staff with making supplier payments and process all administration related payments.
• Evaluate performance of service providers /vendors; Conduct staff satisfaction survey of hotels, car hire, travel agents and other service providers on an annual basis and make recommendations to the POD manager accordingly.
  
  
  

Assets and Property Management 

• Monitor office stocks, equipment, assets, vehicles, and motorbikes according to policy and work with Finance Function to code and conduct periodic inventory counts as required by policy.
• Manage assets register by working closely with ICTD officer and Project teams by labelling of all assets.
• Regular review of asset disposal and submit recommendation at least twice yearly.
• Quarterly reconciliation of all assets registers with accounting ledger and submit to Head of Finance and POD Manager for sign off.
• Carry out physical asset’s verification minimum once a year and before project close.
• Conduct monthly spot check on stock – stationary, monthly office supplies and sign off.
• Coordinate assets hand over process which include approval by donor and handover to beneficiary with Program/Project Manager at least 3 months prior to close of
• Prepare periodically reports on inventory, stationary, supplies, kitchen supply, vehicle and motorbike maintenance and its cost analysis.
• Support staff, communicate to relevant authorities in the event of any property loss from staff or with in any WARW office and follow up for replacement as per policy.
  
  
  

Transport Logistics Management 

• Survey the transport needs and ensuring that an effective system is in place to meet needs of staff in the most cost-effective manner possible (e.g. by planning and tracking vehicle allocation, vehicle movements, vehicle utilisation, fuel consumption etc)
• Ensure high quality maintenance, regular servicing of vehicles, generators and other mechanical equipment.
• Ensuring that all vehicles in the WARW fleet are roadworthy and immediately advising if any problems are anticipated.
• Oversee the management of Drivers and ensure policies and procedures are being followed, Verify on monthly fuel consumption, and overtime.
• Ensure drivers are fulfilling obligations and expectations of Get feedback from program staff and manage vehicle/driver issues.
• Ensure driver maintains the vehicle in working condition which includes regular maintenance, do daily check list, cleanliness of the car inside and outside daily and available drinking Water to etc.
• Support visitors with accommodation, visa and transport needs.
• Ensure that all visitors are supported with documented travel information and guides during their visit.
  
  
  

Safety and Security Focal Person

• Provide capacity support and training to Regional/Field Offices to ensure that they are equipped with safety and security equipment/tools. Maintain, update all contact list (staff, partners) on monthly basis.
• Organize and conduct safety and security training (including first aid and fire safety) as required.
• Coordinate orientation to new staff and visitors and ensure that they are complied with safety and security policies and procedures.
• Ensure guard company contracts are updated, relevant to tasks needed, fulfilling contractual obligations.
• Oversee office opening and closing procedures
  
  
  

Human Resource Administration 

• Support recruitment   processes   through   job   advertising, receiving  CVs, scheduling interviews and booking facilities and interviews when necessary.
• Support the Head of People and Organisational Development with coordinating of staff trainings in the Country programme.
• Provide the People and Organisation Development Unit with secretarial services
• Deputise the Head of People and Organisational Development in his/her absence absence
• Ensure all new staffs have ID Cards
• Assist the People &OD Manager to follow annual performance and Performance Review
• Facilitate staff clearance and submit final payment information to finance
• Perform other duties as required
• Management people related systems e.g people place
  
  
  

Safeguarding, Safety & Security

• Create and maintain an environment that upholds WaterAid’s Global Code of Conduct and associated safeguarding and child protection policies.
• Ensure that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design and implementation as well as relationships with all actors
• Ensure that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing Programmes / project and are consistently upheld during their implementation.
• Ensure that partners WaterAid works with are adopt the same health, safety and security standards (as defined in any applicable WaterAid health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
• Understand and put into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
  
  
  

D.    Key Competences, Skills, experience, and Knowledge 

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

Job Description for Programme Manager, Universal WASH

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Programme Manager, Universal WASH in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.    About the role

B.    Job Purpose 

C.    Main Responsibilities and Duties Technical Programme Leadership

• Provide leadership in the design, development and implementation of Universal WASH programme and projects.
• Technical leadership on sustainable and inclusive rural and / or urban WASH services through a system strengthening approach, ensuring that WARw’s interventions are relevant, effective, and add value. The technical leadership covers areas such as political economy and institutional capacity assessments, strategic planning, technical designs and specifications, life-cycle costing and financing.
• Responsible for setting the technical standards to be adhered to by all implementing staff and partners.
• Leadership in ensuring that the technical quality of our programmes is high and consistent with national and sector best practice and WARw’s program frameworks and quality This will include driving programmatic activities that deliver model WARw services in communities, districts, towns, schools and health facilities and engagement of key WASH stakeholders for scale-up and replicability.
• Targeted support to WARw’s project teams, key partners to ensure quality implementation, learning and adaptation as In addition, the role supports wider influencing of practice and policy beyond WARw, working with sector actors, providing specialist knowledge to donors and engaging other agencies on WASH.
• Development and promotion of best practice guidance on WASH in the country, and when called on, develop and manage programmes of research and capacity development as well as facilitate learning from within WARw and externally to build on and improve practice and policy interventions.
• Prepare and produce technical programme reports for dissemination to various stakeholders.
• Develop practical tools for evaluation and monitoring the technical programme.
• Develop operating business plan for the technical area in collaboration with the other technical leads and departments.
• Provide WASH technical and strategic input into the development of the Country Strategy.
  
  
  

Programme Development and Grants acquisition

• Develop and execute in collaboration with grants team, a strategy to increase funding portfolio for technical programme.
• Actively support the roll out of WaterAid Rwanda Resource Mobilization and Grants Acquisition plan.
• Provide advice   on   donor   management (government/private    donors and institutions) ensuring proper resolutions.
• Productively manage donor concerns (government, private sector, donors and institutions) ensuring proper resolutions for both parties have been reached
• Participate in   proposal    development   processes   Pre-proposal,     Proposal development, Post-submission.
• Research new proposals in close coordination with other teams in order to ensure high quality proposals that meet the requirements of the donors.
• Actively participate in the “Go / No-go” decision making process and ensure that all risks are addressed consistently.
• Research and draft resources in preparation for grant bidding activities, such as capability statements, project summaries, partner profiles, etc.
  
  
  

Accountability, learning and innovation

• To ensure quality programming, innovative designs, evaluation, reflection, learning and dissemination and reporting of all projects in the WASH programme.
• Ensure that   findings   and   recommendations   from   various accountability mechanisms such as Reviews, Operational and Finance Audits, Programme evaluations, external and internal evaluations, are acted upon in a timely and effective manner.

• In close collaboration with HR participate in recruitment and selection processes to ensure skilled programme staff are recruited, retained, and provided with, mentoring and coaching for development.
• Participate in the mobilization and management of implementing partners.
  
  
  

Policy and Advocacy

• Policy influencing by analysing the existing WASH sector policies and policy environment, governance and institutional bottlenecks, systems of management, risk allocation and coordination systems around WASH sector Recommend corrective actions to be taken to improve efficiency and effectiveness of WASH sector programs to ensure adequate focus on SDG 6 agenda.
• Provide technical advice on WaterAid Rwanda’s policy influencing and advocacy strategies that aim to strengthen the capacity and effectiveness of the sector to deliver sustainable water and sanitation services for all.
• Generate evidence and advocate for the conditions necessary for strengthened institutions, policies and sector performance at national and sub-national
• Provide sector leadership and acting as a recognised authority in sector debates on WASH sector governance.
• Provide leadership and guidance in shaping national the realization of universal access to WASH services planning processes, and bottlenecks preventing the development of an effective and functioning WASH sector in collaboration with the International Programs Department.
  
  
  

Networking and Coordination

• Maintain effective communications and pro-active relationships with donors and government partners, including visits by donors.
• In coordination with Director of Programmes and others, develop and maintain pro-active relationships with bilateral and multilateral representatives in country.
• In coordination with the Director of Programmes, develop and maintain good relationships with national government ministries, other NGOs and the development sector in general.
• In coordination other members of the Technical Services team work closely with field staff on capacity building of national office staff and knowledge sharing within the region.
  
  
  

Others

• Perform any other duty as may be assigned by supervisor or designee from time to time.

• Participate and contribute in committees and taskforces e.g. Procurement

Safeguarding & Safety & Security

• Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Program team.
• Ensures that comprehensive health, safety and security measures (e.g. risk management plans, local security protocols) have been put in place when designing programs / project and are consistently upheld during their implementation.
• Ensures that any partner agencies that WARw works with are adopting the same health, safety and security standards (as defined in any applicable WARw health, safety and security policies), and arrange for capacity building support where gaps or weaknesses are identified.
• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC).
• Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project / program
• Immediately reports any health, safety and security incidents or near-misses that occur to their line manager, Security Focal Point or
• Behaves and acts in a manner that does not put colleagues or anyone that interacts with WA in immediate danger or harm’s way.
  
  
  

Other

Undertake any other activities as requested by Head of Programs.

D.    Key Competences, Skills, experience, and Knowledge

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

Job Description for Research & Knowledge Management Specialist

INTRODUCTION

WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.

WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Research & Knowledge Management Specialist in WaterAid is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.

WaterAid is fully committed to protecting those   with   whom   it   comes   into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre- employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid

A.  About the role

B.  Job Purpose

C.  Main Responsibilities and Duties Research and Knowledge Management

• Conduct, commission and supervise research that strengthens the case for WASH policy change.
• Conduct systematic reviews and synthesis of published and unpublished research and other evidence and interpret the results into policy-oriented advocacy material; and generate original ideas based on the findings
• Document and share learning on WASH policy issues and civil society engagement.
• Undertake research on the projects and programmes, primarily to produce policy briefs on behalf of and in conjunction with other project staff.
• Gather, analyse, and ensure the exchange and circulation of information on WARW’s programmes and government activities related to projetcs.
• Design and implement operational research and development activities, including documentation of best practices and lessons learnt
• Conduct research and document the impact of our work to the direct and indirect beneficiaries
• Initiate and coordinate studies and evaluations by external consultants related to project baseline/end line and evaluations by supporting the hiring process, overseeing quality and disseminating/sharing results.
• Conduct regular field visits to collect primary data for producing knowledge product and evidence that can guide WARW’s programme design and influencing work.
• Study and observe works of other organisations both and national and global levels, capture lessons from their good practices and share internally which will inform effective design of projects and influencing at WaterAid Rwanda.
  
  
  

• Conduct research assessment on the global high-level WASH commitments and the level of implementation at regional and national levels.
• Conduct research on how GESI, Climate change, and other WASH cross cutting issues such as sustainability, technologies and data are integrated in our WASH programming
• Ensure knowledge and information are stored in a safe and effective, and, where required confidential, manner.
• In coordination with PMEAL colleagues, support the collection, validation, analysis and dissemination of information related to Knowledge Participate in the development of frameworks, methods and tools to support process improvement and knowledge management activities.
• Develop situation reports and other information and knowledge products to support programme and influencing work of WaterAid Rwanda
• In coordination with the PMEAL colleagues, support for data visualization including products to support advocacy, resource mobilization efforts, information, education, and communication (IEC) material, etc.
• Support the development and dissemination of knowledge and experience through enhanced communication, strengthened knowledge products and publications.
• Support programme and advocacy teams to develop policy briefs and other knowledge products from the results of MEAL coordinated/managed evaluations/studies as required.
• Engaging policy makers to promote application of research evidence in planning and decision-making process Building capacity in translation, dissemination and use of research evidence by policy makers and other stakeholders at national
  
  
  

Publications and documentation

• Collect, collate, edit, publish and distribute relevant Country Programme documentation used for shared learning, branding, awareness and information
• Build capacity of staff and partners to contribute to various WA publications.
• Participate in the production of documentaries, photo and video shoots showcasing work in the project areas.
• Prepare and edit articles for inclusion in sector newsletters, international publications and WA internal/external websites.
• Manage, maintain and regularly update the Country Programme site on the internal WaterAid website and provide input to update the Country Programme section on the external websites.
• Report quarterly on the progress of project work and the issues arising from that work and contribute to the six monthly and annual reports.
• Provide support to the Country Programme team on document formatting and management of photographic and video footage
• Manage and maintain an indexed catalogue of soft and hard copies of Country Programme reports and documents in retrievable formatting.
• Ensure that advocacy information is updated on all relevant WaterAid platforms e.g. Project Centre.
  
  
  

Partnerships and Resource Mobilization

• Build   and   maintain   collaborative   partnerships   with   research   institutions, implementing agencies, communities’ academic institutions etc
• Contribute to WaterAid’s fundraising initiatives through concept, documenting impact of our work, proposal development and reporting.
  
  
  

D.  Key Competences, Skills, experience, and Knowledge

How to Apply

Interested candidates should apply through the application form attached below no later than 25th October 2023.

AKAGERA NATIONAL PARK VACANCY ANNOUNCEMENT

Akagera Management Company Ltd (AMC Ltd) was created from the agreement between African Parks and Rwanda Development Board to manage Akagera National Park. AMC Ltd is seeking to recruit a suitable candidate to fill the post of General Accountant at Akagera National Park. The candidate must be a Rwandan, technically skilled with good problem-solving ability, and must be an enthusiastic, motivated and reliable individual.

JOB TITLE : General Accountant

REPORTING TO : Finance Manager

PURPOSE OF THE JOB

The General Accountant is responsible for the day-to-day accounting responsibility in the finance department

Duties and Key responsibilities not exhaustive

1. Carrying out Monthly supplier reconciliation and ensure that all reconciling transactions are investigated and clear.
2. Preparation of weekly Receivable aging analysis for submission .
3. Gathering supporting documentation to aid in the processing of relevant entries in Serenic;
4. Receive, keep and verify all suppliers invoices for accuracy and completeness (Comparison of invoice amounts, rates with the buying order rates/contract rates)
5. Verifying if the proof of payment for Sales invoices are reflected properly to the AMC Accounts and investigate if there are discrepancies
6. Capture/post the suppliers’ invoices into the accounting software – Serenic Navigator System per the approved chart of accounts.
7. Verify that the goods/services received as per the GRN are the same as ordered.
8. Gathering audit supporting documentation for both External audits and Compliance audits ;
9. Supporting in preparation of tax annexures and submission of tax returns in due time ;
10. Assisting in budget preparation and analysis of Donor Utilization to Donor Income ;
11. Performing any other reasonable tasks that can be assigned by the supervisor
    
    
    

KNOWLEDGE AND SKILLS

Minimum Education and Qualification Required

• Bachelor degree in accounting & Finance ;
• Qualification in CPA ADVANCED LEVEL or ACCA ;
• Having relevant knowledge in tax matters ;
• Excellent degree of accuracy and attention to detail ;
• Excellent computer literacy with high proficiency in Microsoft excel (advanced)
• Excellent interpersonal and communication skills ;
• Result driven with a strong capacity to work autonomously ;
• Compliance oriented ;
• Professional Etiquette and integrity
• Fluency in English and Kinyarwanda ;
• Adhesion to African Parks values ;
• Strong willingness to live in a rural setting and experience living in remote locations ;
• Good analytical and problem-solving skills ;
• Ability to work under pressure and overtime ;
• Exposure of working with a multi-currency set up ;
• 2 years’ experience in accounting and finance related Fields ;
• Auditing skills.
• Between 25 and 40 years of age.
  
  
  

Added advantage

• Born and living near Akagera National Park

Note

1. Applications that are not meeting the above criteria will not be considered.

Interested candidates should forward their application letter together with all relevant documents to the email address provided Bellow no later than 5^th October 2023. The required documents should be submitted in scanned soft copies in pdf format (preferably as one document) on amc.recruit@africanparks.org .Successful candidates will begin with an immediate effet.

Applications must include the following documents :

• Application cover letter addressed to the Park Manager/ CEO
• Stating where you heard about the position and why you should be considered
• Curriculum vitae including your personal details, education level and any experience
• Name, address and telephone numbers of three (3) references
• All the documents should be in one pdf document and named after your name and position, for example : Name, Akagera Accountant, 2023.

Please note that only candidates with the needed qualifications and relevant experience will be shortlisted, if you don’t hear from us within two weeks after submission deadline, know that you have not been shortlisted.

Done in Akagera National Park on 25^th September 2023

NDAHIRIWE Ladislas

Park Manager/CEO

Akagera Management Company

THE RECRUITMENT OF A LECTURER IN URBAN PLANNING AND MANAGEMENT

The Protestant Institute of Arts and Social Sciences (PIASS) would like to recruit a lecturer for the program of Urban Planning and Management of  the Faculty of Development Studies (FDS)

1. Key duties and responsibilities

• Implementation of programs and teaching plans and report on progress to the line manager.
• Ensure smooth running of continuous assessment and examinations for the modules taught.
• Ensure that lecturers assess in accordance with the institutions’ standards and students get feedback on time
• Preparation and teaching the modules related to the specific subject areas allocated.
• Invigilate exams
• Participate in supervision and examination of students’ dissertations
• Participate in development and review of academic programs
• Participate actively in PIASS research activities, and community outreach programs
• Collaborate with other faculties, and departments at PIASS wherever needed to enhance compliance with high quality teaching, learning and assessment standards
• Support students for internship placement, plan and ensure their timely visits.
• Participate in creation of partnerships that are important to increase PIASS visibility, enrollment and impact.
• Take part in spiritual and social activities related to community life at PIASS
  
  
  

2. Profile of the candidate

• At least have a master’s degree in urban planning and management.
• High English proficiency required
• Computer literacy with experience of using different e-learning platforms
• Ability to work independently with minimum supervision
• Team spirit and experience
• Proven organizational, coordination and inter-cultural communication skills
• Proven experience of teaching in a higher learning institution
• Results oriented with adherence to deliverables and deadlines
• Familiarity with MIS would be an added value
  
  
  

3. Files should contain the following documents:

• Application letter addressed to the vice-chancellor of PIASS
• Curriculum vitae in English
• Copies of university degrees, transcripts, and other certificates (both undergraduate and master’s levels)
• Certificate of equivalence for degrees obtained from abroad
• Any other supporting document deemed important by the applicant
  
  
  

4. Application Procedures and deadline.

The application should be done in three-step

1. Avail all your supporting documents
2. Use the link below to fill out and submit the online application form   https://forms.gle/9m2FKo5DM2MtCSJd9

(Note that you need a Gmail account to log in).

3. Put your application documents together in a single PDF file and upload them immediately after filling in the online form or/and submit them to the following emails not later than 6^th October 2023 (5:00 pm):

           Email: fathebu@yahoo.fr and copied to vice.chancellor@piass.ac.rw

Note: Only shortlisted candidates will be contacted for interview.

Done at Huye, on 22^nd September 2023

Prof. Dr. Penine Uwimbabazi

PIASS Vice-Chancellor

THE RECRUITMENT OF A LECTURER IN WATER RESOURCES MANAGEMENT

The Protestant Institute of Arts and Social Sciences (PIASS) would like to recruit a lecturer for the program of Water Resources Management of the Faculty of Architecture and Green Technology

1. Key duties and responsibilities

• Implementation of programs and teaching plans and report on progress to the faculty council and the academic senate.
• Ensure smooth running of continuous assessment and examinations for the modules taught.
• Ensure that assessment is done in accordance with the institutions’ standards and students get feedback on time
• Preparation and teaching the modules related to the specific subject areas allocated.
• Invigilate exams
• Participate in supervision and examination of students’ dissertations
• Participate in development and review of academic programs
• Participate actively in PIASS research activities, and community outreach programs
• Secure research grants, consultancies and funding to support research projects.
• Collaborate with other faculties, and departments at PIASS wherever needed to enhance compliance with high quality teaching, learning and assessment standards
• Assist students in their academic and professional development, offering guidance and support.
• Supervise graduate students’ theses or research projects.
• Organize field trips, workshops, or seminars related to water resources
• Participate in creation of partnerships that are important to increase PIASS visibility, enrollment and impact.
• Prepare, set up, and perform various laboratory tests and experiments related to water quality, hydrology, and environmental analysis.
• Follow established protocols and safety procedures while conducting experiments.
• Collect, record, and manage data obtained from laboratory experiments and fieldwork.
• Assist in the analysis of water samples using various instruments and analytical techniques.
• Maintain and calibrate laboratory equipment, ensuring its proper functioning.
• Assist in the collection of water and soil samples from field sites as required.
• Ensure proper labeling, storage, and transportation of collected samples.
• Maintain detailed records of laboratory procedures, test results, and observations.
• Adhere to laboratory safety protocols, including the handling and disposal of hazardous materials
• Take part in spiritual and social activities related to community life at PIASS
  
  
  

2. Profile of the candidate

• At least have a master’s degree in water resources management, Environmental Engineering, Hydrology, or a closely related field.
• Demonstrated expertise in water resources management through research, publications, or industry experience
• High English proficiency required
• Computer literacy with experience of using different e-learning platforms
• Ability to work independently with minimum supervision
• Team spirit and experience
• Proven organizational, coordination, and inter-cultural communication skills
• Proven experience of teaching in a higher-learning institution
• Ability to secure research funding and grants.
• Results-oriented with adherence to deliverables and deadlines
• Familiarity with MIS would be an added value
  
  
  

3. Application files should contain the following documents:

• Application letter addressed to the vice-chancellor of PIASS
• Curriculum vitae in English
• Copies of university degrees, transcripts, and other certificates (both undergraduate and master’s levels)
• Certificate of equivalence for degrees obtained from abroad
• Any other supporting document deemed important by the applicant

4. Application Procedures and Deadline.

The application should be done in three steps

1. Avail all your supporting documents
2. Use the link below to fill out and submit the online application form  https://forms.gle/8Tm8hxPRNHJbyjdm6

(Note that you need a Gmail account to log in).

3. Put your application documents together in a single PDF file and upload them immediately after filling in the online form or/and submit them to the following emails not later than 6^th October 2023 (5:00 pm):

           Email: fathebu@yahoo.fr and copied to vice.chancellor@piass.ac.rw

Note: Only shortlisted candidates will be contacted for written test and interview.

Done at Huye, on 22^nd September 2023

Prof. Dr. Penine Uwimbabazi

PIASS Vice-Chancellor

THE RECRUITMENT OF A LECTURER IN DEVELOPMENT STUDIES BASED AT KARONGI CAMPUS          

The Protestant Institute of Arts and Social Sciences (PIASS) would like to recruit a lecturer for the faculty of Development Studies (FDS) who will be based at Karongi campus.

1. Key duties and responsibilities

• Liaise with the FDS and department and provide relevant services to students on behalf of faculty and department under the direct supervision of Karongi Campus Coordinator
• Liaise with department and faculty and develop teaching plans, and timetables in collaboration with Huye campus and Karongi Campus Coordinator
• Monitor the implementation of programs and teaching plans and report on progress to Karongi Campus Coordinator and the FDS Dean
• Coordinate and ensure smooth running of continuous assessment and examinations for faculty students at Karongi
• Ensure that lecturers assess in accordance with the institutions’ standards and students get feedback on time
• Preparation and teaching the modules related to Development Studies at Karongi and Huye campuses taking into consideration his/her overall workload
• Invigilate exams at karongi campus
• Participate in supervision and examination of students’ dissertations
• Participate in development and review of new programs
• Participate actively in PIASS research activities, and community outreach programs
• Implement on behalf of faculty the activities that are related the MoUs with different partners
• Collaborate with other faculties, and departments at PIASS wherever needed to enhance teaching, learning and assessment strategies with quality standards
• Support students for internship placement and plan their visits.
• Receive students’ claims and ensure that they are handled on time
• Advise PIASS on marketing strategies and take part in activities that can increase students’ enrollment rates
• Participate in creation of partnerships that are important to increase PIASS visibility and impact.
• Take part in spiritual and social activities related to community life at PIASS

2. Qualification, skills and experience required

• At least have a master’s degree in the following areas: Community Development, Rural Development, project management and other related domain.
• High English proficiency required
• Computer literacy with experience of using different e-learning platforms
• Ability to work independently with minimum supervision
• Team spirit and experience
• Proven organizational, coordination and inter-cultural communication skills
• Proven experience of teaching in a higher learning institution
• Results oriented with adherence to deliverables and deadlines
• Familiarity with MIS would be an added value

3. Application files should contain the following documents:

• Application letter addressed to the vice-chancellor of PIASS
• Curriculum vitae in English
• Copies of university degrees, transcripts, and other certificates (both undergraduate and master’s levels)
• Certificate of equivalence for degrees obtained from abroad
• Any other supporting document deemed important by the applicant

4. Application Procedures and deadline.

The application should be done in three steps

1. Avail all your supporting documents (Degree certificate, academic transcripts, equivalence where applicable, CV, and Motivation letter)
2. Use the link below to fill out and submit the online application form  https://forms.gle/KepmwEY1rkiqfmWh6

(Note that you need a Gmail account to log in).

3. Put your application documents together in a single PDF file and upload them immediately after filling in the online form or/and submit them to the following emails not later than 6^th October 2023 (5:00 pm):Email: fathebu@yahoo.fr and copied to chancellor@piass.ac.rw

          Note: Only shortlisted candidates will be contacted for interview.

Done at Huye, on 22^nd,September 2023

Prof. Dr. Penine Uwimbabazi

PIASS Vice-Chancellor

KEY INFORMATION

Job Title: Help Desk Specialist

Sector: Social Protection; Governance; International Development

Position Type: Part-Time

Duration/Level of Effort: Short-Term

Position Location: Kigali, Rwanda

SUMMARY OF THE PROJECT

The FCDO has been a key partner in developing Rwanda’s social protection sector since the inception of the Vision 2020 Umurenge Programme (VUP) in 2008. The first phase of support to the social protection in Rwanda (2009-2014, £34m) focused on supporting the Government of Rwanda (GoR) to set up VUP. The second phase (2013-2018, £62.4m) focused on expanding the VUP, both in terms of geographical reach and in terms of reaching the most vulnerable and excluded in Rwanda.

The Exiting Poverty in Rwanda (EPR) Programme is the third phase of support and aims support people to exit poverty at the same time as protecting Rwanda’s poorest and most vulnerable citizens in the future. This is likely to be the last UK-funded programme supporting Rwanda’s social protection sector that involves financial resource transfer at this scale so greater focus will be on influencing the wider policy context for social protection (SP), strengthening systems and building capacity and building long-term sustainability.

FCDO’s support in this phase will go beyond the VUP programme to provide essential financial and technical assistance to support Rwanda to establish a robust, domestically financed, inclusive and comprehensive SP sector. The Technical Assistance (TA) Facility is therefore designed to support the effective implementation of its Social Protection Sector Strategic Plan (SP-SSP) and ultimately a strengthened national social protection system. To do so, the TA Facility provides technical expertise and capacity building to the Government of Rwanda, specifically the Ministry of Local Governments (MINALOC) and the Local Administrative Entities Development Agency (LODA) and supports the delivery of FCDO’s EPR programme.

The intended outcome of EPR is to enhance the resilience of vulnerable men, women and children and of the social protection system that helps sustain them. To achieve this outcome, the EPR TA facility will contribute towards the following outputs:

• Developing institutional capacity and strengthening systems for evidence-based planning, strategic sector management, and effective SP service delivery enhanced.
• Improving access to more effective core social protection programmes for selected vulnerable groups to more effective core social security instruments.
• Design of a shock-responsive social protection (SR-SP) component together with operational guidelines and a system for implementing SR-SP established.
• Strengthening linkages between SP and complementary services that enable sustainable graduation from extreme poverty strengthened.

As service provider to FCDO for the effective delivery of the EPR TA Facility, Cowater will implement the TA programme under four components as follows:

• Design and manage a TA Facility to support implementation of the Government of Rwanda’s SP-SSP and FCDO’s EPR programme;
• Deliver capacity building interventions through technical inputs and advice, training and workshops, mentoring and coaching of government technical personnel and undertake studies and research;
• Drive forward the design, piloting and scale up of innovations within the Social Protection sector as set out in the SP-SSP and EPR Business Case, which includes work on graduation, shock responsive SP and categorical grants (moving towards universal coverage as per SP-SSP and Vision 2050).
• Manage a TA Strategic Fund in close collaboration with GOR and FCDO.
  
  
  

SUMMARY OF THE POSITION

The TA Facility, funded by FCDO through the Exiting Poverty in Rwanda Programme has being supporting the efficient operation of LODA’s Monitoring and Evaluation Information System (MEIS) by the review of MEIS functionality for the VUP Components. LODA is preparing to roll-out improved components for Nutrition Sensitive Direct Support (NSDS) and Expanded Public Works home based Early Childhood Development component (ePW – HBECD).

The process for improving MEIS functionality for a component has three stages

Stage 1:  functionality revised and tested

Stage 2:  training for the users

Stage 3: live help desk support to coach District and sector staff after introduction and to document system glitches etc.

KEY RESPONSIBILITIES

The help desk support will be available to respond to queries from 20 Districts for NSDS and 30 Districts for ePW. A dedicated phone number will be provided to all Districts so they can call when they experience challenges with either of the new modules for advice.

The help desk specialist will support all calls for assistance received as follows:

• Document the nature all phone calls received in a SYSTEM LOG including the following data (i) who called,(ii) date and time (iii) what the nature of the issue reported.
• Resolve the issues reported and provide a response to all callers with in 24 hours.
• Update the SYSTEM LOG with the following data (i) advice provided (ii) time and date of the response.
• Record the status of each issue reported.
• All system glitches will be recorded in a weekly and provided to the system managers and the Developer so that they can be reviewed and corrected
• The help desk staff will prepare and maintain a “Frequently Asked Questions” document which can be circulated to Districts to address common issues
  
  
  

JOB REQUIREMENTS

Education:

• IT expertise/qualifications at least to Bachelors level or equivalent professional IT qualifications

Essential Skills:

• In depth knowledge of MEIS, trained in the new components
• Knowledge of Social Protection IT system in Rwanda
• Able to communicate systematically and verbally and in writing through electronic media

Language Proficiency:

• Fluent in both Kinyarwanda and English

Employment Conditions:

The help desk specialist will be based in LODA.

APPLICATION PROCESS

Candidates are encouraged to apply by 30 September 2023/as soon as possible through our website: Cowater International Career Opportunities – Cowater International. Interviews will be held on a rolling basis.

For your application to be considered, please upload your documents as followed: Candidate Last Name, First Name, date, Title of the Position.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted. 

ABOUT US

Cowater International is a leading global development consulting company founded in 1985. Headquartered in Ottawa, Canada and with corporate hubs in Montreal, Canada, Brussels, Belgium, and London UK. Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

We thank you for your interest in building a better tomorrow with Cowater International.

JOB ADVERTISEMENT

Position: Communication officer

Background

Haguruka is a non-governmental organization registered under the Rwandan Law. We work towards empowering women and children to claim their rights by improving their access to quality justice across the country. Haguruka was founded in 1991 and has since been at the forefront of the fight for the rights of women and children. Haguruka has its head office in Kigali (the capital city of Rwanda) with regional offices in Northern, Eastern, Southern, and Western provinces of the country. We see our beneficiaries as right holders who are empowered to claim their fundamental rights from duty bearers following relevant international and national legal instruments applicable in Rwanda.  Haguruka has a zero-tolerance approach towards sexual exploitation, abuse and harassment.

Haguruka implements programs that address the immediate human right needs of vulnerable women and children while working towards combating Gender-Based Violence (GBV) and promoting gender equality. We apply a right-based approach and a holistic vision of victims’ needs.

Our strategic areas of intervention include:

• Organization Capacity Development
• Access to Justice and Psychosocial Support
• Research & Advocacy

In order to effectively implement its mandate, Haguruka is recruiting “a communication officer”.

Under the Supervision of the Executive Secretary of HAGURUKA, the Communication officer will be responsible for the following main duties:

• Developing Communication Strategies: Create and implement comprehensive communication strategies that align with the HAGURUKA mission and objectives.

Content Creation: Generate high-quality content for various channels, including blog posts, social media updates, website management, and reports.

• Social Media Management: Manage and update the Haguruka social media profiles to engage with the online community, share stories, and promote events or campaigns.
• Website Management: Ensure the Haguruka website is up-to-date, user-friendly, and contains accurate information.
• Media Relations: Cultivate relationships with journalists, bloggers, and media outlets to increase the HAGURUKA visibility and coverage in the press.
• Event Planning and Promotion: Organize and promote events, trainings, workshops, and conferences related to Haguruka mission.
• Internal Communication: Promote effective communication within the organization, ensuring that all staff are informed about important developments and initiatives.
• Brand Management: Maintain and enhance the Haguruka brand image and reputation through consistent messaging and branding guidelines.
• Training and Capacity Building: Provide training and guidance to staff and interns on effective communication techniques, including public speaking, writing, and media relations.
• Stay Informed: Keep up-to-date with industry trends, best practices, and emerging communication tools to ensure Haguruka remains competitive and innovative in its communication efforts.
• Collaboration: Work closely with other teams within the Organization, such as program manager, Project coordinators, finance team and interns, to align communication efforts with the organization’s overall objectives.
• Compliance: Ensure that all communication materials and activities comply with legal and ethical standards, including copyright laws, privacy regulations, and Haguruka code of conduct.
• Reporting: Prepare regular reports on communication activities and their impact on the organization’s leadership, partners and donors.

Perform any other task assigned by the supervisor

Professional Qualifications:

• Bachelor’s Degree in Communications, Journalism, or related field,
• Minimum of 2 – 5 years’ experience in a communications role,
• Outstanding written and verbal communication skills,
• Fluency in English and Kinyarwanda (written and spoken).
• Fluency in French is an asset
• Strong interpersonal and coordination skills,
• Ability to multitask and prioritize tasks,
• Proficiency in using MS Word, Excel and PowerPoint
• Experience in social media content creation and management,
• Photography and graphic design skills are an added value.
  
  
  

How to apply:

Interested Candidates should submit a one-page cover letter and curriculum vitae  with two names of referees, copy of degree, and other academic qualifications to info@haguruka.org.rw.

Note:

• The deadline is Wednesday, 27^th September 2023 at 5:00 pm
• Only shortlisted candidates will be contacted;
• Female candidates are strongly encouraged to apply

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse, and Sexual Harassment:

“Haguruka is committed to Safeguarding its Programme Participants from Exploitation and Abuse and has specific policies on this commitment (including the Code of Conduct) which outline the expected behavior and the responsibility of all staff, consultants, and other organizational representatives. Any candidate offered a job by Haguruka will be expected to sign Haguruka’s Safeguarding Policies. All suspicions and allegations of sexual exploitation harassment and abuse will be taken seriously and responded to swiftly”

Done at Kigali on 20^th September 2023

Ninette Umurerwa

Executive Secretary of Haguruka