Job responsibilities

Bubicishije kurubuga rw’Akarere, ubuyobozi bw’Akarere ka GICUMBI bwamenyesheje abanatu bose babyifuz kandi bujuje ibisabwa ko bwifuza gutanga akazi kumyanya 10 murwego rwunganira ubuyobozi bw’Akarere mugucunga umutekano (DASSO).

Soma itangazo rikurikira urebe ibisabwa byose:

KANDA HANO USOME ITANGAZO RYOSE UREBE IBISABWA 

Kanda hano usome iri tangazo kurubuga rw`Akarere

Bubicishije kurubuga rw’Akarere, ubuyobozi bw’Akarere ka NGORORERO bwamenyesheje abanatu bose babyifuz kandi bujuje ibisabwa ko bwifuza gutanga akazi kumyanya 38 murwego rwunganira ubuyobozi bw’Akarere mugucunga umutekano (DASSO).

Soma itangazo rikurikira urebe ibisabwa byose:

Kanda hano urebe ifishi isabirwaho akazi

Kanda hano usome iri tangazo kurubuga rw’Akarere

Bubicishije kurubuga rw’Akarere, ubuyobozi bw’Akarere ka NYAMASHEKE bwamenyesheje abanatu bose babyifuz kandi bujuje ibisabwa ko bwifuza gutanga akazi kumyanya 42 murwego rwunganira ubuyobozi bw’Akarere mugucunga umutekano (DASSO).

Soma itangazo rikurikira urebe ibisabwa byose:

Kanda hano ubone ifishi isabirwaho akazi

Kanda hano usome iri tangazo kurubuga rw’Akarere

Kanda kumwanya wifuza kudepozaho urebe amakuru yawo yose:

• 23 Job Positions of Socio-Economic Development Officer Rwamagana District Under Statute : Deadline: Mar 15, 2024
• 22 Job positions of Executive Secretary (A2) at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• 2 Job Positions of Secretary and Customer Care at Rwamagana District Under Statute :Deadline: Mar 15, 2024
• LAIS Processor/One Stop Center at Rwamagana District Under Contract :Deadline: Mar 15, 2024
• Transit Center Coordinator at Rwamagana District Under Contract : Deadline: Mar 15, 2024
• IDP Model Village Officer at Rwamagana District Under Contract : Deadline: Mar 15, 2024
• Procurement Officer at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• Archivist Rwamagana District Under Statute: Deadline: Mar 15, 2024
• Constituency Affairs Officer at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• Budget Officer at Rwamagana District Under Statute: Deadline: Mar 15, 2024
• Electricity Maintenance Engineer at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• Internal Auditor at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• Water and Sanitation Officer at Rwamagana District Under Statute : Deadline: Mar 15, 2024
• IT/MIS Officer at Rwamagana District Under Statute : Deadline: Mar 15, 2024

Job responsibilities

Promoting Human Rights activities  Conceive and develop human rights training programs;  Elaborate modules and conceive related training practical methods to be used by the Commission;  Plan the implementation of the training programs and other related activities;  Follow up the implementation of the training programs;  Evaluate the impact of the training programs and make recommendations;  Prepare all needed documents for the commemoration of the international and national human rights days;  Prepare articles related to Human rights promotion to be published in newspapers.  Provide views on existing Policies, laws, Regulations and draft laws so as to ensure their compliance with Human Rights principles. Educating and Sensitizing the Population in Human Rights  Identify different target groups to be trained;  Assess the related training needs of the identified groups;  Draw up the plan of sensitization and education activities;  Organize and participate in activities of training and sensitization of human rights and produce reports thereafter;  Gather information and draft articles on human rights;

Minimum qualifications

• • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

• • 2

    Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

• • 3

    Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 4

    Bachelor’s Degree in International Relations

    0 Year of relevant experience

• • 5

    Bachelor’s Degree in Communication

    0 Year of relevant experience

• • 6

    Bachelor’s Degree in Law

    0 Year of relevant experience

• • 7

    Bachelor’s Degree in Education

    0 Year of relevant experience

• • 8

    Bachelor’s Degree in Political Sciences

    0 Year of relevant experience

• • 9

    Bachelors in Human rights

    0 Year of relevant experience

• 10

  Bachelor’s Degree in Social work

  0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2
    Analytical skills

• • 3
    Problem solving skills

• • 4
    Decision making skills

• • 5
    Time management skills

• • 6
    Risk management skills

• • 7. Results oriented

• • 8. Digital literacy skills

• • 9. Knowledge of national and international human rights instruments

• • 10. Knowledge of module preparation and/or training techniques

• 11. luent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

Click here for more details & Apply

Job responsibilities

Observing activities related to child rights respect  Provide Provide views and advice on existing Policies, laws, Regulations and draft laws so as to ensure their compliance with Child Rights principles.  Analyze and provide opinions on all international and national documents related to child rights;  Participate in the monitoring activities of the respect for the child rights;  Prepare and organize the National committee meeting of the observatory of child rights, produce a report and follow up on the implementation of the recommendation taken there in;  Review received and investigated complaints related to child rights to determine the level of their occurance for further actions;  Analyse and consolidate reports on child rights’ violations and propose recommendations for the Commission’s approval;

 Provide opinions on strategies relating to the improvement of the child rights respect;  Contribute to the activities relating to the promotion of the child’s rights; Oversee the respect of people with disabilities’s rights  Provide advice on policies and programme relating to the promotion and protection of the people with disabilities’ rights;  Analyze and provide opinions on all international and national documents related to people with disabilities’ rights;  Develop plans of activities targeting the persons with disabilities  Participate in the Monitoring of respect of person with disabilities  Participate in all activities organized by stakeholders related to the promotion and protection of persons with disabilities.  Review received and investigated complaints related to persons with disabilities’ rights to determine the level of their occurance for further actions.

Minimum qualifications

• • Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 2. Bachelor’s Degree in Law

    0 Year of relevant experience

• • 3. Bachelor’s Degree in Social Work

    0 Year of relevant experience

• 4. Degree in Human Rights

  0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2. Analytical skills

• • 3. Problem solving skills

• • 4. Decision making skills

• • 5. Time management skills

• • 6. Risk management skills

• • 7. Results oriented

• • 8. Digital literacy skills

• • 9. Knowledge of children’s rights and their protections mechanisms

• 10. Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

Click here for more details & Apply

Wilderness Rwanda – Operations Manager

Wilderness 

Kigali, Rwanda 

Permanent

Posted 11 March 2024 – Closing Date 05 April 2024

Apply here

Job Details

Division: Rwanda

Minimum experience: Mid-Senior

Company primary industry: Hospitality

Job functional area: Management>

Job Description

The successful candidate will work closely with the management team to implement business strategies, continuously looking at ways to optimise the business’ operating capabilities – thus maximising guest satisfaction and providing input and initiatives to market the business.

This role ensures cost control activities in assigned areas to guarantee sound financial control, assisting the MD and Regional Financial Officer (RFO) in the forecasting of the business and designing and implementing strategies to safeguard assets and stocks in camps.  Working closely with the RFO, the Operations Manager needs to ensure that the necessary financial controls are in place and to remain close to the financial position of the business.

This position will be based in Kigali, Rwanda>

KEY RESPONSIBILITIES

The responsibilities included but are not limited to those outlined below.

Primary Responsibilities:

• Provides support to the MD to ensure that the business achieves its business objectives and creates an environment that promotes staff commitment to the achievement of the company’s vision and strategy.
• Promote Wilderness through personal engagements with agents and VIP’s when they visit our camps, or ensure that the operations team are there to host.
• Working together with key participants to compile the forecast for the Rwanda operations.
• Driving the company’s operating capabilities to surpass guest satisfaction and retention, and company goals
• Controlling company costs, and introducing tactical initiatives to address theft and other losses.
• Preparing timely and accurate performance reports.
• To ensure that all aspects of the operation are running effectively and efficiently within agreed business parameters.
• Direct the annual forecasting and capex process and subsequent control of operational costs thereafter.
• Planning and controlling change within the business.>
  
  
  

Organisational Effectiveness:

• Drive initiatives and effectiveness and collaboration amongst the management and functional teams.
• To oversee the maintenance of the plants and assets of the company
• Serve as the major link between Operations and Impact departments, in view of the fact that environmental compliance is the responsibility of camp and operations management
• Plan, develop and implement strategy for operational management and development in order to meet agreed organisational performance plans within agreed budgets and timelines.
• Work closely with the team to ensure product alterations are effectively altered in booking systems and communicated to market.
• Always look for, suggest and implement cost saving, where relevant and in business objectives.
• Ensure camps and operations is in compliance with Environmental Minimum Standards of Wilderness and the Government of Rwanda.>
  
  
  

Leadership:

• Inspire a culture of positive leadership in every situation and empower staff according to the Wilderness Way
• To oversee day-to-day operations and supporting services activities; to ensure employees work productively and develop professionalism
• Organise, coach, challenge and develop staff
• Reinforce Wilderness group culture, values and reputation while ensuring compliance with Wilderness policies
• Recruit, hire, train and manage operational staff members to ensure that they have the skills needed to perform their jobs effectively
• Manage and help train lodge staff to ensure optimal productivity
• Drive a culture of showing care and appreciation>
  
  
  

Business development

• Maintain positive and trust base relations with business partners.
• Analyse data to identify problems within the department or business and recommend solutions to address those problems.
• Oversight and coordination of all ad hoc operational projects.
• Ensure all licensing is sound and up to date throughout the business.

Finance and administration:

• To evaluate and improve the operation and financial performance of the lodges; to identify opportunities; to oversee any budgetary preparations and to maintain costs and optimise expenses
• Coordinate with the MD and implement all administrative strategies as required
• Improve efficiencies in cost, productivity and guest service.
• Manage the businesses to create maximum efficiency by managing your senior team, in line with Wilderness Policies and procedures.
• Asset management>
  
  
  

Systems:

• Support, development and implementation of best practice standards as per group standards.
• Facilitation of the sharing of best practices amongst teams.
• Succession planning and talent pipeline management in all areas of operation.
• Work with RFO to implement a sound asset management system to minimize loss, maximise proactive management and minimizes cost.
• Implement, maintain and improve the Wilderness Environmental management systems and well being policies in camp (this is done with the Impact Manager and HR).>
  
  
  

QUALIFICATIONS & EXPERIENCE

• Post Graduate Degree in Business Management/Administration, Commerce or similar is preferable.
• Must have background in senior management in the private sector.
• Must have 5 – 7 years work experience.
• Knowledge and experience in hospitality and lodge operations.
• Project management skills.
• Strong financial acumen.
• Good leadership skills and experience in full MS Office suite.>
  
  
  

COMPETENCIES:

• Emotional intelligence with strong interpersonal skills.
• Good communication skills both verbal and written.
• Ability to make tough decisions.
• Problem-solving skills in order to identify issues, develop solutions and implement them.
• Personal leadership skills, self-awareness and taking responsibility for personal development.
• Diversity management, ability to embrace divergent points of view and socio-cultural differences.

INTERESTS:

• A passion for wildlife and a commitment to sustainability and conservation.

Wilderness Rwanda – Operations Manager

Wilderness 

Kigali, Rwanda 

Permanent

Posted 11 March 2024 – Closing Date 05 April 2024

Apply here

Job Details

Division: Rwanda

Minimum experience: Mid-Senior

Company primary industry: Hospitality

Job functional area: Management

Job Description

The successful candidate will work closely with the management team to implement business strategies, continuously looking at ways to optimise the business’ operating capabilities – thus maximising guest satisfaction and providing input and initiatives to market the business.

This role ensures cost control activities in assigned areas to guarantee sound financial control, assisting the MD and Regional Financial Officer (RFO) in the forecasting of the business and designing and implementing strategies to safeguard assets and stocks in camps.  Working closely with the RFO, the Operations Manager needs to ensure that the necessary financial controls are in place and to remain close to the financial position of the business.

This position will be based in Kigali, Rwanda

KEY RESPONSIBILITIES

The responsibilities included but are not limited to those outlined below.

Primary Responsibilities:

• Provides support to the MD to ensure that the business achieves its business objectives and creates an environment that promotes staff commitment to the achievement of the company’s vision and strategy.
• Promote Wilderness through personal engagements with agents and VIP’s when they visit our camps, or ensure that the operations team are there to host.
• Working together with key participants to compile the forecast for the Rwanda operations.
• Driving the company’s operating capabilities to surpass guest satisfaction and retention, and company goals
• Controlling company costs, and introducing tactical initiatives to address theft and other losses.
• Preparing timely and accurate performance reports.
• To ensure that all aspects of the operation are running effectively and efficiently within agreed business parameters.
• Direct the annual forecasting and capex process and subsequent control of operational costs thereafter.
• Planning and controlling change within the business.
  
  
  

Organisational Effectiveness:

• Drive initiatives and effectiveness and collaboration amongst the management and functional teams.
• To oversee the maintenance of the plants and assets of the company
• Serve as the major link between Operations and Impact departments, in view of the fact that environmental compliance is the responsibility of camp and operations management
• Plan, develop and implement strategy for operational management and development in order to meet agreed organisational performance plans within agreed budgets and timelines.
• Work closely with the team to ensure product alterations are effectively altered in booking systems and communicated to market.
• Always look for, suggest and implement cost saving, where relevant and in business objectives.
• Ensure camps and operations is in compliance with Environmental Minimum Standards of Wilderness and the Government of Rwanda.
  
  
  

Leadership:

• Inspire a culture of positive leadership in every situation and empower staff according to the Wilderness Way
• To oversee day-to-day operations and supporting services activities; to ensure employees work productively and develop professionalism
• Organise, coach, challenge and develop staff
• Reinforce Wilderness group culture, values and reputation while ensuring compliance with Wilderness policies
• Recruit, hire, train and manage operational staff members to ensure that they have the skills needed to perform their jobs effectively
• Manage and help train lodge staff to ensure optimal productivity
• Drive a culture of showing care and appreciation
  
  
  

Business development

• Maintain positive and trust base relations with business partners.
• Analyse data to identify problems within the department or business and recommend solutions to address those problems.
• Oversight and coordination of all ad hoc operational projects.
• Ensure all licensing is sound and up to date throughout the business.
  
  
  

Finance and administration:

• To evaluate and improve the operation and financial performance of the lodges; to identify opportunities; to oversee any budgetary preparations and to maintain costs and optimise expenses
• Coordinate with the MD and implement all administrative strategies as required
• Improve efficiencies in cost, productivity and guest service.
• Manage the businesses to create maximum efficiency by managing your senior team, in line with Wilderness Policies and procedures.
• Asset management
  
  
  

Systems:

• Support, development and implementation of best practice standards as per group standards.
• Facilitation of the sharing of best practices amongst teams.
• Succession planning and talent pipeline management in all areas of operation.
• Work with RFO to implement a sound asset management system to minimize loss, maximise proactive management and minimizes cost.
• Implement, maintain and improve the Wilderness Environmental management systems and well being policies in camp (this is done with the Impact Manager and HR).
  
  
  

QUALIFICATIONS & EXPERIENCE

• Post Graduate Degree in Business Management/Administration, Commerce or similar is preferable.
• Must have background in senior management in the private sector.
• Must have 5 – 7 years work experience.
• Knowledge and experience in hospitality and lodge operations.
• Project management skills.
• Strong financial acumen.
• Good leadership skills and experience in full MS Office suite.
  
  
  

COMPETENCIES:

• Emotional intelligence with strong interpersonal skills.
• Good communication skills both verbal and written.
• Ability to make tough decisions.
• Problem-solving skills in order to identify issues, develop solutions and implement them.
• Personal leadership skills, self-awareness and taking responsibility for personal development.
• Diversity management, ability to embrace divergent points of view and socio-cultural differences.
  
  
  

INTERESTS:

• A passion for wildlife and a commitment to sustainability and conservation.

Click here for more details & Apply

JOB SUMMARY

The Marketing and Communications Manager is part of an important team that creates and executes property-level communications to our customers. Under the leadership of the Director of Marketing and Communication, this role promotes on-brand messaging to customers through traditional, digital, and social media channels all with the goal of enhancing the image of the hotel. This role helps build direct marketing plans, targeted campaigns, and activated channels to the end of driving consumer awareness and preference, increasing market share, and building broader portfolio and brand awareness. This role focuses on showcasing Food and Beverage promotions, both to hotel guests and to local patrons. As part of the Marketing and Communication team, this role is fully connected into resources in their region; Marketing and Communication Managers liaise and build deep partnerships with their regional eCommerce and Marketing teams to verify all local, social, and digital marketing efforts are effectively integrated with the selling efforts for the organization. This role also gets to do a little bit of everything, from balancing traditional and digital marketing and eCommerce activities to contributing to public relations (PR) activities for the hotel. Success is measured by how well they help drive the sales and revenue strategy of the property, social media engagement and also by how effectively leveraged the resources around them are to create truly compelling marketing and communications campaigns.

CANDIDATE PROFILE 

Education and Experience

Required:

• 2-year degree from an accredited university in Marketing, Public Relations, Business Administration or related major and 4 years experience in the sales, marketing, digital or related professional area; hospitality marketing or digital advertising experience preferred

OR

• 4-year bachelor’s degree in Marketing, Public Relations, Business, or related major; 2 years experience in the sales, marketing, digital or related professional area; hospitality marketing or digital advertising agency experience preferred.
  
  
  

CORE WORK ACTIVITIES

Hotel Marketing and Advertising

• Executes annual marketing plan to budget, in consultation with the GM, Food and Beverage leader, Operations leaders, Director of Marketing Communications, and cluster marketing and ecommerce teams.
• Partners with Operations, Food & Beverage and Sales teams to execute promotions and campaigns to target in-house guests with promotions that drive incremental revenue to the hotel.
• Acts as the liaison between the marketing department and advertising agency on the tactical advertising campaigns’ creative and media plans, particularly for food and beverage promotions.
• Manages F&B media schedules and verifies prompt settlement of accounts.
• Partners with property Revenue Management to verify correct offer loading, verifying advertisement targeting is correctly directed at relevant consumer groups
• Executes email marketing, and display advertising.
• Maintains frequent, active engagement with Cluster eCommerce manager to verify alignment, pull-through, and 2-way communication about the status, performance evaluation, opportunities, and issues related to online programs and initiatives.
• Verifies all advertising for the hotel in digital channels is in alignment with brand voice.
  
  
  

Social Media Content Management

• Facilitates social media engagement and updating content in local digital channels (e.g., hotel website, travel sites).
• Develops and executes promotions campaign in F&B, weddings, spa, rooms and conferences through relevant digital and social media channels.
• Engages in proactive online reputation management by surfacing relevant guest comments (positive or negative) in social media channels and responds accordingly.

Public Relations and Visual Asset Management

• Develops a comprehensive PR plan per quarter along with agency and and executes post sign-off from GM.
• Maintains a comprehensive list of local media contracts, with particular emphasis on food critics and bloggers.
• Manages assigned accounts as per the media account management system.
• Writes and distributes all press releases for property events, promotions, and outlets.
• Manages the execution of hotel sponsored events, community/government relations activities, and press promotional activities.
• Supports pull through of impactful PR strategy & activities to drive quality press coverage through media engagement, in alignment with communications objectives.
• Verifies the news clippings and other online, print, and social media mention report is completed on a monthly basis for property distribution.
• Manages external vendors and media agencies; works with agency partners and continent PR leader to identify strategic media buys for their hotel(s).
• Surfaces and vets PR leads from the continent PR Leader regarding which are the best media to promote the hotel.
• Supports the co-ordination of photography for F&B advertising, collateral and public relations purposes between the hotel, advertising agency and the regional field marketing teams.
• Manages photo shoots for seasonal or festive promotions in partnership with the cluster or area marketing team.
• Acts as central point of contact for regionally approved local photographers for food, amenity, and property imagery; coordinates with area or cluster marketing to verify all photography adheres to brand voice.
  
  
  

Direct Marketing and Collateral Development 

• Coordinates and executes Hotel and F&B printed materials.
• Controls quantity and inventory of all Hotel marketing collateral and verifies copies are filed in a comprehensive manner.
• Assists in the production of all property, F&B display, and temporary signage in hotel public areas.
• Promotes collection of competitors collateral and publicity on a monthly basis.
• Manages the execution of F&B direct marketing activities.
• Verifies all collateral is as per brand standard guidelines and in compliance with Brand Standard Audit (BSA).

General

• Assists and manages the development, co-ordination and execution of all communications activities with a strong emphasis on property F&B promotions and campaigns.
• Helps with the publication of hotel’s newsletter(s).
• Supports communications duties and functions as deemed necessary.
• Assists in the liaison and execution of joint F&B promotions.
• Works with eCommerce to verify the Hotel’s website and related websites are updated on a regular basis.
• Partners with Director of Marketing to create marketing plan aligned to hotel sales and revenue strategy.
• Provides training and marketing leadership and act as a marketing subject matter expert for GMs, Sales Leaders and Managers, and Revenue leaders.
• Coordinates with property and above property eCommerce and Revenue Management teams to report success of property marketing and eCommerce performance.
• Keeps abreast of competition and its collateral, advertising, and marketing efforts and constantly evolving digital and marketing trends.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

JW Marriott is part of Marriott International’s luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

Application Link: Click here

Application Deadline: 15th March 2024

Click here for more details & Apply

Maintenance Mechanic (Appliance Repair)

Vacancy Announcement: KIGALI-2024-011 

The Embassy of the United States of America in Kigali is recruiting for Maintenance Mechanic (Appliance Repair). The position is open to All Interested Candidates/All Sources and available to start immediately.

Duties: The Maintenance Mechanic (Appliance Repair) is responsible for the installation, repairs and maintenance of appliances including but not limited to laundry washing machines and dryers, dish washers, refrigerators, freezers, distillers, air conditioners, pumps, pressure tanks, ovens/stoves, and cooktops. The Maintenance Mechanic works with the U.S. Embassy in Kigali’s Property section when installing, moving, or removing appliances to ensure accurate property records and inventory accounting. When a work request is received, the jobholder will investigate and troubleshoot the equipment and will replace defective components in accordance with current ICASS standards. The jobholder will reassemble equipment and test for safe and proper operation. Additional duties of the Maintenance Mechanic include keeping a record of all appliances repaired for future review and use in determining the lifecycle of an appliance; cleaning appliances received for repair prior to reissuing or restocking in the warehouse; and moving and lifting large appliances weighing over 50 pounds.

All applications must be submitted via Electronic Recruitment Application (ERA) by March 25, 2024. 

Full announcement and application procedures are available on https://rw.usembassy.gov/embassy/jobs/ 

Only shortlisted candidates will be contacted.

Please note that e-mailed applications are not accepted. Only applications submitted through our Electronic Recruitment Application will be considered.

Click here for more details & Apply

Hope Walks-Rwanda Clubfoot Program 

POSITION ANNOUNCEMENT 

Title:  Finance and Administration Assistant

Location: Kigali, Rwanda

Term of Contract:  Part time (3 days per week)

Reporting: This position reports to the Country Director of Hope Walks /Rwanda Clubfoot Program. It also maintains functional reporting lines to the Regional Manager for financial quality oversight 

BACKGROUND:

Hope Walks/Rwanda Clubfoot Program is registered as an International NGO under Reg. N 000012/RGB/NGO/RC/12/2023, Hope Walks is a member of the NINGO working in partnership with Ministry of Health of Rwanda in 13 government and private hospitals. For the above hospitals, Hope Walks has to ensure that the program is funded in a manner consistent with guidelines and known best practices in Ponseti method of clubfoot management, Capacity building (trained staff), Coordination, monitoring and evaluation of the program, Implementing the program in cost-effective way, Community sensitization, Counseling of parents.

To be able to deliver services that meet beneficiaries and partners’ expectation, Hope Walks/Rwanda Clubfoot Program is looking for a dedicated professional to carry out responsibilities of Finance and administration assistant: 

POSITION OVERVIEW:

This is a part time position covering 3 days a week. The finance assistant will be responsible for the day-to-day tasks including data entry into the QuickBooks system, updating financial records and processing invoices. The position maintains a special focus on providing accounting support, financial integrity and record keeping for Hope Walks by supporting the Country Director in Finance management, compliance and record keeping, and by assisting in maintaining accurate data and monitoring supplies.

ESSENTIAL DUTIES:

The Finance and Administration Assistant will assist the program in the following activities:

• Assist in writing of payment vouchers and ensuring all relevant documents are attached before any payment is done.
• Manage cash advances requested and ensure they are properly reconciled, on time and before another advance is given.
• Ensure that all statutory deductions are paid in a timely manner.
• Manage petty cash and ensure replenishment is done on time
• Ensure payment of casuals is done on time and as per the Country Director’s approval and proper documentation is kept
• Ensure proper filing of important documents, data and correspondence for future reference, review and audits: ensuring security and confidentiality of the documents.
• Support the clinical supervisor and counseling coordinator in collecting, analyzing and reporting clinical and counseling data
• Assist in the procurement of approved budget item as per Hope Walks Guidelines and ensure quotations are received from various suppliers before an order is made
• Assist in monitoring Supplies and update the Bin Cards
• Assist in planning of specific activities / events such trainings, meetings etc.
• Verifying, processing invoices and maintain supplier accounts
• Update financial records and keep track of accounts payable and accounts receivable
• Maintain financial policies throughout the Hope Walks office
• Assist with the preparation of monthly financial reports and provide clarifications that may require.
  
  
  

OTHER DUTIES:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS & ABILITIES:

1. A committed candidate who demonstrates the commitment and willingness to work in accordance with the values and ethics of Hope Walks.
2. Sound knowledge of Generally Accepted Accounting Principles and strong financial management skills.
3. Demonstrated organizational ability including the ability to work independently and under direction
4. Good interpersonal, negotiation and communication skills (both written and verbal)
5. Demonstrated proficiency in computer-based skills including MS Excel, Word, PowerPoint, Google drive and e-mail
6. Excellent organizational and administrative skills
   
   
   

COMPETENCIES:

Attention to Details – Able to be alert in a high-risk environment; follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details, and organize and maintain a system of records.

Planning, Prioritizing, & Goal Setting – Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.

Integrity– Able to be tactful, maintain confidences, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.

Communication Skills – Able to clearly present information through the spoken or written word; read and interpret complex information; listen well.

Initiative, Flexibility, & Problem Solving – Voluntarily undertakes additional responsibilities, remains open-minded and changes opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as needed; able “to take action in solving problems while exhibiting judgment and a realistic understanding of issues; review facts and weigh options.

Quality – Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.

Team Work – Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from coworkers; display team spirit.

Leadership – Able to assume a role of authority as necessary; advocate new ideas, even when risk is involved; set an example for coworkers; delegate responsibility and empower direct reports to make decisions; provide constructive feedback to others.

EDUCATION/EXPERIENCE REQUIREMENTS:

1. A relevant Degree in Accounting/Finance (Bachelor’s Degree in Accounting, Business Administration, Commerce or Finance), equivalent combination of knowledge and experience or a Certified Public Accountant.
2. Experience working with QuickBooks
3. Experience of 2 years in a Finance and Administration position
4. Experience working with NGO donor funds. 
   
   
   

APPLICATION PROCEDURES

The following are the key guidelines to apply for the above job offer

• Application letter addressed to the Country Program Manager of Hope Walks/Rwanda Clubfoot Program
• One notified copy of academic qualifications
• Updated CV and experience duly signed with concrete evidence of previous experiences
• National ID copy
• One passport photo
• The application should be submitted at Hope Walks/ Rwanda Clubfoot Program office located in Kimironko/Bibare, KG 40  Street, not later than 20 March, 2024 at 16h:00.
• Only shortlisted candidates will be contacted for the next stage of selection processes.
• For any inquires please contact Tel:(+250)788499440

HABYARIMANA Jean Claude

Country Director

Hope Walks/Rwanda Clubfoot Program

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