Job Description
1.Type correspondence, reports and other documents
2. Maintain office files
3.Open and distribute the mail
4.Take minutes at meetings
5.Distribute minutes
6.Coordinate repairs to office equipment
7.Maintain confidential records and files of senior management meeting
8.Maintain records of decisions
9.Prepare documents and reports on the computer
10.Prepare agendas for senior management meeting
11.Record minutes and submit minutes for approval
12.Welcome and assist visitors
13.Answer phones
14.Direct calls and respond to inquiries
15.Submit monthly, quarterly and annually report to the supervisor
16.Perform other related duties as required
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical s
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Analytical Skills
