Job Description
– Keep daily appointments of HOD
– Receive and orient HOD visitors
– Prepare the HOD travels, missions clearance and meetings
– Filing both electronic and hard documents in the office of HOD
– Orient correspondences from HOD to Concerned department and ensure that feedback is provided
– Receiving incoming correspondences of HOD
– Check and propose correction to the documents submitted to the HOD before signing
– Prepare letters and memo as required by the HOD
Minimum Qualifications
-
Advanced Diploma in Secretarial Studies
Experience: 0
-
Advanced Diploma in Office Management
Experience: 0
-
Bachelor’s Degree in Public Administration
Experience: 0
-
Bachelor’s Degree in Administrative Sciences
Experience: 0
-
Bachelor’s Degree in Sociology
Experience: 0
-
Bachelor’s Degree in Management
Experience: 0
-
Bachelor’s Degree in Law
Experience: 0
-
Bachelor’s Degree in Social Work
Experience: 0
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Office management skills
-
Excellent communication, organisation and interpersonal skills
-
Time management skills
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Stress Management Skills
-
Computer knowledge (Work Processing, Power Point and Internet)
-
Analytical and problem solving skills
-
Document Filling skills
