Job description
Receive and check incoming and outgoing Finance mails;
Record incoming and outgoing Finance mails;
Ensure timely distribution of all Incoming/outgoing invoices;
Facilitate Suppliers to access needed documents;
Regularly check and dispatch mails received in Finance;
Ensure the security of Finance correspondences;
Write and submit on regular basis (monthly and quarterly) reports;
Maintain a current and accurate filing system;
Ensure timely filling of Finance documents;
Determine Finance documents to be sent to NIDA Documentation and Archives Office;
Take minutes of meetings chaired by Director of Administration and Finance and file reports;
Receive and answer all Finance phone calls and record necessary information related to Finance;
Digitize all received supporting documents.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Knowledge of office management
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
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Creativity and Innovation
