Job Description – Colleague
This is a summary of the key duties and responsibilities related to the position below and includes the skills, experience, and educational background required by the employee, as well as the competencies and behaviors that are expected at this level.
Please take your time to read through it, sign the acknowledgment and hand it back to Human Resources
1 Position Details
- Position Storekeeper /Receiving Clerk
- Level Colleague
- Department Finance & Accounting
- Reports to Accountant
- Subordinates none
- Place of Work: One and Only Gorillas Nest Resort
2 Job Details & Requirements
Job Summary
The Storekeeper-Receiving Clerk is responsible for ensuring that all arriving merchandise was formally ordered that it is in good condition and that quantities and prices correspond to the order. Reports the required information on the appropriate documents and in the computerized system. Ensures all merchandise is properly stored, makes issues from the storerooms based on received requisitions, and captures this in the computerized systems. Assists the Procurement Officer when needed.
- Makes sure that the merchandise received was ordered through a duly approved purchase order
- Verifies that the arriving goods correspond to the quantities ordered and makes sure that the quality is conform to the guidelines of the company
- Completes the receiving stamp on invoices and delivery notes
- Ensure the prompt removal of goods from receiving area against appropriate signature in the receiving stamp (storeroom or direct issue) and receiving record
- Checks the unit prices and the accuracy of addition and extensions in the invoices/delivery notes
- Notifies all concerned immediately if goods are not accepted and returned to the supplier or in case of short delivery. Makes the supplier to sign the corrections on the invoice / delivery note
- Prepares forms for goods delivered without an invoice/delivery note when applicable
- Completes the different receiving reports as needed and dispatches them daily
- Responsible to prepare the outgoing record for merchandise being issued from the hotel for repair, printing, or merchandise sold to other hotels. This involves the security department for the control checking.
- Organizes the storerooms and assist with a monthly stock take of storerooms and outlets
- Makes Purchase Requests for the Items arrived at Minimum stock.
- Checks the store requisition for all the departments before issue, making sure that the items are issued according to FIFO
- Makes sure that the storerooms are kept at the correct temperature & clean at all times
- Assists the procurement officer to prepare purchase orders as specified by the company when needed
- Assisting the accountant on execution of other finance tasks
Skills, Experience & Educational Requirements
- Basic knowledge of accounting
- Interpersonal, organizational, and strong administrative skills
- Strong communication skills
- Good business acumen
- Computer literate
3 Core VAlues & Competencies
Blow Away The Customer
- I care and work towards exceeding the expectations of my customers
- I am proactive and deliver unique and everlasting memories for our customers
Develop Passionate and Committed People
- I am committed to being thoughtful towards our colleagues
- I am passionate about my role
Continuously Strive for Perfections (good enough never is)
- I constantly seek new ways and ideas to improve what I do
- I am inspired to make a difference
Achieve Sustainable Bottom Line Performance
- I am honest and fair
- I take responsibility and contribute towards the financial performance of where I work
4 Functional competencies
Grooming
- I present a professional image according to established standards
Communication
- I speak in a clear and concise manner both in person and over the phone
- I express ideas in a clear and coherent manner
Functional Skills and Knowledge
- I demonstrate my knowledge and skills effectively
- I take responsibility for my actions
Time Keeping & Grooming
- I report for work in my department on time daily
Response to Supervision
- I demonstrate respect for my leaders
- I respond to supervision positively
How to apply
To apply for this position please submit your CV and a brief statement of interest by using the “Apply for this job” button below.
Only shortlisted candidates shall be contacted.
The deadline: 8th November 2021
