Job description
1. Managing Program Coordinator’s agenda
 Keep the diary of appointments of the Program Coordinator;
 Receive and orient visitors of the Program Coordinator;
 Prepare the Program Coordinator’s travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Program Coordinator
 Filing both electronic and hard documents in the office of the Program Coordinator;
 Orient correspondences and monitor to ensure that timely feedback is provided.
3. Receiving official mails and Calls of the Program Coordinator
 Receiving telephone calls for the Program Coordinator;
 Responding to the Program Coordinator on the correction of documents / files before being signed;
Minimum Qualifications
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Bachelor’s Degree in Office Management
Experience: 0
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Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretariat Studies
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Decision making skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
