About SOS Children’s Villages

SOS Children’s Villages is the global federation of 118 national SOS Children’s Villages associations, which work in 135 countries around the world. The associations work together with a single vision: each child belongs to a family and grows up with love, respect and security. SOS Children’s Villages provides long-term, family-style care to children who have lost their parents (alternative care service), and works with vulnerable families and communities to help them strengthen and strengthen themselves, to prevent the abandonment of children (family strengthening service).

SOS Children’s Villages Belgium supports the national association SOS Children’s Villages Rwanda in the development of a five-year program 2022-2026 (supported by the DGD, Belgian development cooperation) on Early Childhood Development.

SOS Children’s Villages adopted in 2014 a Gender Equality Policy [1]. For the development of the DGD program, it is recommended to better integrate gender issues.

2.OBJECTIVE OF GENDER ANALYSIS

2.1. Main objective

SOS Children’s Villages Belgium and SOS Children’s Villages Rwanda want to conduct a thorough gender analysis to identify gender gaps as well as study the differences in conditions, needs, constraints, opportunities, participation rates, access to resources and development, control over assets, decision-making power, etc., between women and men, of its proposed DGD program implemented in the Gasabo, Gicumbi, Kayonza and Nyamagabe Districts.

The objectives are the following:

• Improve the quality of the DGD program on gender equality in order to adapt the proposed program and identify areas of improvement for future interventions;
• Estimating the impact of the future program on the differences in conditions, needs, participation rates, access to resources and development, control of assets, decision-making power, etc., between women and men;
• Identifying gender/sex-specific challenges in the program implementation and identify gender gaps, particularly in terms of livelihood needs, constraints, opportunities, access to micro-credits and savings groups, access to business development services, enterprise development, language and other relevant training, access to health services, including family planning and parenting trainings and check the feasibility, relevance and adequacy of the existing program strategy in addressing these gaps;
• Identifying actions to improve gender relations in the context of the program and provide operational recommendations for sharpening/shaping the gender dimension of the DGD programme.

Analytical framework

Different gender analysis frameworks have been developed and they all ask questions about the differences between men and women in a given population. These questions generally relate to the following aspects [2]:

Roles and activities: Who (women, men, girls, boys) does what (productive or reproductive activities, paid or not)? How long does it take? Where?

Resources and constraints: What resources do men and women have to work with? Who uses, owns and controls each of these resources? Who is excluded from use / ownership / control? What decisions do men and women make in the household? in the community?

Benefits and Incentives: Who controls productive and reproductive activity? Who benefits from economic activity? Who receives income? Who controls the income? What about non-income benefits? Do men and women have incentives to participate in these activities?

Practical and Strategic Needs: Practical needs are the needs that women identify in their socially accepted roles in society. The practical needs do not call into question the role of women and men, although they arise from the gender division of labor and the position of subordination in society. They are a response to the immediate perception of need, identified in a specific context. They are practical in nature and often-inadequate living conditions, such as water supply, nutrition, health care and employment. Strategic gender needs, on the contrary, are the needs women identify because of their subordinate position in society. They vary according to particular contexts, relating to the gender division of labor, power and control, and may include issues such as legal rights, domestic violence, equal pay, and control over women on their body. Responding to strategic needs helps women achieve greater equality and shift existing roles, which challenge unequal gender relations in society

. Level of analysis required

A gender analysis traditionally takes into account different levels of analysis (Macro, Meso and Micro) [3] .

For the development of the DGD program, SOS Children’s Villages Belgium and SOS Children’s Villages Rwanda wish to focus primarily on the micro level and, to a lesser extent, on the macro level (this level will further be addressed during the gender audit during program implementation), the most important elements should be mentioned.

Micro level

At the micro level, the focus shall be given to the beneficiaries of the program (children and families), highlight Gender situation in the Program or measure for integration of Gender dimensions in the program. The analysis identifies their specific needs and priorities based on gender and context. It examines the extent to which gender roles, relationships and cultural issues are crucial for the sustainability of a project’s results.

The key questions are the following:

• What is the division of labor between women and men, young and old? Who usually does what? Y has there been changes related to conflict, to labor migration, the HIV / AIDS, etc?
• Are there inequalities in access to and control over different resources, including new resources and benefits from development institutions or projects (or from any intervention outside government)? Resources also include intangible resources such as time, knowledge, information and rights. Are time use studies available?
• What factors influence access to and control over resources (age, gender, position in an organization, ethnic status, wealth, rural or urban location, educational level, networks and sponsorship)?
• At the community level, how are decisions about different resources and activities made? At the household level, who makes decisions about different resources and activities?

Macro level

The macro level relates to national policies governing activities in the country, including laws and regulations (for example, in the education sector). The analysis focuses on how national policies influence activities at the level of an institution, organization or in the field. International influences on national laws and policies should also be analyzed.

The key questions are:

• Has the government made any commitments to gender equality in international processes such as the Beijing process, the Sustainable Development Goals or the ratification of the Convention on the Elimination of All Forms? Discrimination against women (CEDAW) or the Convention on the Rights of the Child (CRC)?
• Do national and sectoral policies reflect these commitments by recognizing gender inequalities at different levels and including means to address them?
• How do the policies, laws and regulations in force in a given sector have a different impact on women and men, girls and boys?
• How are decisions taken at the level of national institutions (parliament, ministries, universities, companies)? How are women represented in the system?

Sectors concerned

In general, are programs SOS have the main area of intervention the field of protection of child rights, through support for optimization of systems in cases of abuse, and child protection committees, as well as the promotion of children’s rights, in particular through the Children’s Rights Clubs and community awareness sessions.

The overall objective of the DGD program of SOS RW is to strengthen community-based structures for improved access to early childhood development (ECD) services for children aged 0-6 years. The specific objectives and related results are:

• Improve children access to early childhood development core services including education, WASH, nutrition , health and child protection for 4,000 vulnerable children aged below 6 years:
  • 2,000 children below 6 years old are identified and receive integrated ECD services (education, WASH, nutrition, health and child protection) through home-based and community-based ECD centres
• 40 Home-based & community-based centres have improved facilities and adequate equipment to advance the delivery of services.

• Strengthen the capacity of ECD community structures including 2,000 direct child protection duty bearers, 200 local authorities, 800 ECD community professionals (500 ECD caregivers & 300 IZUs):
  • 2,000 direct child protection duty bearers have essential life skills and basic financial literacy to promote quality care of children aged below 6 years
• Community structures understand ECD standards and provide adequate support to home-based & community-based ECD centres
• Non-state stakeholders advocate & increase awareness about the needs of children in ECD centres.

Target group concerned

The target group is the following:

Direct Target Group:

• 4000 children at risk of losing parental care aged below 6 years
• 2000 direct child protection duty bearers (biological parents of children aged below 6 years)
• 200 local authorities (Sector Executive Officers, in charge of Social Affairs, Education Officers, etc)
• 800 ECD community professionals (500 ECD caregivers & 300 IZUs)

Indirect Target Groups

• 200 local authorities (Sector Executive Officers, in charge of Social Affairs, Education Officers, etc)
• 800 ECD community professionals (500 ECD caregivers & 300 IZUs)

• 12000 community members reached through community awareness campaigns.

3.METHODOLOGY

1. Understanding of the objectives of the study
2. Desk review of existing analyzes performed by other donors, multilateral agencies, civil society, governments, universities, etc., including analyzes of the macro level and intervention sectors concerned;
3. Quantitative Methods: sample size, sampling techniques, tools for data collection, tools for data analysis, data analysis process
4. Qualitative Methods: sampling techniques, data collection tools, interview approach (e.g Focus Groups Discussion, Key Informant Interviews), tools for data analysis
5. Ethical consideration
6. Clear and detailed work plan to complete the whole work for 20 calendar days

The Technical Proposal should clarify how the consultant intends to perform the following:

The consultant is expected to propose a methodology to contextualize the macro and micro levels of analysis to the type of program (Early Childhood Development) to draw concrete lessons for the development of the DGD program.

4.DELIVERABLES

1. An inception report, detailing the methodology, work plan and work schedule based on the program idea (concept note) that will be shared once the contract is signed;
2. A draft final report (preliminary version) and a final report containing the results and conclusions of the gender analysis;
3. A presentation for the dissemination of the process and results of the gender analysis during an online workshop with the team of SOS Children’s Villages Rwanda and SOS Children’s Villages Belgium.
4. The Dataset of quantitative & qualitative data used for analysis

The consultant should produce the following:

• An inception report, detailing the methodology, work plan and work schedule based on the program idea (concept note) that will be shared once the contract is signed;
• A draft final report (preliminary version) and a final report containing the results and conclusions of the gender analysis;
• A presentation for the dissemination of the process and results of the gender analysis during an online workshop with the team of SOS Children’s Villages Rwanda and SOS Children’s Villages Belgium.

• The Dataset of quantitative & qualitative data used for analysis
• CALENDAR
• 6.QUALIFICATION S AND EXPERTISE NEEDED

The consultant will have experience in the realization of gender analyses in organizations, especially for s international NGOs or other institutions involved in development activities.

The consultant should have the following skills and qualifications:

üAt least a Holder of Master’s Degree in social sciences, education, gender studies, development studies, childcare related degree, demography or a Master’s degree in research focused subject e.g. Master’s in Public Health;

At least five years of practical experience conducting research or needs assessments in gender, child protection, education, health or demography

üStrong facilitation skills and practical experience of working in a participatory manner with staff and in particular with children and young people;

üGood report writing skills are essential;

üAbility to analyze quantitative and qualitative data and present the findings including quantitative data disaggregated by sex and qualitative data accompanied with concrete recommendations;

üKnowledge of the local context of Rwanda;

üExcellent command of English and Kinyarwanda

7.PROCEDURE FOR SUBMITTING AN OFFER

Offers shall be submitted to sos.procurement@sos-rwanda.org by 9^th April 2021 with the subject “Rwanda Gender Analysis Consultancy”

The offer must include:

• A Technical Proposal (see in Annex I all required documents to be included);
• A financial proposal;
• The CVs of Lead Consultant and Team Members
• Four certificates of successful completion of similar assessment or research done
• At least two traceable professional referees that can certify the skills of the consultant.
• Proof of payment of tender submission non refundable fees equivalent to (30,000 Rwf) Thirty thousand Rwandan Francs payable on SOS Children’s Villages Rwanda account number:400418314910177 entitled SOS-CV RWANDA TRUST opened in BPR
• 8,APPENDICES
• Technical Proposal Outline
  
• Introduction: description of the company / consultant, qualifications, legal compliance (1-3 pages)
• Context: understanding of the project, the context and the requirements of consultancy (2-6 pages)
• Proposed methodology: indication of the proposed methodology, detail of the groups of respondents targeted, details of the questions proposed (specify in relation to the key questions of the two levels of analysis), detail of the sampling procedure if applicable (5 – 8 pages)
• Detailed work plan: 20 days in total (including inception meeting, data collection & reporting)
• Experience of the consultant in carrying out missions of a similar nature and experience of the geographical area for other important clients (name of the organization, name of the mission, dates of the mission, contacts of the reference person) – 2-7 pages
• Examples of reports submitted in previous works (at least 2 report should be attached)
• Four certificates of successful completion of similar assessment or research done
• Copy of certified degree of each Consultant team members
• The composition of Consultant team members – 1-2 pages
• Legal requirements (including RGB Registration, certificate of incorporation, Rwanda Revenue Authority Tax compliance)

Annex II: Report Outline

The submitted Report should include the following:

• Introduction: reminder of the context of gender analysis, objectives and methodology
• National socio-political context (macro analysis)
• In- depth analysis of the sector (s) of intervention and of the target group (micro analysis)
• Key Findings about Quantitative (quantitative segregated data by sex and qualitative data)
• Conclusions and recommendations for the current program and for future interventions. Recommendations should focus on the key themes identified and should contain relevant proposals at sector level. Proposals on the role of the different stakeholders and the target group (families, children, communities, civil society); their potential and capacities should also be presented. Proposals with a timetable will assist in the design of the project / program
• Annexes (relevant documents e.g national laws and regulations, etc.)

[1] SOS Children’s Villages International, Gender Equality Policy, October 2014:

https://www.sos-kinderdorpen.be/files/gender-policy-en-5d78cb26d312e.pdf

The Gender Equality Policy is based on five principles:

1) Protection of girls, boys, women and men against sexual violence;

2) Equal access to education for girls and boys;

3) Sexual, reproductive and maternal health;

4) Financial empowerment of women and girls;

5) Overcome gender inequalities within SOS Children’s Villages

[2] ILO / SEAPAT, 2000, excerpt from Building Block 6 – Useful gender analysis frameworks: http://eugender.itcilo.org/toolkit/online/story_content/external_files/BB6.pdf

[3] Source: European Commission, 2009, Toolkit for integrating the gender dimension into EU development cooperation. DG Europe Aid, p. 85,

http://eugender.itcilo.org/toolkit/online/story_content/external_files/BB6.pdf

ITC / ILO (2009), training module: Introduction to Gender Analysis and Gender-sensitive Indicators, p. 7-9.

Done, at Kigali on 23 ^rd March 2021

Jean Bosco KWIZERA

National Director

Recruitment of Principals for the Colleges of the University of Rwanda

The University of Rwanda (UR) is a Rwandan public Institution of higher learning, established by law N^o 71/2013 of 10/09/2013 determining its mission, powers, organization and functioning. UR is constituted of six colleges namely; College of Agriculture, Animal Sciences and Veterinary Medicine (CAVM), College of Arts and Social Sciences (CASS), College of Business and Economics (CBE), College of Education (CE), College of Medicine and Health Sciences (CMHS), and College of Science and Technology (CST). The mission of UR is to deliver quality education and develop innovative teaching and research to address Rwanda’s socioeconomic development challenges of the Country, the Region and the World. The University also hosts a number of regional Centers of Excellence including Internet of Things, Energy for Sustainable Development, Data Science, Innovative Teaching of Mathematics and Science, Biomedical Engineering and eHealth, Vaccine, Immunization Health Supply Chain and Biodiversity Natural Resources Management and East Africa Institute of Fundamental Research.

UR seeks to fill the positions of Principal of the College of

• Agriculture, Animal Sciences and Veterinary Medicine,
• Arts and Social Sciences,
• Business and Economics,
• Education and
• Medicine and Health Sciences
• Interested individuals from both within and outside UR should submit a letter of application accompanied with Curriculum Vitae, copies of relevant academic credentials.
• Applicants should forward references from three referees, one of whom must be of international standing from a country other than the one the applicant is applying from; referees should assess applicants against the eligibility criteria and duties detailed in the job descriptions and eligible applicants profile.
• The deadline for submission of application is 5^th April 2021 at 6pm local time.
• Applications should be submitted by email with subject heading ‘Confidential Principal’s Application’ to: vc@ur.ac.rw

The Colleges are structured into Schools, Centers, and Departments delivering general and professional training as well as carrying out research across disciplines. These Colleges are a critical part of UR’s profile and reach as a University and as such we are seeking exceptional individuals to lead the teaching, research and innovations in these areas. The Principal is a member of the Senior Management Council in the University and the post-holder is expected to be a leader in academia, with excellent people management skills, and a genuine commitment to the development of students and staff. Details of profile of eligible applicants and job description are available on UR website (https://ur.ac.rw).

A competitive salary plus a package of fringe benefits commensurate with the position of Principal (which is at level E) as per the University structure will be offered to the successful applicants.

Rwandan citizens in diaspora and women are encouraged to apply.

Mode of Application

Done in Kigali, March 2021

Prof. Alexandre Lyambabaje

Vice Chancellor

University of Rwanda

1. Senior Data Base Administrator

Job description

Assisting in database design by mapping out the conceptual design for a planned database • Updating and amending existing databases

• Setting up and testing new database and data handling systems

• Monitoring database efficiency (performance and parameters) in order to provide fast responses to front
– end users

• Refine the logical design so that it can be translated into a specific data model

• Advise and participate in the ongoing corporate initiative for data/information management (data collection, data cleaning and data migration) of existing U
– SACCO transactional data and any other finance related data.

• Sustaining the security and integrity of data

• Creating efficient query definitions that allow data to be extracted

• Establish the needs of users and monitoring user access and security (Control access permissions and privileges)

• Consider both back
– end organization of data and front
– end accessibility for end
– users

• Further refining the physical design to meet system storage requirements

• Maintain data standards, including adherence to the Data Protection Act

• Write database documentation, including data standards, procedures and definitions for the data dictionary (metadata)

• Develop, manage and test back
– up and recovery plans

• Ensure that storage and archiving procedures are functioning correctly

• Carry out database capacity planning

• Communicate regularly with technical, network, applications and operational teams to ensure database integrity and security

• Manage the security and disaster recovery aspects of a database.

Job profile

• Bachelor’s degree or Master’s degree in Information management, Information Technology, Computer Science, Computer Engineering and Software Engineering with 8 years of supervisory experience in a fast
– paced operational environment.

• Understanding of structured query language (PostgreSQL)

• Certification in Oracle Certified Professional is a plus

• Knowledge of relational database management systems’ (RDBMS), ‘object
– oriented database management systems’ (OODBMS) and XML database management systems

• Experience with database software/web applications

• The ability to work quickly, under pressure and to deadlines

• Up
– to
– date knowledge of technology and the Data Protection Act

• Excellent verbal and written communication skills

• Strong analytical and organizational skills

• Eye for detail and accuracy

• Fluent in Kinyarwanda and English or French, the fluency in both English and French being an added advantage

Click here to apply

2. Senior Data Base Administrator

Job description

• Assisting in database design by mapping out the conceptual design for a planned database

• Updating and amending existing databases

• Setting up and testing new database and data handling systems

• Monitoring database efficiency (performance and parameters) in order to provide fast responses to front
– end users

• Refine the logical design so that it can be translated into a specific data model

• Advise and participate in the ongoing corporate initiative for data/information management (data collection, data cleaning and data migration) of existing U
– SACCO transactional data and any other finance related data.

• Sustaining the security and integrity of data

• Creating efficient query definitions that allow data to be extracted

• Establish the needs of users and monitoring user access and security (Control access permissions and privileges)

• Consider both back
– end organization of data and front
– end accessibility for end
– users

• Further refining the physical design to meet system storage requirements

• Maintain data standards, including adherence to the Data Protection Act

• Write database documentation, including data standards, procedures and definitions for the data dictionary (metadata)

• Develop, manage and test back
– up and recovery plans

• Ensure that storage and archiving procedures are functioning correctly

• Carry out database capacity planning

• Communicate regularly with technical, network, applications and operational teams to ensure database integrity and security

• Manage the security and disaster recovery aspects of a database.

Job profile

• Bachelor’s degree or Master’s degree in Information management, Information Technology, Computer Science, Computer Engineering and Software Engineering with 8 years of supervisory experience in a fast
– paced operational environment.

• Understanding of structured query language (PostgreSQL)

• Certification in Oracle Certified Professional is a plus

• Knowledge of relational database management systems’ (RDBMS), ‘object
– oriented database management systems’ (OODBMS) and XML database management systems

• Experience with database software/web applications

• The ability to work quickly, under pressure and to deadlines

• Up
– to
– date knowledge of technology and the Data Protection Ac

t • Excellent verbal and written communication skills

• Strong analytical and organizational skills’

• Eye for detail and accuracy • Fluent in Kinyarwanda and English or French, the fluency in both English and French being an added advantage

Click here to apply

Monitoring, Evaluation and Learning (MEL) Advisor

• Kigali, Rwanda
• Contract
• Contract type: National employment contract

Company Description

SNV Netherlands Development Organization is a not-for-profit international development organizational founded in the Netherlands in 1965; and currently maintains a global presence in 28 countries across Africa, Asia and Latin America.  As an organization, SNV focuses on the Agriculture, WASH and Energy sectors and maintains the belief that no one should have to live in poverty; and that all people should have the opportunity to pursue their own sustainable development. SNV contributes to programming within the Agriculture, WASH and Energy sectors by strengthening the capacities of targeted partners and communities at the field level; in order to realize increased skill sets and sustainable performance; reduce poverty levels, expand employment; improve food security; while paying special attention to gender equity, social inclusion of marginalized groups and stakeholder accountability.

Context and Purpose of the Job

The MEL Advisor will support the HortInvest programme team in planning, monitoring and evaluation of its project results as well as facilitating learning from those results (see factsheet below of HortInvest). The set up and organization of the complete MEL system with data gathering, processing, analyzing, reporting, reflecting and learning as well as the integration of this cycle in the Project Management structure and process for m the key of this job description. Furthermore, HortInvest is implemented by a consortium of 5 partners, which requires maximum alignments between the different components of the programme.

Overall Objective

• Significantly increase the horticultural sector’s relative contribution to the regional economy in NW Rwanda and farmers’ incomes
• Improve the food and nutrition security of poor households in Rwanda

The MEL of HortInvest is not just meant to meet the reporting requirements of the donor, but also to gather selected (agreed upon) information to be able to:

a. Measure intermediate results and to follow the outputs and outcomes of the project towards impact

b. Receive early warnings when improvements are required

c. Understand the reasons why some project activities are generating good results, and some are not (e.g. why is there low adoption, what are the different factors behind this, etc.)

d. Acquire inputs for learning, reflection and adapting strategies

e.  Acquire inputs for knowledge agenda and action research topics.

Job Description

Advisory Services

1.    Act as a focal point for the planning, implementation, learning and reporting of MEL activities throughout the HortInvest period.

2.    Coordinate and facilitate all the data gathering and processing streams of the HortInvest consortium partners linked to the project activities

3.    Oversee quality assurance of all field data collection exercises, data management, and analysis (e.g. baseline and end line data from AKVO FLOW and other information flows)

4.    Support the design of surveys and data collection tools using digital data gathering platforms like AKVO FLOW and other tools

5.    Advise on appropriate data collection technologies including the setup of a collective database with storage and management.

6.    Update the results target matrix in AKVO RSR, add based on the learning needs of the consortium extra information lines and compile draft annual plans and reports that are IATI compliant. This includes facilitating regular publication of reporting on the IATI platform.

Results/KPIs

Highest possible level of quality in development projects is reached. Projects are supported by given advise.

Knowledge Development

7. Facilitate capacity building process of (consortium) partners and SNV staff on knowledge, skills and competencies necessary for effective MEL through training and coaching,

8. Design and manage baselines, mid-term and end-line evaluations in compliance with SNV and IOB evaluation policy guidelines, including: development of ToR, support the choice and coordinate and guide the consultant and enumerator teams, support the development of questionnaires and data processing and handling.

Results/KPIs

Enhanced and innovative knowledge levels are reached and shared both internally as externally.

Project and process development

9.  Advise management (Project Manager, PMT) on approval of planning and result reports dissemination of evaluation findings and recommendations with targeted audiences

10. Share findings with programme teams and senior management for accountability purposes as well as for improved strategy development.

Results/KPIs

Continuous improvement of effectiveness and efficiency of operations.

People Management

11. Support the project team and partners in extracting lessons learnt and good practices, and documenting case studies which demonstrate qualitative and quantitative changes, following the output, outcome and impact pathways of the HortInvest Theory of Change / results chain

12.Organize the reflection and learning events following the requirements and timelines of the planning & reporting cycle and based on the outputs of the information and data streams.

Results/KPIs

SNV and local staff is qualified and motivated

Positioning

Assure that the information flows and products coming out of MEL could easily be used for communication messages to targeted audiences

Results/KPIs

Opportunities are timely utilized and threats are timely recognized and countered.

Business Development

Builds, maintains and utilizes relationships with relevant stakeholders, represents SNV and identifies opportunities for Business Development policies and procedures. Initiates assignments on a local/(sub)national level, supports proposals and develops technical processes during the inception phase of projects.

Results/KPIs

SNV is known as trusted development partner with relevant stakeholders and has an overview of all funding opportunities/partnerships.

Know How

Well grounded, middle seasoned level of technical professional, with experience in project implementation. Work requires good knowledge and understanding of  particular thematic area(s).

Complexity

May serve as a resource to others in the resolution of complex problems and issues in the respective thematic area(s).

Works on own initiative and knowledge but may require support to resolve complex issues.

Gives support to sector leader and identifies and informs project delivery issues and ensures with recommendation of solutions. Coordinates with multiple stakeholders. Assignments are usually broad in nature and require originality and ingenuity.

Supervision

Work is not closely supervised and is governed by standardized work routines that permit the use of initiative.

Impact

Indirect impact through the provision of activities that require proficiency and support.

Qualifications

Basic Requirements

• Master’s degree in relevant field: Agribusiness, Business Management, Monitoring and Evaluation, Agriculture economics, Statistics, Information management and related fields
• Significant monitoring and evaluation experience (5 years+) in agriculture related projects
• Quantitative and qualitative data collection and analysis skills with knowledge of digital data management tools.
•  Proven track record and experience in developing M&E plan, systems and database using MS office applications (Excel or Access, …)
• Strong knowledge and proven experience on developing and analyzing logical and conceptual framework.
• Ability to train partners and staff on developing and maintaining the M&E system
• Strong analytical and critical thinking skills.
• Excellent written and oral communications skills in English.
•  Strong interpersonal skills and ability to work in a diverse team
•  Ability to manage complex workloads and deliver work to tight deadlines
•  Ability to travel frequently and stay in remote area

Desirable

•  Experience and track records in documenting and communicating project’s stories of change and learnings.
•  Experience of working in international NGOs and other development agencies and working in partnerships.
•  Specific experience in horticulture value chain related projects
• Availability with immediate effect.

Problem analysis

The ability to detect problems, recognise important information and link various data to trace potential causes and look for relevant details.

Coaching

Encouraging and guiding employees in order to make their performance more effective and to enhance their self-perception and problem-solving skills.

Focus on quality

Setting high quality standards and striving for continuous improvement and quality assurance.

Result orientation

The ability to take direct action in order to attain or exceed objectives.

Persuasiveness

The ambition to win over other people for one’s views and ideas and to generate support.

Additional Information

Deadline for Submission

Closing date is April 1st, 2021.

NB: Only shortlisted candidates will be contacted 

Click here to apply

Nyungwe Investment group Ltd Company in Rwanda is looking for a dynamic self –driven and highly creative Chief Accountant to join the team. If you have what it takes, we would like to hear from you. Please send us your application by 2nd, April 2021. Kindly note that only applicants with the right to work in Rwanda will be considered and only shortlisted candidates will be contacted. Our offices are located in Kicukiro district, Kanombe sector, Kabeza cell, Giporoso 1, Jesus is Able house Remera, 2^nd floor on Airport road Kanombe.

 Job title: Accountant                                                 

Reports to: Director of Finance

Department: Finance

Responsible for: Performing all accounting duties in the company.

 Skills required or Minimum qualifications:

1. University degree in Accounting
2. CPA / ACCA professional
3. 3 to 5 years experience in the field, general or tax accounting.

Key Skills and Competencies

1. Communication Skills both verbal & written and interpersonal skills
2. Experience with computerized ledger systems
3. Advanced knowledge of Excel
4. Strong problem solving and analytical skills
5. Ability to function well in a team-oriented environment
6. Familiarity with accounting software package
7. Must be an outstanding communicator, and have established skills in accuracy, convincing tongue in language, and working in a high-volume environment

Demonstrated ability to support all other departments within the company and information sessions.

Females are also encouraged to apply.

Tasks and outputs:

1. Prepare the finance decharge documents and ensure entry and classification of the accounting documents related to the company’s finances.
2. Analyze the funding requests of the company to be engaged, prepare the funds to transfer documents, and obtain accounting documents as justifications.
3. Prepares the monthly financial report based on the accounting application, with all necessary justifying documentation (invoice, bank drafts, bank exchange, etc).
4. Prepare and produce financial statements at the end of each financial year as well as financial reports.
5. Prepare the payroll of the company staff and establish the declarations to the RRA, deductions at source, contributions, and medical RSSB
6. Establish the disbursement to the various partners of the company.
7. Follow up on-budget execution.
8. Ensure the management of the data file and the appropriate filling of the electronic and hard copies of the financial documents and reports.
9. Maintain payment record of all invoices received
10. Maintain payee statement records for all suppliers
11. Carries out payments of all regular area office expenses such as office rental, advances, etc.
12. Budget prepares the planning of the financial needs of the company.
13. Maintains the petty cash, with all due accounting and precautions and procedures.
14. Prepares the elements for the budget analysis.
15. Translates financial documents (invoices and financial reports) as appropriate and maintaining complete files.
16. Carries out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of NIG Ltd work, such as substituting for absent colleagues, etc after approval of the NIG Ltd Management Team.
17. Ensure that tax returns have been properly filed
18. Ensure timely payment of all taxes in the company.
19. Preform any other relevant tasks as may be required from time to time
20. Participate in audit schedules and assist auditors in performing their duties.
21. Ensure that collections and payments are done on time.
22. Prepare daily cash position report and advise optimal cash allocation

Done at Kigali on 22/03/2021

Vincent NAHAYO

Managing director

Nyungwe Investment Group Ltd

Attachment: Nyungwe Job announcement

Click here to apply

Job offer: Project Administrative Assistant

working for the Umurenge SACCO Project at MINECOFIN

 Background:

Sparkassenstiftung für internationale Kooperation e.V. (Savings Banks Foundation for International Cooperation, SBFIC) is a German-based non-profit organization that is active in partnership projects in more than 50 countries worldwide. Among its key principles is the combination of local and international expertise to provide excellent technical advisory to its partner organizations. One of the partner organizations SBFIC Rwanda works with is the Ministry of Finance and Economic Planning (MINECOFIN). The partnership focusses mainly on the professionalization of the Umurenge SACCO Sector. SBFIC Rwanda’s project activities are refinanced by the German Federal Ministry of Economic Cooperation and Development (BMZ).

Context 

As Rwanda strives towards establishing a knowledge-based economy and achieving its Vision 2050 goals, fostering innovative ICT-based SMEs is a key pillar to achieve such ambitious goals.

As part of Rwanda’s long-term development plan, the ultimate aim of the government of Rwanda is to transform the country into a high-income country and an economic trade, communication, and financial hub by the year 2050.

Towards achieving this at least one Saving and Credit Cooperative (SACCO) at each administrative sector (Umurenge) level, i.e., 416 Umurenge SACCOs (U-SACCOs) nationwide, were established. All U-SACCOs are licensed as financial institutions and are regulated by the National Bank of Rwanda (BNR). Every U-SACCO is an independent legal entity, and each has an average of six (6) employees. Currently, the U-SACCOs serve about 3,000,000 members.

However, the ability of the U-SACCOs to realize its full potential is limited by a number of challenges from operations, management, capacity building to accounting management. One of the main challenges is the currently used manual system as it hinders many SACCOs business areas. Negative effects of this challenge can be elaborated by below points:

• Slow/poor service delivery,
• Limited products and services available to customers,
• Members’ inability to access services from other SACCOs (limitation of services

to clearly defined geographical area),

• Exclusion from the national payments system,
• Limited access to credit reference bureau (CRB),
• Increased risk of fraud,
• Reporting challenges and weak internal control,
• High level of errors and inconsistencies in data which impedes decision making.

The limited scope of operation implies that some U-SACCOs lack the critical mass required for growth and financially viability. Automation and interconnection of U-SACCOs would lead to improvements in service delivery, reporting, governance through harmonized internal procedures, standardized operations, operational systems, policies, and practices as well as audits. U-SACCOs interconnection would also improve financial capacity and reduce risks through pooled resources, widen the product range, improve transparency.

In this regard, the Ministry of Finance and Economic Planning (MINECOFIN) is running a Project for U-SACCOs Automation, Consolidation, and the Establishment of the Cooperative. The Project is led by a Coordinator and operates under 3 units: Business & Consolidation; Software Development and IT Operations. The Project has already 53 staff on board out of 64 expected; it will have around 180 auditors including senior and assistant auditors for U-SACCOs data validation and due diligence. At the strategic level, the project has a High-Level Steering Committee composed at ministerial level and Managerial level of MINECOFIN, MINICOM, MINICT, MINALOC, BNR, and RCA as well as a Technical Steering Committee composed of Senior Staff from the indicated ministries and government agencies.

The project will have to conduct awareness campaigns through meetings with USACCOs directors, staff, members, and other stakeholders; it will also conduct training of USACCOs staff and its own staff.  To achieve its objectives, the project is in partnership with some various units in MINECOFIN and other stakeholders including Savings Banks Foundation for International Cooperation (SBFIC), Access to Finance Rwanda (AFR), Rwanda Institute for Cooperatives, Entrepreneurship and Microfinance (RICEM), and Association of Microfinance Institutions in Rwanda (AMIR).

It is within the above-mentioned partnership that SBFIC is recruiting a Project Administrative Assistant who shall connect the Project Management Team with its stakeholders. S/he shall support project implementation by providing administrative and logistical support to project staff across the project intervention areas and in line with its objectives.  The Project Administrative Assistant will receive a limited-term work contract with SBFIC for a duration of six months and s/he will be 100% seconded to MINECOFIN. A subsequent contract extension is possible, subject to the employee’s performance, the approval of the donor and the availability of funds.

Roles and responsibilities:

• Aid in the preparation of project proposals, invoices, and relevant project documentation;
• Maintain accurate records of all information related to projects for documentation, clarification, and presentation to management;
• Liaise with clients to identify and define project requirements, scope, and objectives. Ensuring completion of employee’s documentation and administration;
• Arrange and coordinate logistics support for Project Team meetings organized at theHead Office and on-field; s/he shall attend project team meetings, and record, compile and distribute meeting minutes, when required;
• Carry out general administrative or clerical duties such as filing, typing, copying,binding, scanning etc;
• Submit and reconcile expense reports including meetings expenses;
• Develop and maintain a filing system;
• Order office supplies;
• Develop and update administrative systems to make them more efficient;
• Resolve administrative problems;
• Support project staff in coordinating appointments, preparing meetings and disseminating training materials including presentations;
• Coordinate domestic travels and hotel arrangements, ensuring that all travel arrangements are in compliance with project and MINECOFIN/Project internal rules and project procedures;
• Book physical/virtual conference/meeting, rooms, taxis, couriers, hotels, etc.;
• Maintain up-to-date staff and consultants on meetings and reports;
• Contribute to team effort by accomplishing related results as needed;
• Cover the reception desk when required;
• Up-to-date and maintain contact lists;
• Perform any other duties linked to the Project and related to normal tasks of administrative Assistants that may be assigned by the Project Management Team.

Profile:

• Minimum Bachelor’s Degree in Business Administration, Human Resources, Management, Project Management, Public Relations or other related field;
• Minimum three years experience as Administrative Assistant or two years experience in human resources or administration;
• Proven administrative, human resources, public relations, and interpersonal skills;
• Strong verbal and written communications, teamwork, and collaborating abilities;
• Demonstrates excellent computer skills in Word, Excel, and PowerPoint;
• Fluency in oral and written English and Kinyarwanda required; French would be a plus;
• Ability to manage multiple tasks efficiently and work well under deadlines;
• Attention to detail and problem-solving skills;
• Strong organizational and planning skills;
• Proven integrity, confidentiality, good judgment and discretion, and ability to
• Maintains a high level of professionalism.

How to apply

Please submit your updated CV, relevant certificates and transcripts of records, and a cover letter clearly demonstrating your knowledge, experience, and motivation as well as highlighting your suitability for the assignment to application.eastafrica@sparkassenstiftung.de .

Applications will be received not later than 7^th April 2021. Please understand that we will only contact candidates who will have passed the preselection successfully and will be invited to the Assessment Center

JOB OPPORTUNITY

BRAC Rwanda is looking for competent, dynamic, and self-motivated Rwandans to fill the following regular position.

1. Position: Internal Auditor

Job Location: BRAC Rwanda Country Office

Salary Range: Negotiable

Major Duties and Responsibilities:

•  To conduct an internal audit of BRAC Programmes as per Annual Internal Audit Plan, Types of internal audits (not limited to):
• Annual Audit
• Continuous Audit
• Special Audit
• Investigation
• Risk-Based Audit through field visit to different locations in Rwanda
• Physical Verification of Inventory
• Surprise Audit
• Departmental Process Audit
• Financial Statements Audit
• Legal and donor compliance Audit
• Preparation of summary report on Internal Control Questionnaire (ICQ)
• Compliance with the Organization Policy/Procedure.
• To prepare Audit report and submit to Head of Internal Audit/CEO (as per requirement)
• To face review on Draft Audit Report and working file with Head of Internal Audit
• To compare and finalize Draft Audit Report after review
• To comply with reporting structure and filing properly with adequate evidence.

Knowledge, Skill & Competence

• Proven knowledge of internal auditing standards and procedures, country laws, rules, and regulations
• Self-motivated, determined, and confident.
• Self-Driven, flexible, resilient, and able to work under pressure
• Ability to manipulate large amounts of data and to compile detailed reports
• Attention to detail and excellent problem-solving skills.
• Fluency in English is required (speaking, reading, and writing)
• Advanced computer skills on MS Office, Accounting software/ERP
• Familiarity and experience with microfinance is strongly preferred

Educational Qualifications: Minimum Bachelor’s degree in Accounting or Finance. CPA/CIA/ACCA (Part Qualified) will be given preference.

Experience: Minimum two years of experience in any reputed Audit Firm or two years of working experience in the internal audit department of any financial institution.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized scan copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net

The application deadline is 4^th April 2021 at 16.00 hrs.  

Please note that only shortlisted candidates will be called for an interview

1. Data Clerk 

POSITION DETAILS

Position Title: Data Clerk                     Office Location: Huye and Kayonza

Supervisor Name: TBD                         Supervisor Title: ACHIEVE Data Analyst

New or Replacement: New Position Full or Part-Time: Part-Time Expected Project End Date: 9/30/2022 Date of Submission: 3/22/2021

JOB DESCRIPTION (PLEASE COMPLETE ALL SECTIONS)

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance, and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance, and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Project Overview

Pact seeks Data Clerks/Enumerators for the ACHIEVE Rwanda program. ACHIEVE is a five-year, USAID-funded global cooperative agreement with the dual objectives of attaining and sustaining HIV epidemic control among at-risk and hard to reach pregnant and breastfeeding (PBF) women, infants, children, and youth, as well as to mitigate the impact of HIV/ AIDS and prevent HIV transmission among these populations; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners.

The aim of ACHIEVE Rwanda is to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC), and adolescent girls and young women (AGYW) in selected high burden districts in Rwanda. The strategic objectives support the Government of Rwanda strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW; addressing social, behavioral, and structural drivers of HIV, and improving access to comprehensive SRH and violence response services to prevent new infections. The project supports OVC services in two districts and DREAMS activities in two districts. The project also provides capacity development to two local implementing partners to coordinate and support OVC and DREAMS service delivery programming and for USAID and PEPFAR project implementation.

Position Purpose

The Data Clerk will support ACHIEVE project to enter/update data about supported beneficiaries filled on the household enrolment forms in the project’s information management system, conducting a risk and vulnerability assessment for all beneficiaries receiving OVC comprehensive services, and supporting

case management volunteers to complete beneficiary care plans. These activities will be conducted in Kayonza and Huye Districts.

Key Responsibilities

• To participate in a one-day pre-assessment training and orientation workshop;
• To capture/enter/update beneficiary enrolment data into the project’s database system;
• To book appointments with the case management volunteers (CMVs) and project beneficiaries who will participate in the assessment;
• To administer a risk and vulnerability assessment questionnaire to ACHIEVE beneficiaries receiving OVC comprehensive services;
• To guide and support CMVs to complete a beneficiary care plan;
• Ensure that all ACHIEVE enrolled beneficiaries are assessed based on daily performance targets assigned by the supervisor;
• Collect data of high quality and ensure that it is transmitted to the server. Data quality checks will be conducted and feedback provided to the Data Clerk on a daily basis for updates/corrections;
• To ensure the safety and security of all the assessment tools and equipment (forms, tablets, and related accessories) during the assessment;
• To provide daily progress reports and field experience including issues that need immediate attention to the supervisor;
• To respect the beneficiaries’ safety and rights in accordance with but not limited to consent, privacy, confidentiality of information during and after the assessment. A child safeguarding policy will be signed before the assessment;
• To collect timesheets for all case management volunteers who the Data Clerk will work with during the assessment;
• Produce a detailed report at the end of the data collection assignment using a template that will be provided by the supervisor.

Basic Requirements

• Bachelor’s Degree in statistics, demography, data science, management, or related field;
• Demonstrated experience in mobile based data collection;
• Strong facilitation, teaching, and coaching skills;
• Ability to work independently, to perform and prioritize multiple tasks, high attention to detail.

Preferred Qualifications

• Certification in M&E and Data Quality;
• Having worked on an HIV/AIDS program preferably on a USAID funded project;
• Experience in administering mobile-based data collection applications such as DHIS2 and KoboCollect;
• Working knowledge of orphans and vulnerable programming is a plus;
• Local candidates preferred.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

How to apply

All applications with a motivation letter and CV shall be sent through the following email address: pactrwanda@pactworld.org not later than March 29, 2021 mentioning the position title “Data Clerks/Enumerators” as a subject to email.

2. Due Diligence Officer 

Position Details

Position Title: Due diligence officer               Office Location: Kigali, Rwanda

Supervisor Name: TBD                                       Supervisor Title: Project manager

New or Replacement: New Position               Full or Part-Time: Full-Time

Expected Project End Date: 12/31/2021

Date of Submission: 3/22/2021

JOB DESCRIPTION

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance, and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance, and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Project Overview

Pact seeks a Due diligence officer for the ITSCI Rwanda program. Pact is a non-profit international development organization with a purpose to enable poor and marginalized people in the developing world to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact is collaborating with ITA (International Tin Association), a tin industry membership organization, mineral traders and exporters, and Governments in the Great Lakes region to implement a chain of custody and due diligence scheme called the International Tin Supply Chain Initiative (ITSCI). ITSCI allows buyers along the supply chain to determine the source of the raw minerals being produced and traded in the DRC and adjoining countries including Rwanda. In Rwanda, Pact implements the ITSCI programme in partnership with Rwanda Mines, Petroleum and Gas Board (RMB). We are now looking to scale up this solution throughout the Great Lakes Region.

Position Purpose

The due diligence officer will be supervised by the Field Coordinator and will monitor compliance of ITSCI members to the OECD due diligence guidelines; the staff will provide technical support on ground to ensure that mining operators comply with ITSCI scheme procedures in production and commercialization of 3Ts minerals (Tin, Tantalum, Tungsten)

Key Responsibilities

• Monitoring the trends in mineral production for each company in the zone and gathering progressive technical information on those trends
• Maintain good relationships with relevant stakeholders, including state staff and the mining community in Rwanda
• Planning, organizing, and monitoring of field activities
• Report on any abnormalities in the 3Ts mineral supply chain through ITSCI incident reporting protocol
• Conduct descriptive studies on mine sites status through Baseline Reporting Protocols
• Identify the needs and challenges from field activities
• Organize and attend meetings with stakeholders
• Attend and participate in training of state agents to ensure that the data are clearly and accurately recorded in the logbooks
• Provide daily security situation analyses of the sites and any other information deemed necessary for the proper functioning of the Project
• Prepare a consistent monthly report of activities in English
• Documenting stories from the field describing the impact of the project on the mining communities
• Ensure efficient use of resources allocated to the field activities
• Supporting district mining task forces in the follow up of issues raised in the mineral supply chain
• Monthly field plan, sharing the joint decisions on joint visits with the government staff
• Participate in joint mineral tagging with the RMB staff and apply analytical interpretation on the origin of minerals
• Conduct awareness campaigns on project activities
• Perform other tasks requested by the project

 Preferred Qualifications

• Undergraduate degree in Natural Resources management/geography or other related earth science with at least three years of relevant experience; however a Master’s degree would be an asset.

Basic Requirements

• Understanding the Dodd-Frank Act, officially called the Dodd-Frank Wall Street Reform and Consumer Protection Act, and its implication on the great lakes minerals supply chain
• Understanding the UN Guiding Principles for Business and Human Rights (UNGPs) and their implication on the minerals supply chain in the Great Lakes Region
• Understanding supply chains mechanisms and associated risks
• Possess strong oral and written communication skills and be able to establish and maintain positive relationships with colleagues and partners
• Knowledge of OECD due diligence guidance for responsible supply chains of minerals from conflict-affected and high-risk areas is highly desirable
• Understanding the “Best Practices” for implementing the OECD Due Diligence Guidance
• Have an interest in ITSCI’s mission and work
• Fluency in speaking and writing English
• Strong interpersonal communication skills
• Strong negotiation skills and problem-solving skills
• Experience with training, coaching, and mentoring
• Demonstrated success implementing programming at the community level

 Only Local candidates are eligible to apply

Number of candidates: 3

A pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

How to apply

• All applications with a motivation letter and CV shall be sent to: pactrwanda@pactworld.org not later than 29 March 2021 mentioning the position title as a subject to the e-mail.

1. Education & Early Childhood Development Program Manager

Career Opportunities: ECCD&EDUCATION PROGRAM MANAGER (40075)

Requisition ID 40075 – Posted 22/03/2021 – Country (1) – ECCD

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE    

Role PURPOSE

Plan International is a rights-based development and humanitarian organization working for better life for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

Plan International Rwanda Strategy statement.

Our global strategy has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals and in particular the goals on gender equality.

Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our program units which represent our point of contact with girls, their families, and their communities.

The role provides specialist leadership, guidance, and support on Education & Early Childhood Development inline the Country Strategy. The position will provide overall management-lead of our direct programming in Education & Early Childhood Development, primarily delivered through local implementing CSO partners and local government. The major technical focus of our direct programming is early stimulation and early years learning, with aspects of child protection, nutrition, and health coming in as cross-cutting considerations.

management scope, reporting lines, key relationships

Direct reports – The post holder will report to the Head of Programs and will directly manage the Project Managers under this thematic area  

Key relationships

Internal

• Country Leadership/Management Team members
• Internal technical networks as relevant
• Global and Regional functional and thematic leads
• Functional departments Heads at PIR
• Plan Inc. National Organizations
• Plan Inc. Liaison Offices

External

• National and Local authorities
• Other INGOs

Level of contact with children

High contact: Occasional interaction with children

Physical Environment

• Typical Office environment with % travel in PIR’s programming areas.

Accountabilities and MAIN WORK ACTIVITIES

Strategic Planning and Program Development (%)

• Contribute in the implementation of the CS through formulating country-specific policies, strategies, and goals on Education & Early Childhood Development for quality programming that embed our gender transformative programming
• Support the development and review of country strategy and thematic programme plans that reflect a rights-based approach to programming and demonstrates good practice in Education & Early Childhood Development.
• Contribute towards Education & Early Childhood Development program strategies in the development of the CS, ensuring direct beneficiaries/ primary actors’ contributions and issues form the basis of Plan programs
• Model our value-based leadership framework underpinned by our feminist leadership principles.
• Oversee the development of country-level on Education & Early Childhood Development implementation action plans and ensure follow-up on actions in order to achieve maximum levels of compliance and competence.
• Support the HoPs and Business Development Manager (BDM) in analysing donor priorities and development of proposals for new programming in Education & Early Childhood Development.
• Provide input on partner selection, and provide technical coaching of partners in Education & Early Childhood Development, including sharing of relevant publications, tools and training opportunities.
• Undertake in-depth Education & Early Childhood Development power and policy analysis of the structures, systems, and networks in Rwanda to identify opportunities for changes in law, policy, budget, and behaviour at the national level that will drive the achievement of the CS.
• Liaise with and communicate with government bodies, donors, other Plan offices, and local and international agencies stakeholders – as required and directed by the HoP.

Programme Implementation (%)

• Provide oversight in the implementation of program interventions.
• Overall responsibility for the achievement of the annual plans and planning targets and objectives;
• Ensure the effective application of CCCD as Plan’s human rights-based approach;
• Oversee implementation schedules as per the Annual Plan, and adjust as needed;
• Review and authorize Project outlines modifications and PCRs as appropriate and within financial limits and in accordance to the operations manual.
• Enable the sharing of lessons, programme models, good practices, etc. within the country and wider organization for organisational learning

Programme Quality (%)

• Support the mainstreaming of child right programming across Plan programming, ensuring collaboration with other technical sectors
• Lead in the development of local Education & Early Childhood Development procedures in line with global guidance.
• Promote and scale up Education & Early Childhood Development activities in all Plan program areas thus at the districts and national levels.
• Provide technical advice and support to field staff in managing Education & Early Childhood Development projects and program.
• Ensure effective participation of direct primary actors/beneficiaries and other key stakeholders in program implementation
• Facilitates the operationalisation of the Education & Early Childhood Development policies, standards, and guidelines within Plan Rwanda.
• Work with PAs to understand and develop strategies that address Education & Early Childhood Development issues.
• Integration of Education & Early Childhood Development policies and standards within sponsorship processes and projects to proactively manage related risks.
• Participate effectively in Education & Early Childhood Development related forums within Plan and at the national level ensuring meaningful contributions and timely strategic positioning.
• Assist in the development of tools for project staff and partners to improve the quality of Education & Early Childhood Development work.

Partnerships (%)

• Review and strengthen Education & Early Childhood Development systems and processes within partner/donor agencies ensuring there is an understanding of and commitment to the requirements of Plan’s Education & Early Childhood Development.
• Develop and strengthen collaborative relationships at international, national, provincial, and district levels in child rights, protection, and safeguarding.
• Support and participate in children and youth related partnership activities, alliances, and networks.
• Provide leadership and strategy in influencing, lobbying, and advocating on child rights issues at the national and regional levels.
• Identify best practices in child rights programming, share and exchange experiences and lessons learnt from within Plan and other partner organizations.
• Support civil society strengthening to hold duty bearers’ accountable to policies, including through participation in relevant national level working groups, forums, and coordination meetings.
• Strengthen capacities of existing local groups in Plan Rwanda’s operational areas to ensure sustainable children rights, protection, and safeguarding activities
• Support in the identification of potential partners to implement Education & Early Childhood Development related interventions in line with the Country Strategy.

MERL (%)

• Working closely with the MERL Manager, develop and implement a MERL framework that measures the effectiveness of Plan’s Education & Early Childhood Development programming.
• In collaboration with the MERL Manager and Influencing Manager, ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders inside and outside the organization.
• Ensure strong linkages with Monitoring, Evaluations, Research and Learning (MERL) so that Education & Early Childhood Development advocacy and policy approaches are based in evidence.
• Ensure that learnings are captured and shared with Education & Early Childhood Development stakeholders in Rwanda, as well as with internal Education & Early Childhood Development colleagues.
• Ensure early and rigorous implementation of quality and accountability mechanisms, as well as feedback from the relevant stakeholders is considered throughout all phases of Plan’s Education & Early Childhood Development project design and implementation activities
• Act as focal point within the Rwanda CO on national, regional and global Education & Early Childhood Development research initiatives, ensuring coordination of the various stakeholders.
• Support in the development of a monitoring and evaluation framework and key indicators (with M&E team) for Education & Early Childhood  that helps each project improve quality of reporting, clearly articulate progress and impact of projects, identify issues for advocacy and input for new programmes/projects in the future.

• Support in the design of baseline, mid-term and end of project evaluations for Education & Early Childhood Development programmes, including working with M&E staff on Terms of Reference and consultant selection.  Monitor the evaluation process and provide input and clarification as needed.  Review evaluation findings and ensure that lessons and recommendations are captured in the Lessons Learned database

Fundraising

• Contribution to thematic capacity statements on Education & Early Childhood Development
• Provide technical support on proposal writing especially in the area of Education & Early Childhood Development.

Influencing and Advocacy (%)

• Identify and build strategic partnerships and engagement with organisations, networks, decision-makers, and other key stakeholders in Education & Early Childhood Development to further Plan Rwanda’s delivery of its influencing agenda.
• Lead in the development of key Education & Early Childhood Development influencing/advocacy messages, defining effective tactics and partnership strategies, leveraging our influencing strength to mobilise support for change
• Lead in the development and rollout of the Education & Early Childhood Development Influencing plan for achievement of the Country Strategy’s defined specific influencing goals.
• Support country office and PA teams with the development of specific Education & Early Childhood Development influencing goals for projects and leading the design, review, and implementation of corresponding Influencing plans for each project, taking an integrated approach to influencing.
• Contribute to positive policy and legislative changes around Education & Early Childhood Development, as well as an increase in national and local budgets, at the country level in order to achieve the Country Strategy and the Global Strategy.
• Represent and advocate for Plan with regional and international agencies, donors, Rwanda Government, NGOs, and others as required.
• Analyze and provide feedback on programme implementation to ensure gender equity for both the girl and boy child.

Reporting (%)

• Coordinate the annual SRHR implementation standards self-assessment and incident reporting exercises, providing reports on outcomes and trends to the country management team.
• Review relevant monitoring reports to donors to ensure that technical issues are well articulated and reports are of acceptable quality before submission.
• Coordinate compilation of quarterly reports on child-related offenses from Plan’s areas of operation and provide guidance and support to mitigate such abuses.
• Oversee and manage both internal and external reporting for the Education & Early Childhood Development programming
• Ensure that Plan International Rwanda is providing quality and timely Education & Early Childhood Development status reports to donors, National Offices, and the Global/Regional Hub.

Financial Management (%)

• Manage the overall budget for Rwanda Education & Early Childhood Development sector programming, ensuring that budgets are accurate, spending is as per agreed budgets and both internal and donor financial reports for the sector are accurate.
• Work closely with the Grants section to achieve overall grant activities, deliverables, and budget compliance within donor guidelines.   

Risk Management (%)

• Collaborate with and provide advice to key teams and/or departments within the offices to ensure that risk identification and management strategies of the country’s processes, procedures, and activities include assessment of Education & Early Childhood Development risks and appropriate mitigating actions are developed.
• Responsible for in-country Education & Early Childhood Development management processes.

 Capacity building and People Management (%)

• Where necessary provide technical training for project staff and partners as required (child rights programming and the role of duty bearers, investment in children, etc.)
• Coordinate delivery of mandatory Education & Early Childhood Development briefings, inductions, and/or workshops to staff, managers, and associates ensuring all are aware of what the Education & Early Childhood Development means for them and how to execute their specific responsibilities under the policy. Coordinate delivery of on-going refresher training and induction as necessary.
• Provide overall vision and direction to the Education & Early Childhood Development team through effective coordination, planning, prioritization, coaching, and supervision.
• Support staff to understand and comply with the organizational vision, mission, strategic direction, and organization policies.
• Socialize and nurture Plan Values and Behaviours.
• Create an enabling working environment to foster excellent teamwork and high-performing staff.
• Oversee the delivery of effective capacity-building support in key areas of finance, supply chain and administration (including ICT), safety and security, compliance, and human resources management.
• Establish, communicate and monitor standards of performance and behaviours of the team through the development of Individual Accountability Plans (IAP), and key performance indicators (KPI’s) that are agreed annually, and monitored and updated regularly.
• Support team members to gain the necessary skills through learning and development.
• Lead the team in line with the Country HR Manual and other guidelines & ensuring compliance in all core policies and business areas, including Gender and Child Safeguarding.
• Engage in the performance management of functional subordinates by working closely with the functional subordinate’s line manager.
• Manage the work environment to reduce risk from health, safety, and security hazards.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership Competencies

• Setting high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality, and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly, and constructively.
• Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborating with team members, colleagues, and partners in finding creative solutions to problems by sharing information, experience, and ideas and actively seeking their input.
• Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained, and helping them develop their potential.
• Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

• Understands relevant sectoral context including how the Education & Early Childhood Development  operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy.
• Manages legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety, and Security
• Managing activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing and digital working, including personal digital skills

Technical expertise, skills, and knowledge

Qualifications/ experience essential:

Knowledge

• A master’s degree in education, or equivalent qualification.
• A minimum of 5 years’ relevant work experience at a similar level in education programs
• Understanding of integrated development issues and critical analysis of child poverty
• Knowledge of strategic planning processes and theories of child-rights programming
• Knowledge of development issues, trends, challenges and opportunities, and implications to community development

Specific skills of this position:

• Proven ability to develop project proposals and concepts
• Excellent networking and partnership building skills
• Research, analytical and problem-solving skills
• Good communication, facilitation, and report writing skills
• Strong team-building and motivational skills
• Strong negotiating, strategic thinking, and influencing skills
• MS office skills

Desired

• A relevant Master’s degree is a distinct advantage

TECHNICAL COMPETENCIES

• Understanding issues: Health, Safety and Nutrition Practices.  Understanding Child Growth and Development. Appropriate Child Observation and Assessment. Partnering with Families and Community. Learning Environment. Effective Interactions (Teacher/Student and Student/Student). Program Management.
• Driving Quality: Conduct an annual program evaluation and share the information with appropriate stakeholders. Help stakeholders understand implications of evaluation results for developmental outcomes of children and their families. Use assessment results to develop action plans for professional development of staff members. Invite stakeholders to participate in analyzing and interpreting implications of assessment data for program revision. Respond to feedback from governing or advisory board or council and take leadership for continuous quality improvement. Plan, implement, and revise as needed, systemic procedures for assessing progress toward achieving program mission and goals.
• Adapting to Context: Communicate to family members the program’s guidelines for responding to emergencies and assist program leader by suggesting strategies for emergency responses. Offer materials to encourage and assist families to develop home and family-based plans for response to emergencies. Help others understand and plan effective strategies for facilitating emergency response plans. Develop and enforce a written plan for responding to emergencies based on current recommendations from agencies and organizations that specialize in emergency preparedness.

Behaviours:

• Demonstrates clear respect to all and especially children without discrimination
• Ability to develop, motivate and coach and mentor others
• Promotes high-quality child rights programs
• Having initiative and able to work independently
• Promotes innovation and learning within the child rights realm
• Communicates clearly and effectively on child protection issues
• Confident in taking initiative and exploring new opportunities
• Assertiveness and shows cultural sensitiveness

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest, and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused, and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities, and our partners.

We are inclusive and empowering

We respect all people, appreciate differences, and challenge inequality in our programmes and our workplace. We support children, girls, and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: Kigali

Reports to: Head of Program

Grade: D2

Closing Date: 31st March 2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity, and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Click here to read more and apply

2. Logistics & Procurement Coordinator

Career Opportunities: Logistics & Procurement Coordinator (39270)

Requisition ID 39270 – Posted 19/03/2021 – Country (1) – Administration

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Role PURPOSE

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and the goals on gender equality.

Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

management scope, reporting lines, key relationships

Direct reports – The post holder will report to the Logistics and Administration Manager (LAM).

Key relationships

Internal

• Program Leadership Team (PLT) members
• Internal technical networks as relevant
• Functional departments Heads at PIR
• Plan Inc. RH, GH, Liaison offices & NOs

External

• PIR partners

Level of contact with children

Mid contact: Occasional interaction with children

Physical Environment

• Typical Office environment with 30% travel in PIR’s programming areas.

Accountabilities

Project Operational Planning

• Provide technical support and training to ensure that all grants and/or projects generate and submit high-quality Project Operational Plans.
• Review submitted Project Operational Plans as part of the Project Outline Approval process and work with project staff to ensure the desired quality levels are attained and then recommend for approval by the LAM.
• Review Project Outlines to ensure that all issues related to procurement, operational planning, and materials and/or services costing have been adequately addressed before seeking final approval from the LAM.

Premises, Facilities, and Utilities Management

• Provide day-to-day support to all staff on key facilities including office premises (identification, maintenance and closure/disposal), telephones, internet services and office equipment and identify future needs.
• Ensure timely welcome services, hotel, and flights bookings, and other support services for staff and visitors.
• Establish a system to document and track lease agreements and related services e.g. maintenance for all offices (and other leased facilities) and international staff residences. Notify the LAM when renewals or amendments are required.
• Carry out periodic inspections of all properties used by PIR and identify any repairs, maintenance or alterations required to ensure that they are fit for use. Ensure the inspection reports are filed.
• Ensure that all utility accounts (e.g. water, electricity, security, internet, etc.) are in place and are always paid on time.
• Ensure that all PIR properties meet all regulatory requirements especially legal, safety and security.

Inventory Management

• Ensure all PIR locations have appropriate inventory management systems and appropriate inventory.
• Carry out periodic spot checks on the accuracy of inventory records.
• Ensure all staff involved in inventory management receive regular refresher training and updated information of any changes to policy and procedure.
• Coordinate the conduct of special inventory management requirements for items such as Gifts-in-Kind, food items, medical and pharmaceutical supplies, and hazardous materials.

Asset Management

• Provide leadership in managing assets, logistics, and inventory in line with the Global Operations Manual.
• Review and periodically verify asset records.
• Oversee the management of insurance cover for Plan assets and staff to ensure the reduction of risk.
• Track the implementation of fixed asset retention and disposal policies to avoid loss, overuse, and misuse of PIR assets.
• Compile a list of assets due for disposal and provide a recommendation to the LAM.

Procurement Management

• Ensure the effective implementation of the Global Operations Manual with respect to the procurement function.
• Develop a country procurement plan and strategy in collaboration with project leads and lead its implementation.
• Proactively manage issues relating to procurement effectiveness and efficiency, procurement risk, and other key procurement issues.
• Conduct procurement in line with the Global Operations Manual and the PIR Supplementary Operational Procedures.
• Facilitate contract negotiations, preparation, awarding, and award notification, and conduct debriefing with bidders.
• Ensure that project leads receive support in continuously updating their procurement plans and they submit requests in time considering procurement lead times and the to be pro-active.
• Ensure that LTAs are in place and are being managed properly for all categories of frequently purchased goods/services.
• Ensure the procurement tracker is updated weekly and available for all staff to access.
• Participate in PLT meetings and provide procurement updates and resolve any issues arising and ensure that PLT members receive adequate capacity building on key operations matters.
• Liaise with suppliers and recommend an updated suppliers’ database bi-annually to the LAM based on input from staff and analysis of the procurement plan.
• Analyses, develops and identify project material requirements derived from the procurement plan in collaboration with all department heads and staff and then recommend appropriate procurements methods to the LAM.
• Carry out regular field visits to verify delivery and usage of project material according to purchases specifications and implementation plan.
• Design and implement a community-based procurement strategy to empower upcoming micro-enterprises.
• Ensure that all PIR locations can identify local suppliers that shorten the procurement cycle and results in value for money.
• Provide contract administration services including arranging for proper inspection, ensuring compliance with terms and conditions of contracts, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods;
• Facilitate processes for clearing imported goods from the air or land ports ensuring that customs regulations are followed, and necessary tax exemptions are obtained.
• Regularly assess risks that are likely to hamper continuous delivery of procurement activities and monitor the mitigating actions that will have been designed.
• Protect the procurement activities from fraud, waste, and abuse

Logistics Management

• Provide direct supervision of the Logistics and Administration Officer and thereby establish and maintain a well-functioning logistics support operation for all PIR locations.
• Review monthly logistics reports (i.e. fuel, mileage etc.) and ensure they are compliant to expected standards before final approval by the LAM.

Administration Department Coordination

• Provide direct supervision of the front office staff, Procurement Officer(s), Logistics and Administration Officer, and any other procurement staff that may be employed from time to time. Also provides dotted line supervision of PU-based Administration Assistants.
• Provide supervision, coaching, and motivation to Administration Department staff to enhance and manage their performance and development.
• Ensure the continuous balanced allocation of tasks and work responsibilities across the department.
• Ensure all departmental documentation and record filing systems are in place and operating effectively.
• Support the planning and organization of high-level meetings and workshops.
• Review departmental budgets for procurement, logistics & other administration-related costs and recommend for approval.

Partnerships

• Support PIR partners with technical training and on-site support on logistics and procurement issues.
• Participate in partner assessments in liaison with the programs team.
• Work in coordination with the Business Development Unit to validate proposals and budgets for consistency and accuracy in line with operations requirements.
• Carry out research and analysis on the logistics and procurement compliance requirements of potential donors in the pipeline and prepare reference materials.

Risk Management

• Works closely with the LAM and other functions to conduct operations risk assessments, identify mitigation measures, and to ensure control actions are executed.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Technical expertise, skills, and knowledge

Essential

• Atleast 4 years and above experience in Logistics and procurement.
•  Bachalor degree in related field
• Proven experience in logistics, procurements, asset, and facilities management in an INGO.
• Proven understanding of “child rights” and “gender in development” concepts and the promotion of girls’ rights in the context of relevant International Conventions (Convention of the Rights of the Child, Convention for the Eradication of Discrimination against Women) and the Global Goals (SDGs).
• Knowledge of the project management cycle of design, implementation, monitoring, and evaluation and how operations are critical at each stage.
• Excellent written & spoken English and Kinyarwanda.
• Excellent communication, interpersonal, representation, and negotiation skills.
• Excellent analytical and writing (English) skills.
• Sound planning, time management and administrative skills.
• Ability to work under pressure, in a team, and for long hours if required.
• Excellent computer skills with proficiency in Microsoft Word, Excel, and PPT software.
• Knowledge of several donor regulations.
• Experience in working in culturally diverse setting.
• Experience in working in humanitarian and/or development spheres.
• Proven track record of coaching and capacity building.
• Experience and understanding of the concepts of sustainable community development and participatory approaches and practice in development interventions.
• Knowledge of the requirements of donor compliance and financial management.

Desirable

• Relevant University degree in, Finance, Accounting, Business administration or related field. A post-graduate university degree in these areas may be an added value.
• Experience working in a humanitarian or NGO environment.

UNDERSTANDING PLAN INTERNATIONAL IN CONTEXT

Purpose, Values, and Global Strategy                   

• Are aware of the values and the global strategy and understands why Plan International’s purpose is so important in advancing children’s rights and equality for girls globally.  Understands and applies the principles of safeguarding and protection of the vulnerable populations with which Plan International works.
• Can succinctly articulate the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.

Structure and Governance             

• Aware of the different structural and governing elements, including national organisations, global hub, regional hubs, country offices, liaison offices, members assembly, international board, and the leadership team.
• Aware of Plan International’s main sources of funding and knows where to find company information.
• Understands the purpose, lines of accountability, and decision-making capacity for each structural element of the organisation. Helps their team to understand where they sit within the organisational structure.

Context and Culture            

• Aware of the processes, institutions, and organisations that shape the development and humanitarian context. Understands their local operating environment, demonstrating political, social, and cultural awareness.
• Supports their team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social, and cultural context.

MANAGING RISK

• Applies the Code of Conduct principles to their work activities.
• Understands their responsibility to manage legal and reputational risk relevant to their role.
• Participates in risk assessments, applies actions to their work activities, and reports risks using the correct procedure.
• Aware of the global methods of assessing risk, the local control environment, and the controls in place to mitigate risk.
• Uses Plan International’s logo and brand appropriately.
• Aware of how to minimise risk in each core standard.

Core Risk-Related Standards

• Child and Youth Safeguarding and Protection: Understands their safeguarding responsibilities in accordance with the global policy. Work actively to safeguard the rights of children and young people
• Gender, Equality, and Inclusion: Understands and can identify the causes of gender discrimination, exclusion, and inequality.
• Counter Fraud: Works according to Plan International’s zero-tolerance approach to fraud and corruption. Reports any suspicions of fraud to the Counter Fraud Unit.
• Safety and Security: Applies all necessary measures to ensure they work safely and securely.

Planning and budgeting

• Understands the planning procedures relevant to their role and contributes to annual planning where possible.
• Contributes to their individual accountability plan and understands how they contribute to the team and organisational plan.
• Plans their own work activities in line with the assigned budget.

PROCUREMENT AND LOGISTICS

• Aware of the procurement procedures relevant to their role and responsibilities.
• Understands the importance of buying and using resources to achieve value for money.

MANAGING RESOURCES AND DELIVERY

• Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities.
• Works according to a budget and uses the relevant financial systems.
• Works according to principles of data protection.
• Understands how information is used for reporting and decisions making.
• Seeks to continually improve personal working practices.

programme and project management

• Aware of the programmes that Plan International delivers directly and through partner organisations.
• Aware of the programme and project management procedures relevant to their role.
• Complies with financial procedures and controls relevant to their role.
• Seeks opportunities to reflect on and learn from all work, programme, and project activities.

MANAGING SELF

• Understands their responsibilities, level of decision making, and how their role contributes to the wider team.
• Works in accordance to the policies and procedures relevant to their role and responsibilities.
• Uses the personal development tools available.

COMMMUNICATION

• Creates channels of communication with other individuals and teams.
• Identifies with the Plan International logo and brand and understand what they represent.
• Applies the brand guidelines to all forms of written and verbal communication.
• Considers the audience, purpose, and accessibility of all communications, taking the local context and culture into account.  Where necessary, adjusts the tone, style, complexity, and level of technical detail of communication accordingly.

Evidence-Based Management: Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.

Digital Working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose.  Utilises the digital tools available in line with privacy and safeguarding guidelines.

leadership competencies

• Courageous in taking a lead, focussed on Plan International’s purpose and making the most effective contribution within my own work context.
• Behaves in line with our values and safeguarding practices, inside and outside work.
• Challenges own attitudes, unconscious bias, and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for a lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners, and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location: Kigali

Reports to: Logistics and Administrative Manager

Grade: D1

Closing Date: 31st March 2021

NOTES:

1. This position is only advertised internaly. Only Plan International Rwanda Staff are allowed to apply and females are encouraged to apply.
2. Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
3. Equality, diversity, and inclusion is at the very heart of everything that Plan International stands for.We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
4. Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights, and inclusion.
5. Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
6. A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in theInter Agency Misconduct Disclosure Scheme.In line with this scheme, we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Click here to read more and apply