Finance Officer – Kigali, Rwanda

Company Overview

The Pharo Foundation (the “Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises. The Vision of the Foundation is an economically vibrant and inclusive Africa. The Mission is to achieve the Vision by investing in the human and physical capital of Africa, with a strong focus on job creation

Established in 2011 as a UK based non-profit, the Foundation has since made a strategic shift to directly design and implement its own programmes to ensure greater engagement with communities, better results and increased accountability.

At the end of 2019, the Foundation also started its Pharo Ventures franchise to prioritise sectors where the Foundation believes a real impact can be made by establishing self-sustaining businesses, which focus on job and economic value creation.

The key strategic pillars for the philanthropic side of the Foundation are education, health, water and agriculture. We have recently established a new modern office in the iconic Kigali Heights to support our strategic plans and are now seeking dynamic and talented professionals who are eager to pursue impactful careers with the Foundation as we expand in Rwanda.

Headquartered in London, the Foundation has an operational head office in Nairobi (Kenya) with country offices in Ethiopia (Addis Ababa and Assosa) and Somaliland (Hargeisa).

Position Summary

The Finance Officer role is an ambitious challenge for a self-driven individual who seeks to leverage on their deep knowledge and understanding of local accounting principles and tax regulations to ensure that the Foundation complies with the required regulatory standards.

Working in a collaborative fashion with highly committed colleagues, this position offers a career enriching opportunity to a resourceful individual who is seeking to work within international standards and relishes the challenge of managing multiple, time sensitive assignments with the strongest attention to detail and with the capacity to independently prioritise.

Role: Finance Officer (Kigali)

Reporting to: Finance and Administration Manager (Kigali) Functional Relationships: Country Representative (Kigali) Head of Education (Kigali), Office Manager (Kigali) and School Principals (Rwanda)

Direct Reports: School Accountants/Cashiers (Matrix reporting)

Key Duties and Responsibilities

Prepare and process all financial transactions and submits these for further review and appropriate approvals.
Post daily transactions in the accounting system on a regular basis, review and seek approvals where required.
Closely monitor the Pharo Schools’ financial systems and ensures that they are regularly updated.
Track outstanding fees on a daily basis and shares with the relevant teams for further action.
Support and supervise the Pharo School’s Accountant/Cashier to perform all accounting functions as per the guidelines and procedures outlined by the Foundation.
Prepare and ensure the schools’ payrolls are processed and settled within the agreed period.
Ensure that electronic and paper filing records for all accounting transactions and banking information are fully documented, complete, robust, well structured, transparent, scanned, and archived for easy accessibility.
Process and manage petty cash and sundry expenses and ensures it is reconciled on a daily basis.
Process financial transactions and ensure that budget holders use the right project codes before approval(s).
Ensure monthly controls and reconciliations relating to petty cash and the bank accounts of the Foundation are performed accurately.
Prepare the monthly schools’ income and finance reports as per the Foundation’s guidelines.
Support the review and development of financial policies and makes sure they are implemented to maintain integrity and transparency throughout the organisation.
Reconcile school fees accounts within five working days after the end of the month.
Monitor the movement of the relevant bank accounts and takes corrective action where necessary.
Ensure compliance in all tax matters and submits tax schedules to the supervisor for relevant approvals.
Other ad-hoc finance related tasks as may be required by the supervisor from time to time
Qualification Requirements

The ideal candidate should possess a first degree in Accounting, Finance or Business Administration and or related equivalent. Membership of a professional association/certification in accountancy or finance related certification would be an added advantage.
S/he must possess a minimum of five (5) years related professional experience, preferably within a multicultural, international organisation.
Experience in using an accounting software package like QuickBooks, Tally, Sage, Xero being the ideal but not mandatory.
Strong financial analytical skills.
Excellent proficiency in the use of Microsoft Office packages: Word, Excel, and PowerPoint.
A self-starter with initiative and the ability to multi-task, work under pressure and meet deadlines.
Excellent communication skills and comfortable working with senior level colleagues
Be fluent in reading, speaking and writing in English.
Strong numeracy and literacy skills.
Behavioural Competencies

Dedicated team player with demonstrable experience in setting up finance procedures and systems.
Problem solver and creative thinker with the ability to get results in fast-paced environments.
A self-assured, internally motivated and passionate individual driven to succeed and make a difference.
An individual with high levels of integrity, professionalism, resilience, accountability and determination.
An individual with strong work ethics and a mature, professional proactive attitude.
Extremely organised and efficient individual with high attention to detail.
Application Procedure

Due to the expected high volume of applications, we regret that we will only be able to contact shortlisted candidates. Review of applications will begin as soon as they are received and only complete applications will be reviewed. In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible opportunity.

Please send the information listed below, as a single PDF file to the following email address: recruiting.rw@pharofoundation.org and add the job title ‘Finance Officer- Kigali’ to the email subject line.

1. A detailed CV and Cover Letter

2. An essay of no more than 1,000 words outlining:

What experience have you gained that makes you the most qualified candidate for the role?
What challenges do you foresee as a finance officer in managing increasingly complex financial accounting tasks in a growing international organisation and what steps will you take to successfully resolve these based on your experience and knowledge?
3. A one-page list of five references with current addresses, phone numbers, and email contacts.

Deadline is 30 June 2021.

Hope Walks-Rwanda Clubfoot Program

 POSITION ANNOUNCEMENT

 Title:  Counseling Coordinator

Location: Kigali, Rwanda

Term of Contract:  One year (renewable)

Reporting: This position reports to the Country Coordinator of Hope Walks /Rwanda Clubfoot Program. It also maintains functional reporting lines to the Regional Program Officer, Counseling for quality counseling oversight

 Background:

Hope Walks / Rwanda Clubfoot Program is registered as an International NGO  under Reg 024/RGB/17 and is working in partnership with Ministry of Health of Rwanda in 13 government and private hospitals. For the above hospitals, Hope Walks has to ensure that the program is funded in a manner consistent with guidelines and known best practices in Ponseti method of clubfoot management, Capacity building (trained staff), Coordination, monitoring and evaluation of the program, Implementing the program in cost-effective way, Community sensitization, Counseling of parents.

To be able to deliver services that meet beneficiaries and partners’ expectation, HopeWalks/Rwanda Clubfoot Program is looking for a dedicated professional to carry out responsibilities of Counseling Coordinator:

Purpose of the position:

 To support the overall functioning of the Rwanda Clubfoot Program to eliminate clubfoot as a permanent disability and to fulfill the mission of Hope Walks, with main focus ensuring the spiritual ministry model is implemented effectively in the country, including mentoring Parent Advisors on their roles

Key Duties:

 Under the authority and supervision of the Country Coordinator, the Counseling Coordinator will assist the program in the following activities:

1. Manage the activities relating to the Counselling aspect of the national clubfoot program within the approved annual budget and strategic operational plan.
2. Undertake regular planning and program review with the Country Coordinator and in cooperation with the Regional Program Officer (RPO), Counseling, as needed.
3. Provide regular reports on Counseling to the Program Manager and RPO, Counseling, and other identified partners within the agreed upon and established timeframes and report formats.
4. Facilitate ongoing training, workshops and seminars for Parent Advisors.
5. Provide support, mentoring and encouragement to each clinic counselor.
6. Actively monitor reports as forwarded by clinic coordinators and Parent Advisors, and address any issues or concerns.
7. Actively develop and maintain partnerships with relevant evangelical organizations and entities to ensure local ownership of, and commitment to, the Hope Walks program.
8. Actively work with the Country Coordinator and Regional Program Officer for Counseling to ensure collaboration and alignment of activities.
9. Liaise (at least monthly) with each clinic counselor to assess parent counseling program, and assist in solving any challenges, seeking appropriate support from the Country Coordinator and Regional Program Officer for Counseling, as needed.
10. Create and educate networks for sensitization, awareness raising, early detection and patient referral
11. Create and educate networks to support patient treatment, follow up and compliance
12. Prepare case stories for donors and other stakeholders
13. Ensure appropriate documentation and reporting by Parent Advisors, and prepare and submit data and narrative reports as required
14. Provide advice on counseling program quarter budgetary needs to the Country Coordinator, to incorporate into quarterly spending requests.

 Essential Skills/Qualities

1. Demonstrated ability to motivate people and work effectively in teams and partnerships with a diverse group of stakeholders
2. Good interpersonal, negotiation and communication skills (both written and verbal)
3. Demonstrated computer based skills, including MS Excel, Word, PowerPoint and email
4. Demonstrated initiative and able to work semi-independently and solve problems
5. Passionate about the mission and statement of faith of Hope Walks
6. Proficiency in the English language, spoken and written

Qualifications: Education and/or Experience Required

1. Degree in a relevant area such as Social, Psychology, etc
2. Fluency in English, as well as one of the predominant languages in the region.
3. Minimum of three (3) years’ experience in social work or counseling or any other related fields
4. Previous supervisory experience.
5. To be a Rwandan citizen

 Application procedures

The following are the key guidelines to apply for the above job offer

• Application letter addressed to the Country Coordinator of Hope Walks/Rwanda Clubfoot Program
• One notified copy of academic qualifications
• Updated CV and experience duly signed with concrete evidence of previous experiences
• National ID copy
• One passport photo

How to apply

The application should be submitted at Hope Walks/ Rwanda Clubfoot Program  office located in Kimironko / Bibare ,  KG 40  Street, not later than the 7^th June,2021 at 16h:00.

• Only shortlisted candidates will be contacted for the next stage of selection processes.
• For any inquires please contact Tel:(+250)788499440

HABYARIMANA Jean Claude

Program Manager

Hope Walks/Rwanda Clubfoot Program

Job description

1. To plan and review resources needed for implementation, maintenance and improvement of the laboratory QMS
2. Planning of Medical Devices unit safety and working conditions,
3. Prepare testing services cost and submit to the Division manager for approval
4. Prepare the proposal for new testing scope
5. Elaborate the list of testing parameters and matrices for accreditation
6. Plan for laboratory Proficiency Testing (PT) and evaluate PT results
7. Approval of Technical Specifications of equipment and reagents
8. Participating in the technical evaluation committee on laboratory supplies
9. Elaborate the list of approved suppliers and subcontractors
10. Maintain the equipment maintenance and calibration schedules
11. Approving and authorizing the procedures, test methods and standards operating procedures (SOPs) drafted
12. Participate in the development of laboratory procedures and SOP’s
13. Investigating and identifying potential sources of deviations and institute corrective actions for all analytical work
14. Approval of new test methods and methods verification processes
15. Initiate method development, method validation and estimation of uncertainty budget
16. Ensure test data obtained from analytical work within the laboratory is secure and confidentiality is maintained
17. To organize meetings with external advisors, auditing/accreditation bodies
18. To coordinate the preparation, publication, and dissemination of information on relevant quality standards in the laboratory
19. To provide training in areas of laboratory QMS for staff
20. Authorize the laboratory testing reports before final approval

Job description

1. To plan and review resources needed for implementation, maintenance and improvement of the laboratory QMS
2. Planning of Medicines, Cosmetics and Chemicals Testing Unit safety and working conditions,
3. Prepare testing services cost and submit to the Division manager for approval
4. Prepare the proposal for new testing scope
5. Elaborate the list of testing parameters and matrices for accreditation
6. Plan for laboratory Proficiency Testing (PT) and evaluate PT results
7. Approval of Technical Specifications of equipment and reagents
8. Participating in the technical evaluation committee on laboratory supplies
9. Elaborate the list of approved suppliers and subcontractors
10. Maintain the equipment maintenance and calibration schedules
11. Approving and authorizing the procedures, test methods and standards operating procedures (SOPs) drafted
12. Participate in the development of laboratory procedures and SOP’s
13. Investigating and identifying potential sources of deviations and institute corrective actions for all analytical work
14. Approval of new test methods and methods verification processes
15. Initiate method development, method validation and estimation of uncertainty budget
16. Ensure test data obtained from analytical work within the laboratory is secure and confidentiality is maintained
17. To organize meetings with external advisors, auditing/accreditation bodies
18. To coordinate the preparation, publication, and dissemination of information on relevant quality standards in the laboratory
19. To provide training in areas of laboratory QMS for staff
20. Authorize the laboratory testing reports before final approval

Job Profile

Bachelor’s Degree in Microbiology

Experience: 3

Master’s Degree in Microbiology

Experience: 1

Bachelor’s Degree in Chemistry

Experience: 3

Bachelor’s Degree in Biology

Experience: 3

Bachelor’s Degree in Biotechnology

Experience: 3

Master’s Degree in Chemistry

Experience: 1

Master’s Degree in Biology

Experience: 1

Master’s Degree in Agriculture Sciences

Experience: 1

Master’s Degree in Biotechnology,

Experience: 1

Bachelor’s Degree in Agriculture Sciences

Experience: 3

Skills
Integrity

Creativity/innovation

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Commitment to continuous learning

Resource management skills

Analytical skills

Problem solving skills

Decision making skills

Networking skills

Leadership skills

Mentoring and coaching skills

Time management skills

Performance management skills

Results oriented

Digital literacy skills

Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage

Understanding of ISO/IEC 17025 General requirements for the competence of Testing and Calibration Laboratories

Proficiency on ISO 19011 Guidelines for auditing management systems and ISO/IEC 17043 requirements for proficiency testing for Quality Control Laboratory

Click here to apply

1.Sales Representative

Sales Representative (200K-700K)

Work location : Kigali, Downtown building

Duty and Responsibility

Source and work customer referrals
Answer all lead and customer questions accurately; prioritize and/or escalate lead and customer questions as needed
Perform cost-benefit analysis for prospective customers and advise on appropriate purchase options
Promote specific products as directed by upper management
Inform leads and customers of current promotions and discounts
Maintain positive business and customer relationships in the effort to extend customer lifetime value
Develop strategies for more effective sales, both individually and as part of a team
Track all appointments, sales, complaints, status reports, etc. thoroughly for manager review
Self-improve continuously by way of experience and manager feedback

Requirements and Qualification

Relevant working experience more than 3years
Excellent interpersonal communication skills, both verbal and written;
Aptitude for persuasion and negotiation,Ability to create and deliver client presentations;
Proven track record in sales environment;
Ability to meet and/or exceed monthly and quarterly sales quotas;
Fluent in English specking and written;
Nice to Have

Bachelor degree
Fluent in French
Driver licence(vehicle /motorbike)
Contact

All the cv please send info@bonjourhp.com

Contact : +250 785 808 985

The deadline: 3rd July 2021

2.Marketing Officer

Marketing Officer  (150K-700K)

Work location: Kigali/Musanze/Rusizi/Kayanza

Duty and Responsibility

• Plan, prepare and manage the publication and distribution of publicity materials.
• Undertake market research and establish the best way to reach target groups.
• Coordinate with outside agencies, for example designers, to produce marketing material such as stationery and web pages.
• Analyse the impact of marketing campaigns and prepare measurement reports.
• Contribute in the implementation of marketing strategies.
• Organize and attend marketing activities or events to raise brand awareness.
• Support the marketing manager in overseeing the departments operations.
• Plan advertising and promotional campaigns for products or service on variety of media(social, Print etc)

Requirements and Qualification

• Relevant working experience more than 3years
• Excellent interpersonal communication skills, both verbal and written;
• Good understanding of marketing research technique, statistical and data analysis methods;
• Thorough understanding of social media and web analytic;
• Creativity and commercial awareness;
• A team player with a customer-oriented approach;
• Fluent in English specking and written;

Nice to Have

• Bachelor degree;
• Fluent in French;
• Driver licence(vehicle /motorbike);
• Social media promoting background;
• Graphic designing;

Contact

All the cv please send info@bonjourhp.com

Contact : +250 785 808 985

The deadline: 3rd July 2021

3.Inventory Manager

Inventory Manager (300K-500K)

Work location: Kigali,

Duty and Responsibility

• Inspecting the levels of business supplies and raw material to identify shortages.
• Ensuring product stock is adequate for all distribution channels and can cover direct demand from customers.
• Use software to monitor demand and document characteristics of inventory.
• Collaborate with warehouse employees and other staff to ensure business goals are met.
• Analyze data to anticipate future needs and record daily deliveries.
• Report to upper management on stock levels, issues etc.

Requirements and Qualification

• Proven experience as inventory manager or similar position,more than 3 years relevant working experience.
• Ability to accurately track inventory and create reports.
• An analytical mind with strong math skills, excellent organizational and planning skills.
• Outstanding communication and interpersonal abilities,
• Fluent in English speaking and writing.
• Reliable and trustworthy.

Nice to Have

• Bachelor degree.
• Driver’s license(vehicle / motorbikes).
• Fluent in French.

Contact

All the cv please send info@bonjourhp.com

Contact : +250 785 808 985

The deadline: 3rd July 2021

Kanda kumwanya wifuza kureba:

1. Strategic Advisor, Technology Innovation and Investment  Deadline 18 June 2021

2. Deputy Country Head : Deadline 7 June 2021

3. E-Health Project Manager : Deadline 16 June 2021

Kanda kumwanya wifuza kureba:

Job position (Rwanda Urban Development Project/RUDP II: Deadline 11-06-2021

Job position (Environmental and Social Risk Management Specialist ) (MININFRA) :Deadline 11-06-20

Job Position Monitoring & Evaluation (M&E) Specialist : Deadline 11-06-2021

Focus of the Role

Rwanda has successfully concluded its Vision 2020 that guided the country’s development over the past 20 years. It has now embarked on yet another ambitious 30-year journey with a new Vision 2050. Vision 2050 and the National Strategy for Transformation have set out targets for Rwanda’s transition to a high-income economy, built through private sector-led growth and human capital development. These ambitious targets will require a step change in the approaches used by the Government of Rwanda.

TBI has been supporting Rwanda for 12 years and has established a unique trusted relationship with the Government. As the country enters a new phase, while simultaneously addressing the crisis posed by COVID-19, TBI will support the economic recovery from this shock, focusing on stimulating economic growth and human capital development. Among the key drivers of Rwanda’s growth are: improving human capital, local productivity and competitiveness, technological innovation, trade, and financial sector development. TBI’s strategy for its partnership with the Government of Rwanda takes these as the starting point.

We are looking for a Deputy Country Head to be responsible for supporting the TBI country project team in the management of TBI supported country projects. The Deputy Country Head role is a new management role that has arisen following TBI’s growth and support work to the Government of Rwanda. Important to note is the new focus of our support to the Government’s digital transformation journey aimed at harnessing technology to solve problems for citizens. The Deputy Country Head will work closely with the Country Head who leads the country project team and the Head of Tech, who will manage TBI’s Tech for Development projects in Rwanda, as part of a Rwanda management team.  The team will be responsible for ensuring that all country project requirements, deadlines, and schedules are on track.

E-Health Project Manager at Tony Blair Institute for Global change: (Deadline 16 June 2021)

Focus of the Role

We are looking to hire an exceptional Project Manager (PM) with experience and expertise across technology and government advisory.

The role would start immediately, based in Kigali.

You should have experience and expertise across technology and government advisory, have a background in health and ideally have previously worked on a successful technology rollout for government systems.

You will work with the Ministry of Health, the Rwanda Biomedical Center,  relevant agencies, technical committees and the wider TBI team to implement a health management product, advising and supporting its rapid development and application in Rwanda.

The post holder will thereafter work on the application of technology and innovations in the Health sector as part of our partnership with the government of Rwanda.  She or he will join a growing team focused on our tech for transformation work in Rwanda. This team will work with the wider existing embedded team which is currently focused in the economic development, investment promotion and energy sectors, forming a team with enormous potential for further impact. And the postholder will also form part of the global TBI Tech for Development team.

SECOND URBAN DEVELOPMENT PROJECT /RUDP II IMPLEMENTATION UNIT/PCU AT MININFRA.

 Background

 The Government of Rwanda received financing for an (a) International Development Association (IDA) Credit and Grant, Global Environment Facility (GEF) Grant; and Strategic Climate Fund-Pilot Program for Climate Resilience (SCF-PPCR) Loan for the Second Rwanda Urban Development Project (RUDP II). The Government is expected to contribute counterpart funding for the financing of any required resettlement, land acquisition, compensation and relocation under the project. The project will be implemented between the years 2021 and 2025.

RUDP II will maintain the existing implementation arrangements under the ongoing RUDP: MININFRA/PCU, CoK and LODA will be the Implementing Agencies at the National level; whereas at Secondary City District level a Project Implementing Unit (PIU) composed of 2 staff who will be tasted to manage and follow-up on daily basis overall Project activities. However, due to the urban resilience focus more especially on wetland restoration planned under RUDP II, REMA which is in charge of environment management is also added as the new implementing agency of RUDP II. MININFRA Project Coordination unit (PCU) headed by the RUDP II National Coordinator will remain with the responsibility of overall coordination of the Project.

Overall coordination of the RUDP will be the responsibility of MININFRA who will serve as the primary interlocutor with the World Bank. The Project coordinator will be working as part of the General Directorate of Urbanization, Human Settlement and Housing Development. The Coordinator may directly supervise a dedicated team of staff based at the MININFRA/PCU. He/she will also ensure overall day-to-day coordination and management, including direct support to the RUDP II Implementation Agencies.

1.  ToRs FOR RUDP2 NATIONAL COORDINATOR AT MININFRA PROJECT COORDINATION UNIT (PCU)

Tasks

The RUDP II Coordinator in MININFRA/PCU will be tasked to:

• Overseeing RUDP II including monitoring, evaluation and reporting to World Bank (progress reports and audit reports);
• Ensuring that the project is being implemented in accordance with all agreements and frameworks;
• Communicating and coordinating with key stakeholders relevant for the Project (mainly MINICOFIN, MINALOC, LODA, RTDA, RHA, MoE, REMA, MINEMA and consultants);
• Convening and chairing monthly RUDP II coordination meetings with all key stakeholders;
• Reviewing and approving annual and semi-annual project budgets for each of the Project Implementation Agencies and approving annual work plans;
• Organizing and following up the capacity development and technical assistance under the Component 3, including the management of the designated account with this purpose.

 Detailed Tasks

• Overall project oversight including monitoring of the project’s results framework;
• Consolidating progress and audit information from stakeholders and implementing agencies, and verification of all reports before submission to the World Bank (this includes Semi Annual Progress reports; Project completion reports; Annual internal & external audit reports, among others);
• Reviewing and approving annual and semi-annual project budgets for Sub-Projects and approving annual work plans;
• Ensuring project implementation in compliance with the Project Appraisal Document, the Financial Agreements, the Project Implementation Manual and other relevant documentation particularly that relating to social and environmental safeguards;
• Coordinating key stakeholders relevant for the Project;
• Ensuring information flow and knowledge sharing among project stakeholders;
• Organizing and/ or approving sub-activities related to capacity building and technical assistance and ensuring that all capacity building activities will have the desired impact and increase the performance of local governments sustainably;
• In collaboration with RUDP II Implementing Agencies, initiating and overseeing contracts for detailed engineering designs and safeguards for subprojects to be implemented in Phase 4;
• Managing a designated account for capacity building and technical assistance as part of the RUDP II;
• Overseeing work ethics, public responsibility and anti-corruption safeguards of all institutions involved.

The maximum duration of the post is 5 years depending on the performance.

 Required qualification:

• Minimum 6 years of relevant work experience;
• Master’s Degree in areas related to Civil Engineering/architecture/urban development with emphasis on Project Management, Economics or Project Management.
• Full command of English, French and Kinyarwanda is a requirement, with demonstrated writing skills in English;
• Proven personal integrity and work ethics.

 Required experience and qualification

The Coordinator shall have previous experience in:

• Facilitating and managing the planning and procurement of civil engineering and infrastructure implementation works;
• Project Design, management, Monitoring and Evaluation
• Stakeholder liaison with experience working effectively with multiple stakeholders and inter-personal skills;
• Progress reporting;
• Capacity building.

He/she should have working or collaborating experience with National and local government institutions and with donor institutions, preferably with the World Bank.

The Coordinator should have a profound understanding of the dimensions of urban development, environmental and social responsibility, economic viability, corporate responsibility and anti-corruption. It is also highly desirable to have a basic understanding of civil engineering principles and standards, including principles of best practice of urban upgrading.

The Coordinator will work closely with LODA, REMA, the City of Kigali and Secondary Cities and coordinate Project Implementing Units under these Institutions such as LODA/RUDP- SPIU, REMA SPIU, CoK-KUUT and Secondary City PIUs respectively; contractors/consultants working on the Project; as well as the World Bank.

 Detailed Terms of reference can be found on the Ministry’s Website.

 Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to recruitment@mininfra.gov.rw  not later than 11/06/2021  by 5 pm Kigali Time.  For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

• Hon. Minister of Infrastructure

              KIGALI

JOB ADVERTISEMENT

Through the partnership between DUHAMIC – ADRI and WFP, DUHAMIC-ADRI has signed a Field Level Agreement (FLA) to implement its Sustainable Market Alliance and Asset Creation for Resilient Communities and Gender Transformation (SMART) project. This project aims to enhance food security and resilience to shocks, strengthening smallholder farmer production and market access and building community and government capacities related to nutrition, gender and climate-sensitive social protection. Under this partnership agreement, DUHAMIC-ADRI is implementing this project in two districts; namely Rutsiro in Western Province and Kayonza in Eastern Province.

In those two district, among other project activities, SMART project is carrying out intensive field work in design and development of land-based productive assets through land rehabilitation with bench terraces, progressive terraces, marshland reclamation and installation of small scale irrigation system and large number of targeted household members from Ubudehe Category 1 and 2 are employed in different land husbandry activities.

Therefore, DUHAMIC-ADRI would like to recruit high motivated and skilled persons to support in digitalization of daily attendance of FFA participants.

Job title: Data Entry Clerk

Number of Position: 10 to 20 persons (The enrollment will be done on demand basis based on number of FFA participants deployed in land rehabilitation activities)

Job location: Ruhango Sector of Rutsiro District and Murama Sector of Kayonza District.

Net monthly salary for this position: 70,000 Rwf

Contract duration: Short-term employment opportunity (between 2 to 6 months)

Major Responsibilities

• Digitalized data entry for daily attendance of FFA participants before the start of daily works and at the end;
• Each Data Entry Clerk will be responsible to record the daily attendance for 120 to 150 FFA participants for each day of field work between 6h30 to 7h30 in the morning and 12h00 to 13h00 in afternoon;
• To keep well and in safe conditions the tablets used for digitalized attendance
• To share the data on the centralized platform for easy monitoring and follow up of daily attendance and participation of targeted households in FFA activities.

Qualifications and requirements

• University Degree or advance diploma in any field with hands-on skills and analytical capacities to handle and use IT tools especially tablets and computerized data entry tools;
• Young and fresh graduates are encouraged to apply for this position;
• Residents candidates in the sectors of Murama Sector of Kayonza District and Ruhango Sector of Rutsiro Districts are more encouraged to apply;
• Proven experience in digitalized data entry, data collection and survey with computerized tools is added asset;
• Having proven oral and written communication skills in kinyarwanda with a fluency in English;
• Be available and ready to start immediately after recruitment.

 Application and recruitment process:

Motivated candidates who meet the requirements can submit their Application letter addressed to DUHAMIC-ADRI Executive Secretary enclosed with a detailed CV, copies of degrees and certificates for the past experience and other relevant certificates, daytime telephone number shall be submitted via electronic application on info@duhamic.org.rw no later than Sunday 6^th June 2021at 12:00 pm.

 In subject line, the applicant may use “Application on the position of Data Entry Clerk for SMART Project”.

In each candidate have to be precise on the district of preference where she want to work either in Rutsiro or in Kayonza. The candidate has to apply for one district of her/his preference.

For Ruhanga Sector of Rutsiro District, the shortlisted candidates will seat for oral interview by Monday, 7^th June 2021 from 10h00 AM at Ruhango sector in the field offices of DUHAMIC-ADRI.

For Murama Sector of Kayonza District, the shortlisted candidates will be informed the dates for recruitment test.

For more information, you may call on DUHAMIC-ADRI service number: 0788305329.

Done at Kigali on 3^rd June 2021

Innocent BENINEZA

Executive Secretary

SALES EXECUTIVE (NON-AIR)

Job Description:

We are looking for a responsive sales person for promoting our consolidated platforms. The salesperson is responsible for demonstrating and influencing adoption of online portals among the stakeholders and building market share.

Responsibilities:

Visiting corporates / booking agents / Hotels to promote the online portals
Influence adoption of the portals by live demonstration and negotiation with beneficiaries
Tracking and managing the business and revenue generated out of these segments
Periodic visits and negotiation with designated hotels in co-ordination with the branch/region
Cross promotions at relevant points for quality lead generations and influence branch walk-ins
Reporting the business on a daily basis to Region/branch
Requirements:

A degree in sales, marketing or a related field would be advantageous
Excellent communication skills
Flexible work hours
Basic mathematic skills
Prior experience of 1-2 years in service or related industry
Excellent inter-personal skills
Remuneration won’t be a constraint for the right candidates. Interested candidates are requested to share their CV/Resume to the email: marketing.kgl@satgurutravel.com mentioning the subject line as APPLICATION TO SALES EXECUTIVE (NON-AIR)

The deadline: 3rd July 2021

Looking for ambitious and vibrant sales & marketing personal who have a deep business acumen. Come join the biggest Travel Management Company of Africa in their new diversified business portfolios at Rwanda.

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CARGO SALES & PROGRAM EXECUTIVE

Job Description:

We are looking for a responsive sales and marketing person for our Freight forwarding (Cargo) business segment. The salesperson is responsible for acquiring and managing the entire life cycle of the customer thus assuring the desired revenue and market share.

Responsibilities:

Co-ordinating with branch/region marketing for generating Air, Ocean or Surface transport leads
Converting potential leads to business relations (short term / long term)
Visiting corporates/manufacturing units/industries to promote cargo services
Provide customers with timely information on incoterms and generate queries
Co-ordinate with Region/Local shipping line, Airline or Surface transporter to support customers with quote
Business conversion assuring the payment terms
Reporting the business on a daily basis to Region/branch
Industry market intelligence updates to the branch/region
Requirements:

A degree in sales, marketing, commerce or a related field would be advantageous
Excellent communication skills
Flexible work hours
Basic mathematic skills
Prior experience of 2-4 years in related field
Excellent customer service and inter-personal skills
Motivation to work through demanding situations
Ready to take higher responsibility and to work with minimal directions
Remuneration won’t be a constraint for the right candidates. Interested candidates are requested to share their CV/Resume to the email: marketing.kgl@satgurutravel.com mentioning the subject line as APPLICATION TO CARGO SALES & PROGRAM EXECUTIVE

The deadline: 3rd July 2021

​RECRUITMENT ANNOUNCEMENT

BACKGROUND

The Ministry of Infrastructure (MININFRA) is responsible for sustainable economic development and poverty reduction through the growth of Infrastructure and promotion of related services across Transportation, Energy, Water & Sanitation, Housing and Urbanization Sectors. MININFRA currently has various vacant job positions to be filled. Therefore, the Ministry is seeking highly competent and motivated individuals to fill the vacant positions reflected in the table below.

3. ToRs FOR ENVIRONMENTAL AND SOCIAL RISK MANAGEMENT SPECIALIST AT MININFRA/PCU 

III.    Duties and Responsibilities

Under the complete supervision of National RUDP Coordinator, the Environmental and Social Risks Management Specialist will be responsible for, but not limited to, the following duties:

• Reviewing ESMF and coordinating the development and implementation of the ESMP, ESIAs, and other environmental safeguards in compliance with relevant safeguard policies of the Government of Rwanda and the World Bank;
• Oversee implementation of all ESF instruments including ESMF, SEP, LMP and RPF as well as GBV action plan for relevant subprojects;
• Monitor the progress in development and implementation of relevant ESMPs ensuring that National environmental laws and policy as well as the World Bank’s ESSs are fully complied with and the reporting requirements are fulfilled;
• Support and guide LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs              in the technical matters related to Project Environmental and Social risks management and ensure the quality of reporting;
• To provide guidance on the implementation of ESF instruments for LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs and plan for building the Environmental and Social Safeguarding capacity for the whole Project;
• Carry out a regular supervision of the civil works progress and environmental compliance by the contractors;
• Ensure the enforcement of the implementation of the approved ESMPs by the contractors;
• Immediately report to RUDP Coordinator of any incident happening at the site of the civil works (Staff/workers accidents, any environmental catastrophes, etc.);
• Support and guide LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs in the assessment and valuation of the Community’s properties affected by the Project activities during the preparation of Resettlement Action Plans;
• Ensure the quality of prepared Resettlement Action Plans and supervise their implementation;
• Supervise the establishment of Grievance Redress Committees (GRC) at the Cell, Sector and District level and ensure that they are operational;
• Ensure that social and environmental grievances are managed effectively and transparently through the grievance redress mechanism;
• Facilitate and ensure trainings of E&S project staff and community institutions in environmental management including community health and safety;
• Work closely with Environmental and Social Safeguard from other RUDP II Implementing Agencies by ensuring reporting, monitoring and evaluation; and fully addressing the environmental and social compliance issues of the subproject; providing a well-documented, evidence-based compliance reports to be incorporated into the project monthly, quarterly and annual reports;
• Prepare and submit the monthly, quarterly and annual environmental and social compliance reports to the RUDP Coordinator.

IV.    Minimum Qualifications

Bachelor’s Degree in Environmental Sciences, Environmental Management, Environmental Chemistry, Environmental Engineering, Sociology, Anthropology, Health and Sanitation, Social Sciences, Development Studies, Community Development, with seven (7) years of experience in the Environmental and Social Safeguarding domain.

Or

Master’s Degree in the same fields with at least five (5) years’ of experience in Environmental and Social Safeguards of development partners funded projects/programs.

V.  Professional Experience

• At least 3 years of experience in project management and supervision of civil works contracts execution more specifically roads, storms water drainage and informal settlement upgrading;
• Understanding, implementation and procedures of World Bank funded Projects;
• Experience in the ESIA or social-economic assessments;
• Experience in implementing Environmental Management and Monitoring Plans, or Resettlement Action Plans and Community Development Projects;
• Capacity to lead stakeholder engagement, communication, information and education campaigns with affected communities;
• Knowledge and experience in Rwandan regulations and permitting processes related to social risk management;
• Ability to interact with communities and contractors;
• Effectiveness in analyzing and resolving project implementation issues;
• Familiarity with the relevant Government procedures and regulations;
• Demonstrated ability to work in teams and have leadership skills;
• Be an organized person to keep track of many different project activities and
• Ability to prepare reports in English and to read and communicate in Kinyarwanda and English;
• Fluency in French would be an added advantage;
• High level of computer literacy, including Word, Excel, PowerPoint, email and Internet.

Detailed Terms of reference can be found on the Ministry’s Website.

Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to recruitment@mininfra.gov.rw  not later than 11/06/2021  by 5 pm Kigali Time.  For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

• Hon. Minister of Infrastructure

              KIGALI

RECRUITMENT ANNOUNCEMENT

BACKGROUND

The Ministry of Infrastructure (MININFRA) is responsible for sustainable economic development and poverty reduction through the growth of Infrastructure and promotion of related services across Transportation, Energy, Water & Sanitation, Housing and Urbanization Sectors. MININFRA currently has various vacant job positions to be filled. Therefore, the Ministry is seeking highly competent and motivated individuals to fill the vacant positions reflected in the table below.

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2. ToRs FOR M&E SPECIALIST AT MININFRA/PCU)

I. Position Information

Post Level: Monitoring & Evaluation (M&E) Specialist

Project: Second Rwanda Urban Development Project (RUDP II)

Supervisor: Project Coordinator

Duty Station: Ministry of Infrastructure, Kigali

Duration: 5 years-1 year renewable contract subject to satisfactory performance

II. Objective of the Assignment

The M&E Specialist appointed at the MININFRA Project Coordination Unit (PCU) will serve as the focal person for all Monitoring & Evaluation activities related to RUDP II. In fact, the M&E Specialist will be responsible for monitoring the progress on achieving the Project Development Objective (PDO) and PDO results indicators as defined in the Project Appraisal Document and will ensure that all the information for monitoring and evaluating project performance is updated and regularly reported to the Project Coordinator.

III. Duties and Responsibilities

The project is basically implemented at the 6 Secondary City Districts and City of Kigali while the implementation coordination of different Project activities by component and subcomponent is under CoK-KUUT; LODA/RUDP- SPIU; REMA SPIU and MININFRA PCU which is overall coordinating Institution. The M&E Specialist based at each Implementing Agency will be preparing the periodic M&E reports by gathering information/data and reports related to project implemented activities; and submit them to the M&E Specialist-PCU at MININFRA for the review and consolidation.

In view of this project line of reporting, the main objectives of this position is to help the Project Coordination Unit for strengthening its overall ability to monitor and evaluate project performance, generate comprehensive and regular reports, and facilitate evidence-based feedback and decision making for the project. The key duties and responsibilities are as follows:

i.To ensure that project implemented activities conform and contribute to national policies on urbanization;

ii. To develop and maintain a project M&E data across all components in accordance with the project implementation manual;

iii To provide assurance that project implemented activities are for intended purpose of the RUDP II and progressing well;

iv. To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of project implementation and make strategic recommendations;

v. To closely monitor overall project implementation and report on its progress in accordance with required formats and frequency;

vi.To collect and analyze data from all implementing entities at the national and district levels on project progress and performance;

vii. To support LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs in project M&E and reporting and ensure the quality of reports;

viii. To compile progress reports as required by the PIM (notably, quarterly progress report) and otherwise needed, for the Project Coordinator’s review and authorization to forward to the World Bank and other relevant stakeholders;

ix. To provide guidance on M&E/reporting template for LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs and plan for building the M&E capacity for the whole project.

IV. Scope of Work

The M&E Specialist will perform the following tasks:

1. Assist RUDP II to Develop its Monitoring and Evaluation Framework and Plans

a.In consultation with RUDP II stakeholders, assist to develop the RUDP II monitoring and evaluation framework;

b. Carry out an assessment of existing monitoring arrangements in RUDP II and identify areas in need of improvement;

c.Based on the project results framework and in close collaboration with M&E Specialists at LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU; develop a simple and user friendly monitoring/reporting format that corresponds to project categories. Also develop guidelines for using the monitoring format.

d. Assist LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs to implement the M&E framework, guidelines and the tools;

e.Prepare annual monitoring and evaluation plan consistent with M&E framework;

f.Capacity Building of M&E staff at LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and SC District PIUs;

g. Organize capacity building training for relevant M&E staff among RUDP II Implementing Agencies to minimize M&E capacity gaps;

h. Conduct M&E training needs assessment among M&E staff at all RUDPII stakeholders through surveys and identify M&E capacity gaps (if any), and then after develop appropriate training packages for RUDP II in consultation with stakeholder’s demands and needs with a focus on filling the framework templates.

2. Prepare Quarterly and Annual reports to be submitted to the World Bank

a. Prepare quarterly and annual reports on project progress based on project activities and indicators; consolidate information received from the LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists;

b.Ensure proper filing of project documents being collected from all Implementing Agencies (IAs) like monthly supervision report, safeguard related reports and so on;

c. Review the M&E periodic reports prepared and submitted by LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists, and help them improve the quality of periodic progress reports when necessary;

d. Based on the required data, develop the M&E reporting format for the districts and CoK in consultation with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists which will prevail all the necessary required information at central and local level;

e.Based on the comments shared by the development partner, to revise and improve quarterly reports and resubmit as necessary.

3. Field Monitoring and Monitoring Report Writing

a.In support of IAs’ M&E Specialists, to jointly organize the on job monitoring field visit on the construction sites to District and CoK level and support them on the use of monitoring techniques;

b.Guide IAs’ M&E Specialists to prepare and/or improve field monitoring reports and help them to disseminate for feedbacks.

V. Deliverables

a. Regularly updated RUDP II M&E Framework;

b. RUDP II M&E Plan;

c. Availability of RUDP II M&E formats/templates for both District and National levels;

d.Hands on tools for monitoring progress;

e. Field Monitoring Reports in collaboration with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists;

f.Training Completion Reports;

g.Monthly report on works and consultancies performed;

h.End of Assignment Report;

i. Compiling information on the progress of project works.

VI. Impact of results

The key results will have to meet the project objectives and satisfying all project objective indicators.

VII. Competencies

a. Demonstrate commitment and dedication towards RUDP II demands;

b. Proven organizational and inter-personal skills, ability to work in a multi-cultural team environment;

c. Ability to work under tight deadlines;

d. Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points etc).

Operational effectiveness:

a. Results-driven and initiative-taking behavior;

b. Ability to plan and organize work and establish priorities;

c. Informed, sound and transparent decision-making skills;

d. Thoroughly and methodically collect, verify and record data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative.

Orientation and Communication:

a. Good interpersonal and networking skills;

b. Ability to establish and maintain effective working relations with colleagues and seniors;

c. Supports and encourages open communication in the team and facilitates team work

d. Ability to work under minimum supervision;

e. Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests.

Professional Competencies

a. Professionalism: Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

b.Communication: Speaks and writes clearly and effectively exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.

c. Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities

d. Planning and Organizing: Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

e. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable

Managerial Competencies

a. Leadership: establish and maintain relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions.

VIII. Qualifications

Education and experience:

Master’s Degree in Social Sciences preferably in Development Planning, Economics Management with five (5) of relevant working experience; or Bachelor’s Degree in Social Sciences preferably in Development Planning, Economics, Management but with at least seven (7) years of experience in monitoring and evaluation, results based management;
Academic degree in Engineering would be an added advantage;
Sound knowledge of Rwanda’s development planning process and development plans;
Knowledge and experience in designing M&E systems and conducting evaluations;
At least five (5) years of experience (Master’s Degree) in monitoring and evaluation, results based management;
Excellent writing and analytical skill in drafting concept notes and reports;
Understanding and knowledge of basic computer applications such as MS Words, Excel, PowerPoint and data base management; and
Experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters
Experience in data collection and quantitative analysis methods;
The M&E specialist should possess excellent technical skills in socio-economic research and program and project performance assessment;
Demonstrates broad knowledge and understanding of public sector, public financial management and project performance assessment;
Proven experience in data collection and data analysis using software tools such as MS excel, SPSS, STATA and other packages;
Experience in working with Development partner preferably World Bank or government system implementing World Bank funded projects is an added advantage.
Detailed Terms of reference can be found on the Ministry’s Website.

Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to recruitment@mininfra.gov.rw not later than 11/06/2021 by 5 pm Kigali Time. For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

Hon. Minister of Infrastructure
KIGALI

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