Job Description

1. Ensure permanent and uninterrupted access to the National libraries in electronic and physical formats,

 Develop, implement, update and disseminate the preservation policies, procedures, guidelines, (installation conditions, collections care, emergency management, etc.) for library materials;
 Improve the seven collections developed by the services of the National Library (heritage collection, collection to consult on site, collection of loans, African collection, special collection (maps, audio documents, theses, films, newspapers, photos, …) collection official publications and collections for professional use, produce a yearly report on the collections status;
 Identify systematically gaps in collections and ensure they are filled;
 Implement international Standards in library materials preservation;
 Work with the Integrated archives and library management systems specialist to put in place digitization systems and procedures including infrastructure requirements;
 Identify and restore damaged library materials and bind those that need to be bound.

2. Provide staff training on preservation and conservation of libraries,

 Develop, disseminate and update regularly the guidelines for library materials preservation (store and library materials);
 Supervise preservation interns and volunteers.

3. Implementation of the risk management plan of libraries.
 Foresee for emergency preparedness, develop and implement a disaster plan according to international standards;
 Ensure the operation of environmental control equipment of library repository and complete preventive maintenance requirements;
 Analyze, select deteriorated library materials and apply the appropriate restoration techniques;
 Fumigate with appropriate treatment the new incoming library materials before shelving;
 Participate in national, regional and international professional meetings and virtual professional communities on library materials preservation;
 Apply the digitization of library materials with help of the Integrated archives and library management systems specialist;
 Acquire appropriate products and equipment and conduct restoration of deteriorating library materials;
 Identify and reproduce after obtaining regulatory authorizations for copyright, rare works produced in Rwanda or on Rwanda;
 Collaborate with facilitators and professionals in library materials disaster recovery at national and international level.

Kanda kumwanya wifuza kureba:

1. Receptionist
2. Water and Sanitation Officer
3. Director of OSC and Land Notary
4. Corporates Services Division Manager
5. Environmental Officer
6. Disability Mainstreaming Officer
7. Agriculture and Natural Resources Officer
8. Animal Resources Officer
9. Land, infrastructures and Community Settlement Officer
10. Civil Registration and Notary Officer
11. Executive Secretary
12. Socio-Economic Development Officer
13. Accountant
14. Internal Auditor
15. Administrative Assistant to the Mayor
16. Education Officer

Job description

1. Receive and guide museum visitors.
• Lead individuals and/or groups through the museum, describing objects and arts craft in the museum’s gallery.
• Monitor individual or/and group’s activities while visiting the museum and its surroundings to ensure every visitor complies with the museum’s related regulations.
• Answer visitors’ questions and keep the tour organized, efficient, and safe both inside and outside of the museum.
• Assist the visitors to understand the museums concept.
• Deliver first-aid or emergency services to visitors when required.

2. Assume the continuity of the exhibitions organized by the museum and consequently prepare reports.
• Distribute brochures, flayers, and show audiovisual presentations related to each museum exhibition if available.
• Monitor the status of arts crafts, and materials present in the museums which are used in exhibition such as audio-visual materials, and then report observation to responsible units if deemed necessary.
• Report the visitors’ feedback or/and observation related to a certain exhibition to the museum management unity.

3. Build and operate a data bank of comments and suggestions from visitors to improve the quality of the museum exhibitions.
• Collect and register visitors’ feedback and comments for future products and services development or improvement.
• Assist in analysis process of all suggestions and comments from the visitors.

Job Description

1. Participation to the development of national library acquisition mechanisms and strategy and ensure their implementation,
• Develop, implement and disseminate the National Library Services collection development policy, guidelines, plans and procedures;
• Develop and update reference collections of international standards, conventions, guidelines, as well as national laws and regulations on archives and library management;
• Develop the National Library as a documented and comprehensive permanent memory of Rwanda’s past and present;
• Set up an information tracking tool on publications to ensure their availability and the best price; record the selected titles in the acquisition database; present the selected list to the national library services unit for validation;
• Participate in national, regional and international professional meetings on library collection development and acquisition;
• Weeding library materials not selected for donation to other libraries;
• Plan, establish the collections budget to be approved by the deputy director general and monitor its distribution according National Library Services priorities;
• Produce a quarterly statistical report of the acquisitions.

2. Implementation of professional library technical services according to international standards.
• Develop, implement and disseminate policies, procedures and international standards for the processing of library materials;
• Describe, classify and index the library materials according to International Standards, National Library Services procedures and the National authority files;
• Work with the Technical Services Archivist and the National Bibliography Officer to develop and maintain the National Authority File;
• Supervise technical services internees and volunteers work and integration;
• Produce a quarterly statistical report of treatment process;
• Participate in national, regional and international professional meetings and virtual professional communities on library technical services and the development of authority lists;
• Perform related work at the request of her/his supervisor.

Job Description

1. Coordination of activities and supervision of staff of the unit,
 Implement the mission and the goals of Rwanda Cultural Heritage Academy with regard of Library Services;
 Coordinate and supervise the execution of the activities of the unit of library services;
 Develops long-range planning for National library services, including programs and services, organization, staffing, budgeting, building and public relations;
 Coordinate awareness-raising and promotion activities on library activities;
 Develop strategies to improve the management of the human resources of the unit, in particular with regard to the recruitment, training and retention of highly qualified and experienced staff;
 Analyze and recommend major library policies and programs to the Deputy Director general in regards to services and systems, including public policies, infrastructure, library collections, finance, technology and public relations;
 Coordinate day to day management of the National library services including the National Library;
 Coordinates preparation of all major reports, proposals, contracts, or grants and communications related to the National Library Services;

2. Coordination of the implementation of plans, strategies and projects and evaluation of results,
 Coordinate the implementation of the strategic orientations merging the national archives services and the national library services in permanent cultural heritage and collective memory of the nation as well as in the supreme center of knowledge on Rwanda, its citizens and the history of its governance;
 Assess library service needs of the country and implement programs to meet those needs.
 Coordinate the promotion of library services delivery to the population.
 Develop a risk management plan for libraries.
 Develop a resources mobilization strategy for book industry

3. Coordination of the implementation and application of national laws, policies, regulations, strategies and international standards,
 Supervise and monitor compliance of all different library categories relating to the national and international standards and guidelines on library services development;

 Coordinate, implement and monitor the relevant national policies, guidelines, programs and strategies related to library services development;
 Supervise and implement relevant national policies and programs related to reading and writing;
 Coordinate the implementation of the legal deposit system, assigning of the international standards Numbers for publications as well as the publishing of the Annual and other bibliographies.

4. Promotion of professionalism in the fields of libraries, documentation and contribution to research activities in the field of libraries,
 Promote professional associations of documentarists and librarians and consequently report on implementation of specific academic programs;
 Develop and implement a continuing education plan for department staff, based on the performance needs of the department and update it regularly;
 Supervise the professional workshops, trainings, congresses, seminars;
 Develop internship programs;
 Contribute to researches in library and information fields.

5. Provide advice to the management on library matters.
 Work with a wide range of stakeholders, enhance professional associations in Rwanda and internationally, to develop and promote the professions of librarians and documentarists in Rwanda, Africa and the world.

Job Description

1. Interpretation and assessment of the user’s specific information needs and recommend suitable resources,
 Conduct efficient reference interviews to determine information need and best sources to use;
 Prepare, maintain and update reference tools such as finding aids, manuals and forms to facilitate research sites;
 Configure, run the service, “ ask the reference archivist ” and forward requests for other services;
 Maintaining Community notice boards, including ensuring material complies with guidelines and is current and returning material as requested.

2. Provide effective reference and advisory services on National Archives,
 Respond to inquiries received through social media, email, phone and person and keep statistics;
 Provide assistance and instruction to the users on archives materials;
 Carry out on a regular basis user needs survey to ensure planning is user responsive;
 Update and disseminate statistics on reference service use and satisfaction, for National Archives collections.

3. Ensure awareness on National Archives
 Plan and publicize the services, events and news of the National Archives of Rwanda and assess their impact;
 In collaboration with outreach archivist, promote the National collections through tours, open days, content production for the website and exhibitions;
 Keep current on new archival materials of National Archives collection;
 Assist with event promotion using social media broadcast, print, publicity, displays and other activities of public interest.

Job Description

1. Ensure permanent and uninterrupted access to the National Archives in electronic and physical formats,
 Implement, disseminate and update the preservation and conservation policies, procedures, guidelines, (installation conditions, collections care, store, emergency management, etc.) for Archives in Rwanda and disseminate them;
 Implement international Standards in Archives conservation and preservation;
 Work with the Integrated archives and library management systems specialist to put in place digitization systems and procedures including infrastructure requirements;
 Pay particular attention to archives repatriated from former colonial powers and from elsewhere; regularly inform the management of the National Archives of Rwanda of the progress of repatriation;
 Manage the archives in the repositories, with particular attention to the transit movements of the archives in the different places of processing and use and produce annual inventory report of archives materials.

2. Provide staff training on preservation and conservation of archives,
 Provide training to National Archives staff on archival preservation and conservation;
 Supervise conservation and preservation interns and volunteers.

3. Implementation of the risk management plan for archives.
 Foresee for emergency preparedness, develop and implement a disaster plan according to international standards;
 Ensure the operation of environmental control equipment of archives repository and complete preventive maintenance requirements;
 Review, select, analyze deteriorated archival documents and apply the appropriate restoration techniques;
 Fumigate with appropriate treatment the new incoming archival materials before shelving;
 Apply the digitization of Archives materials with help of the Integrated archives and library management systems specialist;
 Acquire appropriate products and equipment and conduct restoration of deteriorating archives;
 Identify and collaborate with facilitators and professionals in archives disaster recovery at national and international level.

Job Description

1. Participation to the development of National Archives acquisition mechanisms and strategy and ensure their implementation,
 Elaborate and implement policies, guidelines, plans and procedures to guide the acquisition process of the National Archives, and disseminate them through the website;
 Develop the National Archives as a permanent comprehensive memory, past and present, of the Rwandan state and government and their institutions,
 Elaborate, update the national accession form and disseminate through the website;
 Receive archives transferred from the institutions and verify them according to the guidelines and national accession form;
 Register the selected archives to keep in the National Archives Services;
 In collaboration with the director of National Archives Services unit, conduct appraisal of incoming archives donations according to the established guidelines;
 Participate in national, regional and international professional meetings on archives collection development and acquisition;
 Produce a quarterly statistical report of the acquisitions process and disseminate them on website.

2. Implementation of professional archives technical services according to international standards.
 Implement policies and procedures on technical services and disseminate them through the website,
 Implement the international Standards for archives processing,
 Describe, classify and index the National Archives materials according to International Standards , Archives Description rules and the national authority files,
 Participate with the technical services librarian and the national bibliography officer to develop and maintain the national authority files of events, people and places to be used for the process treatment of archives and library materials,
 Supervise technical services of interns and volunteers work and integration,
 Provide a support of technical services to archives services in the country when needed,
 Produce a quarterly statistical report of treatment process.

Job Description

1. Coordination of activities and Supervision of staff of the Unit
 Define with the staff the plans and projects to be presented to the Deputy Director General,
 Coordinate and supervise the execution of the activities of the unit in accordance with the mission and objectives of the Rwanda Cultural Heritage Academy with regard to archives services;
 Develop long-range planning for National Archives services, including programs and services, staffing, budgeting, building and public relations;
 Coordinate awareness-raising and promotion activities on archives and records management with public, private and civil society institutions ,
 Coordinate all major reports, proposals, contracts, or grants related to the National Archive Services;
 Coordinate day to day management of the National Archives and evaluate the staff;
 Analyze and recommend major records and archives management programs and policies to the Deputy Director General regarding the services, programs and systems, including public policies, buildings, Fonds-development, finance, technology and public relations;
 Supervise the development of the National Archives as a permanent memory of Rwandan Government and its institutions;
 Develop strategies to improve the management of the human resources of the unit, in particular with regard to the recruitment, training and retention of highly qualified and experienced staff;
 Implementation of the mission and the goals of Rwanda Cultural Heritage Academy with regard of Archives Services;
 Any other duties assigned to him/her.

2. Coordination of the implementation of plans, strategies and projects and evaluation of results,
 Coordinate the implementation of the strategic orientations merging the National Archive Services and the National Library Services in permanent cultural heritage and collective memory of the nation as well as in the supreme center of knowledge on Rwanda, its citizens and the history of its governance;
 Assesses records and archives management needs of the Country and implements programs to meet those needs.
 Coordinate the promotion of archive services delivery to the population.
 Develop a risk management plan for archives

3. Coordination of the implementation and application of national laws, policies, regulations, strategies and international standards,
 Supervise and monitor compliance of public institutions (Ministries and Agencies) to the records and archives management policies and guidelines (GoR File plan and Records Retention and Disposal Schedules);
 Coordinate, implement and monitor the relevant national policies, guidelines, programs and strategies related to records and archives management;
 Search for and inform competent organs about cultural heritage unlawfully exported or kept beyond the designated time abroad for their repatriation to Rwanda.

4. Promotion of professionalism in the field of archives, documentation, and contribution to research activities in the field of archives,
 Promote professional associations of documentarists and archivists and consequently report on implementation of specific academic programs;
 Develop and implement a continuing education plan for department staff, based on the performance needs of the department and update it regularly;
 Supervise the professional workshops, trainings, congresses, seminars;
 Develop internship programs;
 Contribute to researches in library and information fields.

5. Provide advice to the management on archives matters.
 Work with a wide range of stakeholders, enhance professional associations in Rwanda and internationally; to develop and promote the professions of archivists, librarians and documentarists in Rwanda, Africa and in the world.

The New Times is looking for a dynamic, excellent communicator, creative, aggressive individual with exceptionally high work standards and great Customer Relationship skills to join our team as a Sales Representative.

Does this sound like you? If so, we would love to hear from you. Please send your application; CV & cover letter to hr@newtimesrwanda.com before March 15, 2022 at 5pm.

Background

AOS LTD is a Service Provider that was established from the Joint Venture between the Government of Rwanda and Korea Telecom and is incorporated under the laws and regulations of the Republic of Rwanda. The company is engaged in the business of providing advanced Information and Communication Technology (“ICT”) services based on a state-of-the-art Data Center, System development and Integrations, e-Government projects implementation and Consulting among others.

In order to effectively accomplish its business objectives, AOS Ltd is looking for an experience and competent driver to support transport related duties.

Position: Company Driver (1)

Roles and Responsibilities

The Company Driver’s responsibilities include dropping and picking up staff, collecting various packages, and maintaining a travel log to record work hours, travel-time and locations traveled to.

• Drives official vehicles of the Company
• Responsible for keeping his/her driving license valid and for conforming to the traffic code
• In case his/her vehicle is involved in accident, ensure that the necessary steps confirming to rules and regulations are taken
• Keep inspect the vehicles’ document of licensing and its mechanical status and inform the line managers
• Keeps records/logbook as required of the performance and cost of upkeep of the vehicle assigned to him/her.
• Assists in identifying and purchasing necessary spare part for office vehicles;
• Transports official staff/visitors and facilitates in all operations formalities as necessary
• Perform any other tasks as appropriately assigned
• Delivery support as messenger and responsible for safe carrying of any documents, parcels or other articles entrusted to him/her for transporting as assigned by the line manager.

Required Qualifications and Experience

The successful candidate will possess the following skill and qualification:

• Experience with driving VIP officials.
• Experience in working with a multi nationals and interactions with foreign employees.
• Fluent in Kinyarwanda and Basic in English (written and spoken)
• Rwandan Nationality
• Full knowledge of Rwandan traffic rules and laws
• Be able to fix the vehicles as minor broken.
• Having interpersonal skills, honest and active in services.

Education/ Experience

• Completion of secondary education.
• Valid driving license of B Category
• Minimum of 3 years’ driving experience with safe driving record.

Application

Interested candidates, who meet the conditions herein, should submit their application electronically through recruitment system. Link: recruitment.aos.rw

• Application letter;
• Comprehensive Curriculum Vitae;
• Copy of the biodata page of ID;
• Copies of driving license;
• Daytime telephone contact;
• Names and contact addresses (with telephone and emails) of 3 referees.
• Provide detailed current address (district, sector, cell, village etc)

Deadline

The deadline for submission of application is at 5:00pm by 04 March 2022.

Notification

Please note that due to the high volume of applications we receive, we are unable to contact all applicants directly. If you haven’t heard from us within 14 days, please consider your application to have been unsuccessful.

Done at Kigali, on 21^th February 2022

Kim Seong Woo

Chief Executive Officer

AOS Ltd.

The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the Republic of South Sudan, Republic of Uganda and the United Republic of Tanzania with its Headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of Partner States members of East African community under the following conditions:

I. EAC Secretariat

1. Director Infrastructure (REF: EAC/HR/2020-21/58)
2. Principal Resource Mobilisation Officer (REF: EAC/HR/2020-21/59)

Note: Applicants from all EAC Partner States are eligible to apply for the above position

II. East African Court of Justice

1. Registrar, East African Court of Justice (REF: EAC/HR/2020-21/60) Note: Applicants from all EAC Partner States are eligible to apply for the above position

III. East African Science and Technology Commission

1. Principal Accountant– (REF: EAC/HR/2020-21/61)

Note: Only applicants from the Republic of Burundi, Kenya, Tanzania, South Sudan and Uganda are eligible to apply for the above position

To download the detailed job adverts including the required qualifications, duties and responsibilities. EAC job application format etc. please visit the EAC website: http: www.eac.int – employment link.

Applications should be submitted not later than Friday, 18 March 2022. How to Apply

Interested candidates who meet the qualification and experience requirements for the above-mentioned positions are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and copy of National Identity Card, or Birth Certificate or Passport showing date of birth. Please quote the respective reference number on both the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted not later than Friday, 18 March 2022.

The Secretary General,

East African community,

EAC Close, Secretariat Wing, EAC Complex

P. O. BOX 1096, Arusha, Tanzania

E-mail- vacancies@eachq.org

Fax +255 27 2162190

Tel +255 27 2162100

Click here for details & Apply

Job Description

1. Integration of Technical developments and trends of archives and library systems,
• Contribute to the development of the National Union Catalog and digital libraries in Rwanda,
• Plan and carry out digitization work in the National Archives and National Library services units
• Develop, implement, and maintain SQL databases and related PHP and PERL scripts, and different protocols in link with international Standards of archives and library’s information management and automate the systematic administration processes
• Plan, install and maintain servers, computer workstations, uninterruptible power supplies, backup systems and storage devices, solve problems with hardware, software, system, network and create and maintain current documentation,
• Guide a collaborative process to assist National Archives and Library Services Unit, in choosing, deploying, and optimizing integrated archives /library management systems,
• Ensure disaster prevention policy and management and recovery efforts for archives and National Library Services system

2. Lead infrastructure related project from idea generation, through implementation including need analysis, cost benefit, selection, implementation, knowledge transfers and support.
• Initiate Projects of Archives and Library services management
• Plan for Archives and Library services management
• Analyze requirements for Archives and Library services management
• Design for Archives and Library services management
• Ensure implementation of Archives and Library services management
• Ensure Maintenance for Archives and Library services management
• Ensure Review and evaluation of Archives and Library services management

3. Help Archives and Library Services democratizing information technology in archives and library services across the country,
• Contribute to strengthening the democratization of archives and library digital management systems across the Country, providing training and technical support to the libraries and archives services in Rwanda, and monitoring their performance,
• Design, update and maintain integrated national archives and library management systems customizable according to the wishes and capacities of archives and library services, design and implement display catalogs for libraries and archives on demand, design and implement the production of the national union catalog and manage the content of the website for archives and library services,
• Implement the rules and policies of the Rwandan institution in charge of information and communication technologies,

4.Propel Rwanda’s archives and library services among the main players in the information society in the country and around the world.
• Participate in the development of national, African and international policies and strategies of information rich society and the knowledge-based society;
• Keep National Archives and library Services of Rwanda abreast of current trends in integrated electronic management systems for archives and libraries with regard to the various international standards in the management of information in archives and libraries and the different information formats to be managed, communicated and stored.

EXTERNAL ADVERTISEMENT

King Faisal Hospital, Rwanda, “A center of excellence in health service provision, clinical education and research”. This is an exciting time for King Faisal Hospital, Rwanda as we embrace a new strategic direction. The hospital has continued to grow due to its positive reputation for authentic compassionate health care and highly skilled medical practitioners, especially in specialized medical and surgical services.

King Faisal Hospital Rwanda is looking for suitable candidate to fill the role of the following position

How to Apply: Join us and take on the challenge to provide Patient Centered Care. Qualified candidates should fill the attached application form and attach your curriculum vitae and academic credentials, recommendation from previous employer, criminal record National ID, by MARCH 4th 2022.

KFH is proud to be an Equal Opportunity Employer. We offer a competitive Total Rewards Program.  Female candidates are encouraged to apply 

————————————–

Prof. MILLIARD DERBEW

Chief Executive Office

EXTERNAL ADVERTISEMENT

King Faisal Hospital, Rwanda, “A center of excellence in health service provision, clinical education and research”. This is an exciting time for King Faisal Hospital, Rwanda as we embrace a new strategic direction. The hospital has continued to grow due to its positive reputation for authentic compassionate health care and highly skilled medical practitioners, especially in specialized medical and surgical services.

King Faisal Hospital Rwanda is looking for suitable candidate to fill the role of the following position

How to Apply: Join us and take on the challenge to provide Patient Centered Care. Qualified candidates should fill the attached application form and attach your curriculum vitae and academic credentials, recommendation from previous employer, criminal record National ID, by MARCH 4th 2022.

KFH is proud to be an Equal Opportunity Employer. We offer a competitive Total Rewards Program.  Female candidates are encouraged to apply 

————————————–

Prof. MILLIARD DERBEW

Chief Executive Office

Click here to apply

Job Description

1. Development of the Marketing and Communication Strategy document for Rwanda Cultural Heritage Academy
 Elaborate the concept note explaining the rationale of the strategic document;
 Propose appropriate plan for elaboration of the strategic document;
 Supervise and participate in the drafting activity of the strategic document;
 Organise and participate in the validation session(s) of the strategic document.

2. Monitoring the implementation of Marketing and Communication Strategy
 Prepare annual action plan for marketing and communication;
 Prepare and execute institution’s promotional and advertising communications projects in line with the strategy;
 Design and monitor the implementation of the branding manual for the institution, its services and cultural tourism;
 Produce reports on marketing programs, including post-event reports, regular status reports, and analysis;
 Produce the institution’s internal communication framework;
 Put in place measures for recording success and failures in marketing and communication activities; gather result data and produce reports for the management team and propose solutions to address failures;
 Make regular critical analysis of publications in the media (national and international) about the institution and produce summarized technical notes to managers;
 Put in place effective monitoring mechanisms for the implementation of the strategy;
 Seeking technical advice from professional institutions to comply with national communication policies and guidelines in relation to marketing and communication;
 Advise the Director General on different strategies to apply in marketing and communication.

3. Creation of liaison mechanisms between the institution, the public and other institutions
 Handle public relations, in and out information, speeches, interviews, hearings, press releases and conferences, TV shows and radio talks, media requests and be active on social media platforms;
 Coordinate the Dissemination of information, events and other institution’s activities, both internally, nationally and internationally;
 Organize and participate in all marketing events to expose the institution’s programs and offerings to its target audience;
 Create effective framework for the community participation in the institution’s activities;
 Create original, error free, clear, and concise information and regularly update content provided on the institution’s online sources;
 Participate in procurement processes related to marketing and communication projects;
 Manage all institution’s contracts and MoU’s related to marketing and communication;
 Take minutes of management meetings and communicate them to the staff;
 Supervise the translation of key documents to be communicated to all staff.

4. Participation and Coordination in the organization of all surveys on public opinions about services offered by the institution on request of Supervisors
• Participate in collecting, compiling and analysing the results of investigations and complaints received in the suggestions’ box and identify key ideas.
• Participate in collecting and processing information from users on their expectations, satisfactions, type of disputes with the institution.
• Participate in providing advice and recommendations to improve the image and quality of the services delivered by the institution

Job Description

1. Receive, record and distribute all incoming and outgoing mails
 Receive and check incoming and outgoing mails;
 Record incoming and outgoing mails;
 Scan and submit incoming mails;
 Ensure timely distribution of all Incoming/outgoing mails;
 Facilitate staff to access documents;
 Regularly check and dispatch mails received e-mail;
 Ensure the security of correspondences and stamp;
 Write and submit on regular basis (monthly and quarterly) reports of the central secretariat.

2. Establish and maintain the general filing system and file all correspondences
 Maintain a current and accurate filing system;
 Ensure timely filling of documents;
 Determine Central Secretariat documents to be sent and to be archived in Office.

3. Receive and provide clear guidance and orientation of clients/visitors
 Receive and answer telephone calls and orient them accordingly;
 Receive clients/visitors and provide orientation.

Job Description

1. Coordination of the development, execution and monitoring of administrative and financial activities of RCHA
– Coordinate the daily administrative activities of RCHA
 Participate in the development of key priorities/Action Plan of RCHA;
 Participate in the budget preparation process;
 Participate in budget negotiation with MINECOFIN, Parliament and development partners;
 Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
 Monitor INMR budget execution;
 Receive and check all invoices and requests and forward them for payment;
 Verify and sign all payments;
 Ensure timely preparation of periodic budget execution and financial statement reports;
 Participate in budget revision process.

2. Coordination of management of the human resources
– Supervise the recruitment and selection process
– Review the Capacity and skills development plan and monitor its implementation
– Advise the management of RCHA on human resources management
– Supervise the management of administrative and financial records of staff

3. Coordination of pay and compensation
 Supervise the preparation of the unit budget and ensure its integration in the institutional budget;
 Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;
 Receive, analyse, find or propose solutions to the employees ‘complaints regarding remunerations.

4. Supervision and coordination of the management of office material and assets
 Review and approve the list of office material to be purchased;
 Ensure the approval of office equipment by management;
 Coordinate procurement process related to tenders of operational;
 Approve material requests;
 Ensure the preparation of monthly inventory report and monthly inventory review;
 Ensure regular update and inventory of assets register
 Coordinate auctions of RCHA assets.

5. Coordination and monitoring of activities of the unit
 Organize unit regular meetings
 Ensure proper contract management for operational services;
 Ensure preparation and submission of activity plans and periodic report;
 Facilitate external and internal audit of the RCHA;
 Build and strengthen partnerships with MINECOFIN, MIFOTRA, RHA, service providers, and other potential partners.

6. Supervision and coordination management of RCHA software systems, and maintenance
 Oversee proper functioning of RCHA server
 Ensure proper management of ICT equipment
 Supervise the administration of RCHA website
 Ensure proper functioning of INMR software
 Ensure the security and proper functioning of RCHA internet connection

7. Coordination of activities related to the development of Projects aimed at mobilization of resource
 Guide the identification of a development project
 Coordinate the preparation of the development project
 Review the development project and submit for approval
 Follow up with the donors

8. Supervision and coordination of activities of central secretariat

 Supervise the reception, recording and distribution of all incoming and outgoing mails
 Supervise the establishment and maintenance of the general filing system and file all correspondences

.

CARE INTERNATIONAL

EAST AND CENTRAL AFRICA REGION

CARE East and Central Africa (ECA) and Southern Africa (SA) Regional Offices VACANCY

REGIONAL RISK & COMPLIANCE COORDINATOR – GREAT LAKES 

The CARE East and Central Africa (ECA) Region is responsible for the oversight of CARE’s operations in the region as well as the provision of support to Nine Country Offices in the region. CARE ECA is seeking an energetic, optimistic, proactive, and resourceful person to take up an exciting challenge in the capacity of Regional Risk & Compliance Coordinator – Great Lakes to offer support to the Country Offices (COs) in the Great Lakes region (DRC, Rwanda, Burundi, and Uganda), to be based either Kigali, Rwanda or Bujumbura, Burundi. This is a national position.

This role gives the selected individual an opportunity to lead on providing independent assurance and consulting services with the aim of improving operations in a transparent, effective, and innovative way.

Your role functions will include,

1. Support the Great Lakes Country Offices (COs) accomplish their objectives by evaluating the effectiveness of risk management, control, and governance. policies relating to compliance are instituted, understood, and maintained
2. Assess compliance with selected policies, procedures, donor requirements as well as local laws and regulations. This includes ensuring compliance matters are appropriately considered throughout the sub-region.
3. Perform special investigations as requested and make written recommendations to the COs that will increase efficiency & effectiveness of the control systems.
4. Support COs teams, including Internal Audit, Finance, Human Resources, Administration, Procurement, and IT, to identify and remediate internal control gaps identified.

Qualifications required for this role include university graduate or equivalent degree in either accounting/finance, or related area from a recognized and must be a National Board of Accounting and Auditing Member/ACCA/CPA/CIA. Fluent in French and English. Over five years’ experience working in a similar position preferably in international NGO. Having working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing, as well as good knowledge of internal control systems and risk management. Knowledge of major donor policies, regulations, reporting formats e.g., USAID, EC and DfID.

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment . Please click here to apply here 

Career Center (taleo.net)

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Chauffeur at American Embassy Kigali Mission Rwanda: (Deadline 11 March 2022)

Vacancy Announcement: KIGALI-2022-010

The Embassy of the United States of America in Kigali is recruiting for  Chauffeur position. The position is open to All Interested Candidates/All Sources and available to start immediately.

Duties: The Chauffeur operates and maintains serviceability of Defense Attaché Office (DAO) motor vehicles for transport of the Senior Defense Official/Defense Attaché (SDO/DATT), DAO members, and DAO visitors to various locations within Rwanda and neighboring areas. Responsible for the general maintenance and cleanliness of 4 vehicles, maintaining service charts, and completing driving, fuel, and maintenance logs in accordance with directives. Assists arriving and departing DAO personnel, as well as official and Distinguished Visitors, with customs, immigration, and other clearances required for entry and exit at Rwanda Airport terminals. Provide routine translator and cultural immersion assistance for DAO Personnel.

All applications must be submitted via Electronic Recruitment Application (ERA) by March 11, 2022.

Full announcement and application procedures are available on https://rw.usembassy.gov/embassy/jobs/

Click here to apply

Job Description

– Analyze any information (documents, files, reports, etc.) and issues brought to the attention of the Executive Committee for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions;
– Analyze the impact of intended and or existing Memorandum of Understanding (MoU), bilateral or multilateral agreements entered into or to be entered into by the District and advise accordingly;
– Analyze the annual performance report of the District and provide advice on areas of improvement;
– Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee;
– Serve as a member of the District Technical Coordination Committee. Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee;
– Serve as a member of the District Technical Coordination Committee.

Job Description

– Elaborate a local strategy and actionable plan on nursery, primary and adult literacy education, monitor its implementation across Sectors and produce consolidated reports thereof;
– Carry out, together with other relevant stakeholders, regular inspection of nursery, primary education and adult literacy schools in respect to quality education and administrative standards, elaborate and update nursery, primary and adult literacy schools maps and maintain an updated database thereof;
– Identify and consolidate nursery, primary and adult literacy facilities construction needs, carry out training needs of teachers therein, and work hand in hand with the Human Resources Unit to deliver tailor-made capacity building support across the District;
– Develop project proposals for the mobilization of additional funds to improve the functioning of nursery, primary and adult literacy education, initiate and coordinate the implementation of advocacy campaigns meant to meet the educational needs of vulnerable people across the District;
– Organize and supervise, in collaboration with other relevant stakeholders, the implementation of regular campaigns meant to raise local population’s awareness on the benefits of adhering to nursery, primary and adult literacy education programs.

Job Description

– Elaborate a local strategy on youth, sports and culture and monitor its implementation at the Sector level and produce consolidated reports thereof;
– Elaborate the budget of the National Youth Council (NYC) at the district level and follow up on its execution and develop project proposals to mobilize additional resources;
– Coordinate, monitor and evaluate the activities of the National Youth Council at the Sector levels;
– Coordinate campaigns meant to raise and sensitize the youth on productive activities and supervise the promotion of youth, sports and cultural activities across the District;
– Maintain an updated database of youth-led organizations operating within the District.

Job Description

– Initiate and operationalize a quality system of aggregated and disaggregated quantitative data consolidation at the District level and ensure its regular update;
– Participate in the design, roll out of surveys and/or census deemed necessary by the District;
– Consolidate quantitative data on all activities performed by the District where applicable, and disseminate necessary sector-related statistics;
– Timely avail data to support planning and decision-making processes at the District level and/or national level where applicable for purposes of evidence-based policy/decision making or public reference;
– Check the compliance of the findings from quantitative or mixed studies/researches conducted in the District with standards set by the National Institute of Statistics of Rwanda;
– Liaise with NISR to streamline the statistics produced by the District;
– Work hand in hand with the District Planning, Monitoring and Evaluation Officer in the elaboration and/or review of quantitative indicators related to sector/activity performance.

Job Description

– Supervise all construction and maintenance works of the District’s Roads, Sewage, Bridges and Drainage’s;
– Produce and update on a regular basis an inventory of the District’s roads state;
– Consolidate roads construction and maintenance needs across the District;
– Suggest, through his or her direct supervisor, a set of intervention priorities in matters related to roads construction and maintenance;
– Prepare progress and completion reports on roads under construction or maintenance;
– Work hand in hand with any delegated contract management agency contracted by the District to oversee the design and execution of roads construction and maintenance.