Terms of Reference

Description of Responsibilities:

VII. Conditions of Service

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment.

 VII: Mode of application

All interested and qualified local consultants may submit their curriculum vitae to Rwanda.offers@unwomen.org not later than 19^th Sept 2022 at 11:59 Kigali time. Only pre-selected candidates will be notified.

United Nations Women is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality, and culture.

Terms of Reference

I. UN Women Background: 

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women Rwanda has been working with the Government, UN Partners, Civil Society, the Private Sector, Development Partners, and other key partners to promote gender equality and the empowerment of women and girls in the country through its programmes.

The country focuses on three main priority/impact areas from UN Women Global Strategic Plan (2018-2021): namely, women lead, participate in, and benefit equally from governance systems (focusing on women’s leadership and representation in local governance and in the private sector)

Women have equal economic opportunities and economic autonomy (focusing on agriculture, entrepreneurship, employment, and ICT) and Women and girls live a life free from violence.

II.Description of Responsibilities:

Under direct supervision of the Communications and Knowledge Management Officer or his/her designated mandated representative(s), the Junior Communications Consultant will support the creation of digital content to increase awareness and ongoing initiatives of UN Women and its partners as well as key strategic events and global campaigns. He/she will support in documenting success stories of CO’s work for sharing with current and potential partners for partnership building and Resource Mobilization.

III. Functions and key results expected:

Within the delegated authority and under the supervision of Communications and Knowledge Management Officer:

• The consultant will support to amplify and develop common messaging and UN Women’s global campaigns and provide support in developing promotional materials to showcase efforts of UN Women’s work to increase advocacy.
• Provide substantive research and support in producing communication briefs, talking points etc.
• Contribute to the planning and designing of external communication and outreach/advocacy strategies and plans.
• Manage CO’s social media accounts in line with corporate social media policy.
• Coordinate and provide videography and photography documentation of all UN Women initiatives/activities and manage the country office Flickr account.
• Photography of key events or activities of the UN Women is present/engaged.
• Provide substantive support to developing Country Office quarterly newsletter, reports, and briefs.
• Maintain the country office repository system that contains all publications by the Country office and IPs
• Contribute to the innovation portfolio of the Country Office.
• Any other related tasks as may be required or assigned by the supervisor.

IV. Qualifications, skills, experience:

Qualifications/Requirements (including competencies, values, and skills):

Qualifications, skills, experience: 

Degree level:   Bachelor’s degree

Type of Degree: Digital Communications, Journalism, International Relations, or any other areas relevant.

Years of work experience: Minimum 3 years of experience

Area of expertise:

• Journalism, mass media, and broadcasting Mandatory,
• Knowledge of camera usage
• database management
• Skills in social media management and content creation
• Use of digital tools (Flickr, Twitter, YouTube, Teams, zoom)
• Writing and developing reports
• Documentation of success and impact stories

 Language Requirements

Fluency in English is required

Knowledge of the other UN official working language is an asset

Computer skills: 

Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, Adobe tools etc.) and email/internet.

V. Competencies 

 Functional Competencies:

• Is Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support.
• Ability to provide input to business process re-engineering, elaboration, and implementation of new data management systems.
• Creates, edits, and presents information in clear and presentable formats, using appropriate IT functionality.
• Advanced knowledge of ICT and familiarity with relevant media software up to date with photography and videography
• Ability to organize and complete multiple tasks by establishing priorities.
• Ability to handle a large volume of work possibly under time constraints.
• Ability to establish, build and sustain effective relationships with Implementing Partners.
• Ability to manage data, documents, correspondences and reports information and workflow.

Core Values and Guiding Principles:

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work
• Cultural Sensitivity and Valuing Diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity

   Corporate Competencies:

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Development and Innovation: Take charge of self-development and can take initiative
• Work in a team: Demonstrate the ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
• Communicating and Information Sharing: Facilitate and encourage effective open communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
• Conflict management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge

Time and Workload Management: Able to manage a large volume of work possibly under time constraints

VI.Conditions of Service  

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity, and satisfactory performance. However, there is no expectation of renewal of the assignment.

VII: Mode of application

All interested and qualified local consultants may submit their curriculum vitae to Rwanda.offers@unwomen.org  not later than 19^th Sept 2022 at 11:59 Kigali time. Only pre-selected candidates will be notified.

United Nations Women is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality, and culture.

JOB ANNOUNCEMENT

The Catholic University of Rwanda has the pleasure to inform the Public that is in the process to recruit a Librarian complying with the following criteria

A: Education background and Experience Requirements:

• Bachelor’s Degree in Library / Information Science with at least of one-year professional experience working in a library, or
• Diploma in library/ information science with at least two years of professional experience working in a library,
• Excellent verbal and written communication skills
• Experience in organizing and giving library induction
• Working knowledge of Dewey Decimal System
• Excellent IT skills
• Experience of the library management system
• Ability to deal with readers and colleagues proactive and professional manner
• Experience of working in an academic environment will constitute an added value, etc.

B. Librarian Job Description:

• Assuring good customer care and services delivery by responding to requests from students, staff, and other library users,
• Cataloging and keeping library materials,
• Describe, classify and index the library materials according to International Standards, procedures, and the National authority files,
• Index and file documents according to the library policies, rules, and regulations,
• Ensure Books are given reference numbers and safely kept,
• Assisting with all library and keeping routines, issue, and return of books, reservations, overdue, shelving and tidying, etc.,
• Provide guidance and support to library users or identified student groups with regards to inquiries related to study skills including research skills, assignment layout, editing, and proofreading skills,
• Assisting as necessary with the cataloguing and processing of new book stock/E-book, including Special Collections,
• Contributing to the maintenance of the current library catalogue, the cataloging of new materials and Special collections not yet in the catalogue,
• Develop, implement and disseminate the National Library Services collection development policy, guidelines, plans, and procedures,
• Perform related work at the request of her/his supervisor,
• Inspecting the condition of books before and after check-out to ascertain any damage on behalf of the customer,
• Assisting with library events and reading sessions,
• Organizing the repair of damaged books,
• Assisting customers with internet access and ensuring their technical needs are met,
• Maintaining records of books taken out and books brought back and cataloging new arrival,
• Sorting and shelving books according to their categorization,
• Helping customers locate books and find material online,
• Teach people how to use the library resources,
• Organize IT access and solve user problems,
• Checking materials in and out and cataloging new items,
• Shelving and maintaining the outreach collection,
• Provide customer service through assisting the patrons with their research topics and general questions through OCLC library information system,
• Responding to requests from students, staff, and other library users,
• Prepare monthly and periodical reports on performed activities to be submitted to the Director of Library and
• . Performing any other duties assigned to him/her by his /her direction Supervisor in the interest of the University,

C) Interested candidate will submit the following document in a sealed envelope for preselection of candidate before written examen and interview:

1. Accurate and approved individual Curriculum Vitae,
2. Photocopy of Bachelor’s Degree/ Diploma in library/ information science, and
3. Contact (telephone, email address of three contact persons and their position,

D) Contact persons:

• Director of Librarian services:
• Director of Administration and Finance Department: 0788307098

The deadline for submission of the offer is scheduled on 23rd September 2022, at 3:00 PM, at the Catholic University of Head office at TABA Main Campus- Librarian Services.

 Date, at Huye on 16^th September 2022,

KAREKEZI S.Straton

The Director of Administration and Finance Department

APPEL D’OFFRE D’EMPLOI

RESPONSABLE FINANCIER(ERE)DU PROGRAMME

Historique du programme

Créé en 1982 et co-lauréat du Prix Nobel de la Paix en 1997, Handicap International (HI) est une organisation de solidarité internationale spécialisée dans le domaine du handicap, indépendante, non gouvernementale, non confessionnelle, sans affiliation politique et à but non lucratif. Elle intervient dans les situations de pauvreté et d’exclusion, de conflits et de catastrophes. Œuvrant aux côtés des personnes handicapées et des populations vulnérables, elle agit et témoigne, pour répondre à leurs besoins essentiels, pour améliorer leurs conditions de vie et promouvoir le respect de leur dignité et de leurs droits fondamentaux.

A partir du 24 janvier 2018, la Fédération Handicap International met en œuvre ses programmes sous le nom d’usage « Humanité & Inclusion/Humanity & Inclusion » (HI). Cependant, la dénomination légale reste « Fédération Handicap International ».

Au Rwanda, HI est présente depuis 1994. HI collabore avec les partenaires opérationnels locaux et les partenaires publics dont les ministères et autres institutions publiques dans la mise en œuvre des projets.

Depuis le 1er août 2020, HI Rwanda fait partie d’un programme régional en Afrique de l’Est appelé « East African Region (HI-EAR) ». Celui-ci comprend trois pays : le Rwanda, l’Ouganda et le Kenya avec son bureau de coordination en Ouganda. HI a entrepris ces changements de management dans le but d’une amélioration de la couverture des besoins des personnes vulnérables, y compris les personnes handicapées. Cette restructuration se traduit notamment par une mutualisation des ressources au niveau régional. Tous les membres de EAR interviennent sous 3 axes principaux tels que définis dans la stratégie opérationnelle 2021-2023:

• Pilier 1 : Inclusion sociale et économique : promouvoir la participation citoyenne sociale, culturelle et économique des personnes vulnérables ; assurer l’accès à l’éducation pour tous ; fournir une expertise et un soutien institutionnalisés et renforcer la représentation et les compétences des personnes vulnérables à travers leurs associations ;
• Pilier 2 : Réadaptation, prévention et santé : prévenir et lutter contre les maladies chroniques et invalidantes, détecter et prévenir précocement les handicaps évitables et promouvoir la santé mentale par une approche communautaire ;
• Pilier 3 : Protection : HI cherche à prévenir l’occurrence de la violence fondée sur le genre, l’âge et le handicap en s’efforçant d’initier des actions qui responsabilisent les personnes vulnérables et mobilisent les acteurs locaux, nationaux et internationaux pour un engagement propre dans la promotion et le respect des droits des personnes vulnérables confrontées à la violence fondée sur le genre, l’âge et le handicap. Il s’engage à rechercher et à fournir des données fiables sur l’identification des populations vulnérables et l’atténuation des facteurs de risque sous-jacents.

Pour l’accomplissement à bien de sa stratégie opérationnelle, Fédération Handicap International qui met en œuvre ses programmes sous son nom opérationnel “Humanity & Inclusion” (HI) recherche un(e) Responsable financier(ère). 

Résumé du poste

Contexte

Sous la responsabilité hiérarchique du Responsable financier régionale, Le/la Responsable financier(ère) du programme est responsable de l’animation des équipes financières, du respect des standards de l’organisation et des règles locales dans le domaine financier, de la stratégie et du pilotage financier, et enfin de la gestion financière opérationnelle sur son périmètre.

Position : Manager finance/ Responsable financier(ère).

Location : Programme Rwanda

Durée du contrat : Contrat à durée indéterminée

Composition de l’équipe Finance : 1 Responsable Financière, 1 Comptable programme, 1 caissier et 3 assistants Financiers.

Missions/ responsabilités

Mission 1: Management

Document de référence: https://hinside.hi.org/intranet/jcms/prod_2209931/fr/les-missions-du-manager-version-2021-fr

• Manager Exemplaire : incarne les valeurs de HI au quotidien, et est un rôle model.
• Manager Porteur de sens : appréhende la stratégie, l’explicite, la traduit en objectifs opérationnels pour son équipe, conduit les changements nécessaires. Donne du sens à chaque acte de management. Impulse dans ce cadre des échanges de pratique inter et intra directions. Encourage l’innovation et la prise de risques.
• Manager Gestionnaire : organise la gestion opérationnelle de son équipe, structure le travail autour de processus identifiés, pilote la performance, et facilite la résolution des problèmes.
• Manager 1er RH & Coach : contribue au développement de ses collaborateurs, en créant les conditions pour permettre leur engagement, leur professionnalisation et leur attachement à HI. Veille au respect du code de conduite des politiques institutionnelles, de l’état d’esprit et des comportements individuels et collectifs attendus.

Mission 2 : Stratégie et pilotage

• Contribue à l’écriture, à la révision et à la mise en œuvre de la partie financière de la stratégie opérationnelle (STRATOP) sur son périmètre dans le respect des politiques finances de HI.
• Pilote la déclinaison de la stratégie financière en plans d’actions et conseille sur les enjeux financiers.
• Produit, compile et analyse les indicateurs financiers et si nécessaire crée des indicateurs complémentaires.
• Est en charge de l’évaluation, de la mitigation et du traitement des risques financiers. Assure la remontée et le traitement des incidents financiers à ses lignes hiérarchique et fonctionnelle.
• Pilote les activités de représentation de HI en externe sur les aspects financiers, participe aux groupes de travail inter-ONG et assure le développement de partenariats sur son périmètre.
• Pilote l’évaluation des capacités financières des partenaires locaux et les plans de renforcement de leurs capacités qui en découlent.

 Mission 3 : Standards et expertises

• Pilote le déploiement et monitore le respect de l’ensemble des politiques, processus et outils financiers de HI sur son périmètre et si nécessaire, développe des outils financiers spécifiques sous le contrôle de ses lignes hiérarchique et fonctionnelle.
• Pilote et contrôle le respect par HI du cadre légal du ou des pays d’intervention et l’existence d’une veille sur l’évolution des normes, de la jurisprudence et des pratiques des autres acteurs dans le domaine financier.
• Veille à la production et au dépôt des documents financiers assurant la légalité de l’exercice de HI dans le ou les pays d’intervention.
• Veille au respect du Règlement Général Protection des Données (RGPD).
• Veille à l’implémentation et au respect des procédures d’archivage des documents financiers et à la publication et à la mise à jour des documents financiers sur les espaces dédiés.
• Pilote le contrôle interne sur son périmètre ainsi que les actions correctives si nécessaires.

 Mission 4 : Mise en œuvre opérationnelle

Responsabilité 1 : Assure la gestion financière et budgétaire

• Supervise l’élaboration des budgets et contrôle l’optimisation de l’utilisation des fonds de HI sur son périmètre.
• Veille à la fiabilité et à la mise à jour des informations financières et coordonne le processus de remontée et de compilation des informations financières dans le respect des échéances du calendrier financier.
• Produit les notes de synthèse nécessaires au pilotage financier et identifie les risques. Accompagne les responsables budgétaires dans leurs pilotages financiers.
• Analyse les éléments financiers des conventions de partenariat et contrôle l’exactitude et la conformité de la comptabilité et de la documentation du partenaire avant le paiement.

Responsabilité 2 : Assure la gestion comptable

• Est l’interlocuteur privilégié sur les questions comptables.
• Veille à la fiabilité et à la mise à jour des informations comptables et coordonne le processus de remontée et de compilation des informations comptables dans le respect des échéances du calendrier financier.
• Pilote l’élaboration de tous les traitements comptables sous sa responsabilité en garantissant le respect du cadre de référence comptable (procédures, outils), leur transcription dans le Système d’Information (SI) comptable.
• Consolide, contrôle et valide l’ensemble des écritures et des documents de clôture des comptes (mensuelles et annuelles), notamment les rapprochements bancaires, la justification des comptes de tiers, le suivi des immobilisations.
• Veille à l’accomplissement des demandes d’exonération de Taxe sur la Valeur Ajoutée (TVA) et contrôle les déclarations transmises aux autorités.
• Représente HI en externe auprès des Commissaires aux Comptes et/ou des autorités en charge des questions comptables et fiscales.
• S’assure de la mise en place et du respect de la procédure d’archivage des pièces justificatives, en veillant notamment à la qualité des pièces justificatives sur papier et numérique, et en transmettant les pièces justificatives (format papier et numérique) vers leurs lieux de stockage finaux.
• Fournit les pièces justificatives demandées par les auditeurs internes et externes.

Responsabilité 3 : Assure la gestion des financements, dans le respect des référentiels « bailleurs » et des obligations contractuelles

• Pilote l’élaboration des propositions de financements à destination des bailleurs de fonds et des plans de financements :

• Supervise et accompagne l’élaboration des propositions de financements et optimise les plans de financement (couverture des coûts de structure et de supports), compile et coordonne les propositions multiprogrammes quand le programme est lead.
• Examine, alerte, voire négocie les conditions des contrats de financements avant leur signature (calendrier et modalités des paiements et des rapports financiers, modes de justification des dépenses, taux de change, d’audit, etc.). S’assure que ces obligations sont réalistes et compatibles avec les procédures HI.
• Contrôle le suivi des dépenses du financement et les fournit aux responsables budgétaires. Veille aux bons taux de consommation, alerte en cas de risque ou de non-respect des règles de flexibilité et anticipe les dérives par la préparation d’amendements contractuels avec ses interlocuteurs.
• Supervise et coordonne la production et la qualité des rapports financiers à destination des bailleurs en contrôlant la conformité au référentiel bailleur.
• S’assure que les versements des bailleurs de fonds ou les demandes de relance sont effectuées et que les responsables hiérarchique et fonctionnel sont informés en cas de retard.
• S’assure de la transcription dans le S.I. Finances des informations liées aux contrats bailleurs : budgets bailleurs, saisie des modifications analytiques et budgétaires, échéancier, rapports…
• Coordonne les réponses aux demandes des auditeurs internes et externes et garantit la bonne fin des audits, en définissant des actions correctives à mettre en place.

Responsabilité 4 : Assure la tenue de la trésorerie

• Est l’interlocuteur privilégié sur les questions de trésorerie.
• Instruit, formalise et optimise les demandes de fonds afin d’assurer la disponibilité en liquidités des caisses et des comptes bancaires pour répondre aux besoins financiers de la mission. Accompagne les chefs de projet dans la définition de leurs besoins de trésorerie.
• Assure l’approvisionnement des caisses, contribue aux opérations de rapprochement bancaires, réalise les inventaires de caisses/coffres pour les clôtures (mensuelles et annuelles).
• Fournit les documents relatifs à la gestion de la trésorerie, demandés par les auditeurs internes et externes et les pièces permettant de répondre aux exigences de conformité bancaire sur son périmètre.
• Evalue et met à disposition des moyens de paiement adaptés aux besoins de la mission et garantit le respect des règles de paiement en fonction des seuils définis.
• Est garant de la procédure de sécurité et de conservation des fonds, notamment les seuils de sécurité, et propose des adaptations au contexte si nécessaire.
• Veille à l’accomplissement des demandes d’ouverture ou de fermeture de compte bancaire au nom de l’organisation selon les besoins opérationnels ainsi qu’à la mise à jour des signataires bancaires.
• Identifie les risques de change et met en œuvre des mesures d’atténuation de ces risques.

Responsabilité 5: Animation du métier

• Met en place et suit sur son périmètre les éléments de son métier : diffusion, utilisation voire contribution aux révisions des standards, suivi des préconisations de la montée en compétence des équipes, etc
• Coordonne l’animation métier sur son périmètre, veille à l’instauration d’un esprit d’équipe, à l’inclusion de chacun par sa contribution régulière, notamment à travers les échanges de pratiques.
• Assure l’animation d’un vivier de talents locaux.

 Mission 5 : Préparation et réponse aux urgences

• Pilote les actions de préparation aux urgences dans son département et, en cas d’urgence, réorganise les priorités de son équipe en fonction de l’impératif humanitaire, afin d’assurer une réponse rapide et efficace de HI

 Profil attendu

Processus de demande

Le dossier de candidature (minimum 3 pages) doit être composé d’une lettre de motivation adressée à la Directrice Pays de Fédération Handicap International au Rwanda, accompagnée des coordonnées de 3 références professionnelles en relation avec ce poste, des attestations de services rendus, d’un Curriculum Vitae détaillé et copie de diplôme.

Les dossiers de candidature complets devront être déposés au plus tard le 09 octobre 2022 à minuit adressés à l’email suivant : recrutement@rwanda.hi.org avec en objet : MANFIN-HI-202209

Seuls les candidats présélectionnés seront contactés. Toute tentative d’influencer le processus de recrutement entraînera une disqualification automatique.

A propos de notre organisation 

Humanité & Inclusion (HI) est une organisation de solidarité internationale engagée pour les droits des personnes handicapées, des personnes en situation de vulnérabilité, et en général pour les droits humains. Le respect et la dignité des personnes concernées et des bénéficiaires des actions et des communautés sont au cœur du personnel et des collaborateurs de HI, dans tous les contextes d’intervention.

Notre code de conduite est un élément clé de la mise en œuvre des politiques institutionnelles qui énoncent les principes fondamentaux de la protection de nos bénéficiaires – en particulier les plus vulnérables – contre toute forme d’abus de pouvoir, de harcèlement, d’exploitation et d’abus sexuels, en notre propre personnel. Ces politiques incluent, mais ne sont pas limitées à :

•  Protection des Bénéficiaires contre l’Exploitation et les Abus Sexuels
•  Protection de l’enfance
• Lutte contre la fraude et la corruption.

Tous nos représentants doivent se conduire d’une manière conforme à notre code de conduite. Toute violation de ces politiques sera traitée avec sérieux.

N.B:

• Conformément à la loi en vigueur, les personnes handicapées seront prioritaires en cas de compétence professionnelle égale ou de même note à l’issue des tests écrits et entretiens.
• Les candidatures féminines sont encouragées.

 Kigali, le 16/09/2022

Mélanie GEISER

Country Manager

VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Senior PDMS Nurse

Duty Station: IOM Kigali, Rwanda

Classification: General Service Staff, Grade G7 (UN salary Scale for GS staff)

Type of Appointment: One Year fixed term, Twelve (12) months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date :22 September 2022

Reference Code :VN2022/13 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Health Officer (CMHO); the successful candidate will be responsible for carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Kigali, Rwanda

Core Functions / Responsibilities:

1. Lead daily nursing and administrative activities of the migration health assessment in the Migration Health Assessment Centre (MHAC) to fulfil the technical requirements of the resettlement countries in the areas of:
   1. Medical examinations.
   2. Laboratory testing.
   3. TB management.
   4. Treatment and referrals.
   5. Pre-departure procedures and medical movements.
   6. Documentation, certification, and information transmission.
   7. Directly observed treatment/therapy short course (DOTs);
   8. Fitness-to-travel checks; and,
   9. Other technical areas as may be required.

2. Supervise all daily nursing and administrative activities, namely:

1. Assign tasks to nurses and clerks.
2. Monitor pre-examination information sessions, counselling, history, follow up and vital signs taking; verify that nurses and medical clerks enter information into relevant databases in a timely and accurate manner, in accordance with their specific functions; and,
3. Facilitate and monitor implementation of fraud-prevention measures, including testing performed outside of the MHAC.

3. Contribute to the establishment and maintenance of an optimal workflow at the health assessment site by suggesting and implementing improvements to facilitate timeliness of completion of nursing and clerical tasks.

4. Verify that all migrant/refugee identity check mechanisms are well established and followed.
5. Implement quality assurance and quality control measures for nursing and clerical activities; participate in writing SOPs and instructions as well as staff training.

6. Verify that SOP’s, checklists, and standard universal precautions within MHAC are followed.

7. Check that the MHAC pharmacy, stock, medical kits, and emergency kits within the MHAC and for medical escorts if applicable are well maintained according to guidelines and SOP’s.

8. Coordinate, follow up and verify procurement for MHAC – including purchase orders, payment requests and invoices.

9. Gather and analyse administrative reports and program updates as necessary; report any inconsistencies or issues to the CMHO or senior nurse.

10. Coordinate the planning and execution of mobile missions if applicable.

11. Coordinate, and perform if needed, the medical escort duties when required to ensure migrants receive continued care throughout all phases of migration (before departure, during the journey and at the final destination).

12. Gather and analyse statistical information and share with the Chief Migration Health Nurse or CMHO as per pre-set and agreed upon format.

13. Maintain collaborative relationships with various partners to facilitate the follow up and relevant information sharing. Partners include internal IOM departments, other health providers, panel physicians, Embassies other UN agencies or NGO’s and others as applicable.
14. May have responsibility for direct supervision of a designated team.

15. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• Nursing Degree with a minimum of five years relevant clinical experience, with at least two years in a supervisory role and a valid license to practice nursing in Rwanda

Experience

• Excellent technical skills, including in phlebotomy.
• Training or working experience in the areas of Tuberculosis management, mass immunizations, communicable diseases, laboratory testing or public health is an advantage. Computer literacy required: MS Office suite (Word, Excel, Access)

SKILLS

• Prepare the PDMS examination according to technical instructions
• Identify cases with SMC on ABN and advise on the need of 3 weeks reviews before departure for stabilisation.
• Identify cases with history of TB or abnormal CXR, and recheck for actives signs of Tuberculosis before departure
• Ensure completeness of laboratory testing required at PDMS according to reselect countries.
• Review the vaccinations certificates and ensure their completeness.
• Ensure that all TB cases have complete TB treatment before departure.
• Ensure DOT of presumptive treatment and surveillance is done on time and accurately.
• Coordinated Pre-departure procedures and medical movements coordination.
• Conduct the counselling for departures and cancelled cases and ensure their management and their rebooking on time.
• Monitor isolation and regular decontamination in the transit centre
• Documentation, certification and information transmission to partners and donors on a timely manner.
• Check for QC issues before submission and clearing cases
• Ensure pre-embarkation checks
• Other technical areas as may be required

Languages

Fluency in English is required. Knowledge of French is an added value.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

All IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted for recruitment process and subject to background checks.

VACANCY NOTICE

Open to Internal and External Candidates

Position Title: Senior Medical Assistant

Organizational Unit: Migration Health

Duty Station: IOM Kigali, Rwanda

Classification: General Service Staff, Grade G6 (UN Salary Scale for GS staff)

Type of Appointment: One-year fixed term with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: September 22, 2022

Reference Code: VN2022/15 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Health Officer (CMHO) the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Kigali Rwanda. The Senior Medical Assistant oversees the Call Centre and Data Processing/registration teams in the Migration Health Assessment Centre (MHAC). These teams provide information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants.  The incumbent will be responsible for performing routine administrative functions such as switchboard operations, handling inquiries and providing refugee/immigrant assistance as necessary. Under the.

Core Functions / Responsibilities:

1. Organize the Medical Assistants Roster and assign various duties in the unit as well as actively participate in day-to-day scheduling;
2. Develop and keep up-to-date MHAC’s Standard Operating Procedures (SOP’s);
3. Supervise and train Medical Assistants in compliance to the MHAC Medical Assistants’ SOPs;
4. Assist in analysis of various tools pertaining to migrant flow and satisfaction in MHAC – including active monitoring of scheduling trends.
5. Prepare medical forms, laboratory labels, serology code books, chest x-ray labels and daily scheduling of MHD health assessments.
6. Ensure that reception area is well organized and presentable at all times.
7. Provide accurate information and answers to telephone and/or walk-in queries from applicants regarding their schedules and direct as required.
8. Assist in improving the integrity of customer care work by proposing key fraud prevention measures.
9. Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.
10. Oversee the completion of medical forms, DNA packages and other medical documents and ensure they are transmitted to relevant partners, either by electronic means or by courier services. Verify that correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically.
11. Updating MHD information on the country MHD Website.
12. Prepare and submit monthly statistics on Health Assessments performed by MHD.
13. Prepare correspondence to respond to queries in respect to relevant matters of the MHAC. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
14. Prepare purchase request forms for procurement of equipment and working materials for MHD.
15.  Data management follow-up including the creation of queries to retrieve information from the database and responding to various follow-up needs;
16. Participate in mobile health assessment missions in the Region to provide IT/Database support.
17. Provide Database/data processing support to the Region and other MHD locations as needs arise.
18. Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement and/or adapt existing instructions in an effort to achieve streamlining efficiencies.
19. Perform such other duties as may be assigned.

   Required Qualifications and Experience

    Education

• Bachelor’s degree in IT with at least 4 years of experience.

Or;

• High school diploma in IT with 6 years of relevant working experience.

Experience

• Experience in managing large dynamic teams, with a customer service, IT or administrative background;
• Certificate in IT/Data entry is an advantage;
• High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset;
• In-depth use of MS office applications, data collection and manipulation;
• Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,
• Previous working experience with NGOs or international organizations is an added advantage.

Languages

Fluency English and Kinyarwanda is required. French is an added advantage.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int .

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted for the recruitment process but subject background checks.

Innovations for Poverty Action (IPA)

Field Officers, Rwanda

• Location: Kigali, Rwanda
• Deadline to apply:  5 PM 23RD SEMPTEMER 2022, applications will be reviewed on a rolling basis
• Length of Commitment: Based on survey plan
• Desired start date: TBD
• Reports to:  Field Managers/Senior Field Managers

Application materials: All applicants must complete and submit their resume and cover letter to the address indicated below.

Innovations for Poverty Action was established in Rwanda in 2013 and has 10 active projects spanning across Education, Agriculture, Finance and Health. With 15 full time staff, a network of part-time field numerators of over 300, IPA Rwanda predominantly implements Randomized Control Trails in collaboration with leading Rwandan and international academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

Project and position summary:

The Field Officer provides an excellent opportunity to gain hands‐on experience in a field setting with a vibrant organization undertaking cutting‐edge development research. The Field Officer will play a critical role in planning and carrying out data collection.

Responsibilities:

The Field Officer will work closely with the research staff and field staff to perform a variety of tasks including, but not limited to:

• Conduct interviews to research participants in the field.
• Adhere to all IPA survey and data protocols.
• Perform other duties related to the project that may be assigned to him/her, such as, but not limited to, testing the questionnaire and make arrangements for his/her interviews.
• Conduct the phone call surveys if required
• Be responsible for maintaining good relations with IPA, its employees, partner organizations and project participants.
• Keep track of expenses.
• Transmit data collected to her/his supervisor on a daily basis;

Qualifications and Experience:

The applicant must have a bachelor’s degree in any of the following fields:

Agriculture/agribusiness/agricultural economics, Economics, Environmental studies, Statistics, Management, Finance, Health, Accounting, Software engineering, Education, Psychology, Sociology, IT and other related fields with the background in data collection engagements

• Must have practical knowledge of MS Office; should be familiar with computer assisted interviews and have the ability to use electronic devices, i.e. tablets or smartphones;
• In addition to English, written and spoken fluency in Kinyarwanda is essential.
• Extensive knowledge of quantitative data collection; a passion for learning best practices and innovations is desired.
• Having worked with IPA in the past is an added advantage.

How to Apply:

Interested applicants meeting the requirements should fill an online application form and attach their Cover Letter, CV and Degree(s) through the following link: https://poverty-action.formstack.com/forms/iparwanda_field_officer_job_application

APPLICATIONS CLOSE AT 5 PM RWANDA TIME ON 23^rd September 2022 LATE APPLICATIONS WILL NOT BE CONSIDERED. DUE TO THE LARGE VOLUME OF APPLICATIONS, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. 

Finance Officer (INT8911)

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Accounting/Finance responsibilities                                                                                  60%

• Process supplier and other payments within the agreed terms and follow up with the logistics to ensure payment is done according to the rules and procedures of Oxfam GB, ensuring that they are valid and are adequately supported.
• Timely preparation of Month End Financial pack for review by the FCM before approval by the Legacy Manager and submission to the Node.
• Prepare project monthly BVAs for programme monitoring and action.
• Prepare the cash and Bank Book and scan all supporting documents to be uploaded into PeopleSoft.
• Payroll preparation for FCM review before approval by Legacy Manager.
• Management of Petty cash and the custodian of the safe.
• Record, manage and follow up on all outstanding staff floats, debtors, and creditors, and perform monthly reconciliations and clean up on balance sheet accounts.
• Maintain proper records and filing of all financial transactions.
• Prepare and upload monthly journals in GL (depreciation, EOC, prepayment).
• To ensure that statutory obligations are adhered to, and all taxes are remitted on time.
• Request monthly Top Up Request from Programme Managers, consolidate and submit to the Country Program Accountant for review.
• Ensure proper use and maintenance of computerised financial systems (including the accounts package designed for Oxfam GB purposes (Peoplesoft).
• Support Oxfam programme audits by providing the required information.
• In collaboration with Programme Managers, preparation of donor reports for Country Programme Accountant review.

Partnership Support                                                                                                                40 %

• Serve as a liaison person with whom partners can contact to ask advice on financial and administrative matters and inquire any information related to compliance with the contract.
• Review partners reports and/or generate consolidated financial reports for use by the FCM for compliance with grant and donor requirements.
• In collaboration with the FCM and Programme Team conduct a financial assessment to know the level of changes in partners’ management system.
• Documents internal control weaknesses of the partners and recommend appropriate ways to address the weaknesses by the partners.
• In collaboration with FCM, support partners to develop and maintain proper financial systems and records.
• Providing capacity building and mentoring to partners.
• Perform checks on all financial reports submitted by partners and follow up to resolve any queries.
• To undertake any other duties as shall be assigned by the Line Manager from time to time.

What we are looking for

Essential

• Self-Awareness
• Mutual accountability
• Relationship building

In addition:

• 3 years accounting experience preferably in an NGO
• First Degree and recognized accounting qualification
• Knowledge and understanding of project budgeting, monitoring, and reporting
• Knowledge and experience of computerised accounting systems
• Demonstrable numeracy and computer skills
• Ability to work under pressure, meet deadlines and show initiative
• Result oriented.
• Analytical thinking and critical thinking.
• Supporting others and team spirit.
• Ability to travel from time to time.

We offer

This role will give you an opportunity to make a difference in the Legacy Project in Rwanda and to work with a group of passionate people that are specialists in their fields.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply 

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

The candidates should submit their applications by using the link:https://jobs.oxfam.org.uk/vacancy/finance-officer–int8911/18018/description/

The closing date is 27/September/2022

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.