Grants Assistant 

Location: RW

Category: International Positions

Employment Status: Full-Time

Overview

Jhpiego is seeking a Grants Assistant reporting to the Grant Manager. They will assist with the development, submission, management of grant applications, and ensure adherence to grant management policies and donor requirements for ISDA USAID Funded Project. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five. The Grants Assistant will be required to travel to the field to conduct compliance visits.

The applications will be closed on Monday September 4th, 2023.

Responsibilities

• Conduct thorough research to identify potential grant opportunities that align with the organization’s mission and programs.
• Assist in the preparation and writing of grant proposals, ensuring compliance with application guidelines and deadlines.
• Proofread and edit grant proposals to ensure clarity, consistency, and accuracy of content.
• Maintain an organized database of grant opportunities, submissions, and outcomes.
• Assist in tracking and reporting on the progress of grant-funded projects, including outcomes and budget utilization.
• Communicate effectively with internal stakeholders and external funders regarding grant-related inquiries and updates.
• Provide technical assistance to staff and grantees on administrative policies and procedures for grants management .
• Assist in the preparation of progress reports for funders as required.
• Maintain and update specific project and related correspondence files, tracking and status sheets, and databases.
• Assume other duties as assigned.

Required Qualifications

• Undergraduate degree in Accounting, Finance, or related field
• CPA/ACCA Finalist or equivalent is an added advantage.
• Minimum of three (3) years of experience  in finance, compliance and grants management in  a reputable NGO or development agency.
• Familiarity with grant databases is a plus.
• Excellent verbal, written communications and presentation skills
• Strong programming, management and technical skills
• Has sensitivity and understanding of the  beneficiary population
• Dynamic personality and a team player
• Computer literacy, particularly in the use of MS word, Excel and PowerPoint

Preferred Qualifications

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation. 

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees

Click here to visit the website source

Compliance Manager

Location: RW

Category: International Positions

Employment Status: Full-Time

Overview

Jhpiego seeks a Compliance Manager who will be accountable for identifying risks that hinder the achievement of Jhpiego’s strategic and program objectives, developing standardized approaches to a reduced risk profile in the country office and leads communications on all fraud related issues.  Additionally, this position will participate in the annual risk assessment process in partnership with Program Operations and other finance leadership, to develop strategies and action plans that strengthen Jhpiego’s internal controls and compliance capacity.   Other responsibilities include providing guidance, training, and compliance oversight in the areas of procurement, sub recipient monitoring, financial management, and other operational areas as needed.  The Compliance Manager will be an experienced individual with excellent organizational and technical skills, who is a team player, dedicated, hardworking, innovative, highly motivated and able to work in a high-pressure environment requiring multi-tasking abilities. Compliance Manager works with Jhpiego’s Sr. Compliance Director and Jhpiego’s Rwanda office Leadership, the Compliance Manager will be responsible for assuring program compliance with applicable policies, guidelines, regulations and procedures.

Applications closes on September 5, 2023.

Responsibilities

• Reviewing and evaluating internal control systems and internal policies and procedures and identifying opportunities for improvement and recommending on the same.
• Ensuring that all organizational activities are in line with contractual obligations and agreements with respective donors.
• Coordinate the development and implementation of a risk management framework for the organization.
• Identifying potential areas of compliance vulnerability and risk, assist in developing corrective action plans for resolution of problematic issues and providing general guidance on how to avoid or deal with similar situations in the future
• Assist with the implementation and monitor the timely implementation of management actions to recommendations in audit reports.
• Prepare management reports regarding compliance reviews and progress and present to senior management.
• Ensure that the organization establishes and maintains an effective, best practices compliance and ethics program.
• Maintain a working knowledge of relevant issues, laws and regulations through seminars, training programs and peer contact.
• Managing the staff in the Compliance department as well as coordinating and allocating tasks and assignments.
• Conduct annual performance appraisal of staff against set targets and objectives and implementing development action plans aimed at enhancing capacity and performance.
• Coordinate compliance audits for sub recipients in liaison with the Finance and grants departments and follow through the implementation of the audit recommendations.
• Serve as a confidential point of contact for employees to report irregularities.
• Participate in Internal Control Reviews (ICRs) and other regional work as assigned by HQ.
• Disseminate any new written policies and procedures to staff.
• Conduct surprise visits in field offices/project activities to assess the level of compliance.
• Respond promptly to detected offenses, and develop corrective action
• Assess training needs for employees and develop training content in collaboration with relevant staff and facilitate the training.
• Carry out investigation and specific assignments on request by Management.
• Serve as the in-country liaison for external and Johns Hopkins University (JHU) audits.

Required Qualifications

• Degree in Finance, Economics, Business Administration or a related field or a related field.
• Post Graduate degree in a business related field an added advantage.
• Professional accounting qualifications such as ACCA, CIA and CISA and membership to a relevant professional body
• 8 years’ relevant professional experience in the areas of audits, accounting and risk management gained in internal or external audit with 2 minimum management experience.
• Good knowledge of principles of accounting and auditing standards, policies, regulations and/or laws governing NGOs and major donor (USAID, CDC) regulations
• Ability to communicate clearly and effectively with a variety of parties within and external to the organization, both orally and in writing
• Ability to review and analyze financial records, financial reports and statements.
• Demonstrate proficiency in IT particularly computer assisted audit techniques.
• Good understanding of internal audit including international trends and best practices
• Ability to multi-task and manage competing priorities under demanding deadlines
• Possess sound judgment, flexibility and solving problems promptly
• Strong interpersonal skills and ability to manage staff of different orientation
• Previous experience with non-profit organization will be an added advantage.

Abilities and Skills

• Ability to read, analyze, and interpret common reports, and agreement documents
• Ability to work with mathematical concepts as they relate to auditing and fiscal analysis to include accounting and the budget
• Reasoning Ability – ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to manage several major activities simultaneously
• Ability to travel independently in new environments
• Sensitive to socio-cultural differences in the region
• Computer literacy, particularly in the use of MS word, Excel and PowerPoint
• Proficiency in both written and spoken English, and Kinyarwanda. French is an added advantage.
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP.
• Knowledge of internal controls

Preferred Qualifications

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees

Click here to visit the website source

Operations Manager

Location: RW

Category: International Positions

Employment Status: Full-Time

Overview

Jhpiego is seeking an Operations Manager reporting to the Finance & Operations Director who will coordinate and provide effective procurement and transport management support to Jhpiego Rwanda under the ISDA Project. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.The Operations Manager will be responsible for ensuring a proper Procurement Management, and Logistics in compliance with the organization and donors policies, rules & regulations.

Applications closes on September 6th 2023. 

Responsibilities

Procurement of Goods & Services:

• Oversee Local procurement activities by reviewing item specifications, Bid Analysis and Basic Vendor selection in line with Jhpiego and Donor rules and regulations.
• In conjunction with Procurement Committee, conduct regular market survey, Pre-qualified and Pre-qualification vendors selection in Compliance with Jhpiego policy
• Make sure all Purchasing orders are prepared, charged to the correct IONs and sent to Vendors on time
• Ensure that adequate, timely and complete documents are submitted to the finance department for payments to suppliers and service providers
• Using procurement trackers, ensure that all procurements requested have been completed and delivered to the intended project implementation areas
• Review procurement activities to identify bottlenecks within the system and propose actions to mitigate potential risks

Transport:

• By supervising the Senior Transport Officer, the Operations manager will make sure all vehicles are well managed and used efficiently and car tracking systems are installed in all vehicles.
• Ensure the weekly vehicle movement tracking sheet is well recorded and movement combined to avoid waste or misuse of vehicles
• Assist and coach the Senior Transport officer and Senior Drivers in management.
• Other duties as signed by management.

Required Qualifications

• Masters’ degree of Business Administration or related field with a minimum 8 years relevant experience in relevant domain.
• Experience in managing teams and supervising multi-cultural staff.
• Minimum 8 years work experience in operations management in the international development sector
• Procurement management with international NGO experience
• Experience of working in USAID Funded Organizations is preferred.
• Relevant experience in logistics and Vehicle fleet management experience including use of car tracking systems.
• High awareness of procurement and logistics policies with the ability to adapt the existing policies and enforce their implementation;
• Strong administrative, managerial and organizational skills.
• Resourcefulness and the ability to prioritize and cope with high work demand.
• The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Ability to communicate effectively and build relationships at all levels, instilling trust and confidence, taking into account cultural and language differences.
• Excellent interpersonal and communication skills
• Proficiency in both written and spoken English, Kinyarwanda and French;
• Be of high integrity and have a sense of confidentiality;
• Proficient in the use of computers especially Microsoft Office, outlook and basic skills of QBE

Preferred Qualifications

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees

Click here to visit the website source

RECRUITMENT OF AN ASSISTANT ACCOUNTANT

The Association for the Promotion of Education and Training Abroad (APEFE)

JOB ADVERTISEMENT-APEFE

The Association for the Promotion of Education and Training Abroad (APEFE) is a Belgian organization that mobilizes its resources and expertise to serve the countries of the South for strengthening their capacities to implement their development policy in the sectors of education, agriculture and environment, health, governance and the private sector.

In Rwanda, APEFE is implementing its five-year program (2022-2026) financed by the Belgian Directorate General for Development Cooperation (DGD), with the objective of ” to increase the capacities of Rwandan young women and men to access or create decent jobs in selected TVET trades in 6 districts’’. The program is being implemented in a partnership with the Ministry of Public Services and Labour (MIFOTRA).

Position: one (1) Assistant Accountant / Ref: AA-08.2023

As part of its 2022-2026 program in Rwanda, APEFE is hiring an Assistant Accountant.

• Place of assignment: Kigali (Rwanda) with 10 % of time of missions in Provinces
• End of contract: December 2026
• Deadline for submitting application: 15^th September 2023, 5 p.m.
• Salary: APEFE local salary scale (gross salary for category 3 with 2 years’ experience is 696 448 RWF)
• Career level: minimum 2 years of useful experience
• Full-time

Function: Under the hierarchical authority of the APEFE Administrative and Financial Manager, in collaboration with the Administrative Assistant/Logistics, the Accountant Assistant will provide support to ensure efficient administrative and financial operations of the office.

Profile: 

1. Minimum Bachelor’s degree in accounting, finance, organization management or other related field OR Possession of a professional baccalaureate with at least 2 years’ experience in the above-mentioned fields;
2. Experience in accounting of companies and/or administrations;
3. Analytical thinking and good judgment;
4. Ability to work independently with minimal supervision;
5. Strong organizational skills with a thorough understanding of finance and accounting principles and procedures;
6. Proficiency in office tools (Word, Excel, Outlook), in SAGE or other accounting software would be an asset;
7. Confidentiality and ethical behavior;
8. Teamwork and time consciousness;
9. Basic understanding of financial and tax regulations in Rwanda;
10. Sense of organization, rigor and management of priorities;
11. Good listening skills;
12. Ability to multi-task;
13. High degree of professionalism;
14. Good interpersonal skills;
15. Fluent in English – basic knowledge in French is a must.

A curriculum vitae, a motivation letter, past and current service certificates (unproven experience will not be considered during the shortlisting), copies of diploma and certificates,  and names of 3 references contacts and emails (former direct supervisors) indicating the reference AA-08.2023, must be sent, not later than September 15^th, 2023, 5 p.m., to APEFE by e-mail: bureau.kigali@apefe.org

Only short-listed candidates whose background and experience meet the criteria above will be contacted.

Done in Kigali, 31^st August 2023,

Eric HUBY

Program Administrator

APEFE Rwanda

JOB OPPORTUNITY

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, and Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment, and more.

BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from National Bank of Rwanda to operate Microfinance and other financial services in Rwanda. BRAC Rwanda is looking for competent, dynamic, and self-motivated Rwandans to fill the following regular position.

Position: Risk and Compliance Manager

Job Location: Kigali.

Salary: Negotiable

Reporting to: CEO

Purpose

The purpose of the position is to ensure risk management procedures and assessments are carried out in required manner, internal audit queries are responded to on time, ensure compliance on operational procedures, financial and compliance matters.

Major Duties and Responsibilities:

1. Ensure effective implementation of the enterprises risk management policy as part of organization-wide risk management framework.
2. Conducting training to country and field staff to ensure awareness of the policy.
3. Coordinating all risk related processes from field level to country level.
4. Report to management on significant risk exposures on a monthly basis (fraud issues, cash shortages and related irregularities).
5. Ensure effective implementation of designed internal controls in place including performing testing of designed mitigating controls as directed by board or Management Team (MT).
6. Providing updates on the implementation of recommendations in different internal audit reports on monthly basis.
7. Updating risk register regularly as directed by the Management Team or board.
8. Prepare quarterly updates on compliance, tax and financial exposures and report the same to Management and Head Office.
9. Develop the organization’s compliance framework and ensure that it is consistent with the governing laws, Code of Ethics and professional conduct.
10. Liaise with relevant external stakeholders and participate in industry compliance forums to ensure alignment of BRAC’s compliance methodology.
11. Conduct compliance checks to assess the appropriateness of internal policies, procedures, processes and guidelines in relation to the governing laws, corporate governance and code of ethics, competition and make appropriate recommendations
12. Submit compliance report to the Board Audit & Risk Committee and Risk Management Committee on a quarterly basis.
13. Submit monthly compliance reports to the Risk Management Committee highlighting the compliance status of BRAC and areas in need of improvement.
14. In conjunction with the Legal department, advice management on laws including Acts, Regulations and relevant case laws that require compliance and ensure compliance with all relevant and applicable regulatory requirements within the business unit.
15. Proactively identify, assess and document compliance risks associated with BRAC’s current and proposed future business activities, including new products.

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, and encourage others to do so.

Key performance indicators

• On time report delivery
• Ensure no repetitive audit queries from internal audit or external audit relating to controls
• Smooth operation from fields without any non-compliance
• Risk environments
• Percentage of staff trained in Compliance risk management
• Reduced numbers of non-compliance issues reported (both new and repeat issues
• Total number of non-compliance issues resolved.
• Improvement in the compliance risk profile ratings

Knowledge, Skills & Competencies:

• Teamwork spirit and motivational skills
• Good communication skills
• Analytical and soft skills
• Risk Management skills
• Audit skills
• People’s Management
• Good reporting and writing skills
• Language English and Swahili spoken and written
• Organization and planning skills Proactive and independent

Specific educational qualification

Experience (Including sector/industry):

Five years including three working in financial inclusion, product development, digital finance, microfinance/micro-lending, technology for development, payment platforms.

If you feel you are the right match for the above-mentioned positions, please follow the application instructions accordingly

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, updated CV mentioning educational and professional qualifications, years of experience, and notarized scan copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net. Application deadline is 7^th  September 2023.

Please note that only short-listed candidates will be called for written test and interview.

Click here to visit the website source

Job announcement 

1 Full-Time Psychological Supervisor

Community Based Sociotherapy (CBS Rwanda)

Starting date: November 2023

Locations:

The CBS Head Office (Based at Kigali) 

Introduction

The organization Center for Community Based Sociotherapy Rwanda (CBS Rwanda) was established to contribute to the psychosocial well-being of people affected by the Genocide against the Tutsi and to strengthen interpersonal reconciliation and social cohesion at the grass-roots level.

The community-based sociotherapy approach uses the group as a therapeutic medium in the establishment of trust, the creation of an open environment for discussion and the formation of peer-support structures. The socio-groups facilitate community members to identify, acknowledge, share, and manage together their everyday psychosocial problems related to the recent history of political violence and its aftermath.

Under the support of the Embassy of the Kingdom of the Netherlands in Rwanda and in collaboration with the Institute for Community Based Sociotherapy (ICBS), CBS Rwanda will be implementing a three-year project “CONNECT”: Connecting for Peace: A scale-up of Community-Based Sociotherapy as an Integrated MHPSS and Peacebuilding Approach in the Great Lakes Region. CBS is implementing the project in Rwanda.

CBS Rwanda is looking for a full-time Psychological Supervisor who will form an integral part of the intervention and will ensure psychological wellbeing of the staff, sociotherapy group facilitators and participants to the sociotherapy groups with specific and severe psychological needs. The staff will put in place a referral system of severe cases of psychological problems observed during the implementation of sociotherapy approach. The staff will report directly to the head of programs and work closely with the executive director, senior researcher and district officers.

Basic responsibilities

• Develop, in conjunction with CBS staff, guidelines for psychological supervision of staff, sociotherapy group facilitators and sociotherapy group;
• Prepare a training manual on basic knowledge of psychological issues and treatment to be used while training sociotherapy group facilitators and staff;
• Train CBS staff members on the knowledge and practice of conducting psychological supervision;
• Develop a psychological supervision plan in collaboration with the head of programs and district officers;
• Provide guidelines on how to mitigate and/or manage countertransference among CBS staff and sociotherapy group facilitators;

• Guide CBS staff on how to support sociotherapy group facilitators in identifying unmet psychological needs among group participants and assist in formulating general guidelines for the design of a referral system which can be instrumental in addressing their needs.
• Identify, in collaboration with the management team and the field teams, individual cases that need a professional follow-up and provide treatment to the sociotherapy group participants identified;
• Develop monitoring strategies to follow up on people suffering of severe trauma and/or other mental health illnesses;
• Advise CBS staff on how to address and support people who are suffering from severe trauma;
• Develop a referral system for cases that need specific professional counselling;
• Follow up on the referral system to monitor and ensure the effectiveness of the referrals done;
• Conduct field visits to evaluate the social environment and family structure of the people under follow up.
• Provide a regular update/report on the psychological support activities within CBS Rwanda.
  
  
  

Profile candidate

Essential skills and qualification

• A bachelor and Master’s degree in psychology, clinical psychology, counselling or any other related field;
• At least five years of experience in the profession of psychological supervision and psycho-trauma healing;
• In-depth knowledge of group therapy approaches;
• Experience in monitoring a team providing psychological intervention;
• Capable to support severe cases of trauma identified in sociotherapy group sessions;
• Capable to train staff on how to do psychological supervision;
• Capable to train sociotherapy group facilitators on how to identify and provide support to people suffering from psychological problems;
• Excellent interpersonal and networking skills;
• Analytical and technical skills and strong knowledge of training facilitation;
• A very sociable person, with strong communication skills;
• Strong English language proficiency and excellent report writing and presentation skills; 

Desirable skills and qualifications

• Experience in group psychotherapy treatment;
• Being familiar with the community based sociotherapy intervention;
• Working knowledge of both Kinyarwanda and French is considered a plus.
  
  
  

Terms of employment

This is a full-time position. The Psychological supervisor is based in Kigali, but the position involves regular field-visits. A Psychological Supervisor to be recruited should be qualified, dynamic, and highly motivated, having high moral character and professional integrity to fill the position. He/she is expected to start the position in November 2023.

How to apply

To apply for this position, please send your motivation letter, CV, academic documents, and two references to: info@cbsrwanda.org no later than the 30^th September 2023. Job interviews will be communicated after pre-selection. Hard copy academic documents will be required after succeeding oral and written test. For more information about CBS Rwanda, you can consult the following website: www.cbsrwanda.org. For direct information, you can call the Executive Director (0788483210) or the Head of Programs (0787493187).

The letter should be addressed to the Executive Director of CBS Rwanda.

Done at Kigali on 29/08/2023.

The management of Community Based Sociotherapy Rwanda

Click here to visit the website source

Job announcement

1 Full-Time Communication and Office Management Officer

Community Based Sociotherapy (CBS Rwanda)

Starting date: November 2023

Locations: The CBS Head Office (Based at Kigali)

Introduction

The organization Center for Community Based Sociotherapy Rwanda (CBS Rwanda) was established to contribute to the psychosocial well-being of people affected by the Genocide against the Tutsi and to strengthen interpersonal reconciliation and social cohesion at the grass-roots level.

The community-based sociotherapy approach uses the group as a therapeutic medium in the establishment of trust, the creation of an open environment for discussion and the formation of peer-support structures. The socio-groups facilitate community members to identify, acknowledge, share, and manage together their everyday psychosocial problems related to the recent history of political violence and its aftermath.

Under the support of the Royal Embassy of the Kingdom of the Netherlands in Rwanda and in collaboration with Institute for Community Based Sociotherapy (ICBS), CBS Rwanda will be implementing a three-year project “CONNECT”: Connecting for Peace: A scale-up of Community-Based Sociotherapy as an Integrated MHPSS and Peacebuilding Approach in the Great Lakes Region. CBS is implementing the project in Rwanda.
CBS Rwanda is looking for a full-time staff in charge of Communication and Office Management who will form an integral part of the CBS team. The staff will be responsible for internal and external communications and management of social media of CBS Rwanda.  S/he will also be responsible of daily office management. The staff will report directly to the finance and administration manager. He/she will also work closely with the executive director, head of programs, senior researcher and district officers.

Basic responsibilities of Communication

• Develop effective corporate communication strategies;
• Coordinate the management of internal and external communications (memos, newsletters etc.);
• Design and regularly update the website;
• Review and/or develop content for mass media or organization website;
• Coordinate initiatives and planning of events or press conferences;
• Liaise with media and handle requests for interviews, statements etc;
• Collaborate with stakeholder professionals to produce copy for advertisements or articles;
• Coordinate the communication of strategies or horizontal and vertical messages to/from senior leadership;
• Establish positive associations with the public and mass media on behalf of the organization;
• Review press releases that contain important updates about the organization to print and broadcast media outlets;
• Organize events at which the organization can meet with the public to increase product awareness or knowledge of their services or recent developments;
• Propose and manage advertising on behalf of the organization;
• To control information output, to handle incoming requests for information from media outlets and website;
• To promote cooperative relationships between the organization and those who use its services;
• Oversee the design and editorial content of the sociotherapy website and social media on a weekly basis;
• Develop and edit articles to be published on the website and mass media;
• Design and produce effective materials about the Community Based Sociotherapy programs (e.g., brochures, booklets, and posters);
• Coordinate the organization of conferences and other events;
• Proactively identify media opportunities and implement media events;
• To promote a positive public image and control the dissemination of information on behalf of CBS Rwanda;
• To perform “damage control” in cases of bad publication;
• Facilitate the resolution of disputes with the public or external stakeholders;
• Organize and prioritize emails, phone calls, and other correspondence;
  
  
  

Basic responsibilities of Office Management

• Perform general clerical duties including computer data entry, update files and archives and operate office equipment;
• Handle schedule, track staff and maintain staff calendars for internal and external meetings;
• Coordinate travel arrangements and prepare expense reports for the Executive Secretariat;
• Preparing of minutes of staff meetings;
• Manage list of staff members, contact information and related documentation;
• Compose letters and other correspondence on behalf of the senior management;
• Manage the petty cash at Head Office;
• Be responsible for inventory and order office supplies in coordination with local field offices and accountant;
• Plan and manage logistics of internal and external meetings;
• Be secretary during internal meetings with staff members;
• Contribute to the development of the procurement plan and its implementation;
• Review vendor invoices for accuracy and completeness to ensure compliance before making payment/reimbursement. Do this in accordance with internal financial policies and in collaboration with Finance and Administration Manager;
• Comply with internal regulations; those are the code of conduct and the manual of procedures.
• Welcome visitors and direct them to appropriate staff members;
• Translation of documents from Kinyarwanda to English and English to Kinyarwanda;
• Perform any other related duty as required by the Executive Secretariat members;
  
  
  

Profile candidate

Essential skills and qualifications

• A MA degree in Communications, Journalism, English language, Communication management, public or business administration or related fields;
• A bachelor’s degree in communication, Journalists, English language, or related fields with experience of 5 years and special skills in communication;
• Experience in web design and content production;
• Experience in copywriting and editing;
• Solid understanding of project management principles;
• High level of proficiency and extensive knowledge of MS Office, Microsoft Word, Excel and PowerPoint, photo and video-editing software is an asset;
• Excellent writing and verbal communications skills;
• Commitment to the goals and principles of the community-based sociotherapy;
• High level of interpersonal skills and ability to handle sensitive and confidential matters with discretion and responsibility;
• Ability to assess and manage multiple competing priorities and work well under pressure;
• Excellent time management and a strong problem solver;
• Ability to work independently to manage a diverse range of tasks, while at the same time work collaboratively and communicatively as part of a team;
• Strong attention to detail and extraordinary organizational skills;
• Fluent in Kinyarwanda and English, both verbal and written. The knowledge of French will be an added value;
• Having basic knowledge in human resource and logistics.
  
  
  

Desirable skills and qualifications

• Previous experience working with a non-profit organization;
• To have some experience in project management;
• To have knowledge in human resource management;
• To have basic knowledge in IT;
• To have knowledge in procurement.

Terms of employment

This is a full-time position. The Communication and Office Management Officer is based in Kigali, but the position involves regular field-visits to collect communication related material. The staff to be recruited should be qualified, dynamic, and highly motivated, having high moral character and professional integrity to fill the position. He/she will start the position in November 2023.

How to apply

To apply for this position, please send your motivation letter, CV, academic documents, and two references to: info@cbsrwanda.org not later than the 30 September 2023. Job interviews will be communicated after pre-selection. Hard copy academic documents will be required after succeeding oral and written test. For more information about CBS Rwanda, you can consult the following website: www.cbsrwanda.org. For direct information, you can call the Executive Director (0788 483 210) or the Head of Programs (0787 493 187).
The letter should be addressed to the Executive Director of CBS Rwanda. 

Done at Kigali on 29/08/2023.

The management of Community Based Sociotherapy Rwanda

Click here to visit the website source

ANNOUNCEMENT

GARAGE ATECAR LTD would like to recruit a member of staff

Position: Technical Manager – Engineer in Auto Mechanics / Machinery or Electromechanics

Main mission:

• Contribute to the achievement of production objectives;
• Coordinate and supervise the maintenance activities of machinery, vehicles and production tools.
  
  
  

Detailed functions:

• Organize and supervise maintenance work within the departments
• Plan service activities
• Develop and update intervention procedures on vehicles
• Ensure the dissemination of information to other services
• Identify and assess the level of customer satisfaction
• Optimize occupancy rate and turnover
• Switch easily from one language to another
• Adapt to the diversity of the clientele
• Able to work in team
• Adapt their behavior to the culture and image of ATECAR
• Mastery of computer software for office automation and processing
• Ensure regular and effective management of the activities and personnel of his department
• Define critical stocks and ensure the availability of spare parts and other materials necessary for maintenance activities;
• Contribute to the identification of training needs, and make proposals for training plans
• Perform any other tasks entrusted to him by the General Management.v
  
  
  

Required profile for the position: Technical Manager – Auto/Engine Mechanical or Electromechanical Engineer

• Mechanical engineer or equivalent (Bachelor’s degree in auto and machinery mechanics or in electromechanics);
• At least 7 to 10 years of experience in a similar position.
• Category B driving license

Technical skills:

• Knowledge of maintenance techniques and procedures for machinery, vehicles, generators;
• Control of vehicle and machine operating parameters;
• Knowledge of mechanics, electricity and welding;
• Mastery of the types of oils, lubricants and greases;
• Mastery of computer tools and specialized software (Word, Excel, Powerpoint, etc.);
• Flexible availability depending on the activity.
  
  
  

Assets:

• Knowledge of EPC software
• Knowledge of English and French

Interested applicants fulfilling the above-mentioned criteria are invited to submit their application documents including detailed Curriculum Vitae, 3 professional references and a motivation letter through email: info@atecargarage.com

Submit the full file no later than 25^th September 2023. Only applications sent through the indicated channel will be considered.