Purpose of Job

Reporting to the Executive Secretary, the Protocol Officer shall have responsibility for all protocol related liaison and facilitation matters within the Economic, Social and Cultural Council (ECOSOCC)

Main Functions

The Protocol Officer will:
•    Be in charge of the practical implementation of the relevant provisions of Treaties on the Additional Protocol on privileges and immunities and the Host Agreement signed between the Government of Zambia and the AU Commission for the ECOSOCC.
•    Ensure the practical implementation of all procedures linked to protocol processes, Staff Regulations and Rules and other administrative guidelines.


Specific Responsibilities

•    Ensure that issues on privileges and immunities of the ECOSOCC and its officials and staff are handled in accordance with the relevant provisions of the above-mentioned Treaties;
•    Provide the necessary advice on protocol-related issues to the AU and its constituents in accordance with diplomatic norms, especially with regards to privileges and immunities;
•    Maintain close working relationship with relevant authorities of the Host Country with a view to updating the Executive Secretary and the relevant AUC Department on the challenges faced in the practical implementation of some provisions of the host agreement;
•    Initiate and follow up on requests for diplomatic privileges and immunities from Zambia authorities on behalf of the ECOSOCC and its staff members and officials;
•    Co-ordinate requests for import/export permits for vehicles and other goods and personal effects for the ECOSOCC and its staff;
•    Facilitate issuance of administrative and legal documents on behalf of officials and staff (resident IDs, Visas etc);
•    Facilitate of separation procedures of officials and staff from the services of the AU-ECOSOCC;
•    Receive, evaluate and processing of requests of officials and staff for diplomatic privileges and immunities, thereby facilitating provision of related information and benefits;
•    Handling of ceremonies and official functions;
•    Contribute to and engage in the periodic review of the AU Protocol Manual;
•    Make a periodic review of the Diplomatic List of AU Heads of State and Government, Ministers of Foreign/External Affairs, Heads of Diplomatic Missions and Heads of International Organizations;
•    Provide advice on policies and procedures regarding the appropriate use of the AU flag as well as the flags of Member States;
•    Ensure that AU and Member States’ flags, nameplates, anthems are procured and properly kept;
•    Prepare and updating the country profiles of Member States of the AU;


Academic Requirements and Relevant Experience

•    A minimum of Bachelor’s Degree in International Relations, Diplomacy or any of the Social Science disciplines with courses in International Relations and Diplomacy with at least Two (2) years relevant work experience preferably in an international working environment..
•    Training in Protocol and Etiquette will be a preferred advantage.
•    Higher academic or professional qualifications in the above mentioned or related fields within the Social Sciences will be an added advantage.

Required Skills

•    Ability to work in a multicultural setting, in good team spirit;
•    Good management and leadership capabilities
•    Very good planning and time management skills
•    Excellent diplomacy and international relations skills
•    Ability to negotiate and to persuade
•    Computer literacy, especially (MS office, Word, Excel, PowerPoint)
•    Good policy development and analytical skills
•    Very strong skills in drafting
•    Ability to make routine decisions
•    Strong oral and written communication skills
•    Strong analytical skills
•    Ability to work across business units / geographies; cultural sensitive environment
•    Proficiency in one of the AU working languages (English, French, Arabic, Portuguese or Spanish), fluency in another AU language is an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

To coordinate and supervise security activities at the ECOSOCC premises in compliance with security and safety procedures of the African Union in order to ensure protection of people and properties within the Secretariat premises..

Main Functions

The Security Supervisor shall:
•    Provide security update, which includes situational analysis, actions taken and actions recommended, to the Management Team on a regular basis
•    Assess application of security policies and level of vulnerability of facilities; recommend changes to enhance security
•    Liaise with local Diplomatic Police
•    Supervise local guard and security resources
•    Assists in establishing policies and procedures for reviewing crisis situations and preparing contingency plans for emergencies

Specific Responsibilities

•    Contribute to monitoring the security situation across the county; and report on any emerging security threats to ECOSOCC personnel, operations, premises and assets.
•    Investigates and prepares reports on minor cases of theft, illegal entry, assault, or other incidents when the extent of the infraction is readily determinable.
•    Conducts routine security surveys of office and residential areas and premises.
•    Supervises the work of security teams and ensure the ECOSOCC premises are free from all kinds of dangers and potential hazards
•    Ensure access control procedures are implemented in line with AU security and safety policy and SOPs
•    Conduct daily walkthrough inspection of access control operations and submit inspection report to the line manager.
•    Develops and implements preventive measures against accidents, thefts and other risks;
•    Regularly briefs the shift leaders and security Guards deployed at all security posts in their shift takeover to update them on security developments and shares information about any security concerns;
•    Documents all the daily occurrences within the Security Office;
•    Ensures all the security Guards are deployed at security posts have reported to work and are assigned duties.
•    Assist in compilation of a comprehensive security reports for management;
•    Ensure effective deployment of the host police unit assigned at the ECOSOCC and coordination with the security teams and shares information with team leaders;
•    Ensure that building safety plan is maintained and regular building evacuation exercises conducted;
•    Prepares a daily security activity report and reports to his immediate supervisor;
•    Respond and coordinate security related incidents involving the AU staff and eligible dependents; and
•    Any other security and safety related duties as may be assigned by the supervisors.

Academic Requirements and Relevant Experience

•    Advanced Diploma in Security or related field, with three (3) years of relevant work experience, progressively responsible security experience (e.g. Military, Police or Governmental or Private Security Service); OR a University Degree in Security or related fields with two (2) years of relevant work experience, progressively responsible security experience (e.g. Military, Police or Governmental or Private Security Service);
•    Any police or military certification/training will be an added advantage.
•    Experience on command/managerial position in a police or military organization would be an asset (Senior NCO, Lieutenant or above).

Required Skills

•    Ability and readiness to respond on call on a 24/7 basis;
•    Organizational skills and ability to handle work in an efficient and timely manner
•    Ability to co-ordinate, plan and execute actions in response to security problems.
•    Ability to supervise subordinates, provide direction, advice and assistance when required,
•    Demonstrated ability to develop and maintain effective work relationship.
•    Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
•    Excellent capacity to use office computer applications. Knowledge of the SAP system is highly preferred.
•    Keep abreast of new developments in the security area.
•    Fully proficient in MS Word and working knowledge of MS Power point.
•    Experience on map reading, HF and VHF/UHF radio.
•    Proficiency in at least two of the African Union working languages (Arabic, English, French, Portuguese and Spanish), with higher preference to English, French and Arabic. Knowledge of one more or several other working languages would be an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Reporting to the Executive Director of STATAFRIC and the Project Manager, the Project Officer will be  responsible for the day-to-day management  and implementation of the World Bank funded Projects implemented by STATAFRIC,  provide inputs on administrative matters related to projects implementation as per the project operations manual and the financial  agreement. He/She is the reference person for administration in each work stream. He/She assists in the organization of activities with service providers (for goods and services).
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Strengthen STATAFRIC capacity as Project Implementing Unit,
•    Improve governance environment for project implementation by STATAFRIC.
•    Assist for the Planning, managing and supervise the monitoring and evaluation of the implementation of the 3 World Bank projects components using a results-based logical framework matrix in which for each component, goods and services and their related activities are aligned with their performance indicators including baseline and target, source of verification, assumptions and risks, and mitigation measures.

Specific Responsibilities

•    Responsible for day-to-day management and implementation of Projects activities .
•    Provide  an overview of the World Bank funded projects implemented by STATAFRIC to ensure t timely and efficient .
•    Coordinate  appointments, meetings and travel arrangements related to the World Bank funded projects
•    Responsible for the management of projects’ files and records
•    Prepare correspondences, executive summary, reports, briefing papers, and other documents as required;
•    Liaise effectively with internal and external stakeholders;
•    Monitor meetings and correspondences outcomes and decisions and follow up on their implementation;
•    Prepare and participate in various meetings and take minutes and reports
•    Perform any other duties that may be assigned to him/her by the Project Coordinator/Executive Director.

Academic Requirements and Relevant Experience

•    Master’s Degree in Management, Administration, Finance, Project Management or any related field with at least two (2) years relevant work experience.

OR

•    A Bachelor Degree in Management, Administration, Finance, Project Management or any related field with at least three (3) years of relevant work experience.

Required Skills

•    Proficiency in Microsoft Office tools
•    Management experience and excellent interpersonal skills
•    Analytical and problem-solving skills
•    Critical thinking skills
•    Excellent communication skills and ability both orally and in writing
•    Excellent report writing and presentation
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Conscientious in observing deadlines and achieving results
•    Familiarity with international and regional definition, methodologies and standards in the relevant area
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Directs and manages the daily operations of the Supply Chain Division in order to achieve the strategic objectives of the Division and the Africa CDC’s overall goals.

Main Functions

•    Designs and implements policies, programs and projects to achieve the Division’s strategic objectives.
•    Manages and supervises employees within the division, ensures the timely delivery of the Division’s goals and effective staff performance evaluation;
•    Designs policies, strategies and programs to contribute to the effective implementation of relevant Africa CDC’s Decisions;
•    Ensures the delivery of the division’s annual targets in line with the institution’s overall goals and ensures robust and timely monitoring and reporting;
•    Provides technical leadership and ensures efficient functioning of the Division
•    Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;
•    Engages stakeholders within Members States and Regional Economic Communities (RECs)/Regional Mechanisms(RMs) and relevant international organisations in designing and implementing strategies.
•    Maintains thematic partnerships in support of the mandate of the Division;
•    Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
•    Represents the organisation and communicates its position at conferences.
•    Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
•    Ensures the effective management of funds contributed to the organization;
•    Manages risk within the division and recommends mitigation strategies
•    Contributes to the development of the Division’s business continuity plan and ensures implementation
•    Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.

Specific Responsibilities

•    Ensures coordination and monitoring of the overall workplan for the Supply Chain Division activities and takes the lead in consolidating the required human and financial resources for an effective enabling capacity.
•    Reviews evaluation reports and approves contracts within his/her delegated authority.
•    Develops policies and procedures for efficient operation of the Division
•    Acts as Secretary to Internal Procurement Committee and Tender Board
•    Leads the development of annual and periodic plans and reports thereof for the Division
•    Coordinates with relevant stakeholders to mobilise resources for the Division’s activities.
•    Guides the preparation of logical detailed and accurate responses to audit queries on matters relating to the Supply chain operations.
•    Ensures that all workflows, processes and systems in place are relevant, cost effective and ultimately promote continuous improvement in the quality and delivery of services.
•    Provides strategic advice to the Director of Operations and Top Management; provides authoritative technical and policy advice on all aspects of Supply Chain.
•    Establishes priorities and sets management performance goals for staff in his/her line of supervision. Recommends and coordinates training programs for staff.
•    Leads change and improvement for Supply Chain operations.
•    Actively engages in management performance duties. Ensures the provision of management, guidance, development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in the areas of his/her responsibility.
•    Maintains active communication and ensures the effective exchange of information between the Division and relevant stakeholders.

Academic Requirements and Relevant Experience

•    Master’s Degree in Supply Chain, Procurement, Logistics, Public Administration, Business Administration, Law, Business Leadership, or Finance with at least twelve (12) years’ relevant work experience in Administration, Procurement, Supply Chain, Logistics, Project and Programme management out of which seven (7) years at managerial level and five (5) years in a supervisory role.

Required Skills

•    Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
•    Negotiation and interpersonal skills
•    Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
•    Leadership skills
•    Proficiency in one of the AU working languages (English, French, Arabic, Portuguese, Kiswahili or Spanish), fluency in another AU language is an added advantage.

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

The Head of Planning, Reporting and Accountability Division is responsible for leading and managing the development of business plan based on the approved long term strategic roadmap, provision of quarterly and annual reports summarizing key findings and insights through tools giving highlight on progress against plans and objectives and the fostering of a culture driving high performance, collaboration, agility and accountability in the delivery of the organization activities. The ideal candidate will have a proven track record of success in developing and implementing strategic plans, as well as a deep understanding of the organization’s goals and objectives.

Main Functions

This job involves the following main functions:
•    Designs and implements policies, programs and projects to achieve the directorate’s strategic objectives.
•    Manages and supervises employees within the division, ensures the timely delivery of the directorate’s goals and effective staff performance evaluation;
•    Review policies, strategies and programs to contribute to the effective implementation of Africa CDC Decisions;
•    Ensures the delivery of the division’s annual targets in line with the directorate’s overall goals and ensures robust and timely monitoring and reporting;
•    Provides technical leadership and ensures efficient functioning of all Units within the Division
•    Manages the work of the Division and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;
•    Maintains thematic partnerships in support of the mandate of the Division;
•    Maintains regular working relations with senior stakeholders in Member States and partner institutions in the execution of the Division’s mandate.
•    Represents the organisation and communicates its position at conferences.
•    Contributes to the preparation of periodic financial and budget execution reports and monitor budget execution at division level.
•    Ensures the effective management of funds contributed to the organization;
•    Manages risk within the division and recommends mitigation strategies
•    Contributes to the development of the departmental business continuity plan and ensures implementation at division level
•    Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.

Specific Responsibilities

•    Develop a rolling Outcome and business plan based on the approved long term strategic roadmap.
•    Collaborate actively with Finance and Operations to ensure treasury and control requirements are jointly complied with;
•    Develop and implement performance tracking measures to continuously monitor allocation of resources and progress against strategic plans to inform reporting and decision-making, to advise on the implementation of corrective actions to mitigate emerging issues.
•    Provide expert advice to the Executive on the allocation of resources and the development and implementation of control mechanisms to mitigate potential issues and risks to optimise the implementation, delivery and impact of strategic plan initiatives and programs.
•    Commission data analysis to provide quarterly and annual reports summarising key findings and insights, using visualisation tools to highlight progress against plans and objectives, to inform decision making.
•    Manage the preparation of annual reviews of the Strategic Plan as well as quarterly internal reviews and Treasury reports on progress on the annual Outcomes & Business Plan.
•    Determine and implement KPIs to evaluate operational performance outcomes and program progress to contribute to the achievement of the long-term strategy.
•    Foster a culture which drives and encourages high performance, collaboration, agility and accountability in the delivery of educational outcomes aligned with the division’s and Department’s strategy.
•    Lead, motivate and mentor the team, monitoring performance, fostering ongoing professional development and ensure staff have the knowledge and skills to achieve their work objectives in alignment with Department values.

Academic Requirements and Relevant Experience

•    Masters Degree in Statistics, Economics, Monitoring & Evaluation, Demography, Population Studies
•    Minimum of twelve (12) years of demonstrated progressively responsible experience in partnership management out of which seven (7) years should be at managerial level and five (5) with supervisory responsibilities.

Required Skills

•    Proven ability to manage and coordinate complex projects.
•    Strong analytical and problem-solving skills.
•    Excellent communication and interpersonal skills.
•    Ability to work independently and as part of a team.
•    Fluency in English and French or any other AU official languages.

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Reporting to the Executive Director of STATAFRIC, the Monitoring and Evaluation (M&E) Officer is responsible for the monitoring and evaluation of the implementation of the statistical projects of World Bank during the projects lifetime in order to improve execution performance, detect problems in time and take the necessary corrective measures.
The 3 major projects funded by the World Bank are;
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Strengthen STATAFRIC capacity as Project Implementing Unit,
•    Improve governance environment for project implementation by STATAFRIC.
•    Plan, Monitor and Evaluate the implementation of all World Bank projects components using a results-based logical framework matrix in which for each component, goods and services and their related activities are declined with their performance indicators including baseline and target, source of verification, assumptions and risks, and mitigation measures.

Specific Responsibilities

•    Develops/updates detailed Monitoring and Evaluation Framework in terms of logical framework of the Projects;
•    Supports STATAFRIC for the preparation and organization of supervision and evaluation missions at all levels of projects implementation (continental, RECs’ and Member states’);
•    Participates and prepare the supervision and evaluation missions reports;
•    Contributes to the mid-term review and the final evaluation report of the projects;
•    Supports STATAFRIC to oversee the preparation of quarterly and annual execution reports by the projects implementing units which will be submitted to STATAFRIC;
•    Prepare consolidated quarterly and annual reports of the projects.

Academic Requirements and Relevant Experience

•    A Master’s Degree in Project Management, Statistics, Demography or related fields, and at least three (03) years of excellent professional experience in Project Management and/or Monitoring and Evaluation at national, continental or international level.
or
•    A Bachelor’s degree in Project Management, Statistics, Demography or related fields, and at least five (05) years of excellent professional experience in Project Management and/or Monitoring and Evaluation at national, continental.

Required Skills

•    Knowledge of statistics methodologies and concepts
•    A clear understanding of statistical terms and concepts
•    Proficiency in Microsoft Office and statistical tools
•    Management experience and excellent interpersonal skills
•    Analytical and problem-solving skills
•    Critical thinking skills
•    Excellent communication skills and ability both orally and in writing
•    Excellent report writing and presentation
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Conscientious in observing deadlines and achieving results
•    Familiarity with international and regional definition, methodologies and standards in the relevant area
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Under the supervision of the Senior Auditor of Financial Audit division, the incumbent will be responsible for planning, managing and executing audits and reviews of World Banks projects implemented by STATAFRIC. The incumbent will be involved in examining and analyzing accounting records to determine the financial status of STATAFRIC and preparing reports concerning operating procedures.
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Determine priority and scope of audits.
•    Plan all phases of assigned audits.
•    Conduct comprehensive financial reviews of automated accounting systems and manual fiscal records including ledgers, invoices and contracts.
•    Collect and evaluate financial evidence in order to establish the nature and extent of alleged improprieties.
•    Review reports of audit to determine if requested information has been collected and findings have been substantiated by relevant facts.
•    Recommend objective outcome and resolution based on the findings of the audit.
•    Assist in the preparation of, detailed draft and final audit reports, plans and programs and comprehensive written reports setting forth allegations, findings, evidence and recommendations.
•    Review the extent of compliance with established policies, rules & regulations, plans and procedures.
•    Examine whether the system of Internal Control is adequate for achieving management’s objectives in an efficient and orderly manner and whether the established procedures are being properly followed.
•    Ensure whether the information available to management is sound and adequate for proper control and decision-making.
•    Identify and report to the accountable management, actual or potential weakness in control where it exists, and recommend feasible ways of remedy
•    Recommend ways of improving the economy, efficiency and effectiveness of operations based upon findings from an impartial and objective examination.
•    Prepare working papers for review.
•    Develop and discuss findings, agree on recommendations and timelines for corrective action with STATAFRIC responsible officer of operations and draft audit/assignment reports.
•    To perform any other duties as may be assigned.

Specific Responsibilities

•    Collect and analyze data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with AU rules, regulations and management policies.
•    Ensure that payments are made for the goods and services received by The World Bank Projects implemented by STATAFRIC all collections and receipts are properly accounted for and any adjustments are authorized properly.
•    Analyze, record and test the accounting system put in place and the information it produces.
•    Ascertain that funds are utilized in compliance with AU Rules and Regulations as well as per the terms and conditions of World Bank Financial Agreements.
•    Ensure that payments are made for the goods and services received by the AU; that all collections and receipts are properly accounted for and any adjustments are authorized properly.
•    Review budget performance with a view to determining whether the auditee (STATAFRIC) has executed its budget within the authorized limits.
•    Ensure that both financial and narrative reports are properly prepared and submitted to management and the relevant stakeholders such as AU Partners on time and meet the reporting requirements.
•    Recommend objective outcome and resolution based on the findings of the audit from an impartial and objective examination.
•    Prepare working papers for review; develop and discuss findings, agree on recommendations and timelines for corrective action with responsible officers of operations and draft audit/assignment reports.
•    To perform any other relevant duty/ responsibility assigned.

Academic Requirements and Relevant Experience

•    Master’s Degree in Accounting or Finance Management with 2 years of relevant work experience in Auditing.
OR
•    Bachelor’s Degree in Accounting or Finance Management with 5 years of relevant work experience in Auditing.
•    A professional qualification such as CIA, CPA, CA, ACCA, CIMA or equivalent from a recognized institution is highly desirable.
•    Experience in audits of partner-funded projects will be an added advantage.

Required Skills

•    Strong oral and written communication skills
•    Strong analytical skills
•    Ability to work across business units / geographies; cultural sensitive environment
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

The Finance Officer is responsible for the day-to-day financial management of the World Bank funded Projects implemented by African Union Institute for Statistics (STATAFRIC) at AUC. Ensure the management of the projects in an effective and efficient manner and completing the activities within the agreed due dates. Work closely with Finance Directorate to implement the activities during the lifetime of the projects
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA).


Main Functions

•    Strengthen financial management of the Project as Project Implementing Unit,
•    Manage the day-to-day financial activities of the project including monitoring budgets, expenditures, and cash flow.
•    Develop and maintain financial systems and controls to ensure compliance with AUC and the World Bank financial policies and procedures.
•    Conduct financial analysis to identify areas of improvement and provide recommendations for action
•    Ensure timely and accurate financial reporting to management and the AUC Directorate of Finance.
•    Coordinate the development and implementation of annual budgets and budget revisions.
•    Work with Project Implementation Unit to ensure budget proposals are consistent with program objectives and are within budgetary constraints.
•    Monitor budget implementation and provide guidance to Project Implementation Unit staff on budgetary matters.
•    Manage the financial aspects of the World Bank financing, including budget development, financial reporting, and compliance with the World Bank requirements.
•    Ensure that project expenditures are in accordance with the financing agreement.
•    Submit Withdrawal Applications to the World bank in a timely manner for disbursements to the project designated account.
•    Ensure compliance with the AUC financial regulations, procedures, and policies.
•    Provide guidance on compliance issues to the project coordinator and other staff.
•    Develop and implement procedures to ensure compliance with audit requirements. Ensure audit findings are rectified in a timely manner.


Specific Responsibilities

•    Manage World Bank Project funds and provide overall financial oversight over the utilization of the funds;
•    Monitor the performance of fund flow mechanisms of the Projects and ensure that timely replenishments are made to implementing offices and the required funds are received;
•    Ensure that payments are made as per the budget allocated for each project and expenditure category;
•    Ensure compliance with the Bank’s Financial Management Policies and applicable African Union Financial Rules & Regulations;
•    Ensure that all reconciliations (bank and fund) are done on monthly basis and reports are produced on the same;
•    Maintain strong internal control over disbursements and accounting for the funds;
•    Track and maintain records of accounts payable, accounts receivable and commitments under the projects.
•    Prepare the projects financial management reports, including interim financial reports (IFRs) and submit them to World Bank;
•    Coordinate World Bank Projects audits and prepare responses to audit queries and assist in the implementation of audit findings;
•    Perform any other duties as may be required from time to time.


Academic Requirements and Relevant Experience

•    Master’s Degree in Business Administration, Finance, Accounting or related field with a minimum of 2 years of relevant work experience in a national, continental or international organization;
OR
•    Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 5 years of relevant work experience in a national, continental or international organization.
•    A Professional qualification such as CPA, CA, ACCA, CIMA, or equivalent;


Required Skills

•    Proficiency in Microsoft Office tools
•    Management experience and excellent interpersonal skills
•    Analytical and problem-solving skills
•    Critical thinking skills
•    Excellent communication skills and ability both orally and in writing
•    Excellent report writing and presentation
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Conscientious in observing deadlines and achieving results
•    Familiarity with international and regional definition, methodologies and standards in the relevant area
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage


Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Reporting directly to the Executive Director, the Coordination Statistics Expert, working in close collaboration with the Statistics System Coordination and Innovation Division Staff will be responsible for technical support in the area of coordination and innovation statistics to STATAFRIC to advice African Union Member States and Regional Economic Communities (RECs) on the implementation of the Work Bank funded projects implemented by STATAFRIC.
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Strengthen the African Union Institute for Statistics (STATAFRIC) capacity as the central Organ of the African Statistical System on the implementation of World Bank funded projects;
•    Provide and consolidate technical assistance to AU Member States and RECs on a need basis on Coordination Statistics and Innovation on the implementation of World Bank funded projects;
•    Coordinate the activities on the implementation of World Bank funded projects related to statistics coordination and innovation at continental, regional and national level;
•    Coordinate and monitor the work of the Specialized Technical Groups of the Revised Strategy for the Harmonization of Statistics in Africa (SHaSA 2) related to the Coordination Statistics and Innovation;

Specific Responsibilities

•    Work in close collaboration with Statistics System Coordination and Innovation Division Staff in the area of research, capacity building, providing technical assistance to AU member States and RECs and coordination of related activities.
•    Assist AU Member States and RECs for the development of National Strategy for the Development of Statistics (NSDS) and the Regional Strategy for the Development of Statistics (RSDS), the National Statistical Law/Act; the National Statistical Development Funds under the World Bank funded Projects;
•    Support STATAFRIC in the implementation of the methodologies thus developed in the AU Member States and RECs for statistical innovation;
•    Support STATAFRIC to build and/or strengthen capacities of AU Member States and RECs in the areas of Coordination statistics and innovation;
•    Support STATAFRIC in the coordination of the implementation of the Continental Statistical Programme 2022-2026;
•    Assist STATAFRIC in its capacity as Secretariat of the Specialized Technical Groups (STGs) of SHaSA 2 related to National Strategy for the Development of Statistics (NSDS), Regional Strategy for the Development of Statistics (RSDS) and Statistics System Coordination and Innovation, coordinate and provide technical support to STGs;

Academic Requirements and Relevant Experience

•    A Master’s degree in Statistics with seven (07) years of experience in the areas of coordination statistics, innovation and development of National Strategy for the Development of Statistics (NSDS) or Regional Strategy for the Development of Statistics (RSDS), at national, continental or international level and three (3) years at expert level.

or

•    A Bachelor’s Degree in Statistics with ten (10) years of experience in the areas of coordination statistics, innovation, and development of National Strategy for the Development of Statistics (NSDS) or Regional Strategy for the Development of Statistics (RSDS) at national, continental or international level and three (3) years at expert level.

Required Skills

•    Knowledge of Coordination statistics and innovation methodologies and concepts
•    A clear understanding of statistical terms and concepts
•    Proficiency in Microsoft Office and Coordination System and Innovation tools
•    Management experience and excellent interpersonal skills
•    Analytical and problem-solving skills
•    Critical thinking skills
•    Excellent communication skills and ability both orally and in writing
•    Excellent report writing and presentation
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Conscientious in observing deadlines and achieving results
•    Familiarity with international and regional definition, methodologies and standards in the relevant area
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies

Purpose of Job

Reporting to the Executive Director of STATAFRIC, the Accounting Assistant will be responsible for the day-to-day accounting of the World Bank Projects implemented by STATAFRIC and will work closely with STATAFRIC implementation unit on the activities during the lifetime of the projects.
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Provide timely technical and operational support in line with the STATAFRIC’s mandate;
•    Implement technical and operational activities as scheduled and report;
•    Assist in the follow up of activity implementation and provision of updates, facilitate logistical arrangements linked to the area of work;
•    Liaise effectively with internal and external stakeholders;
•    Assist in the creation, improvement and maintenance of systems relevant to the area of work; gather data and information and do preliminary analysis and research for consideration by the bigger team and the supervisor;
•    Prepare office communication linked to the area of operation and assist in compiling data and information for reporting and analysis purposes. Follow up decisions and correspondence outcomes and ensure their implementation;
•    Follow up on the provision and upkeep of tools and materials linked to the area of work.

Specific Responsibilities

•    Responsible for the day to day accounting functions relating to the World Bank funded projects implemented by STATAFRIC.
•    Prepare bank reconciliations on monthly basis.
•    Facilitate payments to service providers;
•    Settle imprest, travel claims and make relevant adjustments in SAP;
•    Maintain financial documents and post financial transactions in SAP.
•    Work closely with Finance Officer to ensure timely and accurate monthly close of financial records for STATAFRIC;
•    Work diligently and follow up on the funds with Finance Management at the African Union Commission Headquarters.

Academic Requirements and Relevant Experience

•    Bachelor’s degree in Accounting or Finance or related field, with two (2) years of relevant professional work experience in the areas of accounting/finance.
OR
•    A Diploma in Accounting or Finance or related field led, with three (3) years of relevant professional work experience in the areas of accounting/finance.

Required Skills

•    Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.
•    Practical experience in preparing bank reconciliation statements;
•    Hands-on experience in the use of SAP or similar ERP;
•    Excellent interpersonal skills, organizational ability and time management;
•    Ability to work with minimum supervision;
•    Conscientious in observing deadlines and achieving results

•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage;

Leadership Competencies

Core Competencies

Foster Accountability Culture

Functional Competencies

Purpose of Job

Reporting to the Executive Director of STATAFRIC, the Project Manager is responsible for the day-to-day management and implementation of the World Bank Projects implemented by STATAFRIC, provide inputs on technical issues of the projects and handle all substantive administrative matters related to projects implementation as per the project operations manual and the financial agreement.
The 3 major projects funded by the World Bank are:
•    Harmonizing and Improving Statistics in West Africa Project (HISWA)
•    Eastern Africa Regional Statistics Program-for-Results (EARSPforR)
•    Harmonizing and Improving Statistics in West and Central Africa (HISWACA)

Main Functions

•    Strengthen STATAFRIC capacity as Project Implementing Unit of the World Bank projects,
•    Improve governance environment for projects implementation by STATAFRIC.
•    Plan, manage and supervise the monitoring and evaluation of the implementation of the 3 World Bank projects components using a results-based logical framework matrix in which for each component, goods and services and their related activities are aligned with their performance indicators including baseline and target, source of verification, assumptions and risks, and mitigation measures.

Specific Responsibilities

•     Specifically the Project Manager shall serve  as the reference person for technical and functional matters in each work stream. He/She will be in charge of the organization of activities with the African Union Member States, Regional Economic Communities (RECs) and service providers (for goods and services), and other stakeholders.
•    Manage and coordinate project activities, from technical, administrative and financial points of view, applying strategic planning and systematic coordination of projects activities;
•    Prepare annual work plans, training plan and assist on the procurement plan finalization in line with the World Bank Projects and documents;
•    Prepare annual budget in line with the work plans and STATAFRIC budget process guidelines;
•    Facilitate effective communication and coordination between the Projects staff and Projects actors, STATAFRIC, AU Member States, RECs and the World Bank;
•    Monitor the progress of the projects, manage the projects’ budget, ensure the key milestones are reached,
•    Identify any issues that may arise during the projects implementation and ensure that these issues are resolved effectively in order to keep the projects on track;
•    Ensure the projects implementation complies with the Projects Management Plan;
•    Address business and technical issues, mitigate projects risks and propose changes in projects scope as necessary;
•    Ensure timely validation of technical and functional deliverables;
•    Provide Secretariat services in the meetings of the projects Steering Committee and other relevant meetings;
•    Responsible for projects reporting to the Executive Director of STATAFRIC as the Project Coordinator; and
•    Perform any other duties that may be assigned to him/her by the Executive Director of STATAFRIC.

Academic Requirements and Relevant Experience

•    A Master’s Degree in project management, statistics, demography or related fields, and at least ten (10) years of excellent professional experience in project management and/or monitoring and evaluation at national, continental or international level and 6 years at managerial level and three (3) years at supervisory level.
or

•    A Bachelor’s degree in project management, statistics, demography or related fields, and at least twelve (12) years of excellent professional experience in project management and/or monitoring and evaluation at national, continental or international level and 6 years at managerial level and  three (3) years at supervisory level.

Required Skills

•    Knowledge of statistics methodologies and concepts
•    A clear understanding of statistical terms and concepts
•    Proficiency in Microsoft Office and statistical tools
•    Management experience and excellent interpersonal skills
•    Analytical and problem-solving skills
•    Critical thinking skills
•    Excellent communication skills and ability both orally and in writing
•    Excellent report writing and presentation
•    Sound planning and organizational skills
•    Ability to negotiate diplomatically
•    Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
•    Conscientious in observing deadlines and achieving results
•    Familiarity with international and regional definition, methodologies and standards in the relevant area
•    Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

Functional Competencies