JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) started an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

In this regard, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda

Position: Sexual and Reproductive Health and Rights (SRHR) Specialist 

Job Location: BRAC Field Office (Huye, Nyanza or Rusizi)

Number of positions: 1

Contract nature: One Year renewable depending on the performance 

Job Summary

The SRHR Technical Specialist will be responsible for planning and coordinating the implementation of interventions in the selected sectors and sub-sectors as well as advocacy on a national level.

He/she seeks strategic partners and designs and implements systemic interventions aligned with the program’s approach and principles. The role involves providing technical and strategic oversight on SRHR programming and outreach, implementing outreach activities, identifying gaps, applying innovative systemic solutions, advocating for curriculum change within vocational training curricula, building youth capacities, and supporting youth with SRHR knowledge building.

The SRHR Technical Specialist coordinates with youth, local leaders, health posts and key health clinics, local government, line Ministries, and the wider sector. 

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Provide government and nongovernmental organization (NGO) counterparts with technical assistance and advice on evidence-based approaches and strategic directions for strengthening the SRHR related policies including the CSE implementation.
• Engage in regional and international SRHR specialized spaces by organizing campaign, webinar, meetings, workshops, sessions on SRHR and CSE.
• Monitor the national policy environment and keep the team updated on key SRHR developments relevant to programmes.
• Provide technical support to coalition partners in facilitating local and national level events to advocate for young people’s sexual reproductive health rights.
• Facilitate linking with other existing SRHR initiatives relevant to the work of the platform, seeking alignment and harmonization, building synergies and avoiding duplication.
• Build capacity of identified youth groups on work readiness integrating SRHR modules into financial literacy modules.
• Develop and implement community engagement activities with a focus on SRHR services.
• Work together with MSD specialist to advocate for inclusion of SRHR policy in TVET curricula at the national policy level.
• Work with selected youth social entrepreneurs in the field of SRHR and provide technical assistance on their business plan development.
• Contribute to monitoring, evaluation, and learning; project communications; and project reporting.
• Build and maintain strong working relations with key internal and external stakeholders, beneficiaries, prime and subcontractors, suppliers, and partners. Provide effective and timely responses to inquiries and concerns.
• Other duties, as assigned.
• Frequent field visits will be required to Huye, Nyanza and Rusizi.
  
  
  

• Safeguarding Responsibilities
  • Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation
  • Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
  • Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same
    
    
    

Education and Experience:

• At least 5 years of working experiences on Sexual and Reproductive Health and Rights (SRHR), young people, experience with project management, national advocacy and providing technical support to health and SRHR projects.
• Excellent English and Kinyarwanda (written and oral) communication skills.
• Ability to capture lessons learnt, reporting and troubleshooting under challenging situation.
• Skills in using modern technology – MS Word (Windows), Excel and familiar with PowerPoint.
• Strong facilitation, connection, communication and leadership skills.
• Theoretical understanding on sexual and reproductive health rights.
• Able to communicate clearly and effectively appropriate to the audience on SRHR issues.
• Advanced understanding on theory of change, logical framework, M&E plan.
• Data collection tools, project development and staff capacity building.
• Sound experience in the field of human rights and social accountability.
• Solid understanding of SRHR issues in Rwanda and good understanding of the national policy landscape.
• Familiar with international treaties and agreements.
• Can work well under pressure, meet deadlines and carry out project results to showcase.
• Adaptability, teamwork, relationship Building & change management.
• Frequent field visits will be required to both Nyanza and Rusizi.
• Fluency in written and spoken English and Kinyarwanda.
  
  
  

Safeguarding Policy:

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. BRAC holds a zero-tolerance policy against sexual exploitation, discrimination, exploitation, abuse and harassment. Violations to stated policies will be subject to corrective action up to and including termination of contract.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly: Female are encouraged to Apply.

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: sbirwanda.recruitment@brac.net, Application deadline is 12^th  November 2023

Please note that only shortlisted candidates will be called for interview.

JOB OPPORTUNITY

Introduction

BRAC International is a leading nonprofit organization with a mission to empower people and communities in situations of poverty, illiteracy, disease, and social injustice. Our approach is grounded in the conviction that people living in vulnerable situations can be agents of change if they are empowered with the tools, skills, and hope they need to change their lives. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential. BRAC’s institutional expertise on successfully implemented programmes is applied across 10 countries, touching the lives of over 130 million people, where our models are adapted according to the country’s context.

In 2022, the Mastercard Foundation in partnership with BRAC International (BI) started an initiative that will create positive and measurable impact for 1.2 million adolescent girls and young women and 9.5 million people across seven countries in East and West Africa, including Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda.

There is mounting urgency to support adolescent girls and young women (AGYW) living in poverty, which has been further amplified by the global pandemic. Through this partnership, scalable economic development approaches will be delivered in communities to foster the agency and voice of AGYW. They will have the opportunity to fulfill their aspirations, achieve sustainable livelihoods, and engage in advocacy issues.

In this regard, BRAC International is seeking applications from competent, dynamic and self-motivated individuals to fill the following position in Rwanda

Position: Market Systems Development (MSD) Specialist 

Job Location: BRAC Field Office (Huye, Nyanza or Rusizi)

Number of positions: 1

Contract nature: One year renewable depending on the performance 

Job Summary

The MSD Technical Specialist will be responsible for planning and coordinating the implementation of the systemic interventions in the selected regions countrywide. He/she seeks strategic partners and designs and implements systemic interventions aligned with the program’s approach and principles. The role involves providing technical and strategic oversight, identifying gaps, applying innovative systemic solutions, advocating for curriculum change within vocational training curricula, building youth capacities, and supporting youth in access to finance through developing partnerships with financial institutions. The goal is to increase the quality of life for adolescents and youth and increase their engagement in income generating activities in addition to increasing investments in youth-led social enterprises, contributing to improved health outcomes.

The MSD Technical Specialist coordinates with market actors, business communities, local government, line Ministries, and the wider private sector. He/she will facilitate enterprise development, enhance the capacity of service providers and value chain actors, explore enterprise opportunities and solutions, and provide technical support for business plan development. The position addresses barriers to access, full participation, and benefits for target groups regarding market systems and economic opportunities. He/she will engage key market players in designing and implementing strategic interventions to overcome these identified bottlenecks. 

Key Duties/Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Organize and coordinate inception meetings in the regions where the projects will be implemented.
• Organize and facilitate consultative workshops with FIs.
• Organize and facilitate consultative meetings within each district.
• Create partnerships with financial institutions and create linkages between youth groups and FIs.
• Structure strategic partnerships with FIs to lend to selected youth businesses.
• Establish strategic partnerships to support scale up targeting key social entrepreneurship entities, and support linking youth to these entities.
• Work with youth groups to build capacity on work readiness including financial literacy and SRHR modules.
• Train mentors on financial literacy, savings, business planning, investments and livelihoods diversification.
• Advocate for integration of SRHR/CSE into vocational training curriculum.
• Assist with determining appropriate asset transfers for participants.
• Ensure strong collaboration with other partner activities and other implementing partners.
• Ensure interventions reflect high technical quality and international best practices.
• Collaborate with program stakeholders to conduct assessments across selected sectors/market systems.
• Ensure the programmes adaptively respond to changes in the operating environment to meet the desired objectives.
• Contribute to monitoring, evaluation, and learning; project communications; and project reporting.
• Build and maintain strong working relations with key internal and external stakeholders, beneficiaries, prime and subcontractors, suppliers, and partners. Provide effective and timely responses to inquiries and concerns.
• Other duties, as assigned.
• Frequent field visits will be required to Huye, Nyanza and Rusizi.
  
  
  

• Safeguarding Responsibilities
  • Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation
  • Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment
  • Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do the same

Education and Experience:

• At least 4 years of experience in market systems-based programming, ideally in Rwanda.
• Experience working and building partnerships with businesses, financial institutions, VSLAs, and sector associations in Rwanda.
• Experience in working with the existing and emerging small and medium business sector.
• Strong leadership and communication skills.
• Demonstrated ability to be flexible and respond to emerging opportunities and overcome barriers.
• Attention to detail and ability to perform multiple tasks and balance competing priorities within a required timeframe.
• Excellent skills in stakeholder mapping, outreach, engagement, and partnership development in support of program activities.
• Demonstrated track record of working in teams.
• Experience working on large-scale government-funded projects (preferably UN agencies) strongly preferred.
• Fluency in written and spoken English and Kinyarwanda.
  
  
  

Safeguarding Policy:

BRAC is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. BRAC holds a zero-tolerance policy against sexual exploitation, discrimination, exploitation, abuse and harassment. Violations to stated policies will be subject to corrective action up to and including termination of contract.

If you feel you are the right match for the above-mentioned position, please follow the application instructions accordingly: Female are encouraged to Apply.

Candidates need to send a signed Cover letter in PDF format indicating the title of the position applied for, an updated CV mentioning educational grades, years of experience, and notarized copies of academic qualifications. All those documents should be sent through email: sbirwanda.recruitment@brac.net . Application deadline is 12^th  November 2023

Please note that only shortlisted candidates will be called for interview.

KEY INFORMATION

Job Title: Finance and Administration Manager (FAM)

Sector: Social Protection; Governance; International Development

Position Type: Full time

Duration/Level of Effort: Fixed Term

Position Location: Kigali, Rwanda

SUMMARY OF THE PROJECT

The FCDO has been a key partner in developing Rwanda’s social protection sector since the inception of the Vision 2020 Umurenge Programme (VUP) in 2008. The first phase of support to the social protection in Rwanda (2009-2014, £34m) focused on supporting the Government of Rwanda (GoR) to set up VUP. The second phase (2013-2018, £62.4m) focused on expanding the VUP, both in terms of geographical reach and in terms of reaching the most vulnerable and excluded in Rwanda.

The Exiting Poverty in Rwanda (EPR) Programme is the third phase of support and aims support people to exit poverty at the same time as protecting Rwanda’s poorest and most vulnerable citizens in the future. This is likely to be the last UK-funded programme supporting Rwanda’s social protection sector that involves financial resource transfer at this scale so greater focus will be on influencing the wider policy context for social protection (SP), strengthening systems and building capacity and building long-term sustainability.

FCDO’s support in this phase will go beyond the VUP programme to provide essential financial and technical assistance to support Rwanda to establish a robust, domestically financed, inclusive and comprehensive SP sector. The Technical Assistance (TA) Facility is therefore designed to support the effective implementation of its Social Protection Sector Strategic Plan (SP-SSP) and ultimately a strengthened national social protection system. To do so, the TA Facility provides technical expertise and capacity building to the Government of Rwanda, specifically the Ministry of Local Governments (MINALOC) and the Local Administrative Entities Development Agency (LODA) and supports the delivery of FCDO’s EPR programme.

The intended outcome of EPR is to enhance the resilience of vulnerable men, women and children and of the social protection system that helps sustain them. To achieve this outcome, the EPR TA facility will contribute towards the following outputs:

• Developing institutional capacity and strengthening systems for evidence-based planning, strategic sector management, and effective SP service delivery enhanced.
• Improving access to more effective core social protection programmes for selected vulnerable groups to more effective core social security instruments.
• Design of a shock-responsive social protection (SR-SP) component together with operational guidelines and a system for implementing SR-SP established.
• Strengthening linkages between SP and complementary services that enable sustainable graduation from extreme poverty strengthened.

As service provider to FCDO for the effective delivery of the EPR TA Facility, Cowater will implement the TA programme under four components as follows:

• Design and manage a TA Facility to support implementation of the Government of Rwanda’s SP-SSP and FCDO’s EPR programme;
• Deliver capacity building interventions through technical inputs and advice, training and workshops, mentoring and coaching of government technical personnel and undertake studies and research;
• Drive forward the design, piloting and scale up of innovations within the Social Protection sector as set out in the SP-SSP and EPR Business Case, which includes work on graduation, shock responsive SP and categorical grants (moving towards universal coverage as per SP-SSP and Vision 2050).
• Manage a TA Strategic Fund in close collaboration with GOR and FCDO.
  
  
  

SUMMARY OF THE POSITION

Based in Kigali, Rwanda, the Finance and Administration Manager (FAM) will administrative, financial and procurement support to EPR to assist in the implementation of the EPR-TA Facility project.

The FAM will agree a weekly meeting time with EPR-TA Facility Team Leader (TL) to agree priorities for the week. Any travel costs will need to be approved by TL in advance.

KEY RESPONSIBILITIES

The FAM will work collaboratively with the Cowater’s HQ-based Project Director and Project Manager, engaging them regularly to review and input into reporting and deliverables. The FAM will be responsible for:

Administration and procurement

• Manage the day-to-day operations for the programme under the direction of the Team Leader;
• Supervise field operations, project administration, logistics and project procurement ensuring value for money across the programme;
• Ensure compliance with FCDO and EPR operating procedures and policies by working closely with Cowater HQ;
• Facilitate procurement of specific project items (including but not limited to IT equipment, training equipment, stationery, and consumables) in compliance with the procedures set out in the operational manual. This is likely to include a process of proposing three (3) quotations for each item and assisting to compare costs and specifications to determine the best value for money.
• Collate information in cost comparison templates to be provided by the Cowater Program Manager (PM)/Team Leader (TL) for their review and approval.
• Assist in collecting information on costs and specifications for other goods and services to be procured by the project, as directed by the Cowater PM/TL and Operations Manual.
• Facilitate the process of procurement evaluations under the direction of the TL/PM;
• Prepare contracts and when and if necessary, consult with EPR’s appointed local lawyer on contract compliance, under consult with the PM/TL before contracts are issued;
• Maintain and update procurement tracker and liaise with TL/PM to be aware and document upcoming procurements to ensure accurate cash flow;
• Ensure procured goods and/or services are received in good condition and up to the desired quality by the requesting staff and prepare all papers to pass and approvals for payment;
• Properly file procurement documents (by category and date);
• Organise training workshops: book venues, invite participants, collect details of people who participates
• Manage the expense claims / receipts, honorariums for people attending workshops and invoices for the venue, meals and refreshments etc.
• Book overnight accommodation for field visits as required.
• Complete Due Diligence on all services procurements; Check vendor names against the One World Check database, raising partial or greater matches to the Project Manager and Project Director. Propose mitigation strategies to resolve matches;
• Produce and manage procurement and payments documentation, including Purchase Requisitions, Purchase Orders, Payment Vouchers etc.
• Store necessary approvals from Project Management, committees, and FCDO; Assist with any other administrative tasks, as required.
  
  
  

Finance – advances and receipts and expenditure

• Main and track the EPR TA Facility bank account and ensure proper filing of statements and notifications;
• Prepare Monthly Cash forecast and Field reports including managing the monthly reconciliation of project advances, receipts, and expenditure and bank balances in line with the EPR TA Facility workplan and Cowater HQ finance needs.
• Preparing the monthly Field Financial Reports including photocopy/scans of supporting documents, labeling all financial documents, filing them electronically and filing them in sharepoint/sending them to HQ with the monthly financial report;
• Maintain a cashbook by ensuring transactions are recorded in GBP/USD as well as the local currency where different,
• Maintain a register of cash advances, provide support to clear staff advances in accordance with the TA Facility operational manual policies and procedure
• Reimburse locally incurred incidental expenses from the bank account, where these are in accordance with the TA Facility operational manual, are properly evidenced an approved by the Team Leader;
• Develop and maintain knowledge of FCDO financial policies and regulations;
• Providing any other finance-related services, as required;
• Support the TL/PM in responding to internal/external audit requests and maintain filing systems;
• Collaborate with Cowater PFO to set up and maintain the accounting through Quickbooks.
  
  
  

Payroll

• Coordinate and manage monthly payroll functions including (management of staff database for payment disbursement, releasing payments etc.)
• Manage the timesheet process for individuals (including issuing the monthly timesheet request email, checking the timesheets for compliance with FCDO guidelines and with allocated budgets, uploading timesheets on to Adobe Sign for signature by Line Manager and Project Manager, and filing signed timesheets).
• Supporting to maintain records for WHT tax obligations and assist with tax filing to RRA
• Manage the TA Facility driver and Officer Gardener, including collection and approval of timesheets, incidental payments and advances for overnight stays etc, where applicable.
  
  
  

Accounting Records and corporate compliance

• Ensure that all receipts, advances and repayments and expenditure are supported by properly authorised source documents and are filed
• Ensure appropriate documentation is in place to support audit of EPR-TA Facility activities.
• Ensure all TA Facility accounting records and documentation are in line with the Field Office Administration and Finance Manual.
• Maintain the books of accounts for the Rwanda Branch of Cowater International in line with the Transfer Pricing Policy/arrangements between Cowater International Canada and the Rwanda Branch
• Ensure the Rwanda Branch of Cowater International complies with all the statutory requirements relating to all the relevant legal requirements included taxes, such as Local District Taxes, Cleaning taxes, WHT Taxes, and all the payroll statutory deductions.
• Liaising with the Rwanda Revenue Authority on all matters relating to taxes in Rwanda.

Assets

• Ensure safe custody of TA Facility assets in conjunction with the TL
• Maintain and update the asset register on a monthly basis
• Carry out periodic fixed asset inspections and document results
  
  
  

HR Support 

• Create and adhere to a procedure to track sick days, holidays, and travel days of staff (including consultants). Collect information to forecast and update with actuals the forecast tool.
• Create and keep up to date the contact profile for each staff (for emergencies and requirements of team members getting in contact with staff) – both soft and hard copies
• Primary individual responsible for facilitating the onboarding and offboarding staff members and consultants;
• Ensure that Medical insurance and life insurance coverage is up to date for staff and they have the relevant documents;

Vehicle Control Measures  

• Ensure that all vehicles are up to date on the following items: Road Tax, Insurance Maintenance, Passenger policies – booking, riding, reporting issues, Fire Extinguishers, First aid boxes
• Manage the TA Facility vehicle, include scheduling maintenance, cleaning, regular inspections and fueling
• Act as the direct line manager for drivers;
• Review drivers log books;
• Refuelling of the vehicles – accompany drives for refilling
• Reconciliation of the TOM cards on each vehicle
  
  
  

Office Management Support 

• Conduct Workstation Assessments; including regular updates to inventory
• Own and update the Fixed Asset Register
• Ensure that the office has the following arrangements and procedures on the following: Cleaning, building maintenance, Opening and closing times of the buildings, building security, alarm system, and guards, car parking and vehicle security;
• Ensure facilities for staff welfare to include toilets, fridges, kitchen, running water and drinking water – ability to make teas and coffees
• Ensure appropriate measures are in place for a conducive working environment e.g. Air conditioning – Heating and cooling
• Ensure that there is Building Insurance – contingency plans for burglary
• Manage the Office Notice Boards for key information and contact  
  
  
  

JOB REQUIREMENTS

Education:

• Post graduate Degree in a relevant field, including accounting, finance development, or another relevant discipline.
• Additional accounting certification will be preferred. ACCA Qualification (CPA equivalent)
• Candidates with accounting qualifications are preferred.

Minimum Experience:

• Minimum 7 years of experience working on donor-funded development projects (especially FCDO funded projects) in Rwanda in a role focused on Finance, Administration and Operations.

Essential Skills:

• Demonstrated knowledge of laws and regulations and other operational regulations in Rwanda.
• Demonstrated knowledge of finance and administrations and practical experience in designing systems and/or procedures.
• Strong organisational skills including attention to detail and multitasking skills;
• Ability to deal with complex and sometimes stressful situations, while maintaining a professional and solutions-oriented attitude.
• Excellent report writing skills;
• Ability and desire to work as part of a team;
• Knowledge of the Rwandan social protection system an asset.

Language Proficiency:

• Strong communication and diplomacy skills with the ability to speak/read/write in English and Kinyarwanda (French also an asset).

APPLICATION PROCESS

Candidates are encouraged to apply on or before 12 November 2023.

For your application to be considered, please go to Cowater International Career Opportunities – Cowater International and Apply Now to upload your documents as followed: Candidate Last Name, First Name, Date, Title of the Position.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted. 

ABOUT US

Cowater International is a leading global development consulting company founded in 1985. Headquartered in Ottawa, Canada and with corporate hubs in Montreal, Canada, Brussels, Belgium, and London UK. Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

We thank you for your interest in building a better tomorrow with Cowater International.

Construction Officer Role

Background

This position is for the role of Construction Officer within NjordFrey. We are a registered social enterprise in Rwanda, looking to provide smallholder farmers with high-yield farming solutions, in the form of aquaponics, to significantly increase income while being sustainable.

In 2022, we are launched our flagship farm in Kayonza and expanding the team to support its implementation and expansion across Rwanda/East Africa.

Construction Officer Responsibilities and Duties

As we are developing our aquaponic starter kit (a series of fish tanks, growbeds, filters and pumps) to be a standardised modular kit that can be easily assembled and scaled across Rwanda and the wider Sub-Sahara African region, we require someone with a proactive and creative approach to complete the following tasks:

Design Development and Verification

We are constantly looking for ways to improve the design of our solution to increase reliability, increase ease of installation and operation and reduce costs. Therefore, the role requires someone who can:

• Assess existing designs for ways to improve the quality/output and reduce cost.
• Suggest new designs for existing or new requirements and present them to the team for review; this includes producing sketches or prototypes.
• Cost up designs at a reasonable level to allow cost to be considered as part of the design evaluation and selection process.
• Note, those with experience of mechanical systems with consideration of water circulation and waterproofing is considered an advantage.
  
  
  

Procurement 

Once the design has been presented for review and approved, then the next stage is to produce and test the design. This includes:

• Testing materials/equipment to ensure they are suitable for the job required. A hands-on approach/background is desirable.
• Taking ownership and continue development of the ‘supplier register’ that we have internally developed. This documents all the key suppliers and provides scoring criteria to vet them. Building a good understanding of what is available on the market is key.
• Populate and keep up to date all procurement information. Documenting and demonstrating decisions based on evidence is important.
• Provide weekly and monthly reports on procurement items i.e., suppliers engagement, items bought, invoicing requirement. Overall, the person needs to track trends and look to reduce the cost of our solution by 50% within 2-3 years.
• Take meeting minutes/notes of procurement meetings, recording actions and following up as required to manage relationships with third parties.

Build

Once the design and procurement of items is in place, the role requires:

• Managing third parties, technicians, and farm caretaker staff to build items on the farm(s).
• Test and verification that the build quality achieves the required standards agreed. This includes keeping records to demonstrate this e.g., pictures of test, table of results.
• Collect data on site to support the quality of the build e.g., water retention test, circulation checks, filtration checks etc.
• Manage and coordinate maintenance activities required on site e.g., servicing pumps, checking integrity of growbeds each month etc.
  
  
  

General

In addition to the above:

• The company operating language is English, though the role will require speaking and translating English into Kinyarwanda when engaging with stakeholders.
• The Construction Officer will report to both members of the management team though a proactive attitude to manage tasks independently is welcomed in the role.
• Mapping stakeholders, suppliers, technicians that all support the construction and operation of farms.
• This is a non-exhaustive list of duties. The role is dynamic and offers great variety and suits someone who is adaptive, flexible and a positive outlook.
• Critical thinking and problem solving is key to the position, as it is to any position in the company.
  
  
  

Experience/Skills:

We are looking for someone with:

• An Engineering and Construction background or similar.
• Degree background is preferable.
• Some formal construction experience.
• A hands on/practical background is desirable to test materials/equipment bought during procurement.
• Experience developing procurement registers, drawings, and Bill of Quantities.
• Strong communication skills, in terms of written and verbal communication.
• Excellent written and verbal English and Kinyarwanda skills.
• Positive and flexible outlook and interested in working in a team environment.
• Good time keeping and proactively managing tasks is key.

Duration: 6-month assignment, with an initial trial period. If successful, this will be extended into a long-time position.

How to apply

Interested candidates should submit their application by using the button “apply”; until 1^st December 2023.

JOB ADVERT

CIMERWA Ltd is Rwanda’s largest cement manufacturer with capacity of 600,000tons of cement per year with PPC Ltd having 51% Shareholding.The Company operates a dry process technology Plant in Muganza Sector, Rusizi District in Western Province. As part of its localization and optimization plans the Company is recruiting professionals to fully optimize its production capacity and hence cater for the country’s growing demand for cement and that of the region.CIMERWA Ltd is looking for experienced professional to fill the following vacancy.

National Road Safety Coodinator (1)

To maintain a generative logistics Safety Culture throughout all Cimerwa Plc operations in Rwanda, amongst contracted transporters and within the organization through promotion, management, and maintenance of the Company’s Safety Program.

Key duties and responsibilities.

1. Championing Contractor Management by ensuring the Contractor Safety Management standard is implemented in the transport contracting process and through the life of the contract by ensuring 5 pillar audits are conducted prior to engagement of transporter and they are 2 star and above.

2. Coordinate regular LSP’s Meetings and Transporter Safety Managers Meetings in line with agreed schedule. Drive the agenda to ensure transport Safety KPIs are reviewed and controlled and that there is continuous improvement in Safety performance amongst all contracted transporters.

3. Coordinate transport – premise audits for all contracted transporters and pre-qualification audits for new transporters. Follow up closure of gaps identified to ensure contracted transporters are performing as per their individual improvement plans.

4. Advising, supporting, and implementing requirements for vehicles selection and maintenance in terms of technical specifications and schedules for maintenance as defined within vehicle standard section of the group advisories and consistent with established best practices within this area.

5. Management of IVMS / GPS tracking systems, including the Fleet management Center.

6. Implementation of vehicle inspection system ensuring only compliant trucks are allowed into our operations, supporting the transporters to pro-actively inspect and rectify issues in the premises and identifying problematic areas for sustainable solutions.

7. Manage driver selection, recruitment, and development process in collaboration with the contracted transporters and site manager, by ensuring that the transporter safety plan is fully implemented coupled with a robust training Program. This program should include defensive driving training, continual in cabin driver evaluation / assessment and coaching while undertaking quality control of defensive driving trainers and curriculum development and employment.

8. Implementation of the Cimerwa’s annual transporter safety plan and Health, Safety and Environment Improvement Plan (HSE-IP). Ensure effective application of the transport Safety program, while identifying opportunities for improvement.

9. Reporting & investigation procedure for all transportation accidents. Undertake root cause analysis for all incidences. Tracking corrective actions and implement key learning’s from the same.

10. Support on Root Hazard Mapping, toolbox talks, road patrols and ensuring authentic data from IVMS, TMS and Four-kites’ tools.

11. Implantation of the driver and transporters reward and sanction policy and demonstrating continuous improvement in driver’s behaviour by reduction in number of violations.

12. Support HR on People Transport & Plant Engineering Team on Mobile Equipment Advisories where applicable.
    
    
    

GOALS – PERFORMANCE APPRAISAL

Major results and / or performance levels expected:

Quantitative

• Zero Fatalities / Zero Lost – Time Accidents.
• Zero regulatory safety non-compliance incidents.
• Annual 5 Pillar Audits for all contracted transporters.
• Implementation of Logistics Advisory & County transport Safety Improvement Plan (HSE -IP) in collaboration with SHEQ manager
• 100% closure of transport Safety RCA actions and other transport safety actions in isometrics.
• >85% Safety Compliance Score amongst contracted transporters.
• Annual Route Hazard mapping for all major routes. Route Hazard Mapping to new sites and risk assessments on water and rail transport.
• Implementation of the Drivers League and the Drivers Reward & Sanction Program.
• Implementation of transport Reward & Recognition program.
• % reduction in number of violations year on year by transporters and drivers.
• Monthly road patrols and driver’s toolbox talks.
  
  
  

Qualitative

• An effective Transport Safety Management System.
• A positive development towards a generative safe driving culture.
• Increased road safety awareness of staff and drivers.
• Decrease in road safety awareness violations observable through GPS and patrols Effective Annual Road Safety Campaigns involving contracted transporters and key Road Safety stakeholders.

Education and experience requirements

• Graduate in Logistics, supply chain or science related degree course
• Professional qualifications / diploma in Logistics / Procurement Health and Safety or 4 years’ experience in logistics operations.o
  
  
  

Technical Competencies

• Minimum 6 years working experience with at least 3 years in a supervisory role.
• A registered Safety practitioner with local institutions and or recognized international institution would be an added advantage.
• Well versed with all relevant local Road and Water transport Health and Safety acts regulations, guidelines, guidelines, and code practices.
• More than 5 years driving experience.
• Ability to use contacts and networks to obtain information that drivers the road and water modes of transport safety agenda forward.
  
  
  

Managerial Competencies

• Ability to understand organization behaviour, address it underlying problems and positively impact the organization.
• Ability to adapt to changes in the external environment and sponsor new approaches and technology to promote efficiency.
• Ability to position self as leader and communicate compelling vision to influence others to adopt company and team objectives.

HOW TO APPLY:

• Candidates interested in the above vacancy are required to submit their application Documents together with copies of the degrees certificates, detailed curriculum vitae and any other relevant certificates should be submitted at CIMERWA Ltd head office at KIMIHURURA, Gasabo District, and Kigali Province or at its liaison office at Bugarama, Rusizi District  and/or at Email: cimerwa@cimerwa.rw not later than Friday 20th  November   2022. Note: Only successful Candidates will be contacted.

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FH ASSOCIATION RWANDA (Food for the Hungry)

PO BOX 911 Kigali, Rwanda 

VACANCY ANNOUNCEMENT 

AREA PROGRAM COORDINATOR     

ABOUT FH 

FH Association (Food for the Hungry) is an International Christian, Relief and Development organization with a value proposition “We design, develop, and deliver catalytic solutions that build resilience so that children, families, and communities can flourish” and a mission; “Together we follow God’s call responding to human suffering and graduating communities from extreme poverty”. FH Rwanda operates in Kamonyi, Ruhango, Muhanga, Gatsibo, Nyagatare, Ngororero and Karongi districts. Our Head Office is located at Umuyenzi Plazza, 2^nd Floor, Kisimenti – Remera.

FH Culture

All we do, and how we do it, seek to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

We are seeking to hire a national highly qualified, dedicated and experienced “AREA PROGRAM COORDINATOR” to lead our program interventions in Bwira, Ngororero district. The jobholder reports to the Program Manager.  

PURPOSE OF THE POSITION

The Area Program Coordinator has the responsibility for managing program planning and implementation, management of personnel and finances within the Area program, ensuring the integration of all sectors and the transformational development of churches, leaders and families. The Area Program Coordinator is part of a management structure that represents the program to the local government structure and community structures and is expected to ensure that Food for the Hungry Rwanda increasingly achieves community transformation through quality assurance in project implementation and applying the organization Values, Mission and Vision as well as coordination of efforts at Area Program level.

MAIN KEY RESULTS 

Program Planning and Management (40%)

1. Take lead in conducting situation needs assessments in the Area program and designs appropriate intervention plans in line with the country strategic plans
2. Contribute to the process of fund raising based on identified area program needs in collaboration with the Program Director and other relevant stakeholders.
3. In collaboration with the Program Director, takes lead the yearly, quarterly and monthly planning process for all projects in the area program
4. Lead the day to day implementation process and ensure upward reporting of discrepancies, challenges and critical issues observed in the area program area.
5. Promote collaborative working relationships between departments and projects to ensure maximum synergy within the area program for maximum impact, influence and Scale up of the program
6. Plan and conduct regular visits in the different project areas to assess the implementation of activities
   
   
   

 Documentation, Reporting and M&E (20%)

1. In close liaison with the program teams and operations/Support teams, ensure that periodic progress reports (quarterly, bi-annual and annual) for different projects in the area program are prepared and submitted within agreed reporting timelines and in accordance with the established donor and organizational formats
2. In close collaboration with M&E Coordinator or M&E assigned lead and other program staff, ensure that M&E processes are undertaken and feedback is continuously incorporated into program implementation for improved program quality
3. Ensure proper filing and record keeping of documentation for program activities
4. Conduct monthly program staff meeting geared towards information sharing, for better integration and smooth program implementation within the area program area 
   
   
   

Financial and Human Resource Management (30%)

1. Develop budgets and budget revisions that are in tandem with program activities and ensure that the monthly budget utilization is as per planned activities
2. Ensure/oversee the preparation of periodic cash flow projections and manage the quarterly cash requests based on planned and approved activities and within the financial management procedures
3. Ensure monthly financial reports are prepared and submitted and are in compliance with donor and FH finance guidelines
4. Collaboratively work with the finance department to ensure smooth monitoring of project budget.
5. Lead and manage staff ensuring clarity over area program plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events.
6. Provide management support to direct reports in their supervision of others, and their implementation of objectives, work plans and budgets.
7. Contribute to developing and modelling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s desired 
   
   
   

Representation (10%)

1. Represent FH Rwanda at the relevant government authorities at area program level, helping to ensure constructive working relationships are maintained to allow expansion and growth of FH’s transformation development within the area program/program area
2.  Represent FH to other NGOs, and visitors ensuring coordination and attendance at relevant interagency technical, and security coordination networks as necessary at the area program level
3. Act as the voice of influence (advocacy related to development initiatives) to the different relevant authorities, stakeholders on various issues that are of interest to FH at area program level. 
   
   
   

JOB REQUIREMENTS 

• A University degree in Development studies, Social Work, Agriculture or related studies. Child development related qualification is preferable
• Minimum of Five years related experiences in strategic planning and program and project management experience in a humanitarian/development environment.
• Having experience in a similar position with an International NGO is an added advantage.
• Valid driving license Class A is a MUST 
  
  
  

OTHER ESSENTIAL REQUIREMENTS

• Has a vibrant personal relationship with Jesus Christ
• Knowledge and experience working in project management and coordination
• Flexibility to work under pressure and meet strict deadlines
• Possess analytical and problem solving skills, risk management skills as well as decision- making skills
• Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding
• Ability to travel to project sites under rugged conditions at times up to 60% a year)
• Willingness to live and work in a stressful environment with security challenges.
• Excellent written and verbal communication skills
• Strong people management skills
• Proven budget management experience coupled with experience in implementing and working in accordance with corporate structures, policies and practices.
• Extensive knowledge of project design and implementation,
• Experience in proposal-writing, budgeting and financial management.
• Demonstrated experience with participatory approaches to development, including capacity building of local institutions 
  
  
  

HOW TO APPLY 

Interested and qualified candidates should fill in the Job Application Form and attach their cover letter and updated CV/Resume with three professional referees (including email address and day telephone contacts), not later than Tuesday 14^th November 2023 @5pm using the following link: http://41.216.97.161/fhrwjobs 

Note:

• Only short listed candidates will be contacted
• If any issues are experienced, please contact us separately at rwanda@fh.org

FH Safeguarding Policy 

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Done at Kigali on 31^st October 2023