Job responsibilities

1. Conduct planned certification audits of Horticulture Products 2. Conduct planned surveillance audits of Horticulture Products 3. Conduct planned market surveillance on certified products 4. Implement the quality management system according to ISO/IEC 17065 5. Participate in quality management system development, maintenance, and improvement 6. Participate in the Training of Standards and technical committee meetings; 7. Prepare weekly, monthly, quarterly, and annual reports on Horticulture 8. Products Certification and submit them to the supervisor

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Job responsibilities

1. Conduct planned certification audits of dairy Products 2. Conduct planned surveillance audits of dairy Products 3. Conduct planned market surveillance on certified products 4. Implement the quality management system according to ISO/IEC 17065 5. Participate in quality management system development, maintenance, and improvement 6. Participate in the Training of Standards and technical committee meetings; 7. Prepare weekly, monthly, quarterly, and annual reports on Dairy Products Certification and submit them to the supervisor

Minimum qualifications

Job responsibilities

1. Conduct planned certification audits of Meat products 2. Conduct planned surveillance audits of Meat products 3. Conduct planned market surveillance on certified products 4. Implement the quality management system according to ISO/IEC 17065 5. Participate in quality management system development, maintenance, and improvement 6. Participate in the Training of Standards and technical committee meetings; 7. Prepare weekly, monthly, quarterly, and annual reports on Meat product Certification and submit them to the supervisor

Job responsibilities

1. Conduct certification audits for management systems 2. Conducting surveillance audits 3. Complaint handling on service and certified clients 4. Receiving complaints, 5. Processing Complaints 6. Follow up complaint and effectively close the complaint, 7. Close complaints and give feedback 8. Participate in system development, maintenance and improvement 9. Training, auditing and participation in technical committees 10. Reporting HACCP/FSMS activities on weekly, monthly, quarterly and annual basis

Minimum qualifications

Job responsibilities

1. Conduct planned certification audit of applicants Emerging systems; 2. Conduct planned surveillance audits; 3. Implement quality management systems in certification according to ISO/IEC 17021; 4. Participate in quality management system development, maintenance and improvement; 5. Participate in the Training of Standards and technical committee meetings; 6. Prepare weekly, monthly, quarterly, and annual reports and submit them to the supervisor

Minimum qualifications

Job responsibilities

Job responsibilities

Development and maintenance of national standards in the area of agricultural products

1. Carry out standards need assessment for identification of priority standards to be developed

2. Map the priority topics with already existing relevant international, regional, or other national or foreign standards 3. Prepare yearly standardization work programs

4. Prepare preliminary draft standards

5. Convene and conduct Working Group, Subcommittees, and Technical committee meetings and act as secretary to the Committees

6. Prepare Committee drafts, Rwanda Draft Standards, and Final Draft Rwanda standards 7. Participate in regional/ international standardization activities related to Agriculture and Agriculture products

8. Propose and providing working draft for regional/international technical committee consideration as new work items

9. Consider and approve proposals from member States as new items

10. Convene and conduct National Consultation meetings or Mirror Committee meetings and act as secretary to the committees

11. Represent RSB in Regional/international technical committee meetings (ISO, CODEX Alimentalius, ARSO, COMESA, EAC, etc.) and represent Rwandan interests Act as Secretary of the regional/international technical committee for which Rwanda hosts the secretariat

Conduct training, standards awareness, and certification audits

1. Prepare training materials

2. Conduct training, seminars, and workshops for Stakeholders 3. Conduct certification audits and assessments of companies to determine standards compliance level

Minimum qualifications

• • Bachelor’s Degree in Food Science and Technology

    0 Year of relevant experience

• • 2. Bachelor’s Degree in Food Sciences

    0 Year of relevant experience

• 3. Bachelor’s Degree in Agriculture Sciences

  0 Year of relevant experience

Required competencies and key technical skills

• • 1. Integrity

• • 2. Strong critical thinking skills and excellent problem solving skills.

• • 3. Inclusiveness

• • 4. Accountability

• • 5. Communication

• • 6. Teamwork

• • 7.Client/citizen focus

• • 8. Professionalism

• • 9. Commitment to continuous learning

• • 10. Resource management skills

• • 11. Analytical skills

• • 12. Problem solving skills

• • 13. Decision making skills

• • 14. Time management skills

• • 15. Risk management skills

• • 16. Results oriented

• • 17. Digital literacy skills

• 18. Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage

Job responsibilities

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Assistant Development Officer

Organizational Setting and Work Relationships

UNHCR’s mandated responsibility for finding solutions to refugee situations has long required stronger cooperation with development partners and the inclusion of persons of concern within development planning and programming instruments, including national development programmes.

Due to a variety of factors, the proportion of refugees and internally displaced persons in protracted displacement situations remains high. Moreover, the diminishing number of forcibly displaced people who have access to so-called durable solutions constitutes a worrying trend that has persisted in recent years. The increasing scale of irregular migration, large scale refugee movements, internal displacement and the costs of responding to humanitarian situations have placed forced displacement high on the global agenda. Given the complexity and protractedness of many of today’s forced displacement situations, often occurring in fragile contexts, awareness is growing that the humanitarian model of care and maintenance is unsustainable in the longer term and that forced displacement requires a development response to complement humanitarian assistance, address poverty and other development challenges in a sustainable and inclusive manner.

The SDGs provide a yardstick for inclusive development based on the principles of Leaving No One Behind and Reaching the Furthest Behind First. It is also acknowledged that extreme poverty and human suffering associated with refugees and other forcibly displaced people need to be systematically taken into account existing when addressing development challenges and development prospects of host communities, countries, and regions.
The Global Compact for Refugees frames this new approach towards a more predictable and equitable responsibility-sharing, recognizing that more sustainable approaches to refugee situations cannot be achieved without the systematic engagement of a broader set of stakeholders, including development partners.



Among the most significant humanitarian-development cooperation partnerships strengthened in recent years has been between the World Bank and UNHCR on forced displacement. In the eighteenth replenishment (2017-2020) of the World Bank’s International Development Association (IDA), which provides financing for low-income countries, an amount of US$ 2.2 billion has been included for those states receiving large numbers of refugees (Sub-Window for Refugees and Host-Communities).

The IDA 18 allocation follows the operationalization of a Global Concessional Financing Facility (GCFF) for Middle-Income Countries (MICs) affected by large numbers of refugees. In addition, UNHCR has enhanced cooperation with the private sector wing of the World Bank, the International Finance Corporation (IFC), the African Development Bank (AfDB), the International Labour Organization (ILO), the Organization for Economic Co-operation and Development (OECD), the United Nations Development Programme (UNDP) and bilateral development donor.

Within the context outlined above, the role of the Assistant Development Officer is to support UNHCR’s engagement and cooperation with development agencies’ medium-term programmes assisting local communities and UNHCR’s population of concern and the ability to leverage development partnerships to influence policy dialogue to enact institutional reforms toward improved protection environments, socio-economic inclusion, and self-reliance; taking into account and reducing the vulnerabilities of forcibly displaced persons. As such, the incumbent needs to have practical experience working with and an understanding of the interplay of different aspects of economic growth, governance, fragility and conflict, the main factors that influence the environment for inclusion and resilience for UNHCR’s population of concern. Depending on the operating environments in the area of responsibility (AoR), the incumbent might need to have specific expertise in areas such as social protection, governance in fragile contexts, local governance and community development. It is anticipated that development responses to forced displacement will grow in significance in future years due to the greater importance attached to fragility and addressing protracted displacement situations.

The incumbent will assist in identifying potential opportunities and ensure complementarity between UNHCR’s protection work and the economic and social development objectives pursued by development partners and their government counterparts. It will, therefore, be important that the Assistant Development Officer supports relevant UNHCR staff within the AoR to contribute to the Operation’s efforts to (i) align policy, operational and programme priorities between humanitarian and development agencies, (ii) establish and maintain reporting and knowledge, and information exchanges on key developments among all interested stakeholders, (iii) assist relevant UNHCR staff to engage in development planning, programming and coordination processes with Government entities and development partners; and (iv) assist relevant UNHCR staff in developing, contributing to and coordinating multi-year and multi-partner transition strategies for protracted forced displacement situations.



In Country or Regional Operations, the Assistant Development Officer is normally supervised by and receives guidance from more senior development officers or alternatively from Senior Policy, Protection, Programme or External Relations staff depending on the structure of the Office. The incumbent may supervise some support staff and may receive indirect guidance from other sections and units. External contacts are predominantly with persons on subject matters of importance to development (e.g. counterparts in other organizations or at working level in national Governments).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Assist in commissioning and/or conducting practical research and analysis to interpret long-term political, economic and social trends that will enhance opportunities for solutions, resilience and inclusion for populations of concern to UNHCR as well as more sustainable approaches to refugee protection. Help ensure evidence generated from analytical and advisory services needs to be translated better into context-specific policy dialogue, project design, and programming.
– Assist in planning for resilience and inclusion with a clear shared vision of longer-term protection and solution outcomes for people of concern that takes account of host communities and leverages the roles, resources and capacities of development partners, including Multilateral Development Banks, and Bilateral Development agencies and donors.
– Support the facilitation of the development of comprehensive multi-year transition plans/strategies (incl. Multi-Year Multi-Partner Strategies) for Persons of Concern to UNHCR and/or facilitate the inclusion of populations of concern into national and local development planning and programming instruments.
– Support the identification, strategic articulation and capitalization of development and resilience opportunities, including through Government pledges and or pledges made by bilateral or multilateral development and/or peacebuilding partners.
– Assist in facilitating relationship building with development co-operation agencies and peace and state-building agendas through the different stages of policy and programme identification, preparation, implementation and review.



– Support the development of partnerships and networks with development actors to influence the policy dialogue with governments on institutional arrangements related to sectors, locations and programme content of consequence to UNHCR and persons of concern. This would, in particular, focus on supporting the coordination of the in-country relationship with the World Bank and other multilateral development banks, especially where there is potential for specific funding directed towards UNHCR’s persons of concern (e.g. WB IDA sub-window for refugees and host communities or the WB Global Concessional Financing Facility).
– Support the cooperation with development partners to assist them in incorporating the concerns of refugees, returnees and others of concern to UNHCR into the design and implementation arrangements of projects and interventions in a manner that impacts positively on protection circumstances.
– Support the operation to ensure that development actors are provided relevant data to inform their planning, programming and advocacy around resilience for and inclusion of UNHCR persons of concern.
– Support the facilitation, coordination, collaboration and the sharing of knowledge and experience between UNHCR and development actors and across UNHCR operations globally by documenting and disseminating good practices and active participation in the Division of Resilience and Solutions’ Development Partnerships Community of Practice.
– Support training activities aimed at the capacity building of UNHCR and partner agency staff to achieve greater coordination, effectiveness and synergies between humanitarian and development interventions.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Development Economics; Development Studies; Socio-economic Development;
International Relations; Political Science; Law;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential
One (1) year of direct work experience in a large international development institution in a relevant position, including experience in field operations. Preferably with knowledge of, or experience in, local or area based economic development, direct engagement in a technical sector such as education, WASH, social protection, health, energy. Practical experience working with and an understanding of the different aspects of economic growth, governance, fragility and conflict. Expertise related to the governance of specific multilateral development banks or bilateral development actors most relevant to the AoR.

Desirable
Experience with forced displacement. Experience in primary data collection, quantitative research methods and results-based management.

Functional Skills
*CO-Strategic Communication
*CO-Drafting and Documentation
*SO-Networking
*MG-Partnership Development
*SO-Critical Thinking and problem solving
*UN-Policy Advocacy in UNHCR
*IM-Knowledge Management
CL-Strategy Development and Monitoring
PG-Results-Based Management
PR-Refugee Protection Principles and Framework
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

An Assistant Development Officer plays a crucial role in supporting the the goals of liaison, advocacy and partnerships for the organization in Rwanda We are looking for someone who posseses a combination of skills, qualifications, and qualities that align with the goals and values of UNHCR. Here’s a desired candidate profile for an Assistant Development Officer at UNHCR:
Education:
A bachelor’s degree in a relevant field, such as international relations, development studies, business administration, or a related discipline. A master’s degree is preferred but not required.
Experience:
At least 2-3 years of professional experience in development work, economics, poverty analysis and alleviation, NGO and/or work with refugees and host communities
Demonstrated experience in project management and proposal writing.
Knowledge and Skills:
Strong understanding of international development, humanitarian issues, and refugee-related matters.
Proficiency in proposal development, management, and reporting, monitoring and evaluation.
Excellent research and analytical skills to identify opportunities and donor priorities.
Communication:
Exceptional written and oral communication skills, with the ability to effectively convey complex information to a variety of stakeholders.
Proficiency in creating and delivering persuasive presentations and reports.
Strong interpersonal and negotiation skills to build and maintain relationships with donors and partners.
Knowledge of data analysis tools can be an advantage.
Adaptability and Cultural Sensitivity:
Ability to work in diverse cultural and political contexts, respecting different customs and norms.
Willingness to travel and work in challenging and remote environments if necessary.
Commitment to UNHCR’s Values:
Strong commitment to the mission, principles, and values of UNHCR, including a dedication to the protection and well-being of refugees and displaced populations.
Teamwork:
Ability to work effectively in a team, collaborate with colleagues from various backgrounds, and contribute to a positive work environment.

English

Kinyarwanda

French

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel

Nature of Position:

The United Nations High Commissioner for Refugees (UNHCR) is a leading international organization dedicated to the protection and well-being of refugees and forcibly displaced individuals worldwide. With a presence in over 135 countries, UNHCR works tirelessly to provide life-saving assistance, shelter, education, and livelihood support to those affected by displacement. The UNHCR operation in Rwanda is seeking a dedicated and experienced Associate Development Officer (NOB level) to support our work in the country.

Rwanda is stable country with a sustained economic growth over the last two decades, despite the COVID-19 pandemic which temporarily dampened growth worldwide. The GDP per capita has grown from $125.5 (1994) to $833 (2021) and the current Government programme Vision 2050 projects the long-term strategic direction for the Country to reach upper middle-income status by 2035 and high income by 2050.  The first seven years of the path to Rwanda’ s Vision 2050 are actualized through the National Strategic Transformation (NST1 2017-2024), providing pillars for accelerated transformation in the areas of economy, social protection and governance, while emphasizing sustainability of results and inclusiveness of development for all, including refugees. The NST1 integrates global, regional commitments and international frameworks such as the Global Compact for Refugees.  The next NST is due to be released mid-2024, and UNHCR provides inputs to this planning process through the UN Country Team (UNCT).

Rwanda hosts over 135,000 refugees, mainly from Burundi and the DRC, in 5 camps throughout the country.  The Government of Rwanda, UNHCR, and other humanitarian partners work together to ensure the protection and well-being of these refugees, as well as their socio-economic inclusion. The UNHCR operation in Rwanda is dedicated to providing refugees and asylum seekers with protection, humanitarian assistance, and opportunities for self-reliance. This includes access to education, healthcare, shelter, and livelihood support. The Assistant Development Officer will play a crucial role in advancing UNHCR’s strategic objectives within the country.

Living and Working Conditions:

Additional Qualifications

Skills

CL-Strategy Development and Monitoring, CO-Drafting and Documentation, CO-Strategic Communication, IM-Knowledge Management, MG-Partnership Development, PG-Results-Based Management, PR-Refugee Protection Principles and Framework, SO-Critical Thinking and problem solving, SO-Networking, UN-Policy Advocacy in UNHCR

Education

Bachelor of Arts (BA): Development Economics, Bachelor of Arts (BA): Development Studies, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Political Science, Bachelor of Arts (BA): Socio-Economic Development

Certifications

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing performance, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

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Associate Finance Officer

Organizational Setting and Work Relationships

In the Regional Bureaux, the incumbent works under the direct supervision of the Regional Controller or Senior Finance Officer and in functional coordination with DFAM’s Accounts and Financial Service (AFS). In the Country or Multi-Country Offices, the incumbent may be supervised by a Senior Finance Officer, Assistant Representative (Admin), Head of Sub-Office, or other senior positions as delegated by the Representative.
The incumbent is responsible for co-ordinating, guiding, monitoring, advising on, and supporting the financial operations in the area of responsibility (AoR). With the objective to safeguard and optimize the utilization of UNHCR’s monetary and physical resources, the incumbent contributes to the establishment of efficient and reliable mechanisms and processes to ensure compliance with UN financial regulations and UNHCR’s rules, policies and procedures including, and not limited to, accounts payable and treasury processes, accounting, and implementation of internal control mechanisms, including support to oversight and audit functions.



The incumbent may support the supervisor with the identification and management of risks under their responsibility in close coordination with the Risk Management and Compliance Advisor. In the Regional Bureaux, the incumbent supports the work of the Regional Controller with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.
The incumbent may directly supervise national professional and general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
– Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure.
– Analyse, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets;
– Review and approve vouchers, including ABOD and project disbursements.
– Propose monthly cash requirements for the Office, and ensure adequate and timely replenishments of funds.
– Contribute to the preparation and processing of monthly accounts.
– Provide financial status reports to supervisors.
– Analyse and evaluate all financial reports produced on a regular basis.
– Maintain effective business relationships with local banks.
– Assist in ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
– Ensure that payments are effectuated by the monthly deadline.
– Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
– Conduct regular checks of petty cash and cash accounts.
– Perform project control functions, in the absence of a dedicated project control position.
– Participate in the physical verification of UNHCR’s local property, plant and equipment (PPE) and inventories.
– Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
– In the absence of a senior finance position, ensure compliance with applicable financial rules, policies and procedures.
– In the absence of a senior finance position, certify country-level financial expenditure reports submitted to the regional office or Headquarters.

Regional financial services applicable to positions in the Regional Bureau only
– In coordination with relevant services in HQ, and to improve cost-effectiveness and process efficiency for operations, assist with the implementation and management of regional finance-related services such as: vendor and other related master data management and maintenance, invoice posting, travel claim processing, payments, bank reconciliations, accounting housekeeping and period cut-off activities, donor financial reporting, etc.
– Make proposals for the continuous improvement of financial monitoring and control mechanisms, including the streamlining of financial systems and procedures.
– In coordination with DFAM’s Change Management and Field Support Section and the Global Learning and Development Centre, identify and provide training on accounting matters, and recommend or develop training modules as necessary, aiming at the development of financial management skills.
– In close liaison with DFAM’s System Administration Section and other divisions as necessary, assist the provision and planning of activities for rollout of new processes or systems; assist the Regional Controller in monitoring the implementing internal control mechanisms and compliance with UNHCR’s financial policies and procedures in the region.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Accounting, Finance, Public or Business Administration, Economics
or other relevant field.

Certificates and/or Licenses
Professional accounting, auditing or financial management designation (CPA/ACCA/CIA/CMA or equivalent).
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management. Good knowledge of, and experience in working with, international accounting and auditing standards, with a minimum of 1 year of practical experience in the audit process and/or in financial statements preparation. Working experience with accrual accounting (such as IPSAS or IFRS). Experience with financial modules of a major Enterprise Resource Planning system (such as PeopleSoft, SAP or Oracle). Good understanding of project and resource management.

Desirable

Good knowledge of UNHCR systems (such as Focus and MSRP). Excellent knowledge of United Nations financial rules and procedures.

Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
PM-Project Monitoring
DM-Data Collection and Analysis
EL-Monitoring and Evaluation
FI-Financial Accounting – Modified cash-based accounting as per international standards
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The incumbent should have extensive financial experience, preferably with UN/UNHCR, demonstrating understanding of the fundamentals of Admin processes which complements Finance. S/he is expected to be highly flexible and able to cope with multiple requests and be able to support the Admin Officer with preparing/monitoring the administrative budget, assessment of budgetary needs and auditing finance processes. The incumbent should have general understanding of accrual accounting (such as IPSAS or IFRS) as well as working experience with PeopleSoft/Oracle Financial modules. Good grasp of Procure-to-Pay process including experience in working with requisitions, purchase orders and vendor database in finance systems would complement the essential skills.

Due to the nature of work, s/he must have proven cultural flexibility, professionalism, integrity, confidentiality and respect for diversity. S/he must have analytical thinking, excellent planning and organizational skills, excellent communication and interpersonal skills, be a quick learner, provide high quality work within deadlines as well as have excellent drafting skills.

Essential:
– Excellent knowledge of data analysis tools including Microsoft Excel.
– Demonstrated experience in administering/managing finance processes, finance staff and related budgets.

Desirable:
– Experience using digital Admin/Finance tools: oracle, workday, etc.
– Certified public accountant.
– Experience in personnel administration would be an added advantage.

The shortlisted candidates will be required to sit for an eliminatory written test and only candidates who pass the written test will be invited to attend the oral interview. The scores of the written test and interview will be combined to arrive at the final scores. [Weight is 40% for the written test and 60% for the oral interview.]

When completing the application, candidates are required to list all their language skills. The three broad levels are A1/A2 (“Basic User”), B1/B2 (“Independent User”), and C1/C2 (“Proficient User”.)

Required languages (expected Overall ability is at least B2 level):

Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel

Nature of Position:

The Associate Finance Officer will be responsible for ABOD planning and appropriate implementation of the budget. The incumbent should ensure timely and accurate monthly and year-end closure of accounts, including bank reconciliation, and submit reports to headquarters as per prescribed deadlines. The Associate Finance Officer will directly supervise the team of general service staff.

Living and Working Conditions:

Additional Qualifications

Skills

DM-Data Collection and Analysis, EL-Monitoring and Evaluation, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accounting – Modified cash-based accounting as per international standards, FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), PM-Project Monitoring

Education

Bachelor of Arts (BA): Accounting, Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): Finance, Bachelor of Arts (BA): Public Professions

Certifications

Accounting – Other, Auditing – Other, Financial Management – Other

Work Experience

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Click here for more details & Apply

Driver

Organizational Setting and Work Relationships
The Driver in the UNHCR Office is normally supervised directly by the Administrative Officer/Associate/Assistant or another staff member when the scale of the Operation so require it. Besides driving, the incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the Organisation. S/he is required to follow strict instructions and security guidance provided by the supervisor. While the basic function of a driver is to drive the official vehicles of UNHCR, s/he may be called upon to perform minor maintenance and repair of UNHCR vehicles.


The Driver has regular contacts with staff within the UNHCR Office and with others (including Partners, government authorities, etc.) outside UNHCR involving a limited exchange of information.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.


Duties
– Drive UNHCR vehicles for the transport of authorized passengers, deliver, and collect documents and other items.
– Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required.
– Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards.
– Perform minor repairs, arrange for other repairs, and ensure that the vehicle is kept clean.
– Ensure that the steps required by rules and regulations, or other local procedures, are taken in case of involvement in an accident.
– Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
– Ensure that instructions and security guidance provided by the supervisor and security focal point are strictly followed.
– Ensures valid documentation for passengers, items or cargo in vehicle.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G2D – 2 years relevant experience with Completion of Primary Education or High School Diploma or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
*Driving Licences;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Driving licence, knowledge of driving rules and regulations.
Desirable
Not specified.

Functional Skills
* DV-Driving Rules and Regulations
DV – Basic Vehicle Mechanical Skills;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Required languages (expected Overall ability is at least B2 level):

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

DV – Basic Vehicle Mechanical Skills, DV-Driving Rules and Regulations

Education

Certifications

Driving License – Other

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

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Organizational Setting and Work Relationships

The Human Resources Associate supports the UNHCR’s People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management.


Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR’s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.


The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.

The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties
Human Resources Operational Support:
– Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
– Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
– Update of personnel records in the Office, including MSRP entries into HR module where required.
– Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entriesinto MSRP where required
– Contribution to workforce planning activities.
– Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
– Enforce compliance with UNHCR’s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.


Assignments and Talent Acquisition:
– Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
– Assist in organizing outreach campaigns to attract diverse applicants.
– Advice to staff and contribution to an inclusive work environment.
– Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
– Track and report on recruitment and assignments activities.

Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
– Be proactive in identifying issues, themes and patterns affecting the workforce’s health and welfare, including sexual harassment and abuse of authority.
– Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
– Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.


Duty of Care:
– Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
– Administer UNHCR medical insurance plan for locally recruited staff.
– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
– Perform other related duties as required.


Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
N / A

Certificates and/or Licenses
Business Administration, Office Management, Human Resources Management
or related field.
(Certificates and Licenses marked with an asterisk* are essential)


Relevant Job Experience
Essential
Experience working in Human Resources. Knowledge of general HR policies, processes and systems.
Desirable
Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
*IT-Computer Literacy
HR-Local mass recruitment
HR-Talent Development and Nurturing
HR-Employee Relationship Management
SO-Learning Agility
(Functional Skills marked with an asterisk* are essential)


Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.


Desired Candidate Profile

The candidate should have Solid experience working in Human Resources and possess high level of computer literacy including being highly conversant with Workday, EVOLVE, OHI, Cloud ERP and COMPASS. The candidate should also be a team player, goal oriented, able to coordinate work to meet agreed priorities and deadlines.
The incumbent must have a deep understanding of HR rules, policies and regulations.

Required languages (expected Overall ability is at least B2 level):

Desired languages

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

HR-Employee Relationship Management, HR-Local mass recruitment, HR-Talent Development and Nurturing, IT-Computer Literacy, SO-Learning Agility, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Certifications

Business Administration – Other, Human Resources Management – Other, Office Management – Other

Work Experience

Competencies

Accountability, Change capability & adaptability, Client & results orientation, Commitment to continuous learning, Communication, Managing resource, Organizational awareness, Teamwork & collaboration

INVITATION FOR PREQUALIFICATION

Country: Rwanda

Institution: University of Rwanda (UR)

Project: EAC Regional Centre of Excellence for Vaccines, Immunization and Health Supply Chain Management (RCE-VIHSCM)

ICB Number: 01/W/ICB/2023-2024/UR-EAC RCE-VIHSCM/KfW

The East African Community (EAC) received funds from Kreditanstalt für Wiederaufbau (KfW), German Development Bank to support the initial development of the Regional Centre of Excellence for Vaccines, Immunization and Health Supply Chain Management (RCE-VIHSCM). Parts of this financial contribution (grant funding) shall be used to finance an infrastructure component consisting of a tuition building with fully equipped training rooms, research facilities and offices for the RCE staff, along with human capital investment (e.g. scholarships), start-up financing for operation of the Centre and consultancy services.

EAC is the recipient of the financial cooperation funds, which are channelled to the University of Rwanda (UR) as “The Employer”, College of Medicine and Health Sciences (CMHS) under RCE-VIHSCM which is the Project Executing Agency (PEA).

The goal of the project is construction and establishment of the RCE-VIHSCM under the management of UR. Its purpose is to enhance the professionalization and modernization of health supply chain systems in the EAC through capacity strengthening and dissemination of innovation. This aims to contribute to improved health of the people of the EAC. Therefore, UR seeks to hire the contractor for the construction of RCE-VIHSCM building which will be located at KG17 Ave, UR – Remera Campus, Kigali.

The Employer intends to assign a contractor for the following:

“Construction Works of Regional Centre of Excellence for Vaccines, Immunization and Health Supply Chain Management (RCE-VIHSCM) Building in Kigali, Rwanda”

1. The new proposed facility will be constructed at UR – Remera Campus in the City of Kigali. The building will be for educational and administrative purposes and use, separated by a central landscaped courtyard, pathways, and other external hardscape.

2. The Applicants shall make themselves familiar with the context on the Site and scrutinize the physical conditions on the site to submit comprehensive prequalification documents for the construction works.

UR invites eligible applicants to submit sealed prequalification documents for the construction of EAC RCE-VIHSCM building.

Bidding will be conducted by the International Competitive Bidding (ICB) with prequalification as specified in the guidelines for the procurement of consulting services, works, plant, goods, and non-consulting services in financial cooperation with Partner Countries (“KfW Guidelines”). ICB will be conducted in accordance with the two stage, one-envelope procedure. The ICB procedure is open to all applicants from eligible source but limited to construction companies.

Interested eligible applicants may obtain further information in respect of the prequalification documents from the Project Executive Agency Office, P.O Box 4285 Kigali-Rwanda Email: info.rcevihscm@ur.ac.rw and copy to director.rcevihscm@ur.ac.rw; urhpuprocura@gmail.com and vedaste.gakunde@gmail.com; nervisa.bayonblanco@gic-group.com.

A complete set of prequalification documents is available to the interested applicants at www.gtai.de; www.eac.int; (tohttps://hscm.ur.ac.rw and https://ur.ac.rw until the last date of bids submission. Prequalification documents is also at the following link: https://ur.ac.rw/IMG/pdf/00126_rwa_pq_icb_prequalification_document_for_rce_vihscm_building.pdf.

All interested applicants who received the prequalification documents from either the employer or the address given in the notice of the GTAI (German Trade & Invest, website www.gtai.de) must register their interest to participate in the prequalification, at the Project Executive Agency Office, P.O Box 4285 Kigali-Rwanda Email: info.rcevihscm@ur.ac.rw and copy to director.rcevihscm@ur.ac.rw; urhpuprocura@gmail.com and vedaste.gakunde@gmail.com; nervisa.bayonblanco@gic-group.com . by means of letter or email to allow inclusion of all such applicants into any correspondence during the tender process. The documents received from the Employer are not transferable.

Prequalification documents must be submitted to the address indicated in the clause ITA 17.1 of the prequalification document on or before 19^th February 2024. The late submission of prequalification bids will be rejected.

In a public session, the submitted prequalification bids will be opened in public by the presence of the applicants’ designated representatives.

Sincerely,

Françoise Kayitare Tengera

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B VACANCY ADVERTISSMENT 

INCREASING FOOD PRODUCTION AND LIVELIHOOD IMPROVEMENT IN THE  KAMIRANZOVU MARSHLAND AREA, BURERA DISTRICT 

(KUNGABU PROJECT) 

BACKGROUND  

The European Commission, through its Programme “Boosting food production in Rwanda” also called KUNGAHARA,  is supporting the Government actions aiming at transforming Rwanda’s inclusive and climate-smart agriculture. The  global objective of KUNGAHARA is to promote food and nutrition security as well as food systems resilience in  Rwanda. The specific objective of this Pragramme is to promote sustainable food production of socially and  environmentally inclusive agriculture value chains targeting local markets in Rwanda.

The District of Burera and the Rwanda Association of Ecologists (ARECO-RWANDA NZIZA) have benefited  from KUNGAHARA Programme with a funding award to jointly implement the three year Project titled “Increasing  food production and livelihood improvement in the Kamiranzovu marshland area” (KUNGABU). The Project will boost  food production in the Kamiranzovu marshland area by (i) increasing food production and reducing vulnerability to  dry seasons and climate change linked drought spells through solar powered irrigation and sustainable land  husbandry practices; (ii) reducing losses from inadequate postharvest practices through increased access to  produce drying and storing facilities; (iii) reducing malnutrition through promotion of small livestock and kitchen  gardens especially in vulnerable households; and (iv) increasing skills, awareness and technical know-how transfer  to local farmers also taking into account the Project’s visibility.

It is in this framework that ARECO-RWANDA NZIZA seeks to recruit qualified and experienced four members  of staff for the four the following positions in the Project: (1) Project Manager; (2) Field Project Coordinator; (3) Field Officer; and (4) Finance and Administrative Officer. Qualified females are encouraged to apply.

1. POSITION TITLE: PROJECT MANAGER (1) 

Position Summary, Key Duties and Responsibilities  

The Project Manager will play a crucial role in ensuring the success of the Project. He/She will be responsible for  overseeing and coordinating all aspects of the Project.

The main duties and responsibilities include, but are not limited to, the following:

1. Project planning and coordination: Develop a detailed project plan, including timelines, budget, and  resource allocation. Coordinate the project team and linkage with involved parties
2. Implementation: Oversee efficient and timely implementation of project activities  3. Monitoring and evaluation: Ensure the establishment of monitoring and evaluation system to track the  progress of the project.
3. Stakeholder engagement: Build and maintain strong relationships with project stakeholders, including local  communities, Government officials, and Partner organizations. Ensure that their input is incorporated into  project activities.
4. Budget management: Ensure efficient management of project budget including tracking expenses and  ensuring that funds are allocated effectively to achieve project goals.
5. Reporting: Prepare regular progress reports for project funders and other stakeholders. Provide updates on  project activities, achievements, and challenges.
6. Capacity building: Ensure capacity development of the project team and beneficiaries
   
   
   

REQUIRED QUALIFICATIONS AND SKILLS: 

• At least Bachelor’s degree in a field of project management, agriculture, natural science or rural development and related field. Master’s degree in related field is an added value.
• At least 5 years of experience in project development/management, preferably in the field of agriculture, rural  development or related sector.
• Strong understanding of agricultural practices, food security, and livelihood improvement strategies. • Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. • Proven ability to manage budgets and resources effectively.
• Experience in monitoring and evaluation of development projects.
• Knowledge of the local context and experience working with Local Government institutions.  • Experience working with local NGOs and international development partners.
• Strong leadership and passion for making positive impact and transformation.

PLACE OF WORK: Burera District & National Coordination Office of ARECO-RWANDA NZIZA/ Kigali

REPORTING AND SUPERVISION: This position reports to the National Coordinator of ARECO RWANDA NZIZA

HOW TO APPLY 

To apply, please send both combined cover letter (addressed to the National Coordinator of ARECO-RWANDA  NZIZA) and a well-detailed CV no later than 23rd January 2024 to info@arecorwandanziza.org with the subject  line “KungaBu Project-Project Manager Application”. 

Note: Only shortlisted candidates will be contacted for further steps.

2. POSITION TITLE: FIELD COORDINATOR (1) 

Position Summary, Key Duties and Responsibilities  

The Project’s Field Coordinator will play a critical role in ensuring the successful implementation of the project and  in contributing to the improvement of food production and livelihoods in the Kamiranzovu marshland area. He/She  will be responsible for overseeing and coordinating all activities related to the project at the field.

The main duties and responsibilities include, but are not limited to, the following:

1. Implement project plans and activities on the field in collaboration with project partners and stakeholders  including communities
2. Coordinate and supervise field staff and volunteers to ensure effective implementation of project activities. 3. Facilitate community engagement and participation in project activities, including organizing community  meetings and workshops.
3. Monitor and evaluate the progress of the project, and prepare regular reports on project activities, outcomes,  and impact.
4. Liaise with government agencies, NGOs, and other relevant organizations to ensure the alignment of project  activities with local and national development priorities.
5. Work closely with the Project Manager to efficiently use the Project’s resources on the field, and ensure  compliance with donor requirements and Project timelines.
6. Identify and address any challenges or obstacles that arise during the implementation of the project, and work  to find solutions in collaboration with project partners and stakeholders.
7. Represent the Project at meetings, workshops, and other events, and communicate Project objectives and  outcomes to a wide range of audiences.
   
   
   

REQUIRED QUALIFICATIONS AND SKILLS: 

• Bachelor’s degree in a field of project Management, agriculture, rural development, environmental science or  civil engineering and related field.
• At least 3 years of experience in project coordination, preferably in the field of agricultural infrastructure  development, rural development or related sector.
• Proven knowledge in smart irrigation and modern sustainable land husbandry techniques.  • Strong understanding of community engagement and participatory approaches to development. • Excellent communication and interpersonal skills, with the ability to work effectively with a wide range of  stakeholders.
• Knowledge of the local context and experience working in the Kamiranzovu marshland area or similar  environments is highly desirable.
• Having a driving license with Category A.

PLACE OF WORK: Burera District

REPORTING AND SUPERVISION: this position reports to the Project Manager

HOW TO APPLY 

To apply, please send your both combined cover letter (addressed to the National Coordinator of ARECO RWANDA NZIZA) and well-detailed CV no later than 23rd January 2024 to info@arecorwandanziza.org; with  the subject line “KungaBu Project-Field Coordinator Application”.  

Note: Only shortlisted candidates will be contacted for further steps.

3. POSITION TITLE: FIELD OFFICER (1) 

Position Summary, Key Duties and Responsibilities  

The Field Officer will play a crucial role in supporting the Project’s Field Coordinator to ensure the successful  implementation of the Project. His/Her role will be to provide support to the project coordinator in overseeing  and implementing various project activities. He/She will work closely with the Project Team, local communities,  and stakeholders to ensure the successful execution of the project.

The main duties and responsibilities include, but are not limited to, the following:

1. Assist in developing and implementing project field work plans and activities in collaboration with the field  Project Coordinator and other team members.
2. Support the coordination and supervision of field staff and volunteers to ensure the effective implementation  of project activities.
3. Help facilitate community engagement and participation in project activities, including organizing community  meetings and workshops.
4. Contribute to monitoring and evaluating the progress of the project and assist in preparing regular reports on  project activities, outcomes, and impact.
5. Collaborate with the field Project Coordinator to liaise with government agencies, NGOs, and other relevant  organizations to ensure the project’s implementation on the field is well aligned to local and national  development priorities, guidelines and standards.
6. Contribute to identifying and addressing challenges or obstacles during project implementation, working with  project partners and stakeholders to find solutions.
7. Support the representation of the project at meetings, workshops, and other events, and assist in  communicating project objectives and outcomes to various audiences.
   
   
   

REQUIRED QUALIFICATIONS AND SKILLS: 

• A0 or A2 in field of agriculture or rural development and related field.
• At least 5 years for A0 or 10 years for A2 of agriculture development in the context of Rwanda (including in  interventions such as terracing, small-scale irrigation, small livestock rearing, and conservation agriculture).  • Good understanding of community engagement and participatory approaches to development with a focus on  women and youth participation.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with various  stakeholders.
• Familiarity with project budget management and resource coordination is beneficial. • Knowledge of the local context and experience working in the Kamiranzovu marshland area or similar  environments is desirable.
• Having a driving license with Category A.

PLACE OF WORK: Burera District

REPORTING AND SUPERVISION: This position reports to the Field Coordinator

HOW TO APPLY: 

To apply, please send your both combined cover letter (addressed to the National Coordinator of ARECO RWANDA NZIZA) and well-detailed CV no later than 23rd January 2024 to info@arecorwandanziza.org; with  the subject line “KungaBu Project-Field Officer”. 

Note: Only shortlisted candidates will be contacted for further steps.

4. POSITION TITLE: FINANCE AND ADMINISTRATIVE OFFICER 

Position Summary, Key Duties and Responsibilities  

The Finance and Administrative Officer will play a critical role in ensuring the transparent and efficient  management of project finances. His/Her role will be vital in ensuring the effective management of project funds  and resources. He/She will work closely with the Project Team to oversee financial aspects and contribute to the  successful implementation of the Project.

The main duties and responsibilities include, but are not limited to, the following:

1. Financial Management: Manage project budgets, track expenditures, and ensure compliance with donor  requirements and financial regulations.
2. Budgeting and Forecasting: Assist in the development of project budgets, financial forecasts, and  expenditure plans in coordination with the project coordinator and relevant stakeholders. 3. Financial Reporting: Prepare regular financial reports, including budget variance analysis and financial  statements, to provide accurate and timely updates on project finances.
3. Procurement and Contracts: Oversee procurement processes, review contracts, and ensure adherence  to procurement policies and procedures.
4. Grant Compliance: Ensure compliance with grant agreements, financial reporting requirements, and donor  regulations.
5. Financial Monitoring and Audit: Conduct regular financial monitoring to ensure proper allocation of funds  and prepare for project audits as necessary.
6. Capacity Building: Provide support and training to project staff and partners on financial management  processes and procedures.
7. Collaboration: Liaise with project partners, financial institutions, and relevant stakeholders to facilitate  financial transactions and maintain effective communication.
   
   
   

REQUIRED QUALIFICATIONS AND SKILLS: 

• Bachelor’s degree in a field of finance or accounting. Professional Certifications (e.g., CPA, ACCA) would be a  plus.
• Proven experience in financial management, budgeting, and reporting, preferably in the context of  development projects or non-profit organizations.
• Strong understanding of financial regulations, grant compliance, and donor reporting requirements. • Proficiency in financial software and Microsoft Excel for budgeting, analysis, and reporting. • Excellent organizational and analytical skills, with keen attention to detail and accuracy. • Effective communication and interpersonal abilities to collaborate with project team members and external  partners.
• Familiarity with the local context and experience working in similar development projects is advantageous.

PLACE OF WORK: National Coordination Office of ARECO-RWANDA NZIZA/Kigali REPORTING AND SUPERVISION: This position reports to the Project Manager

HOW TO APPLY: 

To apply, please send your both combined cover letter (addressed to the National Coordinator of ARECO RWANDA NZIZA) and well-detailed CV no later than 23rd January 2024 to info@arecorwandanziza.org; with  the subject line “KungaBu Project-Finance and Administrative Officer Application”.

Note: Only shortlisted candidates will be contacted for further steps.  

Done at Kigali 15th 01-2024 

MUKAKAMARI Dancilla 

National Coordinator  

ARECO-RWANDA NZIZA

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About the Research

The Dallaire Institute for Children, Peace and Security was established by retired LieutenantGeneral the Honorable Roméo Dallaire, former Force Commander of the United Nations Assistance Mission for Rwanda (UNAMIR). Our mission is to prevent the recruitment and use of children in armed violence and transform cycles of violence.

The Dallaire Institute’s African Centre of Excellence has been funded to finance projects specifically designed to strengthen national security sectors’ capacity to prevent the recruitment and use of children in armed conflicts in Africa.

Job purpose

The Monitoring, Evaluation, Accountability and Learning (MEAL) & Research Officer directly contribute to the results achieved by the Dallaire Institute across the countries of focus of the African Center of Excellence (ACoE). S/he will report to the Deputy Director of Research and MEAL. S/he will work closely with the ACoE team, and country-based teams, especially withproject leads. The Officer will work under the strategic oversight of the HQ-based MEAL Manager and follow the HQ-level guidance that frames the Dallaire Institute’s approach to MEAL.

Duties and responsibilities

Monitoring

• With support from the HQ MEAL Manager, create and maintain logical frameworks, MEALplans and Indicator Progress Tracking Tables (IPTT) for each project in his/her portfolio.

• With support and oversight from the HQ MEAL Manager, plan and budget for MEAL activities in new project proposals.

• Collect monitoring data, enter, analyze, and report on findings to project leads.

• Review project IPTTs monthly and ensure progress, challenges and corrective actions are adequately documented by project leads to support decision-making and improved performance.

• Support project leads in preparing project inputs for the Quarterly Program Review meetings.

Evaluation

• With support from the HQ MEAL Manager, lead baseline, midterm (as relevant) and final project evaluations, including development of ToRs, inception reports, tools, testing of tools, data collection, analysis and reporting as well as advertising and managing external consultants whenever relevant.

• Lead the development and revision of project targets based on baseline results.

• Draft baseline and evaluation reports and respond to donor inquiries as relevant.

• As relevant, lead ad hoc evaluations or studies of broader scope than project level.

Accountability

• With project staff, develop an accountability mainstreaming framework for each project that describes the stakeholder/beneficiary engagement plan through the project life.

• In consultation with project leads and project team, create accountability tools required to capture beneficiary feedback. Such tools could include FGDs, feedback and complaints forms, etc.

• Periodically review project management response to any feedback and complaints received through accountability channels.

Learning and Knowledge Sharing

• With support from the Deputy Director in charge of MEAL and Research and HQ MEAL Manager, conduct end-of-project lessons learned events, document and share learning and recommendations for future programming.

• As relevant, lead ad hoc lessons learned activities to document the experiences of the project or wider program participants.

• Create summary reports of baseline and evaluation reports and disseminate them internally.

• Present overview of baseline and evaluation results with all staff at relevant platforms such as the All-Staff Meeting

• Work with the Communications team to create externally shareable summaries of baseline and evaluation reports.

• With guidance from the Deputy Director of Research and MEAL, support in the development and facilitation of two regional Communities of Practice.

• Assist with the planning and execution of research-related events with key academic institutions, and convening with Communities of Practice at the ACOE

Capacity Building

• Conduct training and ongoing coaching for project staff on MEAL

• As relevant, provide capacity building to project-level partners on MEAL, to ensure timely and quality data and reporting on joint project results.

• Work in close collaboration with the HQ MEAL Manager to support internal counterparts and

external partners to strengthen the quality and consistency of monitoring and evaluation activities in the field.

• Always implement and apply data quality protocols in data collection and analysis.

All staff are additionally responsible to:

• Proactively participate in planning and performance processes as outlined in the Employee

Handbook including annual appraisals, regular meetings, and ensuring that annual reviews are an integral component of workplans and priorities.

• Promote a safe and secure work environment in line with the organization’s core values including the Dallaire Institute Workplace Principles and foster strong communication between teams within the organization.

• Demonstrate an ongoing commitment to promoting and protecting the rights of children, and particularly the prevention of the recruitment and use of children in armed conflict.

• Comply with Dallaire Institute’s financial and operational requirements and uphold high standards of honesty and integrity in personal conduct.

Qualifications

Requirements:

• Bachelor’s Degree in a relevant field including Statistics, Monitoring & Evaluation, International Development, Performance Management, etc.
• Minimum 3 years of experience in the field of monitoring, evaluation, learning and research.
• Minimum 3 years participating in multi-country projects in complex environments, preferably in conflict-affected regions,
• Minimum 3 years of work experience with non-profit organizations, academic or government institutions.

Skills

• Excellent ability to forge relationships at all levels and work across multicultural, multilingual, and multidisciplinary teams.
• Adept at handling confidential information with discretion and in accordance with Institute research and other professional standards;
• Ability to work on own initiative as well as part of a team.
• Ability to self-teach and problem-solve in difficult situations.
• Ability to work in a fast-paced environment and meet deadlines.
• Excellent written and verbal communication skills in English, and strong analytical skills.
  
  
  

Knowledge

• Proficiency in Microsoft Office and familiarity with research software.
• Demonstrated experience with both quantitative and qualitative research methods.
• Strong knowledge of computer applications for information collection, management and dissemination.
• Experience in delivering monitoring and evaluation training in person and remotely.
• Ability to communicate technical concepts to colleagues.

Assets:

• Master’s Degree in a relevant field including Statistics, Monitoring & Evaluation, International Development, Performance Management, etc.
• 3 years of international work experience in complex environments, preferably in conflictaffected regions
• Experience working in East Africa or other fragile contexts.
• Experience managing or coordinating communities of practice.
  
  
  

Working conditions

1. Presential role: Due to operational requirements, the successful applicant is required towork in person.

2. Hybrid role: The occupant will be eligible for hybrid work (a combination of in-person work and remote work) as agreed by all parties based on operational requirements and Institutional guidelines.

The position is based in Kigali, Rwanda, with the need for regional travel up to 50% of the time.

Supervisory/managerial

The position is an individual contributor but must be ready to lead small projects or sections of projects relevant to its function (including a temporary matrix structure of people).

To apply, please send your CV and Cover letter to:

dallaireinfo@dallaireinstitute.org

Please note that only shortlisted candidates will be contacted. Thank you.

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JOB OPPORTUNITY

INKUNGA FINANCE PLC is a microfinance institution located in Karongi District, Western Province. Its mission is to promote quality financial services to small and medium-sized entrepreneurs in order to contribute to the improvement of their socio-economic living conditions and to remain a sustainable and self-sufficient institution.

In 2022, INKUNGA FINANCE Plc experienced an increase in demand for financing within the forest sector and the potential of financing forestry activities to contribute to landscape and ecosystem restoration, as well as improving the livelihoods of rural communities and contribute to environment protection. As a result of this demand and market opportunity, Inkunga Finance Plc in partnership with ADA (Appui au Développement Autonome a.s.b.l.), developed and tested two financial products through a one-year test project. The result of this project has shown that there is a need to finance forest sector in order to support rural communities to cope with climate change risks and protect their assets and wealth. In order to provide the community with decent financing for environmental protection and sustainable development, the two institutions have agreed to develop and implement a two-year project (2024-2025) to refine and extend financial and non-financial products to the community.

It is for this reason that Inkunga Finance Plc seeks to hire a Rwandan qualified, motivated, dynamic and experienced professional in the forestry value chain development.

JOB DESCRIPTION 

Job Title: FORESTRY VALUE CHAIN DEVELOPMENT FINANCE OFFICER 

Major Responsibilities:

Under the supervision of the Director of Operations, his responsibilities include but not limited to:

• Coordinate all activities related to the project “Adapted financial services for sustainable forestry value chain development” implemented in partnership with ADA;
• Participate in the refinement, distribution, monitoring and evaluation of forest value chain products;
• Organize activities to promote forestry value chain products and disseminate information within the community;
• Facilitating exchanges and synergy between stakeholders in project implementation;
• Work on interpretation, implementation and enforcement of environmental legislation, regulations, polices and operational procedures;
• Carry out field, business and family visits to ensure the loan repayment capacity of clients;
• Support the loan officers and branch managers to analyze credit applications related to the forestry value chain and help eligible customers to fulfill the files;
• Participate in collateral valuation and draw up the report in compliance with the credit policy of the institution;
• Participate in credit committee at all levels;
• Ensure the high quality of loan portfolio with minimizing the portfolio at risk;
• Ensure the proper delivery of services and customer satisfaction;
• Prepare regular reports required by the management and partners;
• Participation in the development of new financial products to foster sustainability and resilience of producers and private businesses in agriculture and forestry value chains, based on needs and market opportunities assessment;
• Ensure alignment with the new environment strategy and oversee its implementation;
• Perform other duties as may be assigned by supervisor or assignee from time to time.
  
  
  

Requirements:

• Bachelor’s degree in Forestry; Agro-forestry, Environment protection or Biodiversity conservation, Agri-business;
• Working experience of at least five (5) years in forestry management, agro-forestry activities, environment protection or biodiversity conservation within financial institution, development or non-profit organization;
• Experience in establishing and maintaining collaborative relationships with implementing partners, donors and government agencies;
• Demonstrated written, analytical, presentation, reporting, planning, monitoring and computing skills and familiarity with modern communication systems;
• Excellent critical thinking skills and the ability to exercise sound judgment and solve problems quickly and effectively;
• Ability to work in a team;
• Having knowledge in finance and accounting would be an added value;
• Fluent in French or English, knowledge of two languages would be an advantage;
• Good credit history in financial institutions (without non-performing or written off loans);
• Driving license Class, A
• Age between 21 and 45 years.
  
  
  

Method of Application and notification  

Interested and qualified candidates should submit job application via e-mail: recruitment@inkungafinance.com (You will get a reply to confirm the reception of your application)

The deadline for submitting applications is January 29^th, 2024 at 05:30 PM;

The job application file must contain:

1. An application letter addressed to the Managing Director;
2. A detailed Curriculum Vitae;
3. A copy of the Identity Card;
4. A copy of the degree;
5. A proof of previous experience and
6. A copy of driving license.

The list of shortlisted candidates for the written exam will be published not later than January 31^st, 2024; 05:30 PM via the website: https://inkungafinance.com 

Done at Karongi, on January 18^th, 2024

MUHAWENIMANA Abed Cherif

Acting Managing Director

Click here to visit the website source

VACANCY ANNOUNCEMENT

The Institute of Certified Public Accountants of Rwanda (ICPAR) was established under law number 11/2008 of 06/05/2008 to regulate the accounting profession in Rwanda. The Institute has a new strategic plan 2022 – 2026 which aims to boost the number of professional accountants in the country. ICPAR announces the following positions which will support the implementation of its five-year strategic plan:

1. EXAMINATIONS MANAGER
   
   
   

1.1. Job Purpose

The Examinations Manager is a key person in the Education Development Services department, a member of management team of the department and leading ICPAR’s Examinations Unit to achieve its critical goal of ensuring high quality exams.

1.2. Key Responsibilities

The following are key roles of an Examinations Manager at the Institute:

• Organize and conduct recruitment process of examinations team such as examinations officers, markers, examinations setters, moderators, reviewers, invigilators and other examinations support staff;
• Supervise daily examinations activities including mapping, setting of examinations papers, conduct examinations, marking and other examinations related activities;
• Set examinations center standards with regards to ICPAR and IFAC standards;
• Establish an examinations conducive environment and ensure the security of exams;
• Manage and develop a highly motivated and professional team of examinations staff;
• Organize and conduct capacity building workshops for examinations setters, moderators and other staff involved in examinations process;
• Ensure exams entry is conducted with maximum support to both sponsored and non-sponsored students;
• Develop and keep updating an appropriate examinations framework in line with professional standards;
• Develop and manage computer-based examinations in line with ICPAR vision;
• Ensure examinations papers are set up to standard as per respective syllabuses;
• Ensure examinations bank is regularly updated;
• Develop and review examinations policies, rules and regulations, exemption policies and other examinations related policies;
• Ensure examination papers, scripts and marking are held securely and results are published in a timely manner, and complaints are handled appropriately;
• Work closely with the Director of Education Development Services and Qualifications Manager to develop a high performing team providing effective corporate leadership leading to the overall objective of the institute;
• Work closely with Qualifications Manager and the rest of education team to support increased enrollment of students;
• Perform any other assigned duty.
  
  
  

1.3. Qualifications: 

• Professional certification like CPA, ACCA or any other equivalent qualification with substantial relevant experience and member of a professional body in good standing (E);
• Master’s level in Project Management, Finance, Economics, Business, Curriculum Development or other related academic qualifications with at least a minimum of three years of experience in examinations management, examinations setting, examinations marking, professional qualifications design, curricula and learning materials design; or Bachelor’s degree in Finance, economics, Business, Project Management, Curriculum Development or other related academic qualifications with at least minimum of five years of experience in examinations management, professional qualifications, curricula and learning materials design (E);
• Demonstrates a high order of literacy, numeracy and analytical skills (D);
• Advanced knowledge of the accountancy profession in Rwanda (D);
• A relevant administrative qualification or evidence of formal training (D).

Please note: E is essential and D is desirable. 

1.4. Experience:

This person specification will be used in short listing and interviewing to select the best candidate. Each applicant should, therefore, address the person specification in his/her written application and where appropriate you should give examples of how you meet the criteria. 

• Experience in examinations management responsibilities ranging from initial preparations, setting, marking and results processing and publication or education in accountancy or any other closely related field (E)
• A sound background knowledge of administrative systems and an ability to create systematic procedure that support delivery (D)
• At least three years of teaching experience (D)
• Experience in students Management (D)
  
  
  

1.4.1.   Knowledge, Skills and Attitude

• Proficiency in working with standard office applications such as MS Word, Excel and Outlook (E)
• Excellent organizational and time management skills (E)
• Ability to prioritize, multitask and meet deadlines (E)
• Ability to manage own workload (E)
• The ability to operate a computerized administrative system / database produce reports from this database (E)
• Ability to manage own workload and flexible (E)
• The ability to recognize and appreciate the confidential nature of some work Undertaken (E)
• Ability to deal with a large volume administrative system whilst maintaining excellent attention to detail (E)
• A high level of interpersonal skills and the ability to work effectively with a wide range of people including students, teachers, tutors, trainers support staff and other government institutions (D)
• High level of literacy and communication skills (E)
• Evidence of commitment to Educational Development services (D)
• Positive and Enthusiastic (E)
• Flexibility and a readiness to undertake a wide range of tasks (E)
• Smart in appearance and manner (E)
• Ability to work outside normal office hours on occasions (E)
• A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes circumstances (E)
• Committed to Equality and Diversity (E)
• Demonstrates professional integrity, self-confidence and confidentiality (E)
  
  
  

1.5. Working Relationships:

• Key member of Education Development Services Department (EDS)
• Report to the Director of Education Development Services.
• Regular communications with all stakeholders.

1.6. Benefits

• Competitive salary
• Our relentless commitment to personal development and career growth
• Working with the best people to build a strong, relevant and sustainable accountancy profession that is at the heart of national development

2. HOW TO APPLY

Interested candidates should send their applications together with their CVs, giving full details of their age, qualifications, experience, present and expected remuneration, full contact details including day time telephone number, to: recruitment@icparwanda.com by Wednesday, 31^st January 2024.

Only shortlisted candidates will be contacted.

Preference will be given to Rwandan Nationals.

Click here to visit the website source

VACANCY ANNOUNCEMENT

The Institute of Certified Public Accountants of Rwanda (ICPAR) was established under law number 11/2008 of 06/05/2008 to regulate the accounting profession in Rwanda. The Institute has a new strategic plan 2022 – 2026 which aims to boost the number of professional accountants in the country. ICPAR announces the following positions which will support the implementation of its five-year strategic plan:

1. QUALIFICATIONS MANAGER
   
   
   

1.1 Job Purpose

The Qualifications Manager is a key person in Education Development Services department, reporting to the Director of Education Development Services and is a member of management team of the department. The role is to provide organizational, managerial and leadership, coordinate the work of the unit and more generally facilitate the regular monitoring, review and delivery of curriculum/syllabus for the various ICPAR qualifications in line with IFAC SMO 2.

1.2 Key Responsibilities

The following are key functions of the Qualification Manager at ICPAR:

• Develop and update ICPAR professional qualifications;
• Monitor and evaluate the implementation of ICPAR qualifications;
• Promote ICPAR qualifications to public and private stakeholders;
• Follow up the integration and implementation of ICPAR qualifications in TVET institutions, Colleges and Universities;
• Collaborate with other PAOs in order to adequately align our qualifications with regional and international markets;
• Develop and manage Accreditation Framework for the tuition providers offering ICPAR qualifications;
• Conduct tuition quality audit for ICPAR qualifications delivery;
• Conduct Accreditation and Quality Assurance (AQA) for standalone tuition providers, Universities and other training centers accredited to deliver ICPAR qualifications;
• Provide adequate, relevant and timely and timely support to tuition providers as far as qualifications, syllabus and learning materials design and implementation is concerned;
• Keep track on industry changes to inform relevant and required updates on existing qualifications or a need for new qualifications design;
• Ensure learning materials are developed and regularly updated in line with ICPAR requirements;
• Work closely with Examinations Manager to ensure exams are set in line with ICPAR current syllabuses;
• Work collaboratively with other departments of the institute;
• Perform any other assigned duty.
  
  
  

1.3 Qualifications

• Professional certification such as CPA or ACCA with adequate experience in curriculum design or qualifications design is an added value and a member of a professional body in a good standing (D)
• Master’s level in Finance, Economics, Business, Project Management, Curriculum and Instructions or other related academic qualifications with at least three years of experience in professional qualifications, curricula and learning materials design or Bachelor’s degree in Finance, Economics, Business, Project Management, Curriculum and Instructions or other related academic qualifications with at least five years of experience in professional qualifications, Curricula and learning materials design (E);
• Demonstrates a high order of literacy, numeracy and analytical skills
• Member of a professional body in good standing (D);
• Advanced knowledge of the accountancy profession including qualifications and challenges prevalent in Rwanda (E);
• A relevant administrative qualification or evidence of formal training (D).
  
  
  

1.4 Knowledge, Skills and Attitudes

• Proficiency working with standard office applications such as MS Word, Excel and Outlook (E)
• Excellent organizational and time management skills (E)
• The ability to operate a computerized database and produce reports from it (E)
• Ability to prioritize and multi task and meet deadlines (E)
• Ability to manage own workload (E)
• The ability to maintain quality and organizational procedures (E)
• The ability to recognize and appreciate the confidential nature of work undertaken (E)
• Ability to deal with a large volume of administrative system whilst maintaining, excellent attention to detail (E)
• A high level of interpersonal skills and the ability to work effectively with a wide range of people including students, teachers, tutors, trainers support staffs and other government institutions (E)
• High level of literacy and communication skills (E)
• Evidence of commitment to Educational Development Services (E)
• Positive and Enthusiastic (E)
• Flexibility and a readiness to undertake a wide range of tasks (E)
• Smart in appearance and manner (E)
• Ability to work outside normal office hours on occasions (E)
• A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes circumstances (E)
• Committed to Equity and Diversity (E)
• Demonstrates professional integrity, self-confidence and confidentiality (E)
  
  
  

1.5 Working Relationships:

• Key member of Education Development Services Department (EDS);
• Reports to the Director of Education Development Services;
• Regular communications with all stakeholders.
  
  
  

2. HOW TO APPLY

Interested candidates should send their applications together with their CVs, giving full details of their age, qualifications, experience, present and expected remuneration, full contact details including day time telephone number, to: recruitment@icparwanda.com by Wednesday, 31^st January 2024.

Only shortlisted candidates will be contacted.

Preference will be given to Rwandan Nationals.

Click here to visit the website source

VACANCY ANNOUNCEMENT

The Institute of Certified Public Accountants of Rwanda (ICPAR) was established under law number 11/2008 of 06/05/2008 to regulate the accounting profession in Rwanda. The Institute has a new strategic plan 2022 – 2026 which aims to boost the number of professional accountants in the country. ICPAR announces the following positions which will support the implementation of its five-year strategic plan:

1. ENROLLMENT OFFICER
   
   
   

1.1 Job Purpose

The Enrollment Officer is a key person in Education Development Services department, reporting to the Examination Manager. The role is to oversee the enrollment process, maintain accurate records of new and existing students for the various ICPAR qualifications in line with IFAC SMO 2.

1.2 Key Responsibilities

The following are key functions of the Enrollment Officer at ICPAR;

• Overseeing the enrollment process for new students, ensuring accuracy and compliance with ICPAR policies and relevant regulations;
• Ensure that all the required documentation is collected, verified, and compliant with organizational standards and regulatory requirements;
• Maintaining up-to-date records of enrolled students in the ICPAR’s database;
• Collaborating with other member of education services department to collect and verify required documentation for enrollment;
• Responding promptly to students’ inquiries related to the enrollment process;
• Conducting regular audits to ensure data integrity and compliance with established standards;
• Collaborate with the IT department to address any database related issues or improvements;
• Ensure strict adherence to ICPAR policies and procedures during the enrollment process;
• Serve as a point of contact for new and existing students regarding enrollment related queries. Work closely with Examinations Manager to ensure exams timetable is are set in line with ICPAR current syllabuses;
• Communicate effectively with students to collect necessary information and provide update on the status of their enrollment.
• Work collaboratively with other departments of the institute;
• Perform any other assigned duty.
  
  
  

1.2 Qualifications

• Professional certification such as CAT with adequate experience in data management is an added value and a member of a professional body in a good standing (D);
• Bachelor’s degree in Finance, Economics, Business, Project Management, or other related academic qualifications with at least three years of experience in professional qualifications, curricula and learning materials design (E);
• Demonstrates a high order of literacy, numeracy and analytical skills;
• Advanced knowledge of the accountancy profession including qualifications and challenges prevalent in Rwanda (E);
• A relevant administrative qualification or evidence of formal training (D).
  
  
  

1.3 Knowledge, Skills and Attitudes

• Proficiency working with standard office applications such as MS Word, Excel and Outlook (E);
• Excellent organizational and time management skills (E);
• The ability to operate a computerized database and produce reports from it (E);
• Ability to prioritize and multi task and meet deadlines (E);
• Ability to manage own workload (E);
• The ability to maintain quality and organizational procedures (E);
• The ability to recognize and appreciate the confidential nature of work undertaken (E);
• Ability to deal with a large volume of administrative system whilst maintaining, excellent attention to detail (E);
• High level of literacy and communication skills (E);
• Evidence of commitment to Educational Development Services (E);
• Positive and Enthusiastic (E);
• Flexibility and a readiness to undertake a wide range of tasks (E);
• Smart in appearance and manner (E);
• Ability to work outside normal office hours on occasions (E);
• A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes circumstances (E);
• Demonstrates professional integrity, self-confidence and confidentiality (E).
  
  
  

1.4 Working Relationships:

• Key member of Education Development Services Department (EDS);
• Reports to the Examination Manager;
• Regular communications with all stakeholders.
  
  
  

2. HOW TO APPLY

Interested candidates should send their applications together with their CVs, giving full details of their age, qualifications, experience, present and expected remuneration, full contact details including day time telephone number, to: recruitment@icparwanda.com by Wednesday, 31^st January 2024.

Only shortlisted candidates will be contacted.

Preference will be given to Rwandan Nationals.

Click here to visit the website source