Job requirements

Job Requirements (Education, Experience and Competencies)

• Bachelor’s degree in financial management, Finance, Law, and IT or any other relevant degree.
• At least 5 years working in a Telecommunications company with a security background.
• Driving License, Category B.
• To work anywhere assigned.
• To be ready to work with government institutions and any other relevant stakeholder.
• Strong understanding of telecommunication industry.
• At least 3 years’ experience working with security organs and the regulator.

Job description

Job Responsibilities

• Develop and implement the Security strategy at MTN Rwanda
• To oversee all aspects of the organization’s public safety initiatives.
• To plan, establish, and implement security and public safety measures for the entire organization.
• Ensure safety of staff, office facilities, and the company’s assets located across the country.
• Lead the 2nd layer of verification on all fraud, theft and security related matters at MTN Rwanda and its trade stakeholders and submit reports to the management.
• Manage and monitor Security surveillance and access control systems to ensure safety of MTN staff & facilities.
• Validation of customer biometrics for Sim Registration and sim swap
• Manage  external security stakeholders to meet MTN Security interests.
• Manage the operation of fire detection and protection systems and ensure they are working in all designated areas and report any malfunctions.
• Ensure security of all movement of the equipment and people at all MTN Rwanda operating locations.
• Digitalizing of MTNs’ security surveillance systems. (CCTV, Access control and Power control systems)
• Compile and submit monthly report and ad-hoc reports on security issues in the company.
  
  
  
• Generate Mobile money reports for external stakeholders (Courts) to follow up on Mobile money fraud and eventual refund to victims.
• Ensure operational efficiency of the security firms and individuals contracted by MTN.
• Preparation of security budget.
• Develop and implement companywide security policies, protocols, and procedure.
• Supervise and coordinate security operations for MTN Rwanda.
• Implement security and safety policies, regulations, rules, and norms and make sure that the environment in the organization is safe for employees and visitors.
•  Recruit and train security officers.
•  Generate reports for management on incidents and breaches at all MTN facilities and sites.
•  Create reports for management on security status.
•  Supervise the installation and use of security tools (e.g, CCTV S, data encryption)
•  Liaise with external stake holders and procure access clearance for MTN employees and contractors to restricted areas.
  
  
  
•  Plan and coordinate security operations for company events.
•  Coordinate staff movement when responding to emergencies and alarms.
•  Organizing and coordinating fire drills and safety trainings for company staff.
•  Provide First Aid to company employees in cases of accidents in the workplace and oversee evacuation.
•  Printing of cards for MTN Agents in line regulatory requirements.
•  Provide information requested by external stakeholders for judicial purposes.
•  Facilitating MTN Group employees coming into the country with travel clearance and standby security support while in the country.
•  Plan and implement strategies that mitigate any security threats that the company may be exposed to both external and internal. (Burglary, Fire and Terrorism and any other)
•  Security Operational expenditure management
•  Managing of access for contractors and staff to MTN sites all over the country
• Lead and Supervise people reporting to security function and responsible for staff performance management.
•  Manage and supervise security contractors staff stationed at MTN facilities and sites across the country.
•  Process access clearance from the Regulator, Government ministries and security organs for MTN employees and contractors to work restricted areas.
•  Manage second layer validation team of KYC and biometrics.

How to apply

All interested candidates are requested to apply through the MTN website and submit their updated curriculum vitae together with copies of their academic credentials no later than 8th March 2024. MTN Website portal: https://www.mtn.co.rw/careers/

We strongly encourage applications from women and/or individuals with disabilities.

Note: Should you not hear from us within 14 (fourteen) days from the closing date of this advertisement, you may consider your application to be unsuccessful.

At MTN Rwandacell Plc we are committed to safeguarding your data privacy. For more information visit our website to read our job applicants privacy notice that explains how we collect, use, disclose, and protect your personal data at https://www.mtn.co.rw/privacy-notice-for-job-applicants/

Job requirements

Job Requirements (Education, Experience and Competencies)

Job description

Job Responsibilities

• Preparation of daily and weekly management accounts with forecast for the month for EXCO consumption.
• Preparation of monthly group reporting packs (both systems loading and PPT presentations).
• Preparation of annual management accounts and financial statements for both internal and external stakeholders.
• Ensuring books of accounts are in full compliance with IFRS, local regulations as well as MMRL policies.
  
  
  
• Proactive engagement with Group Fintech FP&A to ensure timely reporting.
• Ensuring efficient management of internal and external financial audit processes.
• Ensuring monthly statements of comprehensive income and balance sheet are reviewed for compliance with accounting assertions (E/O, C, A, C/O, P&D).
• Coaching and development of staff in the finance reporting unit to ensure high performance and readiness for succession planning purposes.
• Ensuring that the posting to the general ledger agrees with the approved chart of accounts and budgeted line items with full approvals in place.
• Ensuring that the transactions are posted to the ledgers daily.
• Ensuring that the bank reconciliations to GL are done daily and that the reconciling items are followed up promptly for clearance.
• Ensuring that the monthly balance sheet accounts reconciliations are prepared, reviewed and signed off within the agreed deadlines.
• To extract the monthly trial balance, review and give appropriate commentary on the month-on-month movements of GL balances.
• Overall responsibility for the general ledger and accounting systems.
• Any other duties as may be assigned by the supervisor.

How to apply

RECRUITMENT AT ACTIONAID RWANDA (AAR)

Position: Programme, Policy & Business Development Lead (PPBDL) Re-advertised.               

Reporting to: Executive Director (ED)

Line managing: Business Development and Donor engagement Coordinator (1), Sponsorship Coordinator (1), Program Quality Learning and Accountability Coordinator (1), Women Right, Policy and Advocacy Coordinator (1), Local Right Program and Supporter Care Coordinators (2), Communication Officer (1) and Project Coordinator (1).

Location: Kigali, Rwanda

Grade: C

Duration: Open ended

AAR Background 

ActionAid Rwanda (AAR) is a local non-Governmental organization and an Affiliate Member of ActionAid Global Federation, an Anti-Poverty Agency working with the poor. AAR has had its operations in Rwanda since 1982, due to effects of the 1994 Genocide Against Tutsi, AAR resumed its operations in 1997 as a full Country Program and has contributed towards eradication of Poverty and Injustice with a focus on tackling their root causes. AAR has a very strong commitment to supporting and empowering women and children as well as Promoting their Rights through Campaigns, Sensitizations and Advocacy.

AAR’s vision is a Country without poverty and injustice in which every person enjoys their right to life of dignity and mission is work with people living in poverty with focus on women and girls to eradicate poverty and injustice. 

Purpose of Role:

The Program, Policy & Business Development Lead (PPBDL) reports to the Executive Director. PPBDL is a member of Senior Management Team with high responsibility functions. These include strategic management, the development and management of all programme, policy advocacy activities at strategic level, and the incumbent is responsible for leading in the implementation of the Country Programme and Business development Policy through effective partnership fundraising and coordination of sponsorship work.

The PPBD Lead will be responsible for leading advisory, motivating and supporting the Programme team to plan and manage activities aimed at achieving the goals and objectives of ActionAid Rwanda.  He/She will be responsible of providing strategic leadership on Policy & Advocacy issues arising from the Communities. He/She will also support initiatives, management, supervision, and guidance for Advocacy & Campaigns generated from grassroots whilst liaising closely with the Communications Officer.

The post-holder will be responsible for coordinating the Advocacy Working Group and will facilitate processes that enhance space for the people living in poverty in the National arena. PPBDL is on top of community level Governance issues from the entire Programme areas from the community-based work at the national level as well as linking to wider macroeconomic and governance issues including at the Africa and international level. 

The Major Responsibilities Include: 

Corporate Responsibility

Jobholder is part of the Senior Management team of AAR, which makes key strategic decisions regarding AAR. This requires the jobholder to:

• Contribute to the development and achievement of the AAR’s strategic objectives.
• Review and ensure alignment of program priorities, strategies and plans to the CSP and the broader ActionAid International strategies, plans and campaigns.
• Support the Executive Director and the Senior Management Team to lead the development of both strategic and operational plans in accordance with Country Strategy Paper (CSP) and planning guidelines.
• Ensure ActionAid Rwanda’s programme activities are grounded, strongly inter linked, and consolidated at the national level in line with ActionAid Rwanda’s CSP.
• Ensure that the long-term Programme, Policy, and Business development strategy of the country Programme is viable.
• Keep the other members of the AAR Management Team informed about Programme & Business development matters.
• Provide updates of the department to Board and Senior Management to guide strategic decision.
• Attend and participate in meetings or conferences of ActionAid as Requested.
  
  
  

Strategic Planning and Development

• Provide Strategic Leadership in the development of both strategic and plans in accordance with Country Strategy Paper (CSP) and planning guidelines.
• Monitor the implementation of the Country Strategy Program ensuring short-term Programmes deliverables within the framework of the CSP.
• Manage the review of the Country Strategy Program: Baseline, Mid-term and endline review of Country Strategy Program successfully conducted and on time.
• Support the various teams/sectors in the development and revision of strategic plans Undertake the review of any sector when due.

Programme Management and reporting 

• Develop, monitor, review and update the Programme department activity, work plan to ensure that it attains its objectives as cost-effectively and efficiently as possible.
• Review and approve programme concepts, partner financial requests as per organizational process and procedures.
• Manage the development, implementation, monitoring and evaluation of Programmes and Projects in AAR Executive Programme
• Support the Programme / Project staff in the development and implementation of Programme support activities.
• Manage the development of project proposals in accordance with the CSP and donor guidelines.
• Ensure the timely submission of good quality Programme reports as agreed with donors or in project proposal.
• Manage the Annual Participatory Review and Reflection Process
• Ensure quality implementation of all projects of ActionAid Rwanda
• Ensure Projects reports are submitted on time and queries calls for information from donors promptly acted on.
• Ensure compliance of approved Programme and Project plans. 
  
  
  

Monitoring, Evaluation, and Learning (MEL):

• Develop MEL frameworks and tools to track progress, measure impact, and promote learning across programmatic activities.
• Ensure close monitoring of the program works in the field to ensure alignment and contribution to country strategy, monitor flow of information and systemic documentation of quantitative and qualitative achievements in the field and lessons learned thereof.
• Ensure quality and timely submission of quarterly and annual or required Programme and Project Performance Reports as per desired standards and guidelines.
• Facilitate regular reviews, assessments, and reflection sessions to capture lessons learned and improve program effectiveness.
• Prepare comprehensive reports and documentation for internal and external stakeholders, including donors, partners, and the wider community.
• Ensure learning are documented by the programme team in the most effective way demonstrating value for money.
• Manage the evaluation of Programmes/projects.
  
  
  

Development and implementation of AAR Resource Mobilization Policies, Strategies and Tools:

• Lead the development and implementation of the Affiliate Programme resource mobilization / fundraising strategy.
• Develop systems and structures for effective implementation of resource mobilization and fundraising.
• Support the Executive Director, in developing and managing relationship with in-country donors.
• Lead on development of programme ideas into quality grant proposals through a community based, participatory approach.
• Collaborate with the ActionAid International Business Development Units to respond to potential funding opportunities in the country.
• Coordinate and Lead resource mobilization effort and utilization of field programs and evaluating contract management processes of donor funded projects as per planned objectives.
  • Participate in the international and regional initiatives, teams, and projects.
  • Contribute to the development of the Executive Programme as member of Senior Management Team
• Review and evaluate the effectiveness and efficiency of the resource mobilization strategy.
• Ensure availability of adequate resources to meet organizational commitments and funding needs.
• Develop/Review and customize ActionAid fundraising and sponsorship policies, and tools to support effective utilization and implementation at the country level
• Provide advice to management and Governance on fundraising.
• Research and develop fundraising products to be marketed in Rwanda and elsewhere needed.
• Link up with various units to promote AAR’s work to attract donors and support within and outside Rwanda.
• Collaborate with internal and external stakeholders, including donors, government agencies, and partner organizations, to promote financial sustainability and program effectiveness.
• Liaise with Business development staff and other essential staff in Fundraising Proposals Development.
• Oversee the development, maintenance, and enhancement of quality standards of all linked internal and external regular giving products within the framework of ActionAid Sponsorship policies and procedures.
• Oversee the process of planning and initiating new sponsorship areas, fundraising concept notes and proposals in a bid to improve and maintain the income portfolio at ActionAid Rwanda.
• Design and oversee the full implementation of supporter communication schedules in collaboration with sponsorship team.
• Approval/review of the plan of the collection of data/information for sponsor reports (progress reports, community newsletter, Amico etc).
• Lead and coordinate all process of writing/editing proposals in coordination with program staff.
• Ensure that Child Sponsorship servicing, contract management and compliance is effectively carried out.
  
  
  

Implementing donor intelligence mechanisms and influencing development aid architecture:

• Develop and maintain an up-to-date donor intelligence system that provides information on donor funding and the link to Actionaid Rwanda’s work and Country Strategic Paper (CSP)
• Conduct annual donor scoping to inform donor focus and identify opportunities available to ActionAid International Rwanda and partners
• Support partners to identify potential donors to support their work
• Provide periodic information on the existence of funding available for AAR and partners.
• Identify and lead on opportunities for consortium funding.
• Identify new donors and or donor policy campaign targets.
• Participate in development discourse to influence development aid agenda to improve the level and quality of development cooperation. 

Documentation

• Oversee the documentation and sharing of experience in all Programmes within AAR, with partners and other stakeholders.
• Represent AAR in alliances and networks both within and outside Rwanda as may be guided by Executive Director
  
  
  

Policy & Advocacy

• Develop Advocacy plans regularly and ensure outcomes of advocacy activities documented and shared.
• To provide a forum through which civil society and the public can make an input and contribute to the parliamentary policy making and legislative process.
• Identify key issues and key collaborators for AAR advocacy work and conduct pro-poor analysis of policies and Programmes aimed at reforms that will have impact on the lives of the poor and excluded.
• Initiate, direct and co-ordinate the Programme activities relating to Parliaments or directed at reforms and policies impacting on poverty
• Identify areas of critical concern and within the priorities of the CSP for research and advocacy work aimed at policy influencing, policy input and initiatives and policy measures on poverty issues.
• Promote rights-based approach in advocating for citizen’s rights.
• Contribute and capture ideas from the micro level work for the development of advocacy at the macro level while feeding macro level policy to inform our work at the micro level.
• Manage the development, implementation and monitoring and documentation of the outcome of periodic advocacy plans.
• Contribute to policy briefs and media strategies that inform stakeholders about the policy positions of ActionAid and partners.
  
  
  

Human Resource Management 

• Provide leadership to the Programme Team towards achieving the objectives of the Country Strategy of ActionAid
• Lead and manage program team to achieve its mandated targets in accordance to annual operational plans
• Ensure an empowering work environment and team building in compliance to the values, principles, and attitude of both ActionAid International and ActionAid Rwanda.
• Ensure an enabling environment for staff performance, recognition, and reward of the program team to encourage staff productivity, innovation and performance (e.g. facilities, equipment, duty facilitation, team building etc.).
• Participate in the review of staff job descriptions and setting of performance standard.
• Involves in recruitment of staff under supervision of HR.
• Assigns performance objectives to supervised staff, conducts comprehensive performance appraisal of supervised staff and provides / obtains feedback when necessary.
• Ensure that performance records of staff under supervision are submitted to HR on time.
• Provides induction, training, coaching, mentoring and advice to supervised staff to ensure that they understand and carry out their responsibilities effectively.
• Manage the timely appraisal and development of Line Managed staff.
  
  
  

Collaboration with Partners

• Ensure effective partnerships at all levels as per standard procedures and guidelines of the organization.
• Coordinate and support review of ActionAid Rwanda partnerships.
• Ensure follow up of partners after reviews and reflections.
• Initiate and nurture networks and alliances with academia, and research institutions.
• Support the LRP and other Programme staff to strengthen networks and collaborations of AAR.
• Support AAR’s collaboration with government agencies to share information, experiences, influence them and/or build capacity.
• Collaborate and exchange information with networks and other organizations in areas of common interest.

Financial Management

• Ensure that Programme activities are carried out within agreed budgets and Value for Money.
• Ensure the timely completion of Programme processes for the release of funds of donors and Grants to partners.
• Documents required for release of funds are submitted by dates agreed in each project.
• Monitor and advise on programme and project spending and variance report as per organizational process and procedures.
• Manage the expenditure and disbursement of resources allocated to program department.

Communications and Campaign

• Develop a communication strategy that will deepen the impact of communication work, identify key priorities, channels, audiences, and messages to establish an appropriate public image for ActionAid Rwanda in line with ActionAid International values and culture.
• Develop and manage a sound relationship with all sections of the media and ensure that any published material accurately reflects the views of AA Rwanda
• Encourage the development of appropriate research with a view to improving the quality of grassroot work and influencing change in policy to improve the quality of life for the poor and excluded ActionAid works in Rwanda.
• Promote evidence-based learning and the agenda of advancing alternatives.
• Ensure effective information flow and communication with other stakeholders including partners and international teams.
• Conceptualise and conduct local level campaigns to create connections between poor and excluded people to increase public awareness of, and support for their cause and grow our supporter base in Rwanda.
  
  
  

Interface with the Board/Management 

• Play an active role & support the development of the Governance Manual with emphasis on input on Programme, Policy, and Fundraising aspects.
• Participate in Board meetings and give necessary support and information to the Programme & Resources Mobilization Committee (s)- quarterly or other such reporting.
• Plan for and organize Board/Management training when they become necessary.
• Be always prepared to engage and support the Board/Management in any other role and capacity or assignment for better governance and management of the Affiliate.

Sexual Harassment Exploitation and Abuse (SHEA) and Safeguarding policies 

• Ensure compliance of SHEA and Safeguarding Policy in place and adhered to by the Organization.
• Ensure Compliance of Assurance Policy within the ActionAid Rwanda and Partners and Stakeholders working with ActionAid Rwanda in the programme, policy, fundraising related policies.
• Always work towards ensuring that the Programme-Policy and Business Development department function is guided by Feminist Leadership Principles.
  
  
  

How to apply 

Interested and qualified candidates should apply on this Link: Application Form for Programme Policy Business Development Lead not later than Monday the 15th March 2024  at 5:00 pm. Indicate in the subject line: Programme, Policy & Business Development Lead

Only shortlisted candidates will be contacted.

ActionAid is an equal opportunity employer and candidates will be expected to embody ActionAid’s values and adhere to organization policies including the Safeguarding Policy and the Child Protection Policy, among other ActionAid policies.

Female candidates are strongly encouraged to apply.  

Apply via this  Link

Click here for more details & Apply

JOB ANNOUNCEMENT

Position: Cooperative department Program Manager

Organization: Rwanda Institute of Cooperatives, Entrepreneurship, and Microfinance (RICEM), Kigali, Rwanda

 Date Issued: March 5^th, 2024.

Closing Date: March 14^th, 2024. 5:00 PM CAT

Background

RICEM is an institute for Cooperatives, Entrepreneurship, and Microfinance owned by the National Cooperatives Confederation of Rwanda (NCCR) and the Association of Microfinance Institutions in Rwanda (AMIR).

From its inception, RICEM has the mission to provide capacity building and other business advisory services to Cooperatives, Entrepreneurship and Microfinance Institutions (MFIs) through trainings, skills transfer, Consultancy, research, and Technical support.

In line with capacity development of cooperative in Rwanda, RICEM has partnered with the Cooperative Resilience and Equity Activity (CORE), a five-year Cooperative Development Program, funded by United States Agency for International Development (USAID implemented in Rwanda and Zambia by Land O’Lakes Venture37. The goal of the CORE activity is to foster vibrant, sustainable cooperative ecosystems in Rwanda and Zambia, in which self-managed agricultural cooperatives and all their members flourish economically and socially. CORE intends to improve the enabling environment of cooperatives in Rwanda through partnership and collaboration with Rwanda Institute of Cooperative, Entrepreneurship and Microfinance (RICEM).

Roles and responsibilities:

• Coordination of the cooperative development projects according to project agreements signed by RICEM.
• Regular evaluation of the project progress through established monitoring and evaluation instruments
• Planning of RICEM’s project activities according to its vision and mission, government, and donor requirements and in alignment of the activities with relevant national/regional development strategies
• Financial management and resource mobilization, including partner management.
• Keeping up and building strong, reliable relations with relevant entities engaged in entrepreneurship, or the cooperative and microfinance sector.
• Plan and organize Cooperative events (cooperatives trainings, coaching and mentorship sessions, Cooperative learning Platforms,
• Coordination of the activities of Cooperative Department.
• Regular evaluation of the Cooperatives progress through established monitoring and evaluation instruments.
• Monitor and Coordinator the activity of curricula development for cooperatives;
• Identify all available opportunities in order to promote the Cooperatives
• Prepare reports to management on performance of the Cooperative department to ensure appropriate recommendations are given in order to enhance the achievement of targets
• Maintain good collaboration with both the new potential and existing partners
• Coordinate the activities of boot camps
• Organize field visits to successful Cooperatives
• Identify and develop proposals for new business opportunities
• Regular reporting to the RICEM Managing Directors and RICEM partners.
• Other activities if relevant to the successful performance of RICEM cooperative department
  
  
  

Minimum requirement

• Master’s degree in project management or any development economics or business
• management discipline
• At least 3 years of previous work experience in a similar position, preferably with demonstrated resource mobilization experience or bachelor’s degree with 5 years of previous working experience.
• Working experience in cooperatives sector preferably in area of capacity development is an asset.
• Fluent in English with excellent verbal and written skills
• Having worked with USAID projects will be highly valued.

Minimum skills, knowledge and attitudes  

• Excellent convincing skills & negotiating skill.
• Ability to build positive working relationships with cooperatives, government officials, implementing partners and donor representatives.
• Excellent interpersonal and relationship building skills; very good communication, presentation, and negotiation skills.
• Passion and ownership for the Cooperative Movement
• Ability to use considerable judgement, initiative, and independence.
• Ability to maintain confidentiality and professionalism.
• Proven management skills, while demonstrating innovation, creativity with a project initiative and familiar working with international organization, Government, and private institutions
  
  
  

How to apply:

Please submit a current resume, a cover letter highlighting relevant past experience and why He/She is interested in working with RICEM, and relevant references and certificates via email as PDF to ricem.company@gmail.com

Subject: PROGRAM MANAGER Cooperative Department program manager

Application Deadline:  11^th, March 2024 at 4 pm.

Only shortlisted candidates will be contacted for further steps.    

RICEM Management.

Click here to visit the website source

JOB ANNOUNCEMENT

Background

Pro-Femmes/Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at the advancement of women’s status, peace, and development. PFTH was established in October 1992 and currently represents 51 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political, and legal status, and to enhance the institutional and organizational capacities of its member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice and human rights.

Funded by the Mastercard Foundation, TradeMark Africa (TMA), formerly TradeMark East Africa sub-granted Pro-Femmes/Twese Hamwe (PFTH) to implement the Value-adding Initiative to Boost Employment (VIBE). VIBE is a five-year programme aiming to increase dignified and fulfilling employment for youth, particularly among excluded groups such as women, refugees, and persons with disabilities in Rwanda. VIBE responds to the Mastercard Foundation’s 10-year Young Africa Works (YAW) strategy, launched in Rwanda in 2018, to provide opportunities for young people in Africa to secure dignified and fulfilling work. TradeMark Africa (TMA) is jointly implementing VIBE Program with The International Trade Centre (ITC) working together with relevant government, private sector and Civil Society institutions in Rwanda.

The project seeks to address several challenges, including:

• Low business competitiveness, particularly for women and youth running enterprises
• Limited access to domestic and cross border market trade information, particularly for enterprises managed by women and youth
• Trading in primary products rather than value-added products
• Poor compliance with standards, particularly for firms managed by women and youth
• Limited market access, particularly for women and youth-led businesses.

It is in this regard that PRO-FEMMES/TWESE HAMWE is looking for a suitable Monitoring, Evaluation and Learning (MEL) Specialist.

Duty station:  The MEL Specialist will be based at Pro-Femmes/Twese Hamwe Head Office in Kigali with frequent travels to the field.

Under the supervision of the Project Coordinator, as a Quality Assurance Specialist with a focus on Monitoring, Evaluation, Accountability, and Learning (MEAL), he/she will play a crucial role in ensuring the effectiveness and efficiency of programmatic activities within the project and the organization. This role involves developing and implementing quality assurance processes, monitoring project performance, evaluating outcomes, and promoting a culture of continuous learning and improvement.

Responsibilities:

1. Quality Assurance:
   • Design and implement quality assurance processes and systems for project activities.
   • Conduct regular reviews and audits to ensure adherence to established standards and procedures.
   • Collaborate with project teams to identify and address quality-related issues promptly.
2. Monitoring and Evaluation:
   • Develop and implement monitoring and evaluation frameworks for the project
   • Design data collection tools and methodologies to track project progress, outcomes, and impact.
   • Analyze and interpret data to provide insights for decision-making and project deliverables improvement.
3. Accountability:
   • Establish mechanisms for transparent and accountable project implementation.
   • Ensure that feedback mechanisms are in place for beneficiaries and stakeholders.
   • Investigate and respond to complaints, ensuring accountability to affected populations.
     
     
     
4. Learning:
   • Promote a culture of continuous learning within the organization.
   • Facilitate knowledge-sharing sessions and promote best practices.
   • Conduct evaluations to identify lessons learned and areas for improvement.
5. Capacity Building:
   • Provide training and capacity-building support to project staff on quality assurance and MEAL principles.
   • Work with teams to strengthen their understanding and application of monitoring and evaluation concepts.
6. Reporting:
   • Prepare and present regular reports on project performance, including key indicators and outcomes.
   • Contribute to donor reports and proposals by providing relevant MEAL information.
7. Qualifications: 
   • Bachelor’s or Master’s degree in a relevant field (e.g., international development, monitoring and evaluation, quality management, statistics, agriculture economics  and other related fields).
   • Proven experience in quality assurance, monitoring, evaluation, and learning within the context of development projects.
   • Strong analytical and problem-solving skills, with the ability to interpret complex data.
   • Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse teams.
   • Familiarity with international standards and best practices related to MEAL in development programs.
8. Key Competencies: 
   • Attention to Detail
   • Analytical Thinking
   • Communication and Interpersonal Skills
   • Project Management
   • Learning Orientation
   • Accountability and Transparency
     
     
     
9. Application Process: 

Interested candidates should send their application enclosed with a cover letter, Curriculum vitae, academic documents, and other certificates to the Chairperson of PRO-FEMMES/TWESE HAMWE and deliver in Hard Copy to PRO-FEMMES/TWESE HAMWE’s office by 3:00 pm 15^th March 2024

The Pro-Femmes head office is located in Kigali City, KICUKIRO District, next to Gahanga Sector’s office. For any inquiry, you may call us on 0788521600

N.B:

1. Only short-listed candidates will be contacted for a written test.
2. Female candidates are encouraged to apply

Kigali, 5^th March 2024. 

Emma Marie Bugingo

Executive Director 

Pro-Femmes/TweseHamwe

Click here to visit the website source

Job Title: Hatchery Operations and Admin Supervisor

Location: Kigembe, Gisagara District, Rwanda.

Compensation: Commensurate with Experience

Reports to: Hatchery Manager

Start date: March 2024

About Kivu Choice:

Kivu Choice is the sister company to Victory Farms, the largest aquaculture platform in East Africa, based in Kenya. We launched our Rwandan business in Q4 of 2021 and have since built a vertically integrated aquaculture company with associated hatchery, cage production, distribution, and sales operations. Over the next 5 years our plan is to scale to become the largest and most sustainable protein producer in the country, producing and distributing over 50 million fish meals per year across Rwanda, DRC, and Burundi.

About the Role

We are looking for a high impact and results driven talent to take the operations and administration responsibilities of our Kigembe Hatchery. He/she will be based at Kigembe full time. This role will be suited to an experienced operations supervisor with high level organization skills, hands on mentality and ready to get things done.

What you will do:

• Management of the feed warehousing and general stores.
• Coordinate and manage fingerling transport from the hatchery to the farm.
• Manage Casuals, keep their attendance and follow up with HR on their wages payment.
• Ensure grounds keeping is done appropriately.
• Compiling all employees’ attendance report.
• Liasing with the procurement team to ensure Hathery requests are communicated and received on time.
• Ensure uniform compliance for all staff.
• Coordinate guest in and out of the Hatchery premises.
• Reporting on all feed transfer activities.
  
  
  

What we’re looking for:

• 3+ years of proven experience in the operations and administration domain.
• Bachelor’s Degree in relevant fields
• Able to handle multiple tasks with tight deadlines
• Ability to manage a team effectively
• Good in written and spoken English
• Kinyarwanda an added advantage
• Good verbal and written communication skills
• A willingness to learn and accept constructive feedback
• Ability to work collaboratively and independently
• Willing to relocate to a rural location
• Able to work paid overtime and on short notice
• Able to accept any other jobs assigned to you by Management 
  
  
  

What we offer

• The opportunity to be part of a high impact mission, high growth company, and enjoyable work environment.
• Competitive salary based on level of experience and position fit.
• Monthly/Annual bonus tied to individual, department, and company performance.
• Health Insurance, best available in Rwanda.
• Paid annual leave of absence.

To apply, send your CV and Cover Letter to recruiting@kivuchoice.com.

Submission Deadline: 31 March 2024.

Applications will be reviewed on rolling basis as they get submitted. Only shortlisted candidates will be contacted. 

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Job responsibilities

– Maintain the incoming and outgoing correspondences of the Sector; – Manage the agenda of the Executive Secretary; – Receive clients’ queries and direct them to the right personnel; – Keep the Sector’s store and manage flux on a daily basis; – Prepare logistics for meetings held at the Sector level.

Minimum qualifications

• • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

• • 2. Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 3. Bachelor’s Degree in Communication

    0 Year of relevant experience

• • 4. Bachelor’s Degree in Marketing

    0 Year of relevant experience

• • 5.Management

    0 Year of relevant experience

• • 6. Bachelor’s Degree in Public Administration

    0 Year of relevant experience

• • 7. Bachelor’s Degree in Social work

    0 Year of relevant experience

• • 8. Secretariat Studies

    0 Year of relevant experience

• 9. Office Management

  0 Year of relevant experience

Required competencies and key technical skills

• • Time management skills

• • 2. Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• • 3. Knowledge of office administration

• • 4. Communication skills

• • 5. Interpersonal skills

• • 6.Computer Skills

• • 7. Organizational Skills

• • 8. Stress Management Skills

• 9. Book Keeping Skills

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Job responsibilities

– Analyze any information (documents, files, reports, etc.) and issues brought to the attention of the Executive Committee for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions; – Analyze the impact of intended and or existing Memorandum of Understanding (MoU), bilateral or multilateral agreements entered into or to be entered into by the District and advise accordingly; – Analyze the annual performance report of the District and provide advice on areas of improvement; – Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee; – Serve as a member of the District Technical Coordination Committee. Draft and or review speeches and any other message to be delivered by members of the Executive Committee and serve as minutes taker for meetings of the Executive Committee; – Serve as a member of the District Technical Coordination Committee.

Minimum qualifications

• • Master’s Degree in Law

    1 Years of relevant experience

• • 2
    Bachelor’s Degree in Public Administration

    3 Years of relevant experience

• • 3
    Bachelor’s Degree in Administrative Sciences

    3 Years of relevant experience

• • 4
    Bachelor’s Degree in International Relations

    3 Years of relevant experience

• • 5
    Master’s Degree in International Relations

    1 Years of relevant experience

• • 6
    Bachelor’s Degree in Management

    3 Years of relevant experience

• • 7
    Masters in Management

    1 Years of relevant experience

• • 8
    Master’s Degree in Public Administration

    1 Years of relevant experience

• • 9
    Master’s Degree in Administrative Sciences

    1 Years of relevant experience

• • 10
    Bachelor’s Degree in Law

    3 Years of relevant experience

• • 11
    Master’s Degree in Political Sciences

    1 Years of relevant experience

• • 12
    Bachelor’s Degree in Political Sciences

    3 Years of relevant experience

• • 13
    Governance

    3 Years of relevant experience

• • 14
    Master’s Degree in Governance

    1 Years of relevant experience

• • 15
    Bachelor’s degree in Arts

    3 Years of relevant experience

• 16
  Master’s Degree in Arts

  1 Years of relevant experience

Required competencies and key technical skills

• • Leadership skills

• • 2. Report writing and presentation skills

• • 3. Coordination, planning and organizational skills

• • 4. Public relations and interpersonal skills

• • 5. Good knowledge of government policy-making processes

• • 6. Able to work well with both internal and external clients

• • 7. Collaboration and team working skills

• • 8. Effective communication skills

• • 9. Analytical, problem-solving and critical thinking skills

• • 10. Extensive knowledge and understanding of Local Government Policies

• • 11. Computer Literate

• • 12. Technical understanding of system being analyzed and how it affects the various business units.

• 13. Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes.

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Job responsibilities

– File physical and electronic documents of the One Stop Centre; – Maintain an effective cataloguing and indexing of files and regularly update the OSC’s database; – Classify and store other relevant documents of the OSC; – Trace and avail land files for exploitation by technicians of the OSC as need arises; – Issue land file copies to the owner whose original ones are lost in accordance with applicable laws, regulations & procedures; – Store and take care of deed plans and any other relevant documents approved by OSC.

Minimum qualifications

• • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

• • 2
    Advanced Diploma in Office Management

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Library and Information Science

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Office Management

    0 Year of relevant experience

• • 6
    Advanced Diploma in Library and Information Science

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Bibliotheconomy

    0 Year of relevant experience

• 8
  Advanced Diploma in Bibliotheconomy

  0 Year of relevant experience

Required competencies and key technical skills

• • Organizational and planning skills

• • 2
    Knowledge of archive management software

• • 3
    Knowledge of integrated document management

• • 4
    Communication skills

• • 5
    Interpersonal skills

• • 6
    Bookkeeping skills

• • 7
    Organizational Skills

• • 8
    Report writing & Presentation Skills

• 9
  Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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Job responsibilities

Ensure quality customer care services delivery:

-Development of strong working relationships across all departments

-Implement Customer Relationship Model.

-Actively participate in developing and implementing customer service systems which will improve the service delivery and enhance the image of the hospital.

-Implement service protocols and identify process improvements relevant to Customer Service across the organization.

-Record CHUB’s security system to ensure system is fully operational.

-Resolve relevant problems and complaints from the public and advise on system improvements in line with CHUB’s Complaints Handling

-Management of all problems related to customers

-Identify and report on performance constraints

-Submit monthly, quarterly and annually report to the supervisor

Minimum qualifications

• • Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in International Relations

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Communication

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Journalism

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Public Relations

    0 Year of relevant experience

• • 6
    Advance Diploma in Office Management

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Office Management

    0 Year of relevant experience

• • 8
    Bachelor’s Degree in Clinical Psychology

    0 Year of relevant experience

• • 9
    Bachelor’s Degree Social Work

    0 Year of relevant experience

• • 10
    Bachelor’s Degree in Public Health

    0 Year of relevant experience

• • 11
    Advanced Diploma in Communication

    0 Year of relevant experience

• • 12
    Advanced Diploma in Public Relations

    0 Year of relevant experience

• • 13
    Advanced Diploma in Marketing

    0 Year of relevant experience

• • 14
    Advanced Diploma in Customer Relations

    0 Year of relevant experience

• • 15
    Advanced Diploma in Social Work

    0 Year of relevant experience

• • 16
    Advanced Diploma in Sociology

    0 Year of relevant experience

• • 17
    Advanced Diploma in Public Health

    0 Year of relevant experience

• • 18
    Bachelor’s Degree in Marketing

    0 Year of relevant experience

• • 19
    Advanced Diploma in Linguistics and Literature

    0 Year of relevant experience

• • 20
    Bachelor’s Degree in Customer Relations

    0 Year of relevant experience

• • 21
    Bachelor’s Degree in Translation and Interpretation

    0 Year of relevant experience

• • 22
    Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

• • 23
    Bachelor’s degree in Linguistics and Literature

    0 Year of relevant experience

• • 24
    Advanced Diploma in Hospitality management

    0 Year of relevant experience

• • 25
    Advanced Diploma in Development Studies

    0 Year of relevant experience

• • 26
    Advanced Diploma in Travel and Tourism Management

    0 Year of relevant experience

• • 27
    Bachelor’s Degree in Travel and Tourism Management

    0 Year of relevant experience

• • 28
    Advanced Diploma( A1) in Translation or Interpretation

    0 Year of relevant experience

• • 29
    Advanced Diploma in International Relations

    0 Year of relevant experience

• • 30
    Advanced Diploma in Journalism

    0 Year of relevant experience

• 31
  Advanced Diploma in Clinical Psychology

  0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2
    Analytical skills

• • 3
    Decision making skills

• • 4
    Time management skills

• • 5
    Risk management skills

• • 6
    Results oriented

• • 7
    Digital literacy skills

• • 8
    Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage

• • 9
    Knowledge of customer service practices

• • 10
    Analytical and problem-solving skills

• • 11
    Communication skills

• • 12
    Problem solving skills

• 13
  Speaks clearly and persuasively in positive or negative situations

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Job responsibilities

1. Document management: -Collect, sort, cod and scan all incoming correspondences;

-Carry out recording of archives, files and documents.

2. Managing incoming and outgoing mails:

-Register mails and documents on computer and direct outgoing correspondences;

-Examine incoming mails/couriers for completeness;

-Answer inquiries about services offered in the Unit;

-Maintain high confidentiality of official mails in the institution.

3. Distributes documents to services concerned: -Dispatch incoming correspondences to respective recipients

Minimum qualifications

• • Bachelor’s Degree in Economics

    0 Year of relevant experience

• • 2
    Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

• • 3
    Advanced Diploma in Office Management

    0 Year of relevant experience

• • 4
    Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

• • 5
    Bachelor’s Degree in Public Administration

    0 Year of relevant experience

• • 6
    Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

• • 7
    Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 8
    Bachelor’s Degree in Management

    0 Year of relevant experience

• • 9
    Bachelor’s Degree in Communication

    0 Year of relevant experience

• • 10
    Bachelor’s Degree in Journalism

    0 Year of relevant experience

• • 11
    Bachelor’s Degree in Public Relations

    0 Year of relevant experience

• • 12
    Bachelor’s Degree in Media

    0 Year of relevant experience

• • 13
    Bachelor’s Degree in Law

    0 Year of relevant experience

• • 14
    Bachelor’s Degree in Development Studies

    0 Year of relevant experience

• • 15
    Bachelor’s Degree in Procurement

    0 Year of relevant experience

• • 16
    Bachelor’s Degree in Psychology

    0 Year of relevant experience

• • 17
    Bachelor’s Degree in Accounting

    0 Year of relevant experience

• • 18
    Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

• • 19
    Bachelor’s Degree in Political Sciences

    0 Year of relevant experience

• 20
  Bachelor’s Degree Social Work

  0 Year of relevant experience

• • Bachelor’s Degree in Education Sciences

    0 Year of relevant experience

• • 22
    International Economics

    0 Year of relevant experience

• • 23
    Bachelor’s Degree in Public Health

    0 Year of relevant experience

• • 24
    Bachelor’s Degree in Finance

    0 Year of relevant experience

• • 25
    Bachelor’s Degree in Marketing

    0 Year of relevant experience

• • 26
    Advanced Diploma in Administrative Sciences

    0 Year of relevant experience

• • 27
    Bachelor’s Degree in Business Information Technology

    0 Year of relevant experience

• • 28
    Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

• • 29
    Bachelor’s in Business Administration

    0 Year of relevant experience

• • 30
    Bachelor’s degree in travel and tourism management

    0 Year of relevant experience

• • 31
    Bachelor in Office Management

    0 Year of relevant experience

• • 32
    Advanced Diploma(A1) in Office Administration

    0 Year of relevant experience

• • 33
    Bachelor’s Degree in Office Administration

    0 Year of relevant experience

• • 34
    Office Management and Administration

    0 Year of relevant experience

• • 35
    Bachelor’s Degree in Translation and Interpretation Studies

    0 Year of relevant experience

• • 36
    Bachelor’s Degree in Language and Arts Education

    0 Year of relevant experience

• • 37
    Bachelor’s Degree in Linguistics and Literature

    0 Year of relevant experience

• • 38
    Office Management and Administration

    0 Year of relevant experience

• • 39
    Bachelor’s Degree in Logistics and Supply Chain Management

    0 Year of relevant experience

• • 40
    Bachelor’s Degree in Customer Relations

    0 Year of relevant experience

• • 41
    BA (HON) IN ARTS AND CREATIVE INDUSTRY

    0 Year of relevant experience

• 42
  Advanced Diploma in International Relations

  0 Year of relevant experience

Required competencies and key technical skills

• • Knowledge of principles and practices in asset management

• • 2
    Excellent written and verbal communication skills;

• • 3
    Problem solving skills

• 4
  Knowledge of clerical and administrative procedures and systems such as filing and record keeping

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Job responsibilities

Identify hospitalized or out patients social cases • Elaborate the social assistance cases plan and execution • Conduct health education to the patient and his family, attend health education sessions to other patients seen in hospital • Design of the micro-social support services • Make the necessary support processes of social or abandoned cases and coordinate activities aimed at assisting vulnerable • Coordinate preparations for the Day of the Sick • Do anything else requested by his supervisor in the work • Visiting people at home to check how they are • Following a social worker’s care plan • Keeping records and writing reports • Ensure proper mortuary management and services for clients • Ensure that abandoned dead bodies are well managed for funeral services • Collaborate with hospital management to involve the local government in resolution of patients social problems • Ensure the provision of information, education and communication for clients • Participate in organization of the party organized by the institution. • To identify all social cases correctly and timely and elaborate the plan to assist them • Timely Reporting incident when occurred. • perform other duties asked by his/her supervisor • Observe and respect the values & taboos as developed in the internal regulation rules.

Minimum qualifications

• • Bachelor’s Degree in Sociology

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in Social Work

    0 Year of relevant experience

• • 3
    Advanced Diploma in Sociology

    0 Year of relevant experience

• • 4
    Advanced diploma in Social Studies

    0 Year of relevant experience

• • 5
    Bachelor’s degree in Social Studies

    0 Year of relevant experience

• • 6
    A2 In Social Work

    0 Year of relevant experience

• 7
  Advanced Diploma( A1) in Social work

  0 Year of relevant experience

Required competencies and key technical skills

• • Integrity

• • 2.Strong critical thinking skills and excellent problem solving skills.

• • 3.Inclusiveness

• • 4. Accountability

• • 5. Communication

• • 6.Teamwork

• • 7.Client/citizen focus

• • 8. Professionalism

• • 9.Commitment to continuous learning

• • 10.Knowledge of clinical services Policy and procedure

• • 11.Knowledge of Rwanda Health System

• • 12.Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

• • 13.Fluent in Kinyarwanda, English and/ or French; knowledge of all three languages is an advantage.

• 14.ADVOCACY for individual client skills

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Job responsibilities

• Daily Control of the revenues received by the principal cashier and whether all money is recorded in cash book and deposited in the bank account • Payments of the received requests (Invoices from Suppliers, salaries and related benefits) in finance • Recording of Financial transactions in Hospital the books of accounts • Filling and reporting of Financial Statements • Develop the budget project quarterly and annual of hospital • Follow up finance transactions and reporting system • Comply with taxes declaration regulations • Perform other related duties as required by his/her supervisor

Minimum qualifications

• • Bachelor’s Degree in Economics

    0 Year of relevant experience

• • 2
    Bachelor’s Degree in Accounting

    0 Year of relevant experience

• • 3
    Bachelor’s Degree in Finance

    0 Year of relevant experience

• 4
  Bachelor’s degree in Management with at least foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate.

  0 Year of relevant experience

Required competencies and key technical skills

• • Integrity

• • 2. Strong critical thinking skills and excellent problem solving skills.

• • 3. Inclusiveness

• • 4. Accountability

• • 5. Communication

• • 6. Teamwork

• • 7. Client/citizen focus

• • 8. Professionalism

• • 9. Commitment to continuous learning

• • 10. Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)

• • 11. Proficiency in financial management systems

• • 12. Resource management skills

• • 13. Problem solving skills

• • 14. Decision making skills

• • 15. Time management skills

• • 16. Results oriented

• • 17. Digital literacy skills

• • 18. Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

• • 19. Analytical skills;

• 20. Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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Job responsibilities

• Submit daily handover the final sum of cash collected to the principal cashier for deposit to bank account of health facility. registration payments • Collect all revenue collected on daily basis from health facility clients/patient • Deposit all revenues collected to Chief cashier/ accountant • Deposit all revenues collected to the bank account of the health facility • Check Receipts Filling of consultations, medicines, complementary tests • Coordinate the activities of cashiers and reassure entry operations of the fund. • Perform other related duties as required by his/her supervisor

Minimum qualifications

• • Advanced Diploma in Accounting

    0 Year of relevant experience

• • 2
    Commerce and accounting

    0 Year of relevant experience

• • 3
    ACCOUNTING

    0 Year of relevant experience

• 4
  Advanced diploma in Commerce

  0 Year of relevant experience

Required competencies and key technical skills

• • Integrity

• • 2. Strong critical thinking skills and excellent problem solving skills.

• • 3. Inclusiveness

• • 4. Accountability

• • 5. Communication

• • 6. Teamwork

• • 7. Client/citizen focus

• • 8. Professionalism

• • 9. Commitment to continuous learning

• • 10. Proficiency in financial management systems

• • 11. Resource management skills

• • 12. Problem solving skills

• • 13. Decision making skills

• • 14. Time management skills

• • 15. Risk management skills

• • 16. Results oriented

• • 17. Digital literacy skills

• • 18. Analytical skills;

• 19. Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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Job responsibilities

Maintain and secure all written and electronic medical records within the hospital: -Storing, arranging, indexing and classifying records;

-Ensuring that records are easily accessible when needed

-Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;

-Overseeing the management of electronic and/or paper-based information;

-Setting up, maintaining, reviewing and documenting records systems;

-Identifying the most appropriate records management resources; -Managing the changeover from paper to electronic records management systems;

-Preserving institution memory and heritage; -Enabling appropriate access to information; -Responding to internal and/or external information enquiries;

-Training and supervising records staff; -Submit monthly, quarterly and annually report to the supervisor -Destroying or archiving finished data/records

Minimum qualifications

• • Advanced Diploma in Office Management

    0 Year of relevant experience

• • 2
    Advance Diploma in Library and Information Studies

    0 Year of relevant experience

• • 3
    Advance Diploma in Documentation

    0 Year of relevant experience

• • 4
    Advance Diploma in Archives Studies

    0 Year of relevant experience

• • 5
    Advance Diploma in Archives

    0 Year of relevant experience

• • 6
    Advance Diploma in Information Management

    0 Year of relevant experience

• • 7
    Advance Diploma in Arts and Publishing

    0 Year of relevant experience

• • 8
    Bachelor’s Degree in Documentation

    0 Year of relevant experience

• • 9
    Bachelor’s Degree in Archives

    0 Year of relevant experience

• • 10
    Bachelor’s Degree in Information Management

    0 Year of relevant experience

• • 11. Bachelor’s Degree in Office Management

    0 Year of relevant experience

• • 12. Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

• • 13. Bachelor’s Degree Library and Information Sciences

    0 Year of relevant experience

• • 14. Bachelor’s Degree in Archives and Record Management

    0 Year of relevant experience

• • 15 Office Management and Administration

    0 Year of relevant experience

• 16 Office Management and Administration

  0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2
    Analytical skills

• • 3
    Time management skills

• • 4
    Risk management skills

• • 5
    Results oriented

• • 6
    Digital literacy skills

• • 7
    Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• • 8
    Judgement and decision-making skills

• • 9
    Knowledge of archive management software

• • 10
    Knowledge of the documentation management system (DMS) would be an advantage

• • 11
    Knowledge of integrated document management

• 12
  Analytical and problem-solving skills

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Job responsibilities

-Maintain and secure all written and electronic medical records within the hospital:

-Storing, arranging, indexing and classifying records;

-Ensuring that records are easily accessible when needed

-Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;

-Overseeing the management of electronic and/or paper-based information;

-Setting up, maintaining, reviewing and documenting records systems;

-Identifying the most appropriate records management resources;

-Managing the changeover from paper to electronic records management systems;

-Preserving institution memory and heritage;

-Enabling appropriate access to information;

-Responding to internal and/or external information enquiries;

-Training and supervising records staff;

-Submit monthly, quarterly and annually report to the supervisor

-Destroying or archiving finished data/records

Minimum qualifications

• • • • Advanced Diploma in Office Management

        0 Year of relevant experience

    ---

    • • 2

        Advance Diploma in Library and Information Studies

        0 Year of relevant experience

    ---

    • • 3

        Advance Diploma in Documentation

        0 Year of relevant experience

    ---

    • • 4

        Advance Diploma in Archives Studies

        0 Year of relevant experience

    ---

    • • 5

        Advance Diploma in Archives

        0 Year of relevant experience

    ---

    • • 6

        Advance Diploma in Information Management

        0 Year of relevant experience

    ---

    • • 7

        Advance Diploma in Arts and Publishing

        0 Year of relevant experience

    ---

    • • 8

        Bachelor’s Degree in Documentation

        0 Year of relevant experience

    ---

    • • 9

        Bachelor’s Degree in Archives

        0 Year of relevant experience

    ---

    • • 10

        Bachelor’s Degree in Information Management

        0 Year of relevant experience

    ---

    • • 11

        Bachelor’s Degree in Office Management

        0 Year of relevant experience

    ---

    • • 12

        Bachelor’s Degree in Arts and Publishing

        0 Year of relevant experience

    ---

    • • 13

        Bachelor’s Degree in Archives and Documentation

        0 Year of relevant experience

    ---

    • • 14

        Bachelor of Office Administration and Management

        0 Year of relevant experience

    ---

    • • 15

        bachelor’s degree in library and information studies

        0 Year of relevant experience

    ---

    • 16

      Advanced Diploma (A1) in Office Administration and Management

      0 Year of relevant experience

Required competencies and key technical skills

• • Resource management skills

• • 2
    Analytical skills

• • 3. Problem solving skills

• • 4. Decision making skills

• • 5. Time management skills

• • 6. Risk management skills

• • 7. Results oriented

• • 8. Digital literacy skills

• • 9. Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• • 10. Knowledge of archive management software

• • 11. Knowledge of integrated document management

• 12. Knowledge of the documentation management system (DMS) would be an advantage;

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Job responsibilities

– Collect and consolidate data on specific public (policy) issues pertaining to socioeconomic development and record data about death and birth across the Cell;

– Identify socio-economic development needs at the Cell level and accordingly advise on response measures;

– Elaborate, under the supervision of the Executive Secretary of the Cell, programs of community works;

– Supervise the execution of community development and citizen participation activities across the Cell and produce consolidated reports thereof;

– Prepare documents to be signed by the Executive Secretary of the Cell and assist him/her in the production of the Cell’s activities performance reports.

– Facilitate gathering data related to the employment status within the cell

Minimum qualifications

• • A2 in Education

    0 Year of relevant experience

• • 2. A2 certificate in Agriculture

    0 Year of relevant experience

• • 3. A2 in Humanities Sciences

    0 Year of relevant experience

• 4. Rural Development

  0 Year of relevant experience

Required competencies and key technical skills

• • Analytical skills

• • 2. Time management skills

• • 3. Communication skills

• • 4. Complex Problem solving

• • 5. Extensive knowledge and understanding of the Central and Local Government Functionality

• • 6. Team working Skills

• • 7. Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage

• 8. Deep understanding and knowledge of the Rwandan and regional context for agribusiness development;

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Job responsibilities

1. Prepare the annual Procurement Plan

 Collect information on tenders to be issued in a given Financial year;

 Participate in the planning and budgeting process of the Institution;

 Prepare the procurement plan;

 Submit the procurement plan to management for approval;

 Submit the procurement plan to RPPA and publish on the institution’s website. 2. Execute Procurement Plan

 Follow up on the timely preparation of technical specifications/ToRs ;

 Prepare of tender documents ;

 Produce tender notices;

 Distribute tender documents and receive from bidders;

 Open and evaluate bids;

 Prepare notification letter for bidders and recommend contract awards.

3. Ensure proper Contract administration

 Organize and participate in contract negotiation;

 Provide information/support documents for contract drafting to the Legal affairs officer;

 Follow-up of contract execution and completion in collaboration with the user department;

 Prepare certificates of completion for suppliers;

 Serve as Secretary to the ILPD Internal tender committee.

4. Ensure the implementation of procurement laws and regulations

 Produce and submit timely monthly report to RPPA on procurement plan progress;

 Produce procurement report as required by a funding Institution or donor;

 Facilitate Procurement Audit;

 Ensure a proper and safe filling system for procurement information;

 Submit periodical reports to the VRAF

 Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)

Minimum qualifications

• • Bachelor’s Degree in Law

    0 Year of relevant experience

• • 2. Bachelor’s Degree in Procurement

    0 Year of relevant experience

• 3. Bachelor’s Degree in Finance

  0 Year of relevant experience

Required competencies and key technical skills

• • Integrity

• • 2
    Strong critical thinking skills and excellent problem solving skills.

• • 3
    Accountability

• • 4
    Communication

• • 5. Teamwork

• • 6. Professionalism

• • 7. Results oriented

• 8. Knowledge of procurement techniques as well as in market practices

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