Job Description Cordaid
Job Title: Program Manager– Climate Resilience.
Organizational Unit: Country Office
Job’s aim: Is responsible for the program results, learnings and acquisition, business development, financial accountability and compliance to contractual agreements.
The Program portfolio includes Transformation of Eastern Province Through Adaptation (TREPA); 6-year project currently in its 4th year with a total budget 2.4 million Euros, Rabobank Foundation funded project with a total budget of 250,000 Euros and proposed Congo Nile Divide project with an expected budget of 3.5 million Euros.
Aim of the Organizational Unit: Is responsible for realization of Country Office targets against the assigned program.
Supervisor: Cordaid Country Manager
Supervises: Staff in the country: Project Managers, Coordinators & Project Officers (circa 10 (in)direct staff)
Category: Grade 10 (Cordaid Rwanda Salary Scale)
Results and Competences
Result area Description
Acquisition & bid Manages long-term and short-term projects that create new management opportunities for acquisition or the continuation of projects.
S/he will lead the contacts of a diverse set of private and/or institutional donors. Leads the bid project opportunity from the lead stage up to the contracting stage. Ensures the writing of the technical and financial proposal and monitors progress through facilitating the writing team. Leads negotiations for specific assigned bids and provides donor specific advice on rules, regulations and policy. Uses donor contacts to ensure the winning outcome of calls and proposals. In collaboration with the Country Manager and the bid team oversees the role division, planning and communication with donors and where necessary, a consortium in order to achieve winning bids and a positive outcome for Cordaid.
The program manager will be responsible to manage any other new project that may be approved with consideration of the respective project budget and suitable span of control.
Strategic program Develops and implements an effective Cordaid in Country strategy and integrated program and project approaches. Contributes to the development of the Country Strategic Report and the Annual Country Report.
Program plan Translates the Cordaid program results into specific results in designated project areas and formulates an operational project plan for each project for Cordaid Rwanda. Remains within budget propositions and proposed project designs.
Program Management Manages the program with respect to risks, stakeholders, issues and the program team. Aligns the program and multiple projects. Agrees with all contributors to program success deliverables, taking into consideration intercultural sensitivity. Understands partners and matches desired results and contextual factors. Stimulates progress and makes necessary adjustments to realize the program within given boundary conditions; scope, time, budget and quality.
Financial management Manages the program budget ensuring expenditures are in line with what was planned for. Ensures accountability, compliance and reports regularly on budget realization and acts pro-actively to comply with the budget.
Field & Partner visits Monitors the achievements of the program within the field with partners, reviews field reports, analyses field data and formulates conclusions, discussion points and recommendations for management and other stakeholders.
Supported partners Identifies the capacity needs for partner organizations and translates this into capacity building support, taking into account differences in the background and circumstances of partner organizations.
Network representation Identifies and establishes contacts with organizations and explores representation for potential areas for collaboration, taking into account the mission statement of Cordaid, Cordaid Strategic Plan and the possibilities within existing programs.
Program reports Collects information within the program and reports about the results, specifics, budget and expenditures and possible deviations following required reporting standards, providing solutions to minimize impact of deviations. Ensures to adhere to the set donor deadlines, provide timely feedback to Cordaid, partner organisations and the respective donors.
Monitoring, Evaluation Leads the development of program learning, identifying opportunities
& Learning (MEL) for learning, research, publications and implementation of MEL guidelines. Facilitates the dissemination of promising practices and lessons learned. Ensures integration of innovations and best practices.
Personnel management Leads and coaches the multidisciplinary, intercultural and inter-gender project team on a day-to-day basis in accordance with the management principles of Cordaid, focused on productivity, professional development of staff and employee satisfaction. Coaches staff and leaves room for professional freedom to determine how to execute the work. Supports the performance management cycle, builds on the strengths and talents of staff members to improve team performance. Puts emphasis on team work, organizational processes and procedures and commitment. Ensures efficient use of resources and controls quality of work.
Integrity Showcases integrity standards as outlined in Cordaid’s integrity policies. Fulfills integrity responsibilities as outlined in Cordaid’s Integrity Framework and Standard Operating Procedures. Actively contributes to a safe environment within their scope of influence by encouraging dialogue, trust, as well as understanding and adherence to Cordaid’s integrity standards and procedures.
Management Coordinates the program and projects in the office including security management and the management of staff. The Program manager will be part of the management team (MT) of Cordaid Rwanda Office.
Other Any other duties assigned by the manager
Knowledge, Skills, and Experiences
- Bachelor’s Degree + 7 years’ experience in environmental management or related fields, or Master’s Degree + 5 years in environmental management or related fields.
- Knowledge of the project field of expertise for example climate resilience agriculture/health/economics or other relevant subject.
- Experience of 5 or more years in business development and programs management having worked with international organizations or companies.
- Knowledge of management and coaching styles, project management, international cooperation with local partners, country/region of the Country Office, techniques, reporting standards and languages.
- Social skills to agree on deliverables, ensure progress with staff and to support partners
- Behavioral values and skills: trust, accountability, problem solving, cooperation, teambuilding, negotiation, conflict management, collaboration, flexibility, creativity.
- Writing skills to clearly formulate project proposals, project plan and project reports.
- Knowledge of the legal framework that governs Cordaid’s operations, as required by local national and international bodies.
- Commitment to the mission statement, values & goals of the Cordaid.
Core Competencies
- Quality orientation
- Organizational awareness including planning
- Negotiation skills
- Dealing with details
- Problem analysis
- Conceptual thinking
- Social awareness
- Intercultural orientation
- Time management
Cordaid is fully committed to provide a safe and welcoming workplace to its employees, and to maintain respect and dignity of everyone that comes into contact with Cordaid. Therefore, Cordaid participates in the Inter-Agency Misconduct Disclosure Scheme. For more information about Cordaid’s work on integrity https://www.cordaid.org/en/who-we-are/integrity-and-code-of-conduct/.
Applications including a motivation letter and extensive CV in English, should be submitted online; https://cordaid.hrmagic.co/careers/job?id=OTcy by 12th April 2024.
