JOB ADVERTISEMENT

• Umwalimu SACCO is looking for inspired innovators, dynamic self-driven and highly creative personalities to collaborate with Umwalimu SACCO in taking it to the next level of success. If you feel you have what it takes, we would like to hear from you.
• If you meet the qualification, please send us your applications, via email at recruitment@umwalimusacco.rw no later than 02/05/2024 at 5 PM local time. Put the job title as the subject of the email.
• Interested candidates should submit soft copies of the motivation letters, CV’s ,copy of required degrees and other important documents like certificates of service rendered as a proof of required experience ,National Identity Card, and other certificate of training or courses attended,. Kindly note that only shortlisted candidates will be contacted for the exam and interview.

JOB TITLE: LEGAL DOCUMENTATION AND COMPLIANCE OFFICERS (2)

Reports to: Director of Legal and Compliance

Department: Legal

Age Limit: 35

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Being a Rwandan by Nationality
• Bachelor degree in Law (LLB);
• Diploma in Legal Practice or any other equivalent qualification in law is an added value;
• 3 years progressive experience in Legal field;

Job purpose

Responsible for advising the management on legal matters and ensures compliance by the Cooperative to all legal/statutory requirements.

Knowledge and Skills

• Good Communication skills;
• Attention to details;
• Ability to work under minimal supervision;
• Excellent oral and written communication;
• High level of creativity and innovation;
• Must be fluent in Kinyarwanda and English, Knowledge of French is an added value

Key responsibilities

• Assist in providing accurate legal advice on less complex matters to the managers and staff to ensure that decisions taken are legally correct;
• Carry out research and prepare reports on any legal issues to support the more senior members of the team;
• Assist in drafting legal documents on various matters, ensuring that these are legally sound and/or to ensure that the organization’s interests are safeguarded;
• Drafting of contracts with suppliers, business partnership including negotiating the contracts;
• Drafting leases with landlords and corresponding with them;
• Maintaining lease schedules;
• Review documents to check for legal accuracy.
• Analyze issues and problems to identify legal implications.
• Maintain an awareness of developments in the legal field relevant to the organization, including reviewing and reporting on the implications of any new legislation;
• Liaison with external lawyers/auctioneers;
• Pursuit of debt collection including issuing of demand letters and follow up instructions to lawyers and auctioneers;
• Perform any other duty as may be assigned by the Supervisor
  
  
  

Key Result Areas

• Be the liaison with the regulator on legal compliance
• Ensure UMWALIMU SACCO interests are protected in all contracts
• Working with Credit Department to ensure efficient debt recovery efforts
• Cost effective securitization of loans

EQUAL EMPLOYMENT OPPORTUNITY

Umwalimu SACCO shall provide for equal employment opportunity to the prospective candidates without direct or indirect discrimination on grounds of ethnic or social origin, gender, political and philosophical or religious opinions.

ADDITIONAL INFORMATION

Any supplementary information regarding the recruitment advertisement shall be obtained at Human Resource Department of Umwalimu SACCO at any time during the working hours: From 8:00 AM up to 6:00 PM starting from Monday to Friday.

Done at Kigali, 12 /04/2024

RUTAGANDA Bosco

Director of Human Resources

UWAMBAJE Laurence

Director General

JOB ADVERTISEMENT

• Umwalimu SACCO is looking for inspired innovators, dynamic self-driven and highly creative personalities to collaborate with Umwalimu SACCO in taking it to the next level of success. If you feel you have what it takes, we would like to hear from you.
• If you meet the qualification, please send us your applications, via email at recruitment@umwalimusacco.rw no later than 02/05/2024 at 5 PM local time. Put the job title as the subject of the email.
• Interested candidates should submit soft copies of the motivation letters, CV’s ,copy of required degrees and other important documents like certificates of service rendered as a proof of required experience ,National Identity Card, and other certificate of training or courses attended,. Kindly note that only shortlisted candidates will be contacted for the exam and interview.

JOB TITLE: BRANCH MANAGERS (5)

Reports to: Director of Operations

Department: Operations

Age Limit: 35

N.B: Be prepared to work in any of our established branch locations across the country.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Being a Rwandan by Nationality
• Bachelor’s Degree in Business related field (Accounting, Management, Finance, Economics or Equivalent Degree
• Advanced training in Business Management is desirable
• A minimum of 3 consecutive years in a Bank or Microfinance

Job purpose

To oversee the day to day management and supervision of the unit and ensure expansion and business growth of the branch.

Knowledge and Skills

• Business Management skills
• Supervisory skills
• Advanced knowledge in marketing and credit risk management
• Expert knowledge in finance sector
• Strong technical knowledge of the SACCO’s products and services
• Customer service skills
  
  
  

Key responsibilities

1. Performance Management and Portfolio growth
   • Direct all operational aspects of the Branch including distribution operations, customer service, human resources, administration and sales,
   • Assess local market conditions and identify current and prospective sales opportunities;
   • Spearheading setting of realistic targets by branch staff
   • Develop and deliver products that meet customer requirements and maximize the return to the Branch
   • Responding appropriately to branch performance within the branch
   • Overseeing portfolio growth(Savings and credit)
   • Maintain a clean loans portfolio
2. Providing Leadership
   • Providing and communicating the SACCO’s strategy and policies to staff and ensure that these are effectively implemented
   • Direct and control the Branch team to ensure that they are appropriately motivated and trained and that they achieve their objectives
   • Control the effective provisions of SACCO’s services to ensure quality of services and operational integrity in accordance with the SACCO’s strategy and policy
   • Day to day decision making and problem solving on branch activities
   • Promote the SACCO’s image in the community by linking with local authority and leadership as necessary and attending internal and external meetings and participation in community activities
3. Mentoring and Supervision
   • Ensure staff are aware of established policies, procedures and applicable regulations
   • Follow up with Head Office to ensure availability of operational manuals, and that all staff understand the Umwalimu SACCO’s operational policies and procedures;
   • Regular staff meeting
   • Responsible for Branch security
   • All branch banking activities
   • Ensure the tenets of Know Your Customer (KYC) are maintained
   • Conduct daily review of system generated reports including suspense accounts reports and follow up exceptions noted in reports
4. Budgetary responsibilities over the branch
   • Annual budgeting
   • Managing of costs/loss reduction
   • Managing all branch’s assets
   • Managing and approving expenses
     
     
     
5. Loan Processing/Credit Management
   • Ensuring adequate appraisal of loans
   • Ensuring comprehensive business assessment
   • Ensuring compliance to loan policies and regulation
   • Monitoring on daily basis loans in delinquency and make a proactive recovery
6. Default management
   • Understanding the underlying causes of default
   • Providing leadership in cases of default and taking a proactive approach in minimizing default
7. Perform any other duties as assigned by the direct supervisor

Key Result Areas

• Achievement of Branch performance targets
• Develop staff
• High rate of loan repayment
• Branch revenues vis-à-vis expenditure
• Provide powerful leadership
• Ensure proper control measures/minimize losses frauds
• Ensure customer service standards are excelled
  
  
  

EQUAL EMPLOYMENT OPPORTUNITY

Umwalimu SACCO shall provide for equal employment opportunity to the prospective candidates without direct or indirect discrimination on grounds of ethnic or social origin, gender, political and philosophical or religious opinions.

ADDITIONAL INFORMATION

Any supplementary information regarding the recruitment advertisement shall be obtained at Human Resource Department of Umwalimu SACCO at any time during the working hours: From 8:00 AM up to 6:00 PM starting from Monday to Friday.

Done at Kigali, 12 /04/2024

RUTAGANDA Bosco

Director of Human Resources

UWAMBAJE Laurence

Director General

JOB ADVERTISEMENT

• Umwalimu SACCO is looking for inspired innovators, dynamic self-driven and highly creative personalities to collaborate with Umwalimu SACCO in taking it to the next level of success. If you feel you have what it takes, we would like to hear from you.
• If you meet the qualification, please send us your applications, via email at recruitment@umwalimusacco.rw no later than 02/05/2024 at 5 PM local time. Put the job title as the subject of the email.
• Interested candidates should submit soft copies of the motivation letters, CV’s ,copy of required degrees and other important documents like certificates of service rendered as a proof of required experience ,National Identity Card, and other certificate of training or courses attended,. Kindly note that only shortlisted candidates will be contacted for the exam and interview.
  
  
  

JOB TITLE: SECURITY OFFICERS (2)

Reports to: Security Manager

Department: Operations

Age Limit: 35

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Being a Rwandan by Nationality
• Bachelor degree or A1 Advanced Diploma in Information Technology or Electronics
• Training certificates in CCTV, Access Control, Intruder Detection, work through Scanner is an added value.
• At least 5 years as a technician of Security Systems in a reputable organization (Attach proof)
• Having experience in security matters of a bank is an added value.

Job purpose

Responsible for developing , implementing and administering all aspects of the banks security program and safety program by ensuring that the security of the Cooperative working environment and the assets of the Cooperative are safeguarded , make assessment and advise the management on arrears where security is a concern for action to be taken , responsible for proper functioning of the security equipment’s installed at Head Office and in all branches to make sure security is maintained in all areas of Umwalimu Sacco operations locations. Advising the management on legal matters and ensures compliance by the Cooperative to all legal/statutory requirements.

Skills& knowledge

• Professional training in Security, Safety procedures and Investigations preferred;
• An appreciation of security procedures within banks and financial institutions;
• Basic Knowledge of Computer use (MS Word, Excel, PowerPoint)
  
  
  

Key responsibilities

• Preparation and roll out of a well-documented security policy that is clear and understood by all.
• Ensuring security to employees, SACCOs’ assets and Premises and all other stakeholders.
• Ensuring compliance with the regulators standards on matters security and compliance with other legal requirements on security including fire disaster preparedness.
• Security administration including management of Security Access Systems, Guards, CCTV, and Alarms.
• Conduct patrols and report suspicious activity, safety hazards, unusual circumstances, maintenance issues, accidents, issues and/or behavior.
• Monitor building activity, secured access and prevent unauthorized access.
• Respond to alarms in accordance to SLA standards.
• Client key access control, screening and badging.
• Monitoring and supervising the outsourced security guards to ensure all are at the working position with appropriate guarding equipments i.e guns.
• Check surveillance cameras periodically to identify disruptions or unlawful acts.
• Investigate people for suspicious activity or possessions
• Respond to alarms by investigating and assessing the situation
• Asset Protection including Facilities, Premises, and Staff.
• Conduct interviews and Investigations of internal Security matters
• Act as the organization’s contact person with law enforcement officers
• Conduct security risk assessments for the organization
• Creation and management of a safety program including emergency procedures.
• Security crisis management
• Provide assistance to people in need
• Apprehend and detain perpetrators according to legal protocol before arrival of authorities
• Submit reports of daily surveillance activity and important occurrences.
• Using your technical expertise to support maintenance of Security equipments installed at the Head Office and in branches and propose for outsourcing where not possible.
• Work with external services providers for all issues relating to Security related projects for proper implementation.
• Training staff on security and safety
• Any other duties as assigned by immediate supervisor.
  
  
  

EQUAL EMPLOYMENT OPPORTUNITY

Umwalimu SACCO shall provide for equal employment opportunity to the prospective candidates without direct or indirect discrimination on grounds of ethnic or social origin, gender, political and philosophical or religious opinions.

ADDITIONAL INFORMATION

Any supplementary information regarding the recruitment advertisement shall be obtained at Human Resource Department of Umwalimu SACCO at any time during the working hours: From 8:00 AM up to 6:00 PM starting from Monday to Friday.

Done at Kigali, 12 /04/2024

RUTAGANDA Bosco

Director of Human Resources

UWAMBAJE Laurence

Director General

JOB ADVERTISEMENT

• Umwalimu SACCO is looking for inspired innovators, dynamic self-driven and highly creative personalities to collaborate with Umwalimu SACCO in taking it to the next level of success. If you feel you have what it takes, we would like to hear from you.
• If you meet the qualification, please send us your applications, via email at recruitment@umwalimusacco.rw no later than 02/05/2024 at 5 PM local time. Put the job title as the subject of the email.
• Interested candidates should submit soft copies of the motivation letters, CV’s ,copy of required degrees and other important documents like certificates of service rendered as a proof of required experience ,National Identity Card, and other certificate of training or courses attended,. Kindly note that only shortlisted candidates will be contacted for the exam and interview.

JOB TITLE: LEGAL AFFAIRS MANAGER

Reports to: the Director of Legal and Compliance

Age Limit: 40

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Being a Rwandan by Nationality
• Bachelor Degree Law (LLB) / Master in Law (LLM),
• Diploma in Legal practice
• At least Seven (7) years of working experience in legal matters at managerial level for Bachelor’s degree holders;
• Five (5) years of working experience in the same field at managerial level for Master’s Degree holders.

Knowledge and Skills

• Good Communication skills;
• Management skills
• Attention to details;
• Ability to work under minimal supervision;
• Excellent oral and written communication;
• High level of creativity and innovation;
• Update Knowledge of regulatory environment
• Must be fluent in Kinyarwanda and English. Knowledge of French is an added value
  
  
  

Key responsibilities

• Analyzing the legal implications of all the activities of the organization to ensure that the company conducts all its activities and operations within the existing legal framework
• Identifying potential legal risks in the company and serves as an internal early warning system to management
• Legal drafting of all agreements including but not limited to leases, and contracts for employment, commercial transactions, and supply agreements, etc.
• Executes and manages appropriate legal action in response to litigation suits filed against the Cooperative by external parties and prosecutes third parties when company rights and/or interests are violated.
• Assist in drafting legal advice within a specific area to managers and staff to ensure that decisions taken are legally correct.
• Draft, review and amend legal documents drafted by, or sent to the organization.
• Represent the organization at routine court hearings and tribunals to ensure that the organization’s interests are effectively safeguarded and so that it carries out its legal obligations effectively.
• Briefing / discussion with the lawyers for legal cases to ensure Cooperative interests are safeguarded;
• Monitor the progress of legal transactions to ensure that the correct actions are taken at the appropriate times.
• Represent the organization at meetings with external bodies on specific topics to ensure that the legal aspects of any decisions are fully considered.
• Assist in carrying out research and prepare reports on any legally complex issues to ensure that the organization has full information about the legal implications of any decisions.
• Draft and review complex legal documents on various matters, ensuring that these are legally sound and/or to ensure that the organization’s interests are safeguarded.
• Maintain an awareness of developments in the legal field which might affect the organization and prepare reports on relevant matters for consideration by management.
• Pursuits of debt collection including issuing of demand letters and follow up instructions to lawyers and auctioneers.
• Performing any other duty as may be assigned by the Supervisor
  
  
  

Key Result Areas

• 100% legal compliance
• Excellence in execution of the role of Legal representative
• UMWALIMU SACCO interests are protected in all contracts and business transactions
• Ensure minimized legal exposure for UMWALIMU SACCO
• Efficient debt recovery efforts/legal letters to customers for distress
• Cost effective securitization of loans

EQUAL EMPLOYMENT OPPORTUNITY

Umwalimu SACCO shall provide for equal employment opportunity to the prospective candidates without direct or indirect discrimination on grounds of ethnic or social origin, gender, political and philosophical or religious opinions.

ADDITIONAL INFORMATION

Any supplementary information regarding the recruitment advertisement shall be obtained at Human Resource Department of Umwalimu SACCO at any time during the working hours: From 8:00 AM up to 6:00 PM starting from Monday to Friday.

Done at Kigali, 12 /04/2024

RUTAGANDA Bosco

Director of Human Resources

UWAMBAJE Laurence

Director General

JOB ADVERTISEMENT

• Umwalimu SACCO is looking for inspired innovators, dynamic self-driven and highly creative personalities to collaborate with Umwalimu SACCO in taking it to the next level of success. If you feel you have what it takes, we would like to hear from you.
• If you meet the qualification, please send us your applications, via email at recruitment@umwalimusacco.rw no later than 02/05/2024 at 5 PM local time. Put the job title as the subject of the email.
• Interested candidates should submit soft copies of the motivation letters, CV’s ,copy of required degrees and other important documents like certificates of service rendered as a proof of required experience ,National Identity Card, and other certificate of training or courses attended,. Kindly note that only shortlisted candidates will be contacted for the exam and interview.

JOB TITLE: INTERNAL AUDITOR (5)

Reports to: Operations Audit Manager

Department: Internal Audit

Age Limit: 35

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

• Being a Rwandan by Nationality
• Bachelor degree in Business related field (Accounting, Management, Finance, Economics of Equivalent Degree
• Having CPA qualifications
• At least 3 years’ experience in auditing (Attach Proof).

Job purpose

• Responsible for regular internal audit and inspection to ensure that controls are in place and that laid down policies and procedures are adhered.
• Liaise with external auditors
  
  
  

Knowledge and Skills

• Thorough knowledge of financial and regulatory requirements as relates to Financial institutions
• Accounting principles and procedures including International Accounting standards and auditing standards and best practice from relevant institutions such as Rwanda Accountants Institute guidelines
• Up to date knowledge of internal audit issues and trend especially risk based internal audit
• Good knowledge of the organization;
• Strong Analytical skills;
• Report writing and presentation skills.
• Computerized accounting system and Internal Audit procedures
• Communication skills
• Broad knowledge of operations and systems
  
  
  

Key responsibilities

• Ensure the organization develops sound policies and procedures that minimize risks without compromising efficiency
• Evaluate the organization’s compliance with internal policies, procedures and operating instructions
• Evaluate the organization’s compliance with statutory regulations and requirements
• Conduct regular and surprise inspection of all procedures, policies and processes ensuring that they comply with all statutory requirements and best practice
• Evaluate reliability of the information produced by the accounting and computerized systems of the Sacco
• Provide investigation services to the line managers
• Evaluate the efficacy of internal control procedures that are currently in place;
• Identifying if and where processes are not working as they should and advising on changes to be made;
• performing risk assessments on key business activities and using this information to guide what to cover in audits;
• Completes audit work papers by documenting audit tests and findings;
• Communicates audit findings by preparing a final report; discussing findings with auditees;
• Prepares special audit and control reports by collecting, analyzing, and summarizing operating information and trends;
• Make recommendations on how to improve internal controls and governance processes;
• Conduct follow up reviews of financial, operational, or regulatory compliance deficiencies noted during audits
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Perform other duties as required by the Supervisor, consistent with the goals, objectives, and responsibilities of the internal audit department and with the approval of the direct Supervisor
  
  
  

Key Result Areas

• 100% compliance with internal procedures and statutory regulation requirements.
• Accurate management reports.
• Timely and detailed investigative reports

EQUAL EMPLOYMENT OPPORTUNITY

Umwalimu SACCO shall provide for equal employment opportunity to the prospective candidates without direct or indirect discrimination on grounds of ethnic or social origin, gender, political and philosophical or religious opinions.

ADDITIONAL INFORMATION

Any supplementary information regarding the recruitment advertisement shall be obtained at Human Resource Department of Umwalimu SACCO at any time during the working hours: From 8:00 AM up to 6:00 PM starting from Monday to Friday.

Done at Kigali, 12 /04/2024

RUTAGANDA Bosco

Director of Human Resources

UWAMBAJE Laurence

Director General

We are hiring a Training Manager Terms of Reference:

About Spark

Spark Microgrants believes in a world where everyone lives with dignity and determines their own positive future. Spark has pioneered a poverty alleviation model in East Africa that draws on the evidence from ultra-poor graduation and community-driven development approaches, known as the facilitated collective action process (FCAP). The FCAP combines a cash grant plus facilitated community meetings and trainings to catalyze improved livelihoods, stronger social cohesion, and greater gender equity. Spark is partnering with NGO and Government partners to scale adoption and impacts for rural communities – on their own terms. Read more about our Approach, Impact, and Values on our website.

Spark Values

Spark team members are passionate about our vision to help create a world where everyone will live with dignity and define their own positive future. At Spark, our values are what define us and shape the work that we do. Do you intrinsically feel aligned with the following values?

• Facilitators. We don’t impose; we enable others to generate impact.
• Community-centered. We are motivated by what is best for the community.
• Process-driven. The how of what we do is just as important as the what.
• Authentic. Our vision and values live in everything we do.
• We seek opportunities and are willing to take risks to serve our community partners better

About the Position:

Spark is working to scale a village action process in partnership with the Government of Rwanda and leading civil society organizations across East and West Africa. Spark is seeking a Training Manager to build the training tools and team to scale the reach of the Spark process from 500 to 12,000 in the coming years. The Training Manager will oversee the training curriculum and training tool development, facilitate the ongoing iteration of the training design process, and build the capacity of trainers and the team to execute excellent training. The ideal candidate will have a passion for strengthening civic engagement and a deep-seated belief that communities have the right to determine their own future.

Spark is currently transitioning its training delivery from being all in-person to a hybrid model combining in-person training and self-directed learning using mobile devices.

Join the dynamic Design Team as we guide training, curriculum design, and innovation for the organization! This role collaborates with other Spark teams and our partner organizations. It requires frequent travel nationally and internationally.

Roles and Responsibilities:

1. Training Curriculum
   1. Oversee the design of the training curriculum for different users (Partner Trainers and Community Based-Facilitators).
   2. Oversee the management of the training curriculum
   3. Design training methodologies suitable for users and transfer practices for trainers to utilize.
   4. Design and pilot training courses for users on specific skills.
2. Content Creation
   1. Oversee and co-design offline (e.g. infographics) and online (e.g. videos) content
   2. Manage the layout and presentation of offline content via guides and online content via Spark’s Learning Management System (LMS)
   3. Monitor the effectiveness of content and identify areas for improvement
   4. Identify opportunities to harness new technologies to enrich the learning experience
3. Capacity Building of Spark Trainers
   1. Prepare and deliver internal and external Training of Trainers (ToT).
   2. Prepare Spark trainers and Partner Trainers (PTs) with the necessary tools to deliver content with quality
   3. Build the capacity and confidence of trainers, through facilitating best practices and learning by doing; ensuring trainers are passionate and motivated to deliver trainings.
   4. Develop and manage a new trainers’ learning platform to ensure knowledge sharing and best practices.
4. Co-Design with Programs & Partners
   1. Prepare and lead co-design workshops with program teams and new Partners.
   2. On-board new partners on Spark values and culture.
   3. Organize and conduct field visits and FGDs to understand users (partner trainers, villages, and CBFs).
5. Program Support
   1. Support in other departmental designs to bring in training perspectives.
   2. Support in the development of the FCAP Guide for new partners.
6. Supervise the Training Coordinator
   1. Ensure the quality of training and that learnings are continually gathered and used to improve training.
   2. Lead the annual review of the facilitation model and training methodology
      
      
      

Requirements and other considerations

• Bachelor’s degree required (Master’s degree preferred) in a related field 5+ years of experience in:
  • facilitating, training, and coordinating logistics
  • leading the creation, implementation, and improvement of training materials for community-based organizations ○ supervising direct reports.
• Excellent English, written and oral Additional languages preferred, specifically French.
• Proficient in Google Suite, especially Google Sheets
• Preference for knowledge and expertise in areas of community-driven development, human-centered design, and program development and management.
• Behaviors and mindsets: self-directed, creative and curious, community-minded, high tolerance for ambiguity, lifelong learner, fun to work with even in stressful situations.
• Whilst not essential, any experience designing and authoring online content using an e-learning authoring tool such as Articulate Storyline or iSpring Suite would be useful.

OTHER INFORMATION

Job Location: Kigali, Rwanda (with frequent travel: domestic and international).

Contract: L5, 2 years with the possibility for renewal

Application deadline: May 13, 2024

Start date: June 3, 2024

WHAT WE OFFER

• A competitive salary, depending on experience.
• Talented and welcoming colleagues, 90% of whom are based in the countries where we work.
• A supportive environment with plenty of professional development opportunities. A chance to help shape the future of international development.

WHY WORK WITH US?

• You will join a dynamic and growing organization that hails from ten countries around the world and is committed to our vision
• You will have the freedom and autonomy to make your role your own. We want to hear your innovative ideas, your vision for the future, and your critical questions.
• We respect and value work-life balance and your need for downtime, vacation, and reflection.
• In addition to salary, Spark offers other benefits, including generous paid time off and family leave, monthly communications, and professional development stipends.

TO APPLY

Follow the Link to apply: https://sparkmicrogrants.bamboohr.com/careers/104

Application Details:

• Attach your resume and a cover letter that explains why your experience and background make you the ideal candidate for this position. The resume should be no more than two pages.
• Only shortlisted candidates will be contacted.

SAFEGUARDING

Our safeguarding follows a do-no-harm principle. All Spark staff are expected to respect and uphold the safeguarding procedures and principles to minimize harm to stakeholders, program participants, and the environment, in compliance with the World Bank Environmental and Social Framework and Rwandan Legislation.

EQUALOPPORTUNITY

Spark Microgrants provides equal employment and advancement opportunities to all individuals. Employment decisions at Spark are based on merit, qualifications, and abilities. Spark does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status, or any other characteristic protected by the law. Spark will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operations.

CBM is an international Christian development organisation, committed to improving the quality of life of persons with disabilities in the poorest communities of the world. CBM works with partner organisations to support persons with disabilities to access affordable and comprehensive health care and rehabilitation programmes, quality education programs and livelihood opportunities.

CBM is a child safe organisation. CBM believe that every child and adult have the right to be protected from all forms of harm, abuse, neglect, and exploitation, regardless of age.

JOB ADVERTISEMENT

Job Designation: Chief of Party

Location: Kigali/Rwanda

1. Overall Mission

Acts in the Role of Lead Project Manager for the anticipated USAID funded Strengthening Equitable Education for the Deaf (SEED) Action in Rwanda: Leads, manages and supervises the project’s administrative, financial, technical and operational aspects. Acts as primary programme contact to donor and other local and international stakeholders. Responsible for compliance with the CBM programme quality standards and donor requirements.

Pre-Requisites

Education, Knowledge & Professional Experience

• University degree in relevant areas of expertise or international development preferred.
• Prior experience in managing USAID/US Government funded project(s).
• Minimum five (5) years of professional experience designing, managing and implementing international institutional donor funded projects of similar nature and value.
• Knowledge of Government of Rwanda rules and regulations.
• Demonstrated ability to work with national governments, development partners, local governments structures and OPDs.
• In-depth knowledge of USAID approaches and regulations.
• Demonstrated ability to lead and work effectively in team situations.
• Excellent oral and written communication skills in English and Kinyarwanda.
• Willingness to commit and adhere to CBM mandate, mission, vision and values.

Languages

• English (professional proficiency); French is an added value
• Local Language (professional proficiency / advantageous)

Tools

• Good knowledge of MS Office (particularly advanced Excel skills)
• Database management

Core Competencies

• Organisational competencies
  • Professional Knowledge
  • Fostering Teamwork
  • Attention to Communication
  • Customer / Service Orientation
  • Initiative
  • Results Orientation
  • Flexibility
• Position Competencies
  • Building Collaborative Relationships
  • Personal Credibility
    
    
    

2. Main responsibilities

Main Tasks

• Provide strategic direction of project activities. Develops and updates the project strategic plan, ensuring that programmatic directions are technically sound, evidence-based, and consistent with USAID priorities.
• Ensures the project achieves the greatest possible impact including providing the necessary leadership to inspire and motivate the project team to implement performance objectives and mandates in a timely and cost-efficient fashion and meet the highest quality standards and value for money.
• Develop a framework for learning and create an organizational culture of learning and knowledge sharing.
• In collaboration with the Activity Monitoring, Evaluation and Learning (AMEL)/Research Specialist provide leadership and direction to ensure robust monitoring and evaluation strategies, frameworks, plans, systems and indicators to capture and monitor/evaluate project resources, performance and results.
• Collaborates closely with the Country Director, Project implementing agencies and their respective focal leads, design and operationalize an annual project planning cycle, which formulates comprehensive, integrated annual project workplans and budgets.
• Provide overall leadership to all aspects of the project including final review of detail budgets, work plans, performance frameworks, Monitoring Learning and Adaptation plan, grants management plan etc.
• Provide leadership to ensure highest quality implementation, in line with the government counterpart and sub-awardee high impact practices across project objectives / result areas.
• Maintain strong relationships with both public institutions, private sector and civil society organizations e.g. Ministry of Education, Rwanda Education Board, University of Rwanda, National Council for Persons With Disabilities, Local Governments, organizations of persons with disabilities, relevant local development organizations implementing USAID funded projects and other key stakeholders.
• Lead team to provide proper coordination and guidance among local government, country-wide initiatives, community partners, NGOs and other key stakeholders.
• Emphasize data capture, analysis and use and learning for ongoing program improvement and adaptation.
• Establish compliance with USG regulations, procedures and CBM guidelines and procedures.
• Represent CBM with partners and key stakeholders, maintain positive relationships with USAID, line ministries and state agencies, and other key stakeholders.
• Establish effective communication and coordination with personnel from sub-awardees and the government in order to implement interventions and incorporate country wide priorities.
• Create and sustain a work environment of mutual respect where the project team strives to achieve excellence. Ensure a cohesive workplace for optimum staff retention.
  
  
  

Other

• To comply with all safety and health procedures and requirements at CBM and, at all times ensure own safety and health and that of other persons who may be affected by acts or omissions.
• Carry out your role-specific responsibility to safeguard children and adults at risk (as guided by CBM’s respective policies).
• Ensure that all activities conducted within scope of work or as an employee with CBM comply with the IT and data protection principles.

Candidates with the required profile are invited to submit, via e-mail, a cover letter mentioning salary expectations and availability, CV with three professional references to: info.rwanda@cbm.org 

CBM encourages persons with disabilities to apply for this position.

Application deadline: Wednesday 24 April 2024.

Only short listed candidates will be contacted.

Kigali, 15 April 2024

Eugenie Mukantagwera

CBM Country Director

Job Description

Position Title: Logistics Officer (Travel & Fleet)

Reports to: Administration Supervisor

Supervises: Driver

Division : Church World Service – Africa

Department: Administration

Team: Rwanda

Job Location: Kigali, Rwanda

Grade Level: Job Grade 5, National

Introduction:

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

Logistics Officer (Travel & Fleet) will be primarily responsible for the coordination and follow-up of logistics for all CWS travel, as well as preparing travel itineraries of official CWS staff travel in accordance with the CWS standard operating procedures within Sub Sahara Africa and Internationally.

Key Relationships

Internal to CWS

• Finance and Administration Manager
• Administrative Supervisor
• Other team members in the Finance & Administration and Program departments.

External

• Vendors
• Customers
• Any other Partners in relation to his/her capabilities

Working Environment

• Office work environment.
• Periodic travel to the field as may be required.
  
  
  

Core Job Responsibilities:

Administration (35%)

• Request for domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost-effective travel.
• Work with Programs Management and other travelers to plan and execute all confirmed travel.
• Work with relevant embassies to obtain visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for CWS staff and visitors.
• Work directly with Logistics officers in other country offices on required logistics work.
• Conduct site assessments in processing locations when required.
• Work closely with Procurement and Finance to ensure vendor payments are processed as per policy.
• Participate in annual travel budget costing and
• Monitor travel budget in the assigned locations and reports any additional
• Monitor time and attendance records for the staff under their supervision.
• Ensure direct reports are accessing and using their benefits appropriately including leave.
  
  
  

Representation (25%)

• Use ERP system to raise requisitions, review payments and reconcile
• Conduct vendor reconciliations on a quarterly
• Regularly review travel expenses while renegotiating with vendors for competitive
• Regularly review all issues raised in the issue logs after travel is complete, makes follow up with the vendors and updates the log with feedback.

Data Management (20%)

• Prepare travel authorizations for all travelling staff.
• Maintain updated shared logistics resources.
• Manage the RSC Africa motor pool and advises on motor vehicle needs such as disposal or new purchases.
• Periodic reporting on Fleet Management activities using established fleet management system.
• Coordinate fleet management functions and ensuring compliance with the relevant SOPs.
• Review CWS trip reports and communicates follow-up items to the Administration
• Review monthly invoices for local taxi service providers, ensures correct rates are being charged and also identifies local versus regional travel
• Maintain a tracking system for all vendor invoices across the sub offices to ensures they are captured and processed in a timely
• Maintain supply chain inventory and records.
• Maintain updated travel costs for all
  
  
  

Compliance (15%)

• Develop and implement safety guidelines in all aspects for supply chain and logistics.
• Ensure supply chain and logistical processes meet legal requirement and standards.

Additional Responsibilities (5%)

• Any other duties as may be assigned.
• Perform other duties that may be assigned to ensure the logistical support of operations related to official travel and other program

Qualifications:

Experience:

• A minimum of four (4) years of paid relevant work experience is required.
• Supervisory experience is preferred.
• Administrative experience is preferred.
• Knowledge in Amadeus booking tool is preferred.
• Fleet management and vehicle maintenance experience preferred.
• Experience working with INGOs is preferred.

Skills:

• Demonstrated written and verbal English skills.
• Demonstrated computer skills, especially Microsoft Excel.
• Demonstrated organizational and time management skills.
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations.
• Demonstrated ability to manage heavy workload.

Education & Certifications:

• Bachelor’s Degree in the field of Business Administration or Public Administration.

Abilities:

• Maintain the integrity of confidential financial and personnel information; communicate effectively both verbally and in writing.
• Follow instructions from the Supervisor with a positive and receptive attitude.
• Deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public.
• Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS.
• Maintain a high performance standard with attention to detail.
• Carry out all of the duties of the position efficiently and effectively with minimal supervision; take initiative.
• Maintain strict confidentiality with RSC Africa administrative and operational information; manage a large and diverse workload under pressure with competing priorities.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation; effectively manage RSC Africa’s resources.
• Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa.
  
  
  

Important Requirements:

• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform onRacial Justice as a CWS employee required

Special Requirements:

• COVID Vaccination is required for all successful candidates.
• The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
• This position is based in Kigali, Rwanda
• This position requires the use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet the demands of a dynamic operational program.
• Background check which includes references, and an educational and criminal check is required before the start of employment.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• Full Time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.

Please Note – CWS recruitment is free of charge.

Church World Service (CWS) does not charge fees of any kind during the recruitment process (Submission of application, interviews, assessments, trainings, etc.). Any solicitation of funds should be reported to Fraud@CWSAfrica.org.

HOW TO APPLY

Send your applications to: https://local-careers-cwsglobal.icims.com/

DEADLINE

30 April 2024, 1:00 PM

Job Description

Position Title: Caseworker

Reports To: Field Office Supervisor

Division : CWS Africa

Department: Programs, Field Processing

Team: Rwanda

Job Location: Kabarore, Kirehe or Karongi

Grade Level: Job Grade 4, National

Introduction:

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

The Caseworker will be responsible for implementing all United States Refugee Admissions Program (USRAP) Field Processing activity at RSC Africa, ensuring that RSC Africa processing priorities and targets are met, that standard operating procedures are strictly followed, and integrity maintained throughout the process.

Key Relationships

Internal to CWS

• Senior Case Workers
• Field Office Supervisor
• Field Administrative Officer
• Program Manager-Field
• Senior Program Manager
• Country Representative

External

• BPRM Program Officer
• UNHCR
• IOM
• RPC
• Other NGOs
• Resettlement Agencies

Working Environment

• Field stations closer to the refugee populations
• Periodic travel within the country
• Office work environment.
  
  
  

Core Job Responsibilities

Program Administration (40%)

• Conduct resettlement interviews with refugee applicants, collects biographical information and establishes refugee claims, in a dignified and professional manner.
• Conduct the AOR Screening and Pre-screening interviews, per the daily minimums set by Field Processing Department Management, in a non-confrontational, objective, and dignified manner.
• Assist as needed in preparing for and execution of field office missions. This may include but is not limited to; requisitioning supplies, assisting GSO in preparation, packing of files, contacting interpreters, clean ups, and other tasks as assigned by the Supervisors.
• Assist in various administrative tasks including but not limited to: research, locating files, data entry, and case analysis.

Compliance (35%)

• Run Quality Check reports to ensure complete and accurate files, as well as identifies and correct processing errors prior to USCIS adjudication.
• Prepare cases for USCIS, including reviewing physical file and START database.
• Assist in Adjudications Circuit Rides, which includes completing post-Adjudication review updating fingerprints, and preparing and distributing decision letters.
• Conduct file reviews in accordance with RSC and USCIS guidelines, paying close attention to detail.
• Achieve and maintains a high-performance standard based on a thorough knowledge of, and adherence to, established Church World Service Resettlement Support Centre (CWS/RSC Africa), Department of State (DOS), United States Citizenship and Immigration Services (USCIS), and Refugee Processing Centre (RPC) policies and procedures regarding current refugee processing eligibility criteria, database, and file management guidelines, the role of US Resettlement Agencies and refugee producing country conditions.
  
  
  

Leadership and Management (15%)

• Train new staff as required and contributes to the development of Field Processing Department training procedures and their implementation.
• Contribute to the development and updating of processing guides for the Field Processing Department in coordination with Supervisors, Managers and Coordinators.
• Analyse complex cases in consultation with Supervisors in accordance with established policies and procedures, while remaining open to supervisory direction.

Representation/Engagement (5%)

• Ensure professional representation of CWS/RSC Africa to refugees, partners, the funder, and colleagues.

Additional Responsibilities (5%)

• Undertake other duties that may be assigned to enhance the quality and efficiency of the administration of the Field Office.
• Any other duties that may be assigned.

Qualifications:

Experience:

• A Minimum of Four (4) years paid work experience required.
• Casework or previous resettlement/humanitarian experience is preferred.

Skills:

• Strong verbal and written English language skills.
• Second language is an advantage; Somali, Tigrinya, French, Amharic, Kinyarwanda or Arabic are preferred.
• Demonstrated computer skills, especially Microsoft Word, Excel, Outlook, PowerPoint.
• Strong organizational and time management skills.
• Meticulous attention to detail.

Education & Certifications:

• Bachelor’s Degree is required (or 4 years of work experience in lieu of a bachelor’s degree)
  
  
  

Abilities:

• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records.
• Analyze and solve complex problems and make sound decisions.
• Work with minimal supervision.
• Maintain a high-performance standard with attention to detail.
• Work independently and contribute to overall operations of RSC Africa.
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
• Accurately type 40 WPM at 96% accuracy.
• Pass the quarterly job knowledge assessments with a score of 80% or higher.

Important Requirements:

• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Special Requirements:

• COVID Vaccination is required for all successful candidates.
• The candidate should be in good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
• This position is based in Kabarore, Kirehe or Karongi in Rwanda.
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program.
• Background check which includes references, and an educational and criminal check is required before the start of employment for international applicants.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• (Internationals – International applicants must be legally eligible to work and obtain a work permit in (Rwanda) OR A valid U.S. passport and the ability to maintain a valid U.S. passport throughout the entire appointment is required, which includes having enough passport pages for travel.
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• The US Embassy rates Rwanda rates as security level 1; incumbents should exercise normal security precaution.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.

Please Note – CWS recruitment is free of charge.

Church World Service (CWS) does not charge fees of any kind during the recruitment process (Submission of application, interviews, assessments, trainings, etc.). Any solicitation of funds should be reported to Fraud@CWSAfrica.org.

HOW TO APPLY

Send your applications to: https://local-careers-cwsglobal.icims.com/

DEADLINE

30 April 2024, 1:40 PM