Project: Innovate4DigiJOBS
Duty Station: Kigali, Rwanda
Duration: 10 months
Supervisor: Project Manager
1. Background
The Innovate4DigiJOBS program supports selected institutions to implement innovative and impactful solutions. As the program enters the implementation phase, there is a need for dedicated support to ensure smooth coordination, timely follow-up, proper documentation, and effective monitoring of activities and financial reporting.
To strengthen project delivery, the Junior Project Assistant will support the Project Coordinator in all aspects of implementation, documentation, compliance, and reporting.
2. Duties and Responsibilities
A. Project Implementation Support
● Assist the Project Manager in day-to-day execution of project activities.
● Maintain regular follow-up with beneficiary institutions to track progress of all phases during the implementaion
● Ensure institutions adhere to project timelines, deliverables, and reporting requirements. ● Support coordination of field visits, check-ins, meetings, and follow-up communication.
B. Documentation and Reporting
● Track, organize, and verify all supporting documents submitted by institutions. ● Follow up on expenditure reports, cashbooks, receipts, and all financial documentation required for compliance.
● Ensure institutions submit accurate and complete reports before deadlines. ● Support the preparation of progress summaries and documentation.
C. Monitoring & Evaluation Support
● Support data collection for dashboards, field reports, and monitoring tools. ● Participate in field visits to observe project activities and gather M&E data. ● Assist in documenting outcomes, challenges, and observations during monitoring exercises.
d. Communication & Stakeholder Engagement
● Assist in preparing communication materials, updates, or summaries for stakeholders. ● Follow up on institution updates, success stories, and activities relevant for communication purposes.
● Support social media coordination by ensuring institutions follow program communication guidelines when tagging partner accounts.
3. Competencies & Skills
Essential
● Strong communication skills
● Basic understanding of financial documentation (cashbooks, receipts, expenditure reports). ● Familiarity with data collection or M&E principles.
● Attention to detail and strong documentation ability.
● Ability to work independently and as part of a team.
● Accounting or finance knowledge (added value).
● Experience working with NGOs, TVET, or ESOs
4. Qualifications
● Diploma or Bachelor’s degree in Project Management, Business Administration, Accounting, Finance, Development Studies, ICT, or related fields.
● 1–2 years of relevant experience in project support, administration, or monitoring roles is preferred.
● Experience working with donor-funded or institutional programs is an advantage. 5. Application Process
Interested candidates are requested to submit the below materials not later than December 4th, 2025
● Curriculum Vitae (CV)
● Explainer Video (Maximum 2 minutes), which must: ○ Briefly introduce yourself.
○ Explain how you are the best fit for the role. ○ Detail the value you will contribute
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