- FINANCE OFFICER
DESCRIPTION: FINANCE OFFICER
Job description for: Finance Officer
Responsible to: Finance Manager
Department/Group:FINANCE AND ADMINISTRATION
Location: KAYONZA
Purpose: Supporting the Finance Manager in management of Komera project donor funds in a way that ensures compliance and good reputable financial management and customer focused image.
About Komera
Komera is a community-based organization based in Kayonza, Eastern part of Rwanda focused on serving adolescent girls and their communities. Our mission is to develop self-confident young women through education, community development and health and wellness. At Komera, we believe that young women have the right to lead change in their community, to experience the joy of self-discovery and to realize their potential. Komera has been working in the Kayonza district of Rwanda for a decade – implementing Education, Community development and sport for health programming to thousands of young women, youth and families since our start in 2009.
Key responsibilities:
Account Operations
- Handles petty cash, regularly reconcile expenditure and do data entry in excel and uploaded into system.
- Timely payment of all approved invoices according to approved procedures (Payment to suppliers, volunteers, partners and staff).
- Review all requests for payments to ascertain correctness, accuracy and completeness in terms of supporting documents before submission for payment processing.
- Reviewing accountabilities submitted by staff and volunteers to ascertain correctness, accuracy and that they are complete in terms of supporting documents.
- Support the finance office to prompt response to and processing of financial queries from staff, volunteers, suppliers and partners.
- Together with Finance Manager, ensure weekly cash count is done and the petty cash account reconcile by the end of each week.
- Maintain an organised an effective financial filing system for all Finance documents including vouchers, RRA, CSR are up to date.
- Responsive support and feedback to partners/ volunteers on financial advances/settlements.
- Process applications and follow up on the claims for Maternity leave refund
Internal Controls
- Double check budget code combination before posting to QuickBooks system
- Understand the donor rules and regulations and ensure all Komera project expenditures are in compliance with the same.
Central Admin responsibilities and other areas of responsibilities
- Liaise and coordinate with the Logistics team for regular, general and day-to-day finance related logistical needs
- Work together with other members of the Admin/Finance team to ensure systems to facilitate administration and financial work are always up to date
- Fully-participate in Finance planning meetings.
- Provide cover for colleagues as necessary and undertake other activities commensurate with the level of responsibility of the post as and when requestedUndertaken other activities commensurate with the level of responsibility of the post as and when requested.
Skills, Knowledge, and experience
The position holder should possess A1 in Accounting, Finance or Management and at least 3-5 years of experience in an accounting or Finance office or a bachelor’s degree in accounting, Finance or Management with 1 year of experience in management of accounts receivable in a reputable organization.
Qualities and competencies
- Excellent knowledge of MS Excel and accounting software.
- Strong knowledge of bookkeeping.
- Good organizational skills.
- Strong analytical skills.
- Detail-oriented.
- Excellent time management skills.
- Good communication skills
Financial and Information Technology Systems – Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, QuickBooks, SUN Accounts system of any other professional accounting system.
Others:
- Supporting in collating data and payroll preparation
- Experience in the basics of accounting and financial management, auditing regulations and fulfilling.
- Experience dealing with donor-funded projects.
- Proven ability and passion to work for marginalized groups and vulnerable communities.
- Bachelors degree in Finance OR accounting is a MUST.
Female candidates are highly encouraged to apply.
Interested candidates should send in their cover letters and detailed CV to jobs@komera.org not later than December 28th, 5 pm.
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2. DEPUTY EXECUTIVE DIRECTOR
Job Title: DEPUTY EXECUTIVE DIRECTOR
Department/Group:ADMINISTRATION
Reports to: EXECUTIVE DIRECTOR
Location: KAYONZA
About Komera
Komera is a community-based organization based in Kayonza, Eastern part of Rwanda focused on serving adolescent girls and their communities. Our mission is to develop self-confident young women through education, community development and health and wellness. At Komera, we believe that young women have the right to lead change in their community, to experience the joy of self-discovery and to realize their potential. Komera has been working in the Kayonza district of Rwanda for a decade – implementing Education, Community development and sport for health programming to thousands of young women, youth and families since our start in 2009.
Job Purpose: This position is both technical and administrative. The Deputy Executive Director will ensure operations are running smoothly, and provide guidance to the program directors he/she/they will supervise. He/she must exemplify values of high ethical standards, integrity, and fairness. She/he must act in the best interests of KOMERA in all contexts, and is responsible for ensuring this culture prevails across the organization’s employees, stakeholders and contractors.
Key Responsibilities:
Under the direct and overall supervision of the Executive Director, the Deputy Executive Director shall perform the following roles and responsibilities:
- Supervise department heads and provide guidance to KOMERA’S program and administrative staff consistent with policies and regulations adopted by the Board of Directors and THE Executive.
- Identify gaps in budget management, program assessment and program execution, and provide financial guidance and monitoring of projects, procurement, and safekeeping of financial data and documents, as well as any other issues that may arise;
- Demonstrate visible leadership and adherence to KOMERA core values, principles and strategy.
- Support Executive Director to communicate a clear vision of present and future program goals of KOMERA to team members and stakeholders.
- Invest time in research and recognize opportunities for innovation and create an environment that promotes it.
- Use M&E approaches to build a functional M&E system for Komera initiatives are responsive to communities, authorities, partners and beneficiaries.
- Provide leadership and direction to program staff and support the Executive Director to strengthen program implementation, reporting and accountability in accordance with KOMERA and donor policies.
- Ensure program implementation is on time, on target and on budget, using effective M&E systems to demonstrate the desired impact.
- Oversee program implementation strategies, including partnership frameworks, beneficiary targeting, distribution processes and capacity building of partners as needed.
- Build a cohesive team spirit and culture among staff and delegate functions and responsibilities to them while ensuring achievement of program objectives.
- Maintain effective and positive internal and external communication with KOMERA staff, participants and stake holders.
- Supervise, provide leadership, mentor and build the capacity of staff.
- Identify and support on fundraising opportunities for the sustainable growth of KOMERA’s programs, including proposal design and development that contributes to the strategic objectives of the organization’s strategy;
- Identify, build and manage collaborative partnerships with the district, sector, representatives, consortium partners, sub-grantees, and other stakeholders;
- In agreement with the Executive Director, take on a representation role on specific coordination working groups or forums.
- As part of the senior management team, work with the Finance and Human Resource Manager to ensure efficiency in finance, logistics, security and administration.
- Work with the Director of Programs, Finance and respective Program Managers and Budget Holders on proper planning, budget management, including forecasting and procurement planning.
- Develop, review and ensure implementation of policies, guidelines and procures that promotes the realization of the organisations mission, vision and strategy.
- Develop periodic program and finance status reports for the Executive Director to report to the Board of Directors.
Other Duties
In addition to individual respective tasks, the Deputy Executive Director will be expected:
- Carry out any other tasks as required by the Board of Directors and the Executive Director from time to time.
- Deputize the Executive Director while she is away and whenever delegated
- Treat all individuals with respect, respond sensitively to differences and encourage others to do the Role model for diversity and inclusion.
- To adhere to KOMERA’S values and to actively promote their application amongst colleagues.
- To undertake tasks in a creative, self-driven and innovative fashion.
- To identify and implement additional tasks/ideas of benefit to the organization (whether directly linked to one’s job or not).
Qualifications and experience
- Minimum of a Bachelor’s degree in Social Sciences, Gender and Women Development, business administration or Project management with at least 10 years work experience with 5 years in a senior leadership role preferably in an Ngo sector OR
- A Masters’ degree with 5 years experience in any of the above fields.
- Experience in the basics of accounting and financial management, auditing regulations and fulfilling.
- Managing donor-funded programs with active knowledge of project cycle management and results-based monitoring.
- Excellent ability to manage staff and provide leadership to subordinates.
- Proven ability to convene/chair high profile meetings and productively interact with a wide range of organizations.
- Proven ability and passion to work for marginalized groups and vulnerable communities.
- Proven experience working on projects that support women and girls.
Other skills
- Excellent analysis and critical thinking skills.
- Excellent knowledge and understanding of project management, budget allocation, and NGO operations.
- Ability to effectively delegate tasks to program and administrative directors.
- Fluency in English and Kinyarwanda is a must.
Special Considerations
- Proven commitment to equality and non-discrimination for all without regard to among others’ social- economic status, ability status, age, sex and gender, sexual orientation & gender identity;
- Expert knowledge in the field of Gender mainstreaming and proven ability to produce reports and papers on technical issues;
- Proven ability to plan and organize;
- Excellent drafting ability and communication skills, both oral and written; ability to defend and explain difficult issues with respect to key decisions and positions; proven ability to communicate complex concepts orally; ability to prepare written reports that are clear, concise and meaningful;
- Good interpersonal skills and demonstrated ability to maintain effective working relations with people at different levels; ability to lead and gain assistance of others in a team endeavor;
- Excellent management and technical leadership skills and ability to delegate appropriate responsibility, accountability and decision-making authority;
- Ability to identify key strategic issues, opportunities and risks; clearly communicate links between the Organization’s strategy and the unit’s goals; establish/identify and communicate organizational direction;
- Ability to coach, mentor, develop and evaluate staff as well as the capacity to motivate staff and encourage good performance;
- Mature judgment and initiative, imagination and resourcefulness, and ability to provide strategic direction of the organisation.
Relevant Skills:
- Strong donor relationship building/maintaining skills.
- Tact and negotiating skills.
- Strong managerial and leadership skills.
- An in-depth understanding of national and international issues in relation to human rights.
- Ability to work with very limited supervision
- Result-oriented and ability to meet tight deadlines.
Female candidates are highly encouraged to apply.
Interested candidates should send in their cover letters and detailed CV to jobs@komera.org not later than December 28th, 5 pm
