JOB VACANCY

Background

The University of Tourism, Technology and Business Studies (UTB), is a private Institution of Higher Learning providing programmes in line with the requirements of the Rwandan Framework for Higher Education and Associated code of practice.

Its vision is to become a centre of Excellence in the region for the quality of academic programmes and to be a solution provider for the training of professionals in the area of Hospitality, Tourism, Business, and Information Technology.

It is in this line that, UTB seeks to recruit a competent candidate as Internal Auditor

Responsibilities:

1. Reviewing compliance and ensuring the university is adhering to rules, codes or practice, ethics, internal guidelines, and principles
2. Develop and maintain effective and professional working relationship with all levels of staff within the organization including senior management and audit committee of the Board.
3. Conducting audit in a professional way in accordance with internal standard and identifying key observations
4. Work with the management to ensure an internal control is in place at all levels, and ensures that all major risks of the institution are identified and analyzed on a monthly basis
5. Assess the applicability of the IASS as recommended by IFRS and to review the records for accuracy and conformance to standards
6. Review and report on the accuracy, timelines and relevance of the financial and other information that is provided for management
7. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations, and monitor management’s response and implementation
8. To conduct any review or tasks requested by external auditors or management
9. To prepare draft report of audit work performed, findings, and recommendations to management for corrective action and work with external auditors
10.  Assist in the development and preparation of the annual internal audit plan

Qualifications

• Bachelor’s degree in Finance, Accounting, Management
• To have ACCA or CPA diploma is an added advantage

• Minimum of 5 years of work experience as an Internal Auditor or an Accountant

Desired skills and qualities

• Demonstrated proficiency using MSWord, Excel, PowerPoint, and Sage Pastel or any other accounting software.
• Excellent interpersonal and communications skills both written and verbal (English and French)
• Self-motivated and high customer care oriented
• High integrity with strong ethics and values and honesty
• Good understanding of accounting principles and financial statement
• Good understanding of the university’s risk and control requirement
• Strong analytical skills
• Highly innovative and creative skills
• Rwandan  by nationality

Documents required to apply:

TO APPLY: Please send the following documents to recruitment@utb.ac.rw and to kabera_callixte@yahoo.com.

 Interested candidates should submit their applications in English not later than 10^th November 2021 at 05.00 pm or deposit your application at UTB reception.

• Application letter addressed to the Vice Chancellor of UTB
• A detailed curriculum vitae with three referees
• Photocopy of degrees obtained
• Other testimonials
• Photocopy of National Identity Card
• All attachments should be in Word or PDF form. No phone calls, please.
• This position will remain posted until filled.

Only shortlisted candidates will be contacted for the written test and interview.

UTB is an equal employment opportunity employer

UTB is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications.

Prof. Dr. KABERA CALLIXTE, PhD                                                                                                                    

Vice Chancellor

JOB VACANCY ANNOUNCEMENT

Job Title: Human Resource and Administrative Director

Background of UTB

The University of Tourism, Technology and Business Studies (UTB), is a private Institution of Higher Learning providing programmes in line with the requirements of the Rwandan Framework for Higher Education and Associated code of practice.

Its vision is to become a centre of Excellence in the region for the quality of academic programmes and to be a solution provider for the training of professionals in the area of Hospitality, Tourism, Business, and Information Technology.

The University of Tourism, Technology and Business Studies (UTB) would like to recruit the Director of Human Resource and Administration.

Job Description of UTB

The Director of Human Resource and Administration at UTB is in charge of leading and creating initiatives, systems, and best practices to recruit, develop, and train a diverse and high-performing workforce and he/she will build an organizational culture that supports advancement of our mission and strategic plans. The HR and Admin Director will report to the DVC-PAF.

In this executive role, the HR and Admin Director will help lead and develop a plan for staffing and talent strategy, internal communication processes, performance management, and leadership and professional development. Additionally, the HR and Admin Director will drive a strategy to support UTB’s efforts to attract, develop, and retain a diverse workforce and encourage innovation, learning, and cross-cultural” collaboration. The HR and Admin Director will review and refresh the core human resource functions including hiring processes, onboarding, and performance management. After assessing UTB’s benefits package, the HR and Admin Director will work with the senior management to make and propose changes as needed. He/she is in charge also for evaluating current and building new HR systems will also be necessary.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Candidate Recruitment, Hiring, and On-Boarding

• Develop and implement targeted recruitment strategies to ensure a robust and diverse applicant pool for all openings.
• Manage the hiring process to ensure consistency across departments and appropriate communication among staff and external stakeholders.
• Provide on-boarding services and staff orientation to all new staff members and ensure department level orientations are standardized and effective.

Professional Development and Performance Management

• Train, coach, and support managers to navigate evaluation, training, promotion, discipline, termination, and other HR issues.
• Collaborate with managers to update job descriptions across the University and implement a system for regular review and revision to descriptions.
• Design and implement an enhanced performance management system for employee evaluation.
• Develop internal staff trainings and identify relevant available external trainings.

Benefits/Payroll Administration

• Evaluate and update UTB’s complete benefits plan.
• Research, implement, and maintain salary scales to standardized salary ranges across the University and relative to peer organizations.
• Negotiate benefits plan renewals to balance quality coverage with expenses for the agency and employees.
• Supervise the HR officer for all payroll and benefits administration and payee taxes and RSSB related responsibilities and monitor relevant reports to ensure accuracy.

General HR Administration and Systems

• Understand, interpret, and share relevant laws related to personnel management and ensure all HR processes and actions comply with these laws.
• Manage all HR MIS systems with technical support from the Data Systems Manager.
• Review current HR systems and explore, and ultimately implement, new systems based on organizational needs.

Director of Administration Role (handover of responsibilities will occur over time)

• Maintain relationships with third-party Companies offering services to UTB such as technology maintenance, and security system providers.
• Support planning and budgeting for HR purchases and upgrades.
• Develop and maintain office security protocols.

QUALIFICATIONS

• Master’s degree required in a related field such as Human Resources or Organizational Psychology.
• Minimum 7-10 years of HR in HLIs and any other related Business and experience across a range of competencies.
• Demonstrated experience leading HR department(s) through strategic and organizational change.
• Demonstrated initiative in determining new or modifying existing HR policies and procedures and effectively communicating them to staff and Board members.
• Demonstrated organizational leadership and decision-making capability at a senior management level in a collaborative manner.
• Ability to communicate to staff and Board members the short and long-term impact, specific and strategic, of HR policy and procedures.
• Ability to manage budgets and experience working closely with senior management to achieve organizational goals.
• Supervisory experience.
• Excellent verbal and written communications skills, including editing skills with meticulous attention to detail.
• Ability to achieve goals and align interests through cooperation and collaboration with other groups and cross-functional teams, even where no direct reporting relationship exists.
• Demonstrated ability to exercise sound judgment and maintain confidentiality when dealing with sensitive matters.
• Experience with employee relations.

 SALARY/BENEFITS

UTB offers a competitive salary in line with similar Institutions, based on experience and education as well as a comprehensive benefits package.

TO APPLY: Please send the following documents to recruitment@utb.ac.rw and to kabera_callixte@yahoo.com.

 Interested candidates should submit their applications in English not later than 10^th November 2021 at 05.00 pm or deposit your application at UTB reception.

• Cover letter
• Resume
• 3 references

All attachments should be in Word or PDF form. No phone calls, please.

This position will remain posted until filled.

UTB is an equal employment opportunity employer

UTB is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications.

Prof. Dr. KABERA CALLIXTE, PhD                                                                                                                   

Vice Chancellor

Job description

• Support project proposals aiming at implementing Environment and Natural Resources (ENR) Sector building plan.
• Develop the required capacity development quality standards and progress monitoring and evaluation frameworks across the Projects under the Ministry of Environment.
• Support Environment and Natural Resources (ENR) Sector in building organizational, institutional and individual capacities.
• Preparation of annual capacity development plans, budgets and performance contracts in the projects and ensure a successful alignment to government’s strategic direction of transformative leadership and citizens’ engagement.
• Design capacity assessment and monitoring and evaluation tools that can be used as a base-line measurement and guide for capacity building plan design.
• Design and implement a strategy for delivering community capacity building and training in areas covered by ENR Sector;
• Submit scheduled project progress reports on activities, results, resource utilization, and contributions to updating capacity building activities of the programs,
• Other Project Management related duties allocated to him/her from time to time may be assigned by the supervisors

Job description

Provide technical leadership in strategic planning around identifying, developing, and implementing partnership opportunities aimed at catalyzing finance to build climate resilience of communities and ecosystems;
• Support the project specific costing, financial and economic modeling in support of developing bankable projects and funding proposals aiming to attract climate finance to implement Rwanda’s Climate targets;
• Ensures effective support to MoE/SPIU in the management of external relations with donors and partner institutions;
• Organize stakeholder engagement forums and prepare multiple briefing notes and public events with internal and external stakeholders as necessary;
• Provide support on partnership building between the Ministry and other relevant government institutions in the country as well as various institutions outside the country.
• Any other technical, organizational, external relations tasks assigned by the supervisors

Job description

• Develop a pipeline of viable green and resilient urban infrastructure projects that attracts funding from different donors
• Design projects with nature-based solutions/green infrastructure that attracts climate related financing
• Ensuring nature-based solutions and green infrastructure initiatives are appropriate for the context, reduce community level risks, build the resilience of cities and represent the needs and aspirations of city communities
• Developing and strengthening the capacity of MoE stakeholders to design and implementation nature-based solutions and green infrastructure for urban resilience.
• Ensure regular, quarterly and annual reports on his activities as related to the post.
• Ensure integration of environment and social safeguards and gender consideration in the urban resilience projects implemented under MoE,
• Other Project Management related duties allocated to him/her from time to time may be assigned by the supervisors

Job description

• Take lead in identifying climate financing opportunities and engage in partnership to attract these finances that respond to the country stakeholder’s needs;
• Initiate and or assist in development of low carbon and climate resilient bankable projects including project writings and budget plans to bridge the investment gaps needed to transition to a low carbon and climate resilience economy,
• Develop a fund generation and resource mobilization work plans and constantly follow-up the implementation of the plan including designing and writing materials for communications with different prospective financing organizations,
• Properly manage the processing of agreements in connection with funding opportunities and ensure effective and timely follow-up in terms of submission of reports to the donors and grant agreement renewal proposals,
• Ensure coordinated development of country program with country priorities in environment and climate change to serve as a tool for climate finance mobilization
• Take lead in identifying climate financing opportunities and engage in partnership to attract these finances that respond to the country stakeholder’s needs;
• Initiate and or assist in development of low carbon and climate resilient bankable projects including project writings and budget plans to bridge the investment gaps needed to transition to a low carbon and climate resilience economy,
• Develop a fund generation and resource mobilization work plans and constantly follow-up the implementation of the plan including designing and writing materials for communications with different prospective financing organizations,
• Properly manage the processing of agreements in connection with funding opportunities and ensure effective and timely follow-up in terms of submission of reports to the donors and grant agreement renewal proposals,
• Ensure coordinated development of country program with country priorities in environment and climate change to serve as a tool for climate finance mobilization,
• Ensure coordination and reporting of climate financing streams with in the ENR Sector;
• Mobilize climate investments and monitor their implementation to ensure community resilience to climate change is attained;
• Ensure project work plans and budgets under his/her program of management are in accordance with the agreement signed between the Funders and the Ministry;
• Oversee the TAs and liaise with MoE Staff involved in developing and implementation of the Program activities under the Ministry;
• Organize formal Program Management and Program Steering Committee meetings with various project stakeholders,
• Ensure regular and quarterly progress reports to facilitate smooth implementation of program’s activities
• Provides exemplary leadership to staff under the Climate Resilience and Partnership Program with a high sense of motivation.
• Other Project Management related duties allocated to him/her from time to time may be assigned by the supervisors.

Urutonde rw’abantu biyandikishije gukorera impushya zo gutwara ibinyabiziga mu Ntara y’Iburasirazuba guhera tariki ya 01 Ugushyingo 2021 kugeza 04 Ugushyingo 2021, barusanga hano:

Kanda kukarere wifuza kureba:

BUGESERA CATEGORIE

BUGESERA PROVISOIRE:

GATSIBO CATEGORIE

GATSIBO PROVISOIRE

KAYONZA CATEGORIE

KAYONZA PROVISOIRE

KIREHE CATEGORIE

KIREHE PROVISOIRE

NGOMA CATEGORIE

NGOMA PROVISOIRE

NYAGATARE CATEGORIE

NYAGATARE PROVISOIRE

RWAMAGANA CATEGORIE

RWAMAGANA PROVISOIRE

Abiyandikishije gukorera uruhushya rw’agateganyo mu turere tubarizwa muri iyi Ntara bose bazakorera mu turere dukorerwamo ibizami by’impushya za burundu ku matariki bahawe, ikizamini gitangira saa mbiri za mu gitondo.

Ukeneye ibindi bisobanuro yahamagara iyi nimero: 0788311553/ 0788311570.

HEALTHCARE & NUTRITION REPRESENTATIVE JOB DESCRIPTION

LOCATION:

Kigali, Rwanda with possible travels upcountry

COMPANY:

Salvo Grima Ltd / (Early Life Nutrition)

RESPONSIBILITIES:

1. HCP Engagement 

• Periodical visits to Health Care Providers in hospitals, health clinics, private clinics, and private hospitals to establish strong scientific based relationship and position our HN solutions as preferred solutions with the Health Care Providers and position the company as the first choice for the Health Care Providers
• With the appropriate level of scientific based argumentation and relationship development, convince Health Care Providers to choose our solutions as first choice
• Ensure all doctors/ Health Care Providers /Key Opinion Leaders receive the right message, information, and clinical studies
• Illustrate the benefit/s of our solutions to the Health Care Providers
• Conduct scientific audio / visual meetings for Health Care Providers

2. Territory Management

• Identify business opportunities within respective area and evaluate learning’s to develop business initiatives and tactics to realize results
• Implement “weekly call cycle” in constant coordination with your line manager
• Understand and respond to competitive activities and initiate and recommend actions to counter-act these in order to help protect our market position
• Maintain a high level of product knowledge to ensure the ability to understand and explain all product information and hand outs and answer any questions from Health Care Providers
• Follow up customer queries/complaints
• Review Medical Action plan in line with cycle objectives on a quarterly basis with the Healthcare Nutrition Manager
• Compile and submit reports on promotional activities in accordance to established formats and schedule
• Ensure that all business conform to the WHO and local government code of ethics for marketing of Breast Milk Substitutes
• Conduct seminars and detailing nutrition education activities
• Daily database management and compliance with administrative procedures & processes
• Ensure the accomplishment of qualitative and quantitative key performance indicators assigned for him/her for his/her respective area on daily, monthly, and yearly basis

3.Team Input

• Participate in daily and/or weekly meetings to discuss the market situation, problems that were faced and to appraise the activities versus the monthly KPIs
• Help to run seminars/events

4. Intelligence and Insights Gathering

• Collect intelligence on the Health Care Providers Universe, e.g. identifying new contacts
• Monitor all competitor activities, including consumer offers, medical conferences, and round tables, and report it to management
• Conduct medical detailing face to face call and have on-going contact with identified lists of Health Care Providers across the defined geographical area
• Build strong relationships to targeted Health Care Providers and mapping the Decision Making networks in the region
• Carry out promotional activities with targeted Health Care Providers
• Update competitor intelligence and input into database
• Record and report back on-call visits and progress against set objectives
• Attend and participate in internal meetings as required

 QUALIFICATIONS

• Bachelor’s Degree/Diploma in Nursing, Pharmacy, Biology, Chemistry, Biochemistry, Medical Laboratory or Nutrition or an equivalent
• 1-2 years field force experience in sales/ marketing, Nutrition (preferred), or Medical/Pharmaceutical areas.
• Fluency in English/ French

DURATION OF ASSIGNMENT

1 Year (with possibility of extension

APPLICATION

Interested candidates should send their resume (CV) not exceeding 3 pages in PDF format to jobsrwanda@qsourcing.com Deadline, 3^rd November 2021

The email subject should be named “Application for H&N Representative position”

Only shortlisted candidates will be contacted

Vacancy Announcement – Job Opportunities

FERWAFA would like to request interested candidates to apply for the below-listed positions by fulfilling the respective mentioned requirements:

• Security Officer

Report to: The Head of Competitions

Duties and responsibilities

• Prepare concept notes on the surveillance and protection of individuals, property, information, and the maintenance of order in all events organized by institution and its partners.
• Ensure the efficiency internal system and control are maintained for securing institution assets.
• Supervising and managing security service provider
• Coordinate the implementation of the concept of safety and security in all of FERWAFA’activities including training sites, hotels, and transport routes for officials and teams.
• Attend or chairs all safety briefings and oversee their application within FERWAFA as well as before, during, and after the match and report back;
• Participate in rescue operations in the event of an accident or exceptional event, writing the safety report.
• Ensure compliance with FIFA regulations relating to safety and security in stadiums.
• Advise and guide all security guards in the stadiums employed during sports events (Football) while taking responsibility for their continuing education.
• Attend all match preparation meetings, including the coordination of the match, and provide any information useful for the smooth running of the match.
• Draw the attention of the match coordinator to any safety issues that could affect the security of the stadium, hotels hosting teams, officials, and their means of transport.
• Ensure that the stadium is prepared from a safety and security point of view and that all related inspections are completed on time.
• Produce and transmit monthly, quarterly, and annual activity report.

SELECTION CRITERIA

The candidate must:

• Have any bachelor’s degree
• Have the IT skills
• Have at least 3 years of working experience and trainings in security services, is an added value.
• Quick response to security emergencies
• Have excellent verbal, written, and presentation skills in Kinyarwanda, English, and French.
• Be dependable, cooperative, and a team player;
• Be able to work independently, pro-actively and have a ‘hands-on’ approach;
• Have excellent task-management skills, able to set and meet deadlines and multi-tasks.
• Be proficient in the use of MS Office suite, Excel, and Word.
• The candidate should be available to start immediately upon confirmation of his recruitment and contract terms finalization.

How to Apply:

Application letter accompanied by a detailed curriculum vitae (cv), copy of academic degree, a copy of National identity card or passport should be addressed to the Secretary General of FERWAFA on the following email: ferwafa @yahoo.fr and copy: iragyhadavid@gmail.com ; karemeragaudence03@gmail.com not later than 09^th November 2021.

IRAGUHA David

Acting Secretary General

Vacancy Announcement – Job Opportunities

FERWAFA would like to request interested candidates to apply for the below listed positions by fulfilling the respective mentioned requirements:

• Procurement and Planning Officer

Report to: The Secretary General

Duties and Responsibilities:

• Prepare strategies and plans;
• Collect the data and evidence for elaboration of strategies and plans;
• Establish the performance indicators of programs and activities;
• Ensure that the strategic plans are results-oriented;
• Consolidate the plan of actions of departments;
• Participate in the budget preparation;
• Ensure the linkage between the plans and the budgets;
• Prepare the Medium-term expenditure framework (MTEF);
• To organize monitoring and evaluation meetings of the Institution;
• To identify criteria and indicators evaluation of programs;
• Prepare annual procurement plan;
• Prepare bidding documents;
• Publish and distribute tender notices;
• Receive and safekeeping of bids;
• Request competent authorities to approve recommendations for the award of tender;
• Prepare notification of tender award to a successful bidder;
• Monitor contract execution in collaboration with the beneficiary department;
• File all procurement proceedings for the procuring entity;
• Provide information and documents to competent authority if required;
• Serve as secretary to the Internal Tender Committee (ITC);
• Perform any other duty provided by regulations set out by the procuring entity

SELECTION CRITERIA

The candidate must:

• Have a bachelor’s degree in Procurement, Accounting, and Finance;
• Have a minimum of 3 years of working experience in procurement in a recognized institution;
• Be proficient in the use of MS Office suite, especially PowerPoint, Excel, and Word;
• Have excellent verbal, written, and presentation skills in Kinyarwanda and English and or French;
• Be dependable, cooperative, and a team player;
• Be able to work independently, pro-actively and have a ‘hands-on approach;
• Have excellent task-management skills, able to set and meet deadlines and multi-task effectively with discretion and confidentiality;

The candidate should be available to start immediately upon confirmation of his recruitment and contract terms finalization.

How to Apply:

Application letter accompanied by a detailed curriculum vitae (cv), copy of academic degree, a copy of National identity card or passport should be addressed to the Secretary General of FERWAFA on the following email: ferwafa @yahoo.fr and copy: iragyhadavid@gmail.com ; karemeragaudence03@gmail.com not later than 09^th November 2021.

IRAGUHA David

Acting Secretary General

Programme Assistant  

Job Description

Title: Programme Assistant           

Duty Station: Kigali, Rwanda

Reports To: Programme Manager

Unit: Programme Management

Grade: L2 S1

Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Assistant is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Assistant will report to Great Lakes Regional Representative and will work in close collaboration with the Programme Manager, Support Officers, the M&E Expert, and the Finance and Admin Manager in Rwanda.

The Programme Assistant supports the design, day-to-day planning, and implementation of the Rwanda Programme. S/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of implementation as directed by the Programme Manager.

Programme Management and Development

• Contributes to the preparation of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
• Contributes to drafting and developing of events’ concept notes and Agendas in close collaboration with Programme Support Officers
• Assists in maintaining calendars of the Great Lakes Regional Representative and sending out reminders of impending appointments

• Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.

• Contributes to events planning and logistical arrangements in close collaboration with the Administration Assistant
• Contributes to Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.

• Support the programme team in tracking execution of agreed work plans as well as budgets.

• Participates in staff meetings and writes the minutes
• Supports the programme team in preparing monthly updates (internal and external).

Management – institutional coherence

• Preparing minutes for Programme’s meetings
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Assist the Rwanda programme in researching and compiling data needed when preparing concept notes and proposals
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Supports operational activity planning and implementation.
• Assists the programme team in elaborating the activity requests and ensures value for money in selecting service providers, in close coordination with the Administration Assistant.
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English and Kinyarwanda, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, social or development studies or other relevant fields.
• At least two years experience in programmes support role. Specific experience in peacebuilding, partner relations will be an advantage.
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Demonstrable ability to anticipate emerging needs and integrate them into planning and programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English. Good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Demonstrable writing and communications skills in English and Kinyarwanda is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Programme Assistant, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Human Resources Officer

Reports To: Human Resources Manager, ECA

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda

Grade: L4S1

Background                                                                                                                                

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government, and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

For more information about Interpeace, please visit  www.interpeace.org

Position within the Organization                                                                                                                                    

The HR Officer is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world including in Bosnia, Côte d’Ivoire, Guatemala, Kenya, Switzerland, Tunisia, Rwanda, etc.

Under supervision from the HR Manager, ECA, the HR Officer maintains an efficient and effective human resources function at the designated region. S/he works closely with finance and programme teams to create a more efficient and effective human resources function for an agile, responsive, and high performance Interpeace.

 Purpose and General Overview                                                                                                                                    

The HR Officer will be part of team that implements talent management and development interventions, key HR initiatives, and the HR strategy to ensure that the frameworks are appropriate for and relevant in Rwanda programme, ECA context, and overall Interpeace organizational objectives.

The HR Officer will also support the HR Administration across the full HR spectrum, employment cycle management, and ensure full compliance of human resources processes, procedures, rules, regulations, policies, and strategies in accordance with Interpeace’s internal policies aligned to local regulations.

The HR Officer gathers HR information, exchanges and consults with all colleagues stationed in offices across the region/country for enhanced, relevant, and contextualized human resources management. S/he provides professional advice and counsel to colleagues in the Rwanda Programme regarding HR best practice under the guidance of the HR Manager, ECA, and Talent Development and Training Officer.

The HR Officer retains a primary focus on diversity and gender equality and ensures these are reflected and promoted in all aspects of the work.

Duties and responsibilities

Specific Duties

1. Recruitment

• Ensure the implementation of the institutional recruitment frameworks, methodologies, workflows, and policies that attract and secure high-performance talent in the Rwanda Programme.
• Coordinates the recruitment of Rwanda-based positions, and participates in interviewing processes
• Develop strong cooperation with hiring managers to understand their strategic staffing needs and fill vacancies in a timely manner with high caliber candidate

2. Contracting and HR Administration

• Drafts staff contracts and consultancy contracts in discussion with hiring managers and HR Manager ECA. This includes monitoring consultant fees for fair and coherent practices as per the established institutional workflows and processes.
• Maintains complete personnel files for employees in Rwanda staff and manages employee records
• Coordinates and maintains an updated leave plan for Rwanda staff
• Maintains the HR online platform (Natural HR up to date) for all employees in Rwanda programme
• Manages the procurement of staff insurance as needed while adhering to the organization’s policies and procedures and is responsible for administering these appropriately
• Ensures that accurate payroll is prepared, and statutory payroll deductions are remitted to revenue office
• Collaborate and cooperate with the Finance team providing accurate and timely information for payroll and ensure tax compliance with government authorities.

3. Management of employee work cycle:

• Serves as focal point for all personnel related issues for the Rwanda programme
• Coordinates successful employee onboarding and set up for the programme, ensuring the timely provision of services to create the best possible experience for new starters
• Together with HR Manager, ECA, manage specific issues of conflict or grievances related to HR organizational policy and procedure
• Coordinate with HR Manager, ECA, and other internal stakeholders and managers, employee separations including disciplinary processes, terminations, and exit interviews. Ensures that all required paperwork is completed including relevant letters, PAF forms, End of Service form, carry out Exit Reflection Interviews, Employee certificates, insurance notifications, and notification to relevant authorities
• Oversees duty of care, employee wellbeing, and the implementation of safety and security policies in Rwanda programme

4. Performance management and staff development

• Support with the coordination of the performance management processes including performance planning, preparing performance documentation, coordinating meetings, and providing guidance and support as needed
• Monitors the completion of the performance management framework and reports on progress to HR Manager, ECA.
• Supports the Talent Development and Training Officer with collecting staff development needs from ECA and supports the implementation of staff development initiatives and policy that optimize performance, strengthen transformational leadership, change management, and innovation, as well as continuous improvement of capabilities

5. Compensation and Grading

• Implements the institutional frameworks and policies in Rwanda programme that facilitate fair, consistent, and coherent salary levels and job grading

6. Job description 

• Provide input and ensure all Job descriptions are up to date and accurate.

Other

• Continuously monitors and stays up to date with the latest legislative and employment regulations in Rwanda, informing HR Manager ECA on any misalignment with legislative compliance and ensuring that HR practices and policies in ECA are aligned with local regulations
• Collects HR information from the region and provides recommendations to HR Manager, ECA to address shortfalls and maintain what’s working well
• Recommends to HR Manager, ECA any HR process enhancements, improvements in policies and procedures, and any other innovation changes that would optimize HR management at Interp
• Ensures that Interpeace’s values are integrated into the organization’s way of working, are embraced and communicated to
• Complies with and champions all workplace health and safety policy and procedures while taking reasonable care at work to ensure safety. Any hazards observed should be reported to the line manager and HR Manager ECA

Scope and impact

• Responsibilities and objectives are assigned with some latitude for administrative decision-making using defined guidelines from the direct manager, the HR strategy, policy, signed/agreed documentation, and administrative directives. Unusual problems are discussed with supervisor for clarification, conclusion, or escalation.
• Informs and interprets HR policy and practice for validation
• Provides functional advice and HR guidance to Rwanda staff, with some control responsibilities for maintaining standards
• Work conducted by the HR Officer impacts all employees in Rwanda programme and overall institutional policies, processes, and practices related to Human Resource

 Planning & Implementation

• Informs and supports the design and planning of the HR strategy
• Responsible for achieving HR deliverables in line with operation plans and budget requirements and maintains and implements HR procedures in accordance with the policy
• In conjunction with stakeholders, conduct risk assessments and escalate in accordance with risk framework
• Executes institutional streamlined processes, practices, programmes, and working methods to effectively attract, develop and retain a high performance and diverse workforce in Rwanda programme
• Provides regular updates to ensure that HR and employment policies in Rwanda are in line with local regulations and the strategic direction of the organization.

Qualifications: Education

• First level University degree in Human Resources, psychology or organizational psychology or equivalent experience in a human resources role

Experience

• Minimum of 4 years of experience in a human resources role
• Minimum 2 years of experience providing advice and support across all levels of an organization
• Experience in fully spectrum of employment cycle recruiting and facilitating the onboarding of staff
• Experience in development and implementation of HR strategy and Human Resources administration
• Experience formulating HR procedures and ensuring staff understanding and engagement

Competencies

• Understanding of the Labor regulations that guide employer/employee relationship
• Good understanding of and ability to apply human resource management theories and principles
• Basic understanding of the latest developments and trends in HR
• Excellent communication and stakeholder engagement skills and attention to detail
• Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
• Personable and professional approach, able to deal with confidentiality, and be technologically savvy
• Strong written and oral communication skills in English language would be an asset.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Other assets

• Professional in Human Resources (PHR) certification and/or other HR certificate
• Experience with non-profit or international organizations
• Sound knowledge of gender equality challenges as they relate to the work environment and employment

Success Factors

• Has a broad HR background and understanding
• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness
• An innovative, critical thinker with extensive problem-solving skills

How to apply

Qualified candidates are invited to submit their application to recruitment-eca@interpeace.org not later than 15th November 2021

The position will remain open until a suitable candidate would be identified. Please apply early.

“Human Resources Officer, Kigali” MUST BE included in the subject line of the application email to be considered. The CVs will be reviewed on rolling basis, please apply early. The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a) Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Design, Monitoring & Evaluation and Learning Advisor

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Country Representative, Great Lakes

Grade: L5S1

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2001. During this time, Interpeace has been working in support of national institutions to strengthen durable peace, through the promotion of social cohesion, social trauma healing, participatory governance, and regional collaboration. In this work, Interpeace has worked with several Civil Society Organisations (CSOs) and is now in the process of developing new multi-year peacebuilding work in partnership with national authorities as well as CSOs.

In recent years, the headline work of Interpeace in Rwanda has been the delivery of two programmes. One has been the Societal Healing and Participatory Governance Programme, focused on group-based trauma healing, and strengthening relations and improving participation of citizens in Imihigo and related processes. The other programme has focused on strengthening the capacity of district level governments to implement participatory governance practices. In addition, Interpeace’s work in Rwanda has been linked to a Great Lakes regional programme focused on fostering strong relations across borders. A new programme is now being commenced in 2020 in collaboration with national authorities and CSOs, focused on strengthening societal mental health and trauma healing capacities, addressing the inter-generational transmission of trauma, and promoting reintegration and cohesion of prisoners with the communities to which they return.

Position within the Organisation

The Design, Monitoring & Evaluation and Learning Advisor is a member of the Programme Management Unit, which designs, implements and manages all Interpeace field-based peacebuilding programmes around the world. The Programme Management Unit is headed by the Senior Director in Geneva, with team members based in different parts of the world. The DMEL Advisor will be supervised by Interpeace’s Great Lakes Regional Representative and work closely with the Rwanda Programme team, including the Programme Manager, Programme Support Officer, and Finance and Administration Manager. The DMEL Advisor will also work closely with the the Global Monitoring, Evaluation and Learning team.

Purpose and General Overview

The Design, Monitoring & Evaluation and Learning Advisor will provide technical leadership and oversight on the Rwanda programme’s monitoring, evaluation, and learning strategies and activities. This will include developing tools, conducting workshops, research and analysis; producing reports and visual representations; provision of technical advice; presenting and sharing learning; and representation of Interpeace.

The DMEL Advisor will lead the outcome harvesting and After Action Review processes; coordinate data collection for the base- and end-line surveys and randomised control trials; train Interpeace and partner staff on data collection tools; and manage day-to-day review and feedback of collected data. S/he will also ensure that learning from these surveys is translated into effective programming and advocacy, including the production of policy papers and learning events.

This post is based in Kigali and involves a significant amount of travel throughout Rwanda. Occasional overseas travel might also be required.

Responsibilities

Planning of Monitoring and Evaluation activities

• Develops a solid understanding of the programme’s overall strategy;
• Develops and implements the programme monitoring and evaluation plan;
• Provides support for basic studies and research within the programme; and implements baseline studies, rapid assessments, and surveys;
• Collects lessons learned, success stories, positive impacts, achievements, and case studies to be shared internally and externally;
• Guides internal reflections on programme progress, review programme strategy, and refine programme implementation;
• Participates actively in Programme Planning, ensuring that Interpeace’s change framework and Gender Practice Note is clearly reflected in our programme implementation;
• Organizes and facilitates training workshops on the monitoring and evaluation systems, data collection, outcome harvesting and participates in meetings with authorities, donors, partners, and project beneficiaries to share lessons learned, advocate policy recommendations, etc.
• Lead the capacity building of partners on M&E processes, use of tools, and development of institutional systems to support effective programme MEL.
• Translate lessons-learned, both positive and negative and intended and unintended, into communication outputs for donors, partners, communities of practice, and the general public.
• Shares lessons learned with the wider organization to increase knowledge transfer and effectiveness across the organization.

Design, develop, implement and review MEL tools

• For collecting M&E data, the DMEL Advisor will develop the standardized data collection tools for, among other purposes:
  • Establishing the project’s monitoring-evaluation system, aligned with Interpeace’s overall approach to monitoring and evaluation to systematize the monitoring of progress towards expected results.
  • Develop simplified monitoring tools that will allow for the collection of information related to project indicators.
  • Organize training workshops on the monitoring-evaluation system to be set up with the actors concerned (especially the implementing partners).
  • Ensure all stages of the implementation of the monitoring-evaluation system: Collection of basic (and final) data through quantitative surveys, conducting qualitative surveys of project participants, computerization of data collection and analysis forms, production of reports.
  • Ensure the integration of the gender dimension and the perspectives of the different segments of the population in the development of different indicators.
  • Organize baseline evaluations and compare results with mid-term or final evaluations. The M&E Specialist will monitor the quality of these evaluations from design to reporting by ensuring that all tools have been made available and are useful.
  • Guiding the documentation of success stories to feed into reporting and organizational memory in collaboration with Rwanda Programme team and consultants; and supports the documentation of success stories to feed into reporting, learning, and organizational memory.

Reporting

• Collects, compiles, and consolidate reports from field assistants, trainers and consultants, and programme team.
• Produces regular monitoring reports focusing on monthly, quarterly and annual results and a comprehensive progress report on indicators and analysis allowing annual adjustment of activities based on performance achieved, the reporting formats, standards, and procedures established in collaboration with the Programme Manager.
• Documents lessons learned and good practices during the implementation of programme activities.

Designing new projects/programmes

• Organize and facilitate workshops to design results focused programming, including the development of results frameworks and theories of change.
• Develop logical frameworks for proposals and lead the writing of lessons learned and MEL sections of new proposals.
• Ensure the integration of lesson learned and best practices into new projects/programmes

Design, Monitoring & Evaluation, and Learning Advisor can be called upon to perform other duties required for the effective running of the programme.

Qualifications

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English with working knowledge of French, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in statistics, demography, peacebuilding, international affairs, mental health, or any other related fields.

Experience

• At least 7 years in the field of research, both quantitative and qualitative.

• Previous experience in quantitative analysis and familiarity with statistical software.

• Experience with an international Non-Governmental Organisation would be an asset.

• Previous evaluation experience preferred.

Competencies

• Ability to conduct interviews and interact with a wide range of people effectively and according to high ethical standards
• Knowledge of peacebuilding, governance, gender and/or conflict transformation
• Advanced knowledge of the Rwandan context and
• Confident public speaker and presenter.
• Fluent spoken and written English. Working knowledge of French
• Good command of Microsoft Excel, Word, and Outlook – Required
• Excellent analytical and practical problem-solving skills

• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints
• Ability to work effectively as a team member and with minimal supervision.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45pm, Kigali time. “Design, Monitoring & Evaluation and Learning Advisor, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

 Job Description

Title: Programme Support Officer

Duty Station: Kigali, Rwanda

Unit: Programme Management

Reports To: Programme Manager

Grade:L3S1

 Background

Interpeace is an international organization for peacebuilding that supports locally-led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Programme Support Officer is a member of the Programme Management Unit which manages and implements all Interpeace’s active and ongoing programmes around the world. The Programme Management Unit is led from the Headquarters office in Geneva, although team members are based in various locations including in East and Central Africa, West Africa, Europe and the MENA region.

The Programme Support Officer will report to the Rwanda Programme Manager and will work in close collaboration with the M&E Specialist, the Great Lakes Regional Representative, and the Finance and Admin Manager in Rwanda.

The Programme Support Officer supports the design, day-to-day planning, and implementation of the Interpeace Rwanda programmes, particularly Youth Engage Project, and s/he is also expected to contribute to the implementation of the broader Great Lakes Regional Programme.

Duties and responsibilities

Strategic Engagement

Assists all areas of programme implementation as directed by the Programme Manager.

Programme Management and Development

• Assists in the planning, implementation, monitoring and evaluation of the “Youth Engage” project, including the elaboration of project-related documents (such as activity plans, activity requests, activity reports, audio-visual documentation of projects, external events, etc.)
• Assists the review of the programme documents (research reports, annual narrative reports, training and conference materials…) developed by Interpeace or by the programme partners,
• Assists local partners in the planning, implementation, monitoring and evaluation of project activities (such as stakeholders’ consultative meetings, healing spaces, research and advocacy activities, at local, provincial and national level, audio-visual documentation of projects, external events, etc.)
• Assists the Country Representative and Program Team in logistics preparations and reporting
• Contributes to the development of the Programme’s yearly objectives and work plan.
• Assists the drafting of internal, monthly and annual reports.

Management – institutional coherence

• Assists in drafting outgoing correspondences, concept notes and Terms of References
• Preparing minutes for Programme’s meetings
• Drafting monthly updates of the Rwanda programmes based on the monthly reports received from local partners and Interpeace’s field teams.
• Liaise with the Communication Team in preparing social media contents, success stories and web stories that capture key programme outputs and outcomes
• Scheduling and maintaining the Rwanda programme meetings calendar as guided by the Country Representative and the programme team.
• Providing additional support to the Interpeace’s Rwanda team as called upon
• Contributes to the Programme and the Organisation’s learning activities/processes.

Representation

• Focus on Track 3, by supporting the Programme Team in maintaining working level relationship with local project partners and donors.
• Scheduling and maintaining the meetings calendar with Donors and programme partners

Relevant qualifications and experience

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in peace-related studies, Administration, Project Management, social or development studies or other relevant fields.
• Demonstrated experience in peacebuilding, political and/or developmental work in Rwanda;
• Experience and ability to work successfully as part of a diverse and multicultural team, integrating a gender perspective into tasks and activities, and
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.

Competencies

• Understanding of current thinking on peacebuilding issues and methods; and demonstrable ability to anticipate emerging needs and integrate them into priority programme setting
• Organizational and planning skills.
• Basic knowledge of project cycle management including of project planning and management tools.
• Fluent in English; good working knowledge of French will be an advantage.
• Excellent knowledge of Kinyarwanda is required.
• Advanced writing and communications skills in English is required.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Programme Support Officer, Kigali” MUST BE included in the subject line of the application email to be considered.

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.

Job Description

Title: Finance Officer

Reports To: Finance and Administration Manager           

Unit: Global Operations Unit

Duty Station: Kigali, Rwanda, with travels to project areas and Nairobi.

Grade:  L4S1

 Background

Interpeace is an international organization for peacebuilding that supports locally-led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven. Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland, and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Interpeace in Rwanda

Interpeace has been working in Rwanda since 2002. During this time, Interpeace has been working in

Partnership with national institutions to strengthening durable peace, through the promotion of social cohesion, societal trauma healing, and participatory governance. In this work, Interpeace has had a long-term partnership with different national organisations, including government institutions such as the Ministry of Health, the National Unity and Reconciliation Commission, the Ministry of Justice, and the Ministry of Local Government. Non-government partners include Prison Fellowship Rwanda and Never Again Rwanda.

Currently, Interpeace is implementing “Reinforcing community capacity for social cohesion and reconciliation through Societal Trauma Healing in Bugesera District’’ Programme, funded by the European Union implemented in partnership with Prison Fellowship Rwanda; as well as the “Youth Engage Project” (Ijwi ryubaka) Project implemented in partnership with Never Again Rwanda. The “Youth Engage” project seeks to strengthen the rights of young people and their empowerment and involvement in public affairs, societies and decision-making, notably through youth organisations. At the regional level (Great Lakes), our regional programmes are focused on fostering strong relations across borders.

Position within the Organization

The Finance Officer is a member of the finance section of the Global Administration Support Unit which encompasses Finance, Administration, Internal Audit and HR.  The Global Operations Unit is led from the Headquarters Office in Geneva, although team members are based in different locations around the world.

Under regular supervision from the Finance and Administration Manager, the Finance Officer works closely with other Finance Officers in Interpeace Rwanda, Nairobi, administration staff, programme staff, and partners staff to create a more efficient and effective Finance function for an agile, responsive, and high performance Interpeace.

Purpose and General Overview

Under the direction of the Finance and Administration Manager, the Finance Officer is responsible for the financial performance of the assigned partners and/or Interpeace office. This includes: accounting, internal controls, audits, budget management, financial reporting, monitoring, and capacity building

The Finance Officer oversees the financial management of the partners and/or offices assigned, maintaining complete and accurate financial records, and approving (in coordination with the programme team) the different project budgets from development to implementation, monitoring, reporting, and auditing.  S/He ensures that project budgets are implemented according to Interpeace policies and procedures and respecting the donor regulations. S/He also works closely with the Finance and Administration Manager to closely monitor the cost coverage of the programme and/or offices in the assigned areas to anticipate potential risk and financial gaps.

The Finance Officer plays an important role in monitoring and supporting the implementation of the programme overseeing compliance with internal policies, donor regulations and local Laws (i.e. Taxes).

This position requires to consult with and/or coordinate activities with internal and external actors. There is an element of persuasion, influence and provision of professional advice and direction, but it is not a regular activity.

Guided by and in collaboration with the Finance and Administration Manager, a successful Finance Officer will:

1. Maintain accuracy of all accounting information and documentation posted in the accounting software (QB) and ERP (SunSystems) including internal procedures (recruitment, procurement, etc.)
2. Achieve unqualified project and statutory Audits and on time donor and internal financial reports
3. Budget monitoring: produce and distribute Budget versus Actuals (BvA) reports with detail analysis on potential risks.
4. Deliver on a monthly basis, timely, accurate, and complete reviewed set financial records and supporting documents for the partners and/or office assigned through the online tool for consolidation.
5. Follow up with the partners and/or office’s accountants the implementation of the internal controls recommendations until resolved (monthly checks, internal and external audits, internal reviews, etc.)
6. With the guidance of the Finance and Administration Manager, support Interpeace performance by reviewing policies and procedures, providing training to staff and/or partners, monitoring financials or assessing risk within the partners and/or offices assigned.

Duties and responsibilities

Scope and Impact

• Specific responsibilities and objectives are assigned with some latitude for setting of priorities and technical approaches, using established practices and procedures. Unusual challenges may be discussed with supervisor or others for clarification of the policy.
• Is recognized as the projects first reference for professional/Technical advice relating to accounting, Budgeting, and reporting within the projects and grants assigned
• Informs and interprets policy and practices within the units
• Work conducted by the Finance Officer impacts a specific job family, assigned grants, and partners

Planning and implementation

• Develops clear goals that are consistent with agreed strategies
• Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work
• Foresees risks and allows for contingencies when planning
• Monitors and adjusts plans and actions as necessary
• Uses time efficiently

Financial responsibilities -Payments & Reporting

• Oversee the maintenance of the QB file for assigned partner/s. Ensuring data accuracy of COA and other analytical dimensions.
• Ensure proper filing is done and checking that all relevant documentation is archived according to internal practice.
• Review that all payment vouchers have correct supporting documentation and have been properly authorized. Review also for reasonableness and for improper transactions.
• Review all balance sheet accounts reconciliations
• Identify areas of weakness and, develop and provide training in coordination with (Manager)
• Ensure that IPRW service providers are paid on time.
• Prepare monthly bank reconciliations
• Prepare accurate and timely monthly financial reports as per Interpeace/Donor set out deadlines.
• Prepare and analyse monthly aging reports per project
• Prepare fund balance reports per project
• Assist in the due diligence for new partners and support in setting-up of new QB files, establishment of local systems, training to finance staff, and subsequent follow-up.

Specific Duties

Budget Management

• Create donor reports in Q&A to monitor budget implementation and performance (BvA) of all the projects implemented at the designated geographical area and reports to the (Manager) and the programme team on any variances or potential deviations according to actual and forecasted expenditures.
• Check monthly that the final booked expenses are in line with Approved budgets (including cost sharing) and that resources are utilized in line with the approved budgets and donor requirements.
• Review monthly that Cash Transfer Request (CTR) are produced by each partner according to cash flow and budget availability and that funds are utilized according to approved plan (CTR). Update estimates included in the CTR in discussion with relevant programme team.
• Monitor that expenditures are processed and authorized according to Interpeace Delegation of Authority and other policies (as Procurement Manual).
• Monitor compliance with grant funding requirements (Donor rules and regulations as eligibility of expenditures).
• Prepare grant expense reports for all the projects implemented at IPRW and ensure accuracy with SunSystems before they are submitted to any external party.
• Participate in Programme team meetings and contribute to Programme strategy, activity planning and Programme development as requested.

Others

• Assist Country Office in inventory management. Keeping an up-to-date assets register.

Education

• Degree in Accounting, Business Administration, finance, or related field from a recognized University
• Accounting certification (partial or full CPA or equivalent)
• Have demonstrated a high understanding of finance and accounting matters preferably within the not-for-profit sector
• Professional membership with a recognized body is an added advantage

Experience

• Minimum of four years of relevant and progressively responsible experience in the professional field of finance and accounting in a not-for-profit setting.
• Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably SunSystems. High level of IT proficiency in use of all MS Office applications.
• Proven experience in budget management and internal controls
• Ability to work successfully as part of a diverse and multicultural team
• Experience of conducting capacity-building for partners and staff on financial systems and good financial practices. Experience working in field locations.

Competencies

• Strong accounting knowledge and operating capacity. Experience in financial bookkeeping within the local context
• Strong budget management skills; financial internal controls; source documentation verification; preparation of payment vouchers; and procurement processes
• Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively, and accurately
• Ability to foresee risks and allow for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Ability to take ownership of all responsibilities and honor commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operates in compliance with organizational regulations and rules.
• Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.

• Strong written and oral communication skills in English. French and Spanish is desirable.

• Ability to travel within and outside the country on short notice. Experience with non-profit or international organizations.
• Strong commitment to supporting local peace-building initiatives and to the values and working principles of Interpeace.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Driver for Results
• Adaptability and Continuous learning
• Respect for Diversity

Success factors

• Identifies with and is committed to Interpeace’s core values and working principles
• Commitment to inclusiveness
• An innovative, critical thinker with extensive problem-solving skills

How to apply

Qualified candidates are invited to submit their applications to recruitment-eca@interpeace.org on or before 15^th November 2021, 23:45 pm, Kigali time. “Finance Officer, Kigali” MUST BE included in the subject line of the application email to be considered.

The application must include:

• a complete curriculum vitae
• a letter of interest
• an acknowledgement letter, answering the following questions:

1. Have you ever been criminally convicted or subject to any criminal or administrative penalty by any competent authority? If yes, please specify:
2. Have you ever been terminated or separated (e.g. contract termination, dismissal, non-renewal) or subject to any disciplinary measure or sanction by your employer for fraud, harassment, sexual harassment, sexual exploitation or sexual abuse?
3. Have you ever resigned while under investigation or during disciplinary proceedings?

a)    Confirming the following declaration of understanding:

I confirm the accuracy of the information provided, with the understanding that Interpeace will conduct reference checks to verify relevant information.

I understand that if any false or misleading information is provided in my application, or any material fact suppressed, I may not be employed, of if I am employed, I may be dismissed.

 Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.