Terms of reference for recruiting project staff in the Nyungwe Agroforestry project

Background

Initiative pour la Promotion de la Famille et du Genre (IPFG) is a women led organization established in 2002 and legally registered by the ministerial Order N0 17/11 of 31 January 2006 which was published in the Official Gazette of the Republic of Rwanda O.G N0 10 bis of 15 May 2006. It is based in Gasaka Sector-Nyamagabe District- Southern Province. IPFG has a vision is to aspire a democratic society where both women and men are aware of their problems, complement one another and actively participate in the actions of the entire development. The mission of IPFG is to promote and reinforce complementarity between man and woman as well as their participation in the actions which aim to achieve social and economic development based on fairness. To achieve this mission, IPFG focuses its interventions across 3 main areas: i) agricultural production chains, climate change adaptation and mitigations; ii) youth and women empowerment (economic and leadership); and iii) citizen participation.

Context

From January 2024, IPFGin partnership with Livelihoods funds is implementing “The Nyungwe Agroforestry for communities and Conservation Project-NAP”, a 20 years’ project aiming to make a positive impact on 13,000 hectares of farmland, involving 23,000 smallholder farmers across the eastern border of the Nyungwe National Park in Nyamagabe and Nyaruguru Districts. The Nyungwe Agroforestry Project wants to improve the resilience of the farmers through rehabilitation of ecosystem services and increasing their adaptation capacities to climate change. Specifically, the project will help implementing communities: To grow agroforestry trees for various advantage, promote and improve good agricultural practices (GAP), reduce soil erosion, avail forest products such as timber and fuelwood at farm level, to improve soil fertility; and to increase income opportunities within implementing communities.

In this regard, IPFG is seeking applications from competent, dynamic and self-motivated individuals to fill the following position.

Field officers (15)

They will field person ready to be based/live in assigned implementing sectors around Nyungwe National Park. They shall be:

• passionate,
• motivated, and driven individuals with an assertive attitude and good command in Kinyarwanda and English Language.
• Familiar with agroforestry
• Field oriented
• Good communicators and familiar with working with farmers

Task and responsibilities

• To train members of the environmental community
• To support in development of community Agroforestry Action Plans with Environmental committee members
• Attend all training sessions as required by the project and IPFG
• To sensitize and register farmers and farmer plots in the Management information system
• To ensure full attendance of trainings with training lists
• Responsible for effective training of farmers and ensure proper implementation of the trainings
• Responsible for tree seedlings distribution to farmers
• Checking and verifying implementation of activities by Lead farmers (Environment Committees-ECs) and farmers
• Data entry and reporting into the MIS
• Ensure that tea farmers are trained in collaboration with tea agronomists
• Monitoring of project activities to verify quality implementation
• Coordinate participatory approach through Environmental committees-ECs
• Adhere to all health and safety precautions as trained by IPFG
• Ensure proper maintenance of project assets
  
  
  

Requirements

• A diploma or a bachelor’s degree in agroforestry, forestry, Agriculture, natural resource management and closely related fields.
• Excellent community mobilization skills
• Ability to communicate effectively, work under pressure and within tight schedules to meet ambitious tree planting targets
• Flexibility and willingness to work and stay for long period within rural areas around Nyungwe National Park (NNP), in Nyamagabe and Nyaruguru districts
• Strong verbal/written communication skills
• Having a driving license, cat A
• At least 1-year hands-on field experience in implementing agroforestry or forestry projects with data gathering requirements will be an added value

 Submission of documents

The interested candidates who fulfill the above requirements should submit/send their application documents which must include the following information:

• Motivation letter addressed to the Chairperson of IPFG expressing your interest in the above posts
• Updated CV/resume
• Copy of ID
• Copy of Driving license
• Certificates or any other documents that proves your experience
• Contact information for at least three professional references
• Copy of academic documents

Successful candidates will be expected to comply with country labor law and various organizational polices. Suitably qualified women and youth candidates are encouraged to apply.

Interested and qualified candidates should submit above mentioned documents in English to the following email: ipfg.recr.proc@ipfg-rwanda.com (the email attachment should have the maximum size of 2 MB and should be a PDF file). Please quote the Job title in the subject. Candidates should submit their documents not later than the 19^th November 2024, at 5.00 pm.

Note that only shortlisted candidates will be contacted for exams

Done at Nyamagabe on 05/11/2024

UWIZEYE Therese

Chairperson and Legal Representative /IPFG

Terms of reference for recruiting project staff in the Nyungwe Agroforestry project

Background

Initiative pour la Promotion de la Famille et du Genre (IPFG) is a women led organization established in 2002 and legally registered by the ministerial Order N0 17/11 of 31 January 2006 which was published in the Official Gazette of the Republic of Rwanda O.G N0 10 bis of 15 May 2006. It is based in Gasaka Sector-Nyamagabe District- Southern Province. IPFG has a vision is to aspire a democratic society where both women and men are aware of their problems, complement one another and actively participate in the actions of the entire development. The mission of IPFG is to promote and reinforce complementarity between man and woman as well as their participation in the actions which aim to achieve social and economic development based on fairness. To achieve this mission, IPFG focuses its interventions across 3 main areas: i) agricultural production chains, climate change adaptation and mitigations; ii) youth and women empowerment (economic and leadership); and iii) citizen participation.

Context

From January 2024, IPFGin partnership with Livelihoods funds is implementing “The Nyungwe Agroforestry for communities and Conservation Project-NAP”, a 20 years’ project aiming to make a positive impact on 13,000 hectares of farmland, involving 23,000 smallholder farmers across the eastern border of the Nyungwe National Park in Nyamagabe and Nyaruguru Districts. The Nyungwe Agroforestry Project wants to improve the resilience of the farmers through rehabilitation of ecosystem services and increasing their adaptation capacities to climate change. Specifically, the project will help implementing communities: To grow agroforestry trees for various advantage, promote and improve good agricultural practices (GAP), reduce soil erosion, avail forest products such as timber and fuelwood at farm level, to improve soil fertility; and to increase income opportunities within implementing communities.

In this regard, IPFG is seeking applications from competent, dynamic and self-motivated individuals to fill the following position.

Project field Coordinator (2)

They will lead a team of field officers in Nyamagabe and Nyaruguru respectively and be based in their respective field offices. They shall be:

• A team leader with ability to direct teams towards achievement of targets
• Motivated, and driven individuals with an assertive attitude and good command in Kinyarwanda and English Language.
• An experienced trainer of trainers
• Able to read and synthesize project and disseminate to teams
• Have experience in the field extension services offering agroforestry or agronomic advice to farmers
• Must have analytical thinking capabilities able to make actionable decisions from data
• Able to supervise field teams regularly
• A result driven individual with focus on results
  
  
  

Task and responsibilities

• Synthesis and interpretation of project targets to the field teams and seedling producers
• Supervision of technical implementation of ensure quality results of project
• Support and ensure quality and factual data collection for Monitoring and reporting for all project performance indicators
• Ensuring production of high-quality hardened seedlings in readiness for plantation in respective districts (community& commercial nurseries)
• Preforming frequent training of Field officers (TOT) in office weekly and continuous capacity building
• Development of training materials for field team and farmers
• Ensure effective trainings offered to farmers through monitoring and testing of quality trainings
• Ensuring achievement of district project targets (Farm area under Agroforestry, High survival of trees, Farm area under good agricultural practices, and social impact implementation)
• Ensuring quality trainings are done for farmers in the program at district level
• Ensuring that all trees are delivered to the farmers as per planning on MIS
• Reporting Monthly status of project achievement to IPFG management in liaison with M&E officer
• Enforcing Environmental and community health and safety requirements are adhered to in project at district level
• Ensure quality seedling production at community nurseries operations are well managed (Initiate procurements and payments, recruitment of nursery workers, training workers)
• Ensure community nurseries operations are well managed (Initiate procurements and payments, recruitment of nursery workers, training workers)
• Continuous field monitoring of nurseries for quality and right qualities
• Intervene in performance evaluation of the field team
• Support to organize trainings, meetings, workshops and other events for partners, and stakeholders in line with project implementation at district level.
• To monitor achievement of targets for field teams and project support staff
• To carry out annual performance assessment on the field teams
• Managing and implementing MOUs with different project stakeholders (ex. Tea cooperatives, farmers, RAB, etc.)
• In close collaboration with the M&E Officer, provide regular field reports and ensure monitoring and recording of progress against the project’s indicators.
• Ensure proper and efficient use of project assets by field teams
• Perform any other duties as may be assigned.
• Reporting to Programme Manager
  
  
  

Requirements

• Having a bachelor’s degree in one of the following fields: Agriculture, Agroecology, Forestry, Agroforestry,or any related field.
• Minimum 5 years of experience in managing projects related to agro-ecology, forestry &Agroforestry, carbon sequestration, natural resources management and/or environment protection or other development projects.
• Good knowledge of good agricultural practices (GAP) falling in the context of Rwanda, specifically in regions around Nyungwe National Park (NAP)
• High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.) and knowledge of GIS and MIS tools will be a benefit
• A good level of report writing networking, facilitation and communication skills;
• Possess energy, drive, enthusiasm, commitment and passion for good quality work benefiting communities and environment.
• Strong verbal/written communication skills
• Strong leadership skills
• Strong problem-solving skills, creativity in decision making
• Having a driving license, cat A

Successful candidates will be expected to comply with country labor law and various organizational polices. Suitably qualified women and youth candidates are encouraged to apply.

Interested and qualified candidates should submit above mentioned documents in English to the following email: ipfg.recr.proc@ipfg-rwanda.com (the email attachment should have the maximum size of 2 MB and should be a PDF file). Please quote the Job title in the subject. Candidates should submit their documents not later than the 19^th November 2024, at 5.00 pm.

Note that only shortlisted candidates will be contacted for exams

Done at Nyamagabe on 05/11/2024

UWIZEYE Therese

Chairperson and Legal Representative /IPFG

Job Opportunity – Programme Manager – Seas of Change Rwanda

WHY CHOOSE SNV

SNV the Netherlands Development Organization is a global development partner working in more than 25 countries in Asia and Africa. In Rwanda, SNV has been working for more than 30 years to improve people’s livelihoods by strengthening the capacities of public and private sector organizations and catalyzing partnerships. It does so by helping to realize the national development goals in three sectors: Agri-Food; Renewable Energy; and Water. SNV supports development in these sectors by working with the government, civil society, and private sector organizations.

Job Description

The Programme Manager of Seas of Change Rwanda is part of an SNV Rwanda Country Office with oversight of program activities Rwanda and a dotted line into an overall framework manager seated outside the country. There is an expectation of regular travel to the field to oversee operations and program activities on the ground.

The Programme Manager leads and manages the implementation, closing and the workforce of the project, within scope, budget, timeline and acceptable quality levels along the commitments specified in the contracts signed with the donor(s) and other relevant stakeholders. The programme builds on the success of REALMS, a regenerative agriculture project, and now will incorporate regenerative agriculture with the Productive Use of Renewable Energy (PURE). The Programme Manager will take over from the REALMS Programme Manager to ensure that learnings are generated, that advocacy activities are well aligned with learnings and that supported small businesses have the tools they need to scale up work in the regenerative agriculture space. The Programme Manager works in line with SNV standards, SNV`s approach to project management and donor regulations, in order to achieve high quality and achieve the agreed results and deliverables of the project.

JOB SPECIFICATIONS :

• Contract Type: Full time, National
• Duty Station: Kigali – Rwanda
• Reports to : Country Director
• Direct Reports : Project Advisors
• Contract Type and Duration:Fixed Term, 2 years, renewable
• Desired Start Date: 4 January 2025

SUMMARY ROLE

• Project Management: Leads, manages and motivates the project team, partners and relevant stakeholders. Plans and assigns deliverables and activities, reviews their progress and addresses deviations in terms of timelines and quality, based on project planning, deliverables agreed and budget set. Manages project closure and evaluation process including hand-over of complete and up-to-date project file to the Sector Leader, Country Director and Business Development unit based on project management procedures.
• Project quality assurance: Takes responsibility for the (technical) content of a project, ensures quality of the deliverables and ensures sufficient technical input to meet the quality standards.
• Stakeholder management: Builds and maintains professional, collaborative and constructive relationships with project partners, key governments stakeholders and project donor.
• Contract Management & Project Accounting: Manages and accounts for full compliance of administrative, finance and HR components of the project with SNV internal procedures and requirements specified in the donor-, sub-grant-, sub-consultancy-, partner-, consortium- and Local Capacity Builders contracts. Ensures that approval for, coding and booking of all expenditures is done according to the relevant procedures and authorisation levels. Prepares, accounts for, manages and reports on project budget (and revisions thereof). Discusses and obtains approval of donor for contract / budget deviations. Ensures security and (financial risk) mitigation (incl. due diligence). Fully understands procurement and comply with requirements and contracts.
• People Management & Team Leadership: Guides, develops, coaches and motivates team members and prepares resource estimation based on forecast in order to attract and recruit (SNV staff, consultants and/or Local Capacity Builders). Advises HR and country management on contract conditions for consultants and Local Capacity Builders, within guidelines and project budget.
• Business development: Builds and maintains effective relationships, with team, external partners and the donor(s) by ensuring a high level of SNV visibility and branding. Signals and acts on potential for positioning, innovation, upscaling and potential to leverage programme funds. Timely recognises and analyses threats and makes sure relevant colleagues are informed.
• Analysis & Reporting: Ensures collection, consolidation and review of project information, according to SNV’s monitoring and evaluation guidelines. Analyses and provides advice to management how to incorporate the new insights/best practices into the organisation’s policies and practices.
• Knowledge Development: Contributes to internal and external knowledge development, by full documentation and sharing of project insights and results. Develops knowledge by attending workshops and conferences. Ensures lessons learned are shared and applied in daily practice. When applicable can be appointed as (national) focal point of an expertise network.
  
  
  

Qualifications

Basic requirements

• Master’s degree in Agriculture, Rural Development, Environmental Sciences or relevant discipline or equivalent work experience.
• Minimum 8 years relevant experience in development work, project management and sector(s)
• Experience managing large budgets (over $5m)
• Understanding of Rwandan agriculture sector and energy sector
• Strong analytical thinking skills, ability to multi-task and supervise project staff with varying skillsets and levels of experience
• Strong strategic decision-making and excellent communicator to help transfer technical learnings to non-technical audiences
• Strong leadership skills, experience in partnership development & deep understanding and experience in consortia management
• Knowledge of evidence-based practices related to gender and social inclusion, market systems development and inclusive value chains
• Fluency in both written and spoken English
• Excellent communication skills, fluent in English and Kinyarwanda
• Willingness to travel to all programme/project locations, including remote, rural areas
  
  
  

Desirable qualifications:

• Experience in regenerative agriculture, Productive Use of Renewable Energy and/or MSME business development
• Experience working with entrepreneurs with a strong understanding of the agribusiness sector
• Familiar with agricultural and energy sector policies and national strategies, public-private partnerships, private sector development and farmer organizations
• Experience leading a learning agenda

COMPETENCIES:

Managing Performance: Ability to plan and design practices, processes and procedures that allow for effective management of people, resources and processes to optimize overall organizational performance. Managing for performance includes the ability to delegate and encourage growth and leadership across the team(s) as part of maximizing performance and productivity.

Strategic Thinking: Applies organizational knowledge to identify and maintain focus on key success factors for SNV while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision-making processes to reach productive resolutions that translates strategy into actionable business plans.

Effective Communication (Oral & Written): Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Risk Management: Knowledge of processes, tools and techniques for assessing and controlling the organization’s exposure to risks of various kinds; ability to apply this knowledge appropriately to diverse situations.

Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within assigned role that result in improvement of SNV’ s performance and meeting objectives, results and global commitments.

Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for SNV’ s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.

HOW TO APPLY

The application file containing the following documents should consolidated in one PDF file & submitted to the Country Director via our recruitment portal – via Smart Recruiters at https://smrtr.io/nXygq , no later than December 7, 2024.

The application file includes: Motivation letter, updated CV which has 3 professional references, including current and previous direct supervisors with their full names, phone number and email address;

Shortlisting

Shortlisting and interviews will be done on rolling basis until the position is filled. Therefore, qualified and interested candidates are highly recommended to submit their applications as soon as they can. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within one month from the submission date of your application, consider your application unsuccessful.

Working at SNV

SNV is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment.

SNV is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal and global network of experts.For more information on SNV, please refer to our website: www.snv.org

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct“. This Statement of Conduct adopts the definitions used in the Scheme.

Data Protection assurance

SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.

If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of human resource management and administration. If you are unsuccessful on this occasion to secure employment with SNV, SNV will retain your Personal Data for one (1) year for the purpose of considering you for other suitable positions as and when they arise. If you do not wish to be considered for other suitable positions by SNV, please indicate accordingly in the acknowledgment section.

Project & Community Coordinator

Job Description

Purpose & Description

This document describes the roles, responsibilities, and expectations for Inshuti of Rwanda Incorporated’s project coordinator position.

The project and community coordinator is responsible for managing all aspects of Inshuti programming in Rwanda. They implement strategy alongside the executive director and ensure all projects adhere to the mission and purpose of Inshuti of Rwanda Incorporated. They will provide timely and accurate updates from Rwanda to ensure risks are understood and mitigated.

Project Coordination Responsibilities

• Assist the build manager in developing and managing project management documents such as project schedules, scope statements, and project plans.
• Respect the internal cash management rules and procedures and supporting documents as set by the accounting coordinator, notably the procurement policy.
• Supervise and be responsible for the material procurement process alongside other Inshuti of Rwanda Incorporated staff members. Also, they must ensure the procurement policy is strictly adhered to
• Meet with potential house recipients to assess their needs and define project requirements, acceptance criteria, and timelines.
• Coordinate allocating project resources to ensure the project team has what’s needed at the right time.
• Assign tasks to team members and help them understand what’s expected from them regarding project milestones and deliverables.
• Be the liaison between the project team, house recipients, build manager, and Rwanda country director throughout the project life cycle.
• Monitor project progress, generate reports, and appropriately update the build manager and Rwanda country director.
• Foster cross-team collaboration to help project team members complete project tasks and produce deliverables.
• Mitigate risk identified in the project by proposing solutions. Identify potential development
• opportunities that could aid our beneficiaries or the project.
• Ensure building standards are upheld and requirements are met through daily inspections.
• Ensure translation of information and discussions is provided as required to ensure ED and Build manager can make informed decisions.
  
  
  

Community Coordination Responsibilities

• Develop and implement community outreach programs and initiatives.
• Build and maintain relationships with community members, organizations, stakeholders, and partners.
• Create and distribute promotional materials to raise awareness about the organization and its initiatives.
• Organize and analyze data on program impact and community needs.
• Report on program outcomes and recommendations for future initiatives.
• Perform administrative duties such as maintaining accurate records.

Candidate Requirements

Essential

• Fluent in Kinyarwanda and English.
• Proficient in Microsoft Office (especially Word and Excel).
• Previous work experience with a nonprofit organization or community outreach program.
• Excellent interpersonal skills and communication skills, both written and verbal.
• Strong organizational skills.
• Proven ability to build and maintain relationships with beneficiaries, community organizations, stakeholders, and partners.
  
  
  

Desirable

• Experience in project coordination, community outreach, or a related field is a plus.
• Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
• Familiarity with risk management and quality assurance control.
• Creative problem-solving skills and the ability to think outside the box.
• Ability to work independently and as part of a team.

Candidate Characteristics

• Autonomous
• Reliable
• Self-starter
• Willing to learn
• Organized
• Honest person with upstanding integrity
  
  
  

Other Information

This position is full-time and based in Rubavu District. Therefore, the candidate must live in Rubavu District.

This job listing will be posted until 22^nd November at midnight CET.

Please submit a one-page cover letter and (maximum) two-page CV to admin@inshutiofrwanda.org.

Job Title: Managing Director

Location: Kigali

Reports to: Chairman of Board

Position Type: Full-Time

Job Summary:

The Managing Director will lead the District SACCO’s daily operations, ensuring regulatory compliance and driving growth. Reporting to the Chairman of the Board, the MD will set strategic goals, oversee management functions, and implement plans to support District SACCO’s development. Key duties include creating marketing strategies, preparing financial reports, guiding risk management, and building staff capacity.

Key Responsibilities:

• Oversee daily operations of the District SACCO, ensuring compliance with all regulatory requirements.
• Set and execute growth strategies, manage District SACCO development, and oversee all management functions.
• Develop plans, budgets, and initiatives as directed by the Board of Directors.
• Create and maintain marketing and public relations strategies to promote District SACCO’s products and services.
• Prepare financial and narrative reports for stakeholders and ensure transparent reporting.
• Lead staff development through training programs and skill enhancement.
• Approve internal audit plans and guide risk management, treasury, and capital planning.
• Drive operational improvement through strategic recommendations and efficiency initiatives.
• Ensure high-quality service for District SACCO members and fulfill Board-assigned duties.
  
  
  

Experience and Qualification:

• Master’s or Bachelor’s degree in Finance, Economics, Management, or Accounting, with 10+ years in senior management (microfinance or banking).
• Minimum 7 years in senior roles in finance or banking.
• Certifications: CPA, ACCA, or CIFA preferred.
• Strong leadership, relationship-building, financial management, analytical, organizational, and communication skills.
• Fluent in English; French is an asset.

Application Link No Later than 15th November 2024

OB DESCRIPTION: TALENT & CULTURE MANAGER

1. Position Description

2. Other Special Requirements

Qualifications, Skills/Experience & Personal Attributes

Working conditions

The Job’s responsibilities sometimes may require working extra hours and the working days include weekends and public holidays.

How to Apply:

Interested candidates should send their both application letter and well detailed CV together with degrees/certificates not later than 10^th November 2024 at 05:00 pm via the mail: daniel.nsengiyera@mantiscollection.com

The Management

JOB DESCRIPTION

Job Title: Local Deputy / TEI MAV + Project in Rwanda

Department: Health Department / Geographical Direction HQ France

Location: Based in Kigali, Rwanda

Mission Duration: 1 year (6 months, renewable)

Contract type: Fixed-term contract (local contract)

Job Level: Senior Level

Overview:

Expertise France is the French public agency for international cooperation. The Agency focuses on four priority areas:

• Democratic, economic and financial governance;
• Stability of countries in crisis/post-crisis situations and security;
• Combating climate change and favoring sustainable urban development;
• Strengthening health systems, social protection and employment.

In these areas, Expertise France engineers and implements capacity-building projects, mobilizes technical expertise and acts as a project coordinator, bringing together public expertise and private know-how. With a business volume of 390 million euros and over 400 projects in 145 countries, Expertise France’s activities are part of France’s international cooperation policy and official development assistance.

Context:

The African Union Commission and the African Centers for Disease Control and Prevention call for local production of 60% of Africa’s needed vaccines by 2040 as well as expanded local manufacturing of other health products. The European Union and Member States are supporting these goals through the Team Europe Initiative on manufacturing and access to vaccines, medicines and health technologies in Africa (TEI MAV+).

The overall aim of the project is to strengthen the local manufacture of medicines and healthcare products in Rwanda, and the population’s equitable access to these products, by enhancing the skills of the personnel needed for the various pharmaceutical professions, and by stimulating research and the development of new products and processes.

Expertise France together with the German cooperation (GIZ), the Belgian cooperation (Enabel) and the Swedish cooperation (SIDA) as well as with the support of national institutions (Ministry of Education, Ministry of Health, Universities, Research Centers) and with international support, will help to reinforce and maintain a strong pharmaceutical ecosystem.

Responsibility:

Based in Kigali, the position for the Local Deputy is under the direct responsibility of the Project Leader based also in Kigali. He will liaise with the USP in Kigali and the HQ in France

The Local Deputy will support the Project Leader in the overall management and coordination of the project, in close cooperation with the Rwandan partners and the implementing International agencies ENABEL, GIZ and SIDA.

Working with the project team (Project Leader, Financial and Administrative Manager and the Project Manager in Paris) the Local Deputy will be responsible for the following tasks in particular:

1. Support for operational management of project activities:

• Facilitate the communication and exchange with local authorities and local partners
• Assist the Project Manager in planning, implementing and monitoring project activities ensuring that milestones are met, raising alarms and redirecting actions if necessary
• Assist and support in the coordination of meetings with national and international partners for the implementation of activities of the project (Inception Phase and beyond);
• Assist in setting up and follow the governance of the project ( ei Steering committee / task force / others)
• He ensures the effective implementation of the activities together with the project leader who will be supervised by national and international experts.
• Contribute to frame the consultancy assignments and assist the Project Leader in proofreading deliverables and documents produced under the project to ensure technical quality control in liaison with the Pharmatical expert from PATT;
• Contribute to project accountability and capitalization
• Support the monitoring and evaluation of the project, together with the expert in charge of monitoring and evaluation and the SERA referent at headquarters/USP.
  
  
  

2. Support for administrative and financial management:

• Support the Project Leader in the implementation of project management tools and procedures (e.g. procedure manual) and ensure their proper application;
• Participate in Expertise France’s internal reporting (annual review, revised budget, action plan – initial budget);
• Contribute to the preparation of interim and final technical and financial activity reports required by the European Union, in liaison with the project team;
• Liaise with USP procurement officer to support experts in project procurement (services, goods, works, expertise, etc.): contracting plan, preparation of procurement-related documents, quality control of files, contract negotiations, monitoring of contractual commitments.

This job description is not exhaustive. In general, the Local Deputy is expected to support the Project Leader in achieving the project’s contractual objectives, and to carry out all activities required for the proper execution of the project.

Profile

Qualifications and skills

• Master’s degree (bac+5 minimum) in health/pharmaceutical area/ international development, project management, development economics, political science or equivalent university degree;

Skills

• Mastery of project management (project cycle, financial and legal rules, technical, administrative and financial follow-up);
• Organizational skills: autonomy, rigor and method, sense of responsibility;
• Communication skills: diplomacy and communication with private and public, local and international partners;
• Team spirit;
• Ability to adapt and react to unforeseen situations;
• Ability to produce an analysis/diagnosis, to design and propose a solution adapted to the context;
• Excellent analytical and writing skills;
• Perfect command of office automation tools;
• Perfect command of English; Fluency in French is an asset.

General and specific professional experience

• 10 years’ professional experience in the implementation of technical assistance projects.
  
  
  

Additional information

Desired start date: November 2024

Type of contract: Fixed-term contract (local contract)

Documents to be provided:

• CV
• Covering letter
• Photocopies of diplomas and certificates of employment
• Three professional references, including e-mail and telephone contacts
• Send application on: https://www.expertisefrance.fr/web/guest/on-recrute?redirected=2#page-12147—1—local-deputy-tei-mav-project-in-rwanda-h-f—fr_FR?backlink=search

Application deadline: November 15, 2024

Candidates interested in this opportunity are invited to submit their application as soon as possible. Expertise France reserves the right to pre-select candidates before this date. If you do not receive a reply from us within 3 weeks, please consider that your application has been unsuccessful.

The selection process will take place in two stages:

• First, a shortlist will be drawn up freely by Expertise France.
• Secondly, short-listed candidates will be invited to an interview by videoconference.

The selected candidate will be accompanied by Expertise France, through an integration/training phase.

Career Opportunities: Project Manager (50855)

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better life for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

Plan International Rwanda Strategy statement.

Our lobal strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality.

Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our program units which represent our point of contact with girls, their families and their communities.

The Project Manager will be responsible for the overall implementation of the protection project. S/he will lead all phases of the project management cycle; S/he will be responsible for ensuring that project activities and spending are on track and according to the workplan, that objectives are met and that all data are captured and analyzed appropriately. S/he will be ensuring that all staff have clear roles and responsibilities and that they follow their schedule of activities, and advising and guiding them in emergency situations, in cooperation with other key staff members.

Close collaboration, follow up and monitoring of partners is essential and critical to ensure the success of the project. The post holder should therefore fully support this deliverable to the best of their capabilities.

Click here to view the JD: Project Manager JD 2024.docx

Location: Country Office

Type of Role: project Manager

Reports to: PSHEA Program Manager

Grade: Level 14

Closing Date: 17th November, 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

EXTERNAL ADVERTISEMENT

King Faisal Hospital, Rwanda, “A center of excellence in health service provision, clinical education, and research”.

This is an exciting time for King Faisal Hospital, Rwanda as we embrace a new strategic direction.

The hospital has continued to grow due to its positive reputation for authentic compassionate health care and highly skilled medical practitioners, especially in specialized surgical and medical services.

King Faisal Hospital Kigali is looking for suitable candidate to fill the following position

POSITION:  Head of Pharmaceutical Warehousing and Distribution

COMPETENCY REQUIREMENT: 

Education: Master of Science in Pharmaceutical Sciences.

Experience:

• Over 10 years of professional experience in clinical pharmacy, pharmaceutical procurement, and hospital pharmacy management.
• Must have held the position of Head or Chief Pharmacist at a referral or teaching hospital in Rwanda, with proven experience managing pharmaceutical warehousing and distribution.
• In-depth knowledge of pharmaceutical procurement processes, inventory control, and supply chain management.
  
  
  

SKILLS AND ABILITIES

Leadership and Governance:

• Demonstrated leadership experience, including roles in governance or participation in key hospital committees.
• Proven track record of managing teams in a hospital setting, with the ability to provide strategic direction and ensure high operational performance.

Skills and Competencies

• Pharmaceutical Expertise: Comprehensive understanding of clinical pharmacy, pharmaceutical procurement, warehousing, and distribution processes.
• Inventory and Supply Chain Management: Expertise in managing large-scale pharmaceutical inventories, ensuring efficiency, cost-effectiveness, and accuracy.
• Leadership: Strong leadership and team management skills, with the ability to mentor and guide warehouse staff toward optimal performance.
• Regulatory Compliance: Thorough knowledge of national and international pharmaceutical regulations, including best practices in storage and distribution.
• Financial Acumen: Ability to manage inventory-related budgets, control costs, and collaborate with the finance team to align warehousing operations with financial objectives.
• Problem-Solving: Strong analytical and decision-making abilities, particularly in resolving supply chain challenges and improving warehousing efficiency.
• Communication: Excellent communication and interpersonal skills, capable of coordinating across departments and presenting complex information clearly.

Key Attributes

• Strong organizational skills and attention to detail.
• Ability to work under pressure and manage competing priorities.
• Commitment to maintaining the highest standards of pharmaceutical safety and quality.

Proactive approach to identifying and solving operational challenges.

KEY RESPONSIBILITIES

Warehouse Operations Management:

• Oversee the entire pharmaceutical warehousing operations, ensuring proper receipt, storage, and distribution of medications and medical supplies.
• Ensure the warehouse maintains high standards of safety, security, and compliance with national and international regulations for pharmaceutical storage.
• Implement and manage inventory control systems to optimize stock levels, prevent shortages or overstocking, and ensure timely replenishment of supplies.

Pharmaceutical Distribution Management:

• ensuring timely and accurate delivery of pharmaceutical products.
• Establish protocols for tracking and verifying the movement of pharmaceuticals from the warehouse to their final destination within the hospital.
• Ensure that all medications distributed meet the required quality standards, with proper documentation and verification processes in place.

Inventory Planning, Control and Management:

• Develop and maintain efficient inventory management systems that ensure accurate tracking of stock levels and reduce wastage or expirations.
• Lead regular stock audits to ensure that inventory records are up to date and reflect actual stock levels.
• Oversee the management of slow-moving or obsolete stock, ensuring proper handling and disposal in accordance with regulatory guidelines.
• Lead the development of inventory planning strategies to meet both clinical needs and financial goals, ensuring a balance between stock availability and cost efficiency.
  
  
  

Budgeting and Financial Oversight:

• Collaborate with the Finance Division to develop and manage the pharmaceutical warehousing budget, ensuring efficient use of financial resources.
• Monitor and control warehouse-related expenses, including storage, procurement, and distribution costs, to stay within approved budgets.
• Provide financial forecasts for pharmaceutical inventory needs based on historical usage and clinical demand, ensuring proper alignment with the hospital’s financial objectives.

Pharmaceutical Procurement Support:

• Collaborate with the procurement team to ensure that the warehouse receives and stores the correct quantities and types of pharmaceuticals and medical supplies.
• Provide input on forecasting medication needs based on historical usage trends, clinical demand, and seasonal variations.
• Ensure proper communication with the procurement unit to align warehouse inventory with the hospital’s clinical and operational needs.

Compliance and Regulatory Oversight:

• Ensure full compliance with national pharmaceutical regulations, including those issued by the Rwanda Food and Drug Authority (FDA), and maintain accurate records for regulatory audits.
• Implement risk management procedures to mitigate potential issues such as medication errors, improper storage conditions, and expired stock.
• Ensure that all warehouse staff are trained and follow proper procedures for handling pharmaceuticals in compliance with Good Distribution Practices (GDP) and Good Storage Practices (GSP).
  
  
  

Leadership and Governance:

• Provide strategic leadership to the warehousing and distribution team, ensuring high levels of performance, professionalism, and compliance with internal and external policies.
• Participate in hospital governance meetings related to pharmaceutical management, offering insights and recommendations for improving supply chain efficiency and medication safety.
• Lead initiatives to enhance warehouse operations, improve workflows, and ensure alignment with the hospital’s financial and operational goals.

Collaboration and Coordination:

• Act as the primary liaison between the Finance Division, Clinical Division, and Procurement Unit to ensure smooth coordination of pharmaceutical operations.
• Work closely with clinical departments to understand their medication needs and ensure that the warehouse stocks and distributes products accordingly.
• Collaborate with the finance department to align inventory management with budgeting and cost control objectives.

Quality Improvement and Risk Management:

• Implement continuous quality improvement measures to enhance the safety and efficiency of warehousing and distribution processes.
• Develop and monitor key performance indicators (KPIs) for warehouse operations, addressing any inefficiencies or risks in the pharmaceutical supply chain.
• Ensure robust systems for monitoring the quality and safety of medications, preventing stock-outs, and minimizing operational risks.

Application Link:https://docs.google.com/forms/d/e/1FAIpQLSfZAaH-mn83tub_0QFZNJFL8RMJF9aRbTkdcLEi7tPIk7Y3Zw/viewform?usp=sf_link  No Later than 08th November 2024 

JOB OPPORTUNITIES

1. Construction and Project Management (x2)

Institut d’ Enseignement Supérieur de Ruhengeri (INES-Ruhengeri) is calling for applications for the following vacant teaching positions:

Areas of Specialization

1. Construction and project management: Two (2) positions.

Positions’ requirement

1. Having Ph.D. Degree in the specified areas of specialization with a minimum experience of Two (2) years of teaching in higher learning institutions.
2. Being a Senior Lecturer or Professor is an added value.
   
   
   

How to apply

1. Detailed Curriculum Vitae with proof of the required professional experience;
2. Certified copies of degrees and transcripts (certificates of equivalence of degrees will be later required);
3. A copy of the national identity card or passport, certificates, and any other useful document with an application letter addressed to the Vice-Chancellor of INES-Ruhengeri.

The file must be submitted electronically, via the INES website with one (1) single pdf file via info@ines.ac.rw with a copy to hr@ines.ac.rw, no later than 15^th November 2024, at 05:00 PM.

Note

1. Only qualified applicants will be selected for the interview.
2. Incomplete files will not be considered.
3. Local and international candidates are welcome, with priority for females.

Done at Musanze

Fr. Dr. BARIBESHYA Jean Bosco

Vice-Chancellor

JOB OPPORTUNITIES

Institut d’ Enseignement Supérieur de Ruhengeri (INES-Ruhengeri) is calling for applications for the following vacant teaching positions:

Areas of Specialization

1. Geotechnical Engineering: Three (3) positions;

Positions’ requirement

1. Having Ph.D. Degree in the specified areas of specialization with a minimum experience of Two (2) years of teaching in higher learning institutions.
2. Being a Senior Lecturer or Professor is an added value.
   
   
   

How to apply

1. Detailed Curriculum Vitae with proof of the required professional experience;
2. Certified copies of degrees and transcripts (certificates of equivalence of degrees will be later required);
3. A copy of the national identity card or passport, certificates, and any other useful document with an application letter addressed to the Vice-Chancellor of INES-Ruhengeri.

The file must be submitted electronically, via the INES website with one (1) single pdf file via info@ines.ac.rw with a copy to hr@ines.ac.rw, no later than 15^th November 2024, at 05:00 PM.

Note

1. Only qualified applicants will be selected for the interview.
2. Incomplete files will not be considered.
3. Local and international candidates are welcome, with priority for females.

Done at Musanze

Fr. Dr. BARIBESHYA Jean Bosco

Vice-Chancellor