Career Opportunities: Monitoring Assistant ( Social Protection & Resilience), Service Contract, level 5 -Karongi 1 (155121)
Requisition ID 155121 – Posted 31/12/2021 – Short Term-SC WFP – Africa, Central & Eastern – Rwanda – Huye – Working Job Language (2) – PROGRAMME & POLICY
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
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Title: Monitoring Assistant (Social protection and resilience)
Type of Appointment: Service Contract (SC)
Level: SC_5
REPORTING TO: Programme Associate
DURATION: 12 Months (renewable based on level of performance and availability of funding)
Duty Station: Huye Field Office
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This position will be based in WFP Rwanda Country Office, Huye Duty Station, and the job holder will work under the direct supervision of the Programme Associate in the Field office, under the technical guidance of the social protection and resilience output managers in Kigali, and overall supervision of the Head of Huye Field Office.
BACKGROUND OF THE ASSIGNMENT
World Food Programme Rwanda works in partnership with the Government and other stakeholders through the direct implementation of integrated programmes targeting the most vulnerable people and will progressively shift towards building national capacity to formulate, manage and implement programmes for achieving zero hunger. In implementing its activities, WFP will bridge the humanitarian–development nexus and leverage its extensive experience and the contributions it has made in Rwanda over many decades in order to achieve four strategic outcomes outlined in the WFP Country Strategic Plan. Strategic Outcome 2 focuses on ensuring that vulnerable populations in food-insecure communities and areas have improved access to adequate and nutritious food all year. This Outcome encompasses capacity strengthening and direct programme implementation in the areas of social protection, emergency preparedness and management, vulnerability analysis, school feeding and climate-resilient livelihoods or food assistance for assets.
Under Strategic Outcome 2, WFP implements social protection and resilience activities, all geared towards contributing to the results outlined in national policies on social protection and climate resilience. In social protection, WFP partners with other UN agencies under a joint programme, where WFP’s contribution relates to developing innovative approaches for making social protection more responsive to climate-related shocks and modelling innovative approaches to accelerate social protection and graduation from poverty at the community level. In the area of resilience, WFP is implementing a comprehensive food assistance for assets programme to enhance community resilience to natural shocks through a stronger asset base, market linkages and social cohesion, modelling shock-responsive and nutrition- and gender-sensitive approaches. These activities are implemented in a total of seven districts around Rwanda with the highest levels of food insecurity and vulnerability to shocks and entail a complex and integrated workplan that this position will help coordinate and implement. The work is done in close collaboration with NGO partners and local government.
JOB PURPOSE
To coordinate and perform monitoring of social protection and resilience activities and provide quality, accurate data and reports to support the effective delivery of these activities at community, sector and district level.
KEY ACCOUNTABILITIES (not all-inclusive)
- Monitor the processes and quality of implementation of social protection and resilience activities in line with guidance and corporate standards and procedures. Conduct spot checks as required.
- Through regular field visits, supervise and monitor the implementation of FFA (Food assistance for Assets) project activities such as land terracing, progressive terraces; marshland development; agriculture and livestock extension services and value chains, income generating activities and ensuring that technical norms and standards are respected
- Provide technical support to the implementing partner and advocacy to local authorities where requested in connection with SMART components.
- Supervise the FFA scheme by overseeing the participant’s identification and enrolment, validating the list of payments based on actual man-days worked and ensuring that all participants get their full and quality entitlements, agriculture inputs, seeds, livestock
- Collect and summarise programme data, collaborating with cooperating partners where required, conduct analysis, and prepare reports to support programme reviews and informative decision-making.
- Verify the planned movements and distribution of transfers or non-food items, resolving routine issues and escalating where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.
- Ensure all monitoring and output data is entered in the COMET system in an accurate and timely manner.
- Liaise with the field office team, partners and the SMART Project District Focal points and share contextual information to explain monitoring findings, particularly deviations from target (if any) on a quarterly basis.
- Support the organisation of and participate in joint monitoring missions with cooperating partners, WFP and other UN agencies and government.
- Support monthly reconciliations on commodity data between LESS and COMET through verification of entered data and reasons for variances.
- Support the local coordination of surveys, review and evaluation processes, and liaise with partners, communities and WFP colleagues to gather information, data and lessons learnt to support such exercises.
- Suggest improvements to field processes and procedures for efficient implementation of the assistance programmes.
- Prepare ad hoc “notes for the records” and accurate monthly progress reports based on approved M&E plans and checklists as well as review and provide feedback on cooperating partner reports.
- Help organise capacity strengthening activities and trainings on social protection and resilience at the district, sector, and community level.
- Arrange regular meetings such as technical working groups meeting, bilateral meeting with community leaders and partners on social protection and resilience activities as well as represent WFP in community mobilization campaigns and trainings to foster the project ownership and community participation
- Provide guidance and standard trainings for cooperating partners on WFP operational practices and WFP indicators, monitoring tools and methods to support them to independently self-monitor and to contribute to the visibility of WFP in the coverage areas.
- Prepare field mission reports to document programme implementation.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
| Capability Name |
Description of the behaviour expected for the proficiency level |
| Strategic Management |
Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. |
| Performance Management |
Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Qualitative/Quantitative Methodology |
Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. |
| Data Analytics and Visualization |
Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries
planned and reached for all programme assistance modalities and activities. |
| Programme Monitoring and Review |
Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided. |
STANDARD MINIMUM QUALIFICATIONS
Education: University degree in Agriculture, rural development, development studies Nutrition/Health, Environmental Science, Sociology, Social work or other social protection and resilience connected field.
Experience: At least three years of relevant professional experience in the agricultural livelihoods, resilience, or social protection thematic fields in conjunction with the implementation, monitoring and evaluation of development or humanitarian projects or programmes.
Language: Fluency (level C) in English language. Knowledge of French and Kinyarwanda is an added advantage.
OTHER SPECIFIC JOB REQUIREMENTS
- Has a proactive attitude, an ability to plan work and prioritise competing activities and ensure their completion?
- Has worked with technical teams (i.e. programme, nutrition, etc.) to implement development or humanitarian projects or programmes.
- Has experience in liaison with government authorities for programme implementation.
- Has a good understanding or experience in monitoring and evaluation systems and standards and reporting findings to management team, partners, and other stakeholders.
- Has strong interpersonal skills and ability to deal patiently and tactfully with people of different national and cultural backgrounds and to manage external partnerships.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has experience in collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders.
- Has experience utilizing the monitoring and evaluation systems and standards.
TERMS AND CONDITIONS
- The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
- WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
- All employment is decided on the basis of qualifications and merit.
DEADLINE FOR APPLICATIONS
The deadline for submitting the online application is on the 14th of January 2022.
Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
