The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
ROLE PROFILE
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Title
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Community Development Facilitator
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Functional Area (job family/role type)
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Program
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Discipline/field
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Sponsorship
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Specialism
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N/A
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Reports to
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Program Unit Manager
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Office location
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Gatsibo PU
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Travel required
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Extensive
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Geographical scope of role
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Country
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Effective Date
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September, 2022
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Grade
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C1
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Role PURPOSE
Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. To implement its change journey, Plan International Rwanda has been operating in three Program units which includes Gatsibo, Bugesera and Nyaruguru, hence in need of a Community Development Facilitator to support in one of its PU.
The Community Development Facilitator will effectively facilitate the Child-Centred Community Development and build meaningful relationships among the multiple stakeholders in the community development process. He/she will ensure the maintenance and strengthening of linkages, networks and collaborations between Plan International and the community interests, groups, local governments and other NGOs within their area.
He/she will be required to communicate in a style that inspires confidence and professionalism and builds credibility with line management. Be flexible and committed to strong team working skills and external relations.
Management scope, reporting lines, key relationships
Direct reports- The post holder will report to the Program Unit Manager
Key Relationships
Internal
- Program Unit Manager, Sponsorship team
- PU MERL Coordinator
- Child Rights Program Manager
- Communications and Advocacy Manager
- Business Development Manager.
External
- Children,
- Families,
- Community volunteers,
- CBOs,
- FBOs,
- School leaders,
- Local leaders and District level officers.
Level of contact with children
- High level: Frequent interaction with children
Physical Environment
- The position is typically field work
Accountabilities and main work activities
Key responsibilities
Key sponsorship related
- Organize sponsored children, their families and communities to effectively participate in the planning, management and monitoring of projects through meetings and training.
- Ensure that Sponsored Children, their families and communities benefit from programme interventions.
- Effectively facilitate Sponsored Families and their community towards the successful management of their projects as outlined in the Country Strategy in line with Plan Domain and Program Principles.
- Review with the Sponsorship Communications Coordinator and update the Sponsored Children (SCs) files
- Train community volunteers, Sponsored Children and Families in Sponsorship requirements and train PU Staff in sponsorship requirement
Key Project related (Supporting Project implementation)
- Assist in the implementation, monitoring and evaluation of the project
- Document quarterly progress and/or challenges about the project in an appropriate format (e.g. articles, success stories, case studies)
- Assist the Project Coordinator in preparing required monthly, quarterly reports and annual project reports
- Establish partnerships with others local Non-Governmental Organizations (NGOs), government bodies and families and youth to increase their participation in the project
- Assist the Project Coordinator in building the capacity of stakeholders involved in the project in gender and in result- based management
- Promote and abide by internal policies and procedures including but not limited to: Safeguarding Children and Young People Policy and Code of Conduct
- Monitor and report on all activities implemented by Project ‘s partners
Empowerment and sustainability
- Ensure the Sponsorship Community Volunteers (CVs), children, their families and community members are properly trained to take care of 100% sponsorship activities
- Monitor and evaluate the performance of and conduct fresh training in areas identified with gaps
- Actively participate in local RM as a Member of Resource Mobilization Team (develop concept notes, proposals)
Community mobilization and facilitation
- Facilitate project design, planning, implementation, monitoring and evaluation in the assigned area of operation
- Facilitate effective participation of children, families, communities and stakeholders in program activities
- Facilitate the integration of programs and influencing activities in the field.
Coordination and Networking
- Establish good working relations with children, families, community leadership, community- based organizations (CBOs), government extension staff and other stakeholders at community levels
- Participate in stakeholder meetings and networks at community levels
- Produce Quality Sponsorship Communications in line with Program and influencing
- Ensure communication production is participatory and reflects children’ voices
- Ensure that sponsorship items (of high quality are positive, engaging and real, with no backlogs)
- Participate in the generation of Annual Plan, annual Report and SPAR
- Ensure that all sponsorship products and services meet quality standards, are accurate, timely and complete as specified in the Sponsorship Manual and To Do List.
Building relationship activities
- Promotes integration of building relations and program processes at field level
- Facilitates production of quality Sponsorship Communications to meet set deadlines
- Use of 3 months To Do List.
Child Protection and Safeguarding
- Promote child rights- based programming at field level
- Report all incidents and concerns on child abuse
- Ensure all partners and other relevant stakeholders, including children and communities are trained and have access to the child protection policy
Management of partnerships
Ensure that:
- Effectively portray a positive image of Plan International Rwanda
- Build good working relationships with CVs.
- Visiting uncooperative SCs and educating them about Plan policies and procedures.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
- Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in their day-to-day work.
- Ensure that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES
LEADERSHIP COMPETENCIES
- Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
- Behave in line with our values and safeguarding practices, inside and outside work.
- Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Honest and efficient in use of resources, including own time.
- Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
- Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS COMPETENCIES
- Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
- Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
- Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Technical expertise, skills and knowledge
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Essential
- Degree in Development Studies, Social Sciences, Administration Sciences, Education, Agriculture
- Minimum of 2 years extensive experience in development work at grassroots level.
- Experience in emergence/relief programs will be an added advantage.
- Computer literacy in Excel and Word.
- Must hold a valid motorcycle license.
Skills Specific to the Post
- Communication skills
- Good organizational and interpersonal skills
- Willingness to work extra hours
- Willingness to live and work within the rural community
- Demonstrated training skills
- Ability to work in a multi-disciplinary and multicultural environment
- Willingness to work with communities at all levels.
- Strong team building and motivational skills
- Strong negotiation, facilitating and influencing skills
- Ability to ride a motorcycle
Languages required:
Fluency in local language, English and French is essential
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Location: Gatsibo
Type of Role: Program
Reports to: Program Unit Manager
Grade: c2
Closing Date: 20/09/2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
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