Job description of the Management Information System Officer (MIS)

Note: See a detailed list of exemplary Core Competency behaviors attached at the end of this document.

PACT DETAILED CORE COMPETENCY BEHAVIORS BY JOB GROUP AND LEVEL: P5 

Number of candidates: One (1)

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Pact will never request any payment or fees to apply for a position.

Pact will only contact successful candidates; if you do not hear from us, please consider your application unsuccessful.

How to apply

• Interested candidates may submit a motivation letter and CV to: pactrwanda@pactworld.org  not later than 15 September 2022 mentioning the position title as a subject to the e-mail.

About One Acre Fund

Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core African countries, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, our farmers harvest 50 percent more food after working with One Acre Fund.

To learn more about our work, take a look at our Why Work Here blog for information.

About the Young Professionals Program

One Acre Fund’s Young Professionals Program offers high-performing African graduates meaningful internships and training opportunities at a high-performing, mission-driven organization. Our internships are paid and all interns can expect to receive substantive work assignments working on high-impact projects that support One Acre Fund’s operations.

When joining, interns will participate in an onboarding program and receive training on how to design and execute projects. Throughout your internship, you will get the opportunity to work with like-minded individuals and receive learning opportunities to build solid foundations for your future career.

About the Role

The Reporting and compliance team is seeking someone with a background in Accounting or Finance and a demonstrated passion for personal and professional development, to assist with the following responsibilities.

Responsibilities

• Reconcile the assigned accounts on the periodic close-books process.
• Coordinate the documentation of the information required for external or internal Audits.
• Perform any other task required for the accomplishment of the team goals

Career Growth and Development

We have a strong culture of constant learning and we deeply invest in our people. You’ll have weekly check-ins with your manager, access to mentorship and training, and regular feedback on your performance. We’ll hold career reviews every one-three months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and gain rewarding technical experience.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• A university degree in Accounting, Finance or another related field. CPA in progress in the added advantage
• Leadership experience at work, in school clubs, volunteer organizations… is an added advantage
• The desire for personal and professional growth
• Top-performing academic background (include GPA/marks on your resume)
• Ability and lead to work independently
• Embrace One Acre Fund’s values
• Fluent in English and Kinyarwanda

Preferred Start Date

As soon as possible

Job Location

Kigali, Rwanda

Benefits

Interns will be provided with a reasonable stipend for the duration of their contract. Rural area-based fellows will be assisted in locating suitable housing.

Eligibility

This role is only open to citizens or permanent residents of Rwanda

Application Deadline

We hire on a rolling basis which means that applications are reviewed and processed continuously until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve extraordinary impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal-opportunity workplace.

Click here for details & Apply

Old Mutual Insurance Rwanda (former UAP Insurance Rwanda) is a subsidiary of UAP Old Mutual Group, member of Old Mutual Limited, an Integrated financial service provider comprising Insurance, Banking, and Investment Business. Old Mutual insurance Rwanda vision is being the Rwandan’s revolutionary financial services company with a commitment to enhance the quality of life by delivering peace of mind and financial freedom.

Old Mutual Limited (OML) is a premium African financial services group that offers a broad spectrum of financial solutions to retail and corporate customers across key markets in 14 countries. Our primary operations are in South Africa and the Rest of Africa, and we have niche businesses in Asia. We have 12 million customers and 30,000 employees and with over 175 years of heritage across sub-Saharan Africa, we are a crucial part of the communities we serve and broader society on the continent. The business is listed on the Johannesburg, London, Zimbabwean, Malawian, and Namibian stock exchanges. The UAP Old Mutual Group comprises of three key players as a result of the acquisition of a controlling stake in Faulu in 2014 and UAP in 2015 by Old Mutual. The acquisition resulted in Old Mutual Kenya and UAP Holdings (www.uapoldmutual.com) as well as Faulu Microfinance Bank (www.faulukenya.com) forming one of the largest financial services groups with a growing footprint in East and Central Africa. The Group currently has operations in Kenya, Uganda, Tanzania, South Sudan, and Rwanda.  The Group now offers customers a comprehensive and enhanced range of financial services which include Investment, Insurance, Banking, and Savings as well as a wider and more accessible distribution network. The wider group also offers broad career growth prospects for employees. It therefore wishes to fill the below vacant position with qualified, experienced, and talented individual to strengthen its portfolio as a Pan – African Financial Services Group. The positions’ details are further outlined below;

Job Summary

To ensure prompt processing of medical claims.

Key tasks and responsibilities

• Audit and verify that all invoices are captured correctly in E-Oxygen.
• Barcoding and scanning of medical claims.
• Capture all invoices and reject ones not payable by UAP.
• Return all invoices not payable to providers / members.
• Maintain a Database on rejected invoices for reference and retrieval.
• Capture Reimbursement claims and assist in cheque dispatch.
• Process Funeral Benefit cheques within 48 hours.
• Prepare schedules for claims other UAP subsidiaries.
• Assist in pulling Membership utilization reports
• Maintain database on all reimbursement claims.
• Prepare and facilitate in medical claims file.
• Ensure compliance with SMART (when rolled out)

Qualifications and experience

• University degree preferably in health-related field
• Basic Insurance qualification

• Minimum of 1 year in a similar role

Skills and competencies

• Good communication and negotiating skills
• Good attention to details and accuracy
• Good analytical and monitoring skills
• User IT skills in database management and office systems.
• Good interpersonal skills
• Thorough understanding of policy covers/wordings and their interpretation as pertaining to claims
• Integrity and honesty

Please visit our careers page through: https://oldmutual.wd3.myworkdayjobs.com/en-US/Old_Mutual_Careers/details/Assistant-Claims-Analyst_JR-29718?

Interested candidates are requested to submit their applications by 5.00 p.m.

20^th September 2022.

Applicants must possess or be in the process of applying for a POLICE CLEARANCE CERTIFICATE as at the time of making an application.

ONLY short-listed candidates will be contacted.

Click here for details & Apply

Procurement Assistant

Job Summary

The Procurement Assistant is responsible for supporting the procurement unit with procurement activities related to FHI360’s programmatic and logistic operations in Rwanda. S/he will work closely with Program, Operations/Administration, and Finance to ensure efficient and timely purchase of goods and services to support effective project implementation.

 Accountabilities:

• Prepares, maintains, and reviews purchasing files, reports, and price lists for the unit.
• Assists with developing bid specifications.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders and forwards invoices to Finance for processing.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Maintains documentation of purchase orders and verifies invoices for payment with accounting.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with FHI360 procedures.
• Supervises preparation of orders and follows up to expedite delivery and shipment.
• Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed.
• Develops and maintains necessary records and files for efficient operation.
• Receives, examines and processes requisitions and other documents related to the purchase of supplies, materials, and equipment for the company.
• Compares costs and evaluates the quality, and need of supplies, materials and equipment.
• Interacts and corresponds with vendors to keep abreast of new products and market trends.
• Consults with department managers to determine purchasing needs and specifications.
• Prepares tender announcements and letters of invitation to tender in the light of the tender requirements
• Prepares distribution lists and communicate with vendors to coordinate the distribution to sites
• Maintains the weekly procurement tracker.
• Follow up on the payments with the Finance.
• Maintain the office storage of supplies.
• Other duties as assigned.

Applied Knowledge & Skills:

• Knowledge of procurement standards and practices.
• Knowledge of company policies and procedures regarding procurement services.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office and computer software skills.
• Good problem solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.

Problem Solving & Impact:

• Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affect own job or specific functional area

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Yypically reports to a Manager.

Education:

• Bachelor’s degree in procurement and logistics management or in a relevant business field

Experience:

• Bachelor’s degree in procurement and logistics management or in a relevant business field
• 3 years working in procurement on a donor-funded project in an international organization
• Strong organizational skills, ability to interact effectively with international and national personnel.
• Demonstratable capacity to meet the deadlines.
• Ability to work in fast-paced environment.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and efficiently process information not to delay project implementation.
• A clear understanding of procurement ethics and donor compliance is desired.
• Proactive spirit in identification difficulties and working cooperatively to solve them.
• Commitment to and understanding of FHI360 aims, values and principles

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

 This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions.

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

All qualified candidates should submit their applications by using the” Apply for this job” button below by the 16th September 2022.

Click here for details & Apply

Finance Assistant

Job Summary:

The Finance Assistant will perform accounting and financial duties for the project. Perform transactions review function to assure accuracy and compliance with internal and external regulations. The responsibilities also include maintaining bank accounts as well as cash account, daily reconciliations, consolidating approved documentations (Receipts, Bank transactions, Vouchers, GRN, etc…), preparing vouchers, recording transactions in GFAS according to FHI360 guidelines, filing and assisting during month end closure and audits.

Accountabilities:

• Provide administrative assistance to the accounting and financial management of FHI360-Rwanda project office.
• Reviews payment requests, claims, bills, invoices, and other supporting documents before payments to ensure completeness of the documents including approval and coding expenses to the appropriate GL codes and charging nodes.
• Prepare Payment vouchers (PVA), Cash Receipts (CR), Cash Transfers (CT); General Journal vouchers –JVs on daily basis.
• Process accounts payable (cheques & electronic cash transfers) on weekly basis for vendor invoices.
• Process travel and program advances to staff &consultants, settlement travel advances and processing claims for reimbursement of expenses in accordance with FHI360 policies.
• Works with project leaders to resolve problems associated with monthly expenditures and project budgets.
• Communicates with project leaders regarding monitoring of budgets to ensure projects adhere to budget constraints and meet completion.
• Maintain finance documents in an orderly and secure manner and regularly update the online filing system on SharePoint.
• Responsible for scanning all financial documents on monthly basis and saving them on the official SharePoint.
• Keep the confidentially of financial information including budget, bank balance and cash.
• Participate in payments to participants for expenses incurred in training and workshop events.
• Support audit exercise by helping in document retrieval.
• Perform other duties as assigned by his/her supervisor.

Applied Knowledge & Skills:

• University degree in Finance; Accounting; Business Administration or other similar field with a specialization in accounting or finance
• 2 years of relevant experience working on a donor-funded project in an international organization
• Demonstratable sense of responsibility and accountability.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheets & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of accounting programs like GFAS, Sun Systems etc. would be an advantage.
• Ability and willingness to work in fast-paced environments
• Commitment to and understanding of FHI360 aims, values and principles

Problem Solving & Impact:

• Works on problems of diverse scope that require analysis of data and evaluation of identifiable factors.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Manager or Associate Director.

Experience:

• University degree in Finance; Accounting; Business Administration or other similar field with a specialization in accounting or finance
• 2 years of relevant experience working on a donor-funded project in an international organization
• Demonstratable sense of responsibility and accountability.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheets & data analysis (excel & access) and familiarity with accounting software is preferred. Knowledge of accounting programs like GFAS, Sun Systems etc. would be an advantage.
• Ability and willingness to work in fast-paced environments
• Commitment to and understanding of FHI360 aims, values and principle

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions.

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

All qualified candidates should submit their applications by using the” Apply for this job” button below by the 16th September 2022.

Click here for details & Apply

Logistics and Administration Officer

Job Summary

Position Description 

The Logistics and Administration Officer is responsible for managing the vehicle fleet, assets, warehouse, and storage facilities warehousing and distribution of project resources, drivers, and warehouse staff, to ensure effective, transparent, and accountable logistics support to the implementation of USAID Tunoze Gusoma. He/she is also responsible for liaison with program/technical teams to ensure adequate logistical coordination and planning of program implementation that involves movement of staff and project resources. S/he is also responsible for Handling the physical and administrative tasks involved in the shipping, receiving, storing, and distributing of materials, parts, supplies and equipment.  Unpacks and checks goods received against purchase orders or invoices, maintains records of received goods and rejects unsatisfactory items, as necessary.

Accountabilities:

Transport and Fleet:

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage movement and maintenance of vehicles in good working condition.
• Ensure that vehicles are checked daily, and regularly serviced and maintained based an agreed schedule
• Responsible for administering possible litigations and traffic offenses that may arise.
• Ensure vehicles have current and lawful documentation and equipment (First Aid Kit, Fire extinguisher, Live saver, Spare tires, and Jack)
• Maintenance of service agreements related to vehicle maintenance and fueling.
• Monitor vehicles fuel consumption and submit monthly reports to senior managment
• Receive travel requests and maintain trip schedules and update Staff Movement Board.
• Coordinate with incoming and outgoing travelers for pick-up and drop-off and briefing of drivers on daily movement plan.
• Establish and maintain a list of contact details for preferred service providers on vehicle maintenance.
• Verifies and process all documentation, system transactions and handling requirements associated with all inbound and outbound orders of supplies.
• Works with accounting to ensure all receiving and dispatching documentation for goods are complete and accurate.

Assets Management:

• Maintaining up-to-date control of all assets including tracking details on donor, value, & location, and recording all asset movements and disposals.
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets and maintenance of assets record.
• Conduct monthly asset checks and share report with CO assets management focal person
• Conduct bi-annual physical verification of assets as required, document and physical asset verification record report with COP.
• Ensure timely reporting of asset losses and damages using existing reporting templates.

Warehouse and Distribution:

• Enter all new items purchased in asset database and ensure reconciling with purchase orders.
• Maintain physical warehouse and the storage facilities.
• Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
• Ensure all stock and assets purchased are entered in the database and the Master stock Register.
• Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
• Support program teams with the distribution of program supplies to beneficiaries in line with FHI360 distribution plan and inventory management policy.
• Prepare and share warehouse stock reports with Operations team on a monthly basis.

Administration and Reports:

• Manages the shipping and receiving of domestic and international packages for the organization.
• Maintain all logistic files in an organized, accurate and up to date manner
• Coordinate, monitor and guide the work of the drivers, warehouse/storage facility staff, casual workers, and any other logistics support by managing performance on an on-going basis
• Produce logistics site report, vehicle cost performance report.
• Update Asset Register and submit to Operations Manager every month.
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to Operations Manager per month.
• Comply with all relevant FHI360 policies and procedures with respect to safeguarding, code of conduct, fraud, diversity-equity& inclusion (DEI) and other relevant policies
• Work in close collaboration with the finance, procurement, and administration staff to ensure effective operations and strong team spirit
• Work Closely with the office assistant to maintain office closure/opening and arrange office meetings and facilities.
• Carry out any other tasks required by the line manager.

Applied Knowledge & Skills:

• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• In-depth understanding of software used to perform day-to-day functions.
• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Utilizes program specific terminology.

Problem Solving & Impact:

• Resolves and/or develops recommendations for issues and problems having broad impact.
• Problem resolution may require some analysis of policy and procedures.
• Serves as a resource to others in resolving non-standard issues and problems.
• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Education:

Qualifications

• Level of Education: Bachelor’s Degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration, or related field.
• 5 years of relevant experience working in logistics and procurement on a donor-funded project in an international organization
• Demonstratable sense of responsibility and accountability.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheet & data analysis (excel & access)
• Ability and willingness to work in fast-paced environments
• Commitment to and understanding of FHI360 aims, values and principles

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers  for a list of all open positions.

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

How to apply

All qualified candidates should submit their applications by using the” Apply for this job” button below by the 16th September 2022.

Click here for details & Apply

Job Description

– Coordinate the planning, budgeting, resources mobilization, implementation, monitoring and evaluation reporting of the Unit and Sectors in the area of social development, and instill the practice of knowledge management;
– Coordinate the elaboration and oversee the implementation of actionable strategies or plans meant to localize national policies and the District Council’s decisions pertaining to social development and social welfare;
– Coordinate campaigns meant to raise local population awareness on the importance and opportunities related to social development and social welfare;
– Maintain an updated and consolidated database of social development and welfare initiatives running within the District;
– Serve as a member to the District Technical Coordination Committee and advise the institution on matters pertaining to social development and social welfare.

REB iramenyesha abakandida baherutse gukora ikizami ku myanya y’Ubuyobozi bw’ibigo by’amashuri mu buryo bw’ikiganiro ko amanota yabo yatangajwe. Ayo manota aboneka muri ‘account’ ya buri mukandida iri muri sisiteme ya MIFOTRA.

Kanda hano usome iri tangazo kuri Tweeter ya REB

Job Description

Job Description

Please we have a vacancy of “Senior Accountant” and we appreciate it if we can deal together.

ABOUT THE COMPANY (EXCRAFT):

ExCraft is a pioneer brand in the export field in Egypt. It was founded in 2017 for distributing and marketing several kinds of high-quality FMCG products (Food, Beverage, Cosmetics, etc.) targeting hotels, modern trade, and wholesale sectors.

ExCraft services cover companies in the Middle East, Africa, and Europe. Not only we export high-quality products, but we also produce our own products to meet the needs of the wholesale, retail, and catering markets all over the world.

ExCraft is hiring a Senior Accountant!!!

Location: M. Peace Plaza -KN4 AV10-11th floor, Tower B Kigali, Rwanda.

Responsibilities:

• Establishing internal controls and guidelines for accounting transactions and budget preparation.
• Managing the preparation of business activity reports, financial forecasts, and annual budgets.
• Creating and managing sales analysis reports.
• Responsible for tax planning throughout the fiscal year; files annual corporate tax return, to ensure all the taxes types on time with the deadline.
• Auditing accounts to ensure compliance with state and government regulations; working with outside auditors and providing needed information for the monthly, and annual external audits to ensure correct and timely closing reports.
• Presenting recommendations to management on short- and long-term financial objectives and policies to avoid possible fraud and errors.
• Controlling treasury transactions, document filling, accounting policy, and cycles.
• Provides financial analysis with an emphasis on capital investments, pricing decisions, and contract negotiations.
• Ensuring compliance with local, state, and government requirements.
• Performs other related duties as necessary or assigned.
• Handling the processes and taxes of importing the containers and ensuring full compliance with their regulations.
• Managing the customs process and handling and ensuring the containers’ compliance with their regulations.
• Managing the warehouse processes (offloading / Uploading) and scheduling the customer shipments/orders.
• Managing and handling all logistics cycles, processes, and deals (Manpower, delivery truck, etc..).
• Managing and overseeing the bank’s deals and transactions.
• Managing the capital, cost, revenue, profit, and cash flow of the company with full analysis reports evolving the cash position.

Qualifications:

• Bachelor’s degree in commerce.
•  4 – 8 years of experience in the same field.
•  CMA or CPA holder is preferred.
• Excellent English Language is a must.
• Excellent user of MS office.
• Strong knowledge of Rwanda Accounting Standards and IFRS.
•  Superior data management and data analysis skills
• Experience in working with accounting software ERP systems.
• Strong time management and organizational skills
• Detail-oriented with a passion for accuracy

How to apply:

• Will not be considered for any resume without the below information.
• Please send your updated resume and other documents to“info@excraft.rw “ & CC  “careers@excraft.com.eg ” with the subject “JR-ACC-SN”.

The deadline 08 October 2022.

 Write in the body email your expected Salary Net & notice period.

JOB ADVERT

1. Job title : Quality Assurance & Hygiene Officer
2. Department : Quality Assurance
3. Reports to : Quality Assurance Manager

 4. Job Purpose:

To ensure that international food quality & safety standards are maintained throughout the company’s operations. Ensure that food products are safe and free of pathogens that can cause serious illness. Ensure and promote health and safety in the workplace and promote accident prevention and health and safety measures within the company

Job description.

• Monitor and ensure that the quality and safety of the production process is not compromised.
• Report the major hygiene/quality issues to the QA manager, identified through Internal Audit System.
• Ensure that the food & nonfood items from suppliers do comply with specifications.
• Comply with documentation on HACCP/HALAL procedures as required by the customer/ regulatory Authorities and the Organization.
• Monitor all staff for compliance with safety standards and promote safe practices at work in the company.
• Maintain accurate reports on Accidents & Injuries at the work place.
• Supervising the cleaning team & ensuring that there is high level of cleanliness & hygiene throughout the facility.

• Making sure that the cleaning schedules & records are filled & signed on a daily basis.
• Inspection of cleaning equipment & materials on a regular basis so as to know when they are worn out & request for replacement.
• Communicating properly with other departments.
• Controlling & monitoring the usage of cleaning chemicals so as to avoid or minimize waste or misuse.
• Ensuring that there is timely ordering of cleaning chemicals & materials.
• Carry out any other duty assigned by QAM.

Knowledge, Skills and Experience

• Bachelor’s degree in Food Science & Tech
• Trained food safety Management Systems especially HACCP
• 3 years working experience in food industry
• Strong people and process management skills.
• Fluent English, written and spoken.
• Excellent skills at developing concept, ensuring documentation.
• Strong analytical skills

Core Competencies:

• Safety
• Team orientation
• Integrity
• Accountability
• Enthusiasm

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

NB:  Only shortlisted candidates will be contacted.

If you meet all the criteria send the above documents (all in English) to hr.admin@rwandaircatering.rw & quality@rwandaircatering.rw not later than 24^th September 2022.

Note: Your application letter MUST specify the position you are applying for.

JOB ADVERT

1. Job title : HR & Admin Coordinator
2. Department : HR & Admin           
3. Reports to : Senior Manager HR & Admin

4. Job Purpose:

We are looking for an HR & Admin coordinator to join our team and support the day-to-day activities of our Human Resources and Admin department.

HR & Admin coordinator’s responsibilities include processing employee data, updating employee files and assist in arranging all required documents for hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Responsibilities

• Track leave database, eligibility and closing balances for each staff at the end of every month and provide this information on monthly basis to the Senior HR and Admin Manager.
• Gather payroll inputs such as days not worked, maternity days and other deductions to payroll
• Prepare both expatriate and local staff payroll at the end of each month and submit for review and approval
• Maintain a complete data base of all employees in payroll in specified excel sheet /softwareand update them regularly with any changes
• Share annual /midyear appraisals forms to all staff
• Prepare staff contract renewals in a timely manner.
• Maintain the employee personal files, recruitment file and performance management related documents
• Schedule job interviews and contact candidates as required by the senior HR Manager
• Ensure resignation letters are received from employees who intend to leave and submit them to Senior HR & Admin Manager.
• Keep training and onboarding material
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for) before the senior HR & admin manager can intervene.
• Prepare immigration related letter for official travels.
• Filing of all staff documents, memos and hospital bills.
• Keep records and track all services provider’s contract renewal dates example ( all insurances contracts, telephone contracts and so on)
• Writing requested letters and Processing of documents required.
• Any other job that might be assigned by the Senior HR & admin Manager

 Requirements and skills

• Work experience as an HR & Admin coordinator,
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills

Preferred Education Background:

Degree in Human Resources, or Social Sciences,

Preferred Work Experience:

• Minimum 2-3 years of experience in HR and Admin
• A career in profit organizations will be an asset
• Good knowledge of computer – Windows and Microsoft Office applications   (Outlook, Word, Excel)

Fluent in English

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

 NOTE: Only shortlisted candidates will be contacted.

If you meet all the criteria send the above documents (all in English) to hr.admin@rwandaircatering.rw & operation@rwandaircatering.rw not later than 24^th September 2022.

NB: Your application letter MUST specify the position you are applying for.

JOB ADVERT

1. Job Title: Procurement Manager

2. Reports to: General Manager

3. Department: Procurement and Logistics

Job Purpose

We are looking for an experienced Procurement Manager to manage the company’s sourcing capabilities. He/she will be responsible for strategizing and negotiating with suppliers and vendors in order to acquire the most cost-effective deals and to reduce procurement expenses. To ensure quality control and adhering to the company’s policies and procedures on procurement

Duties and Responsibilities

• To coordinate transparent, non-fraudulent, and cost-effective procurement of goods and services from initial to the final stage of delivery.
• To oversee proper and timely logistics of all supplies from the suppliers to the company stores,
• Leading and driving supplier negotiation, planning interaction, and assessing success against desired out comes;
• Continuous performance monitoring of suppliers through total cost of ownership model;
• Leading strategic interfaces with suppliers through analyses, evaluation, benchmarking, and categorization of their performance, against expectation and unexpected challenges critical dates in relation to the delivery of the needed goods/services;
• To maintain a database of approved suppliers and agreed prices;
• To Review the quotations from prospective suppliers of goods and services in accordance with the company procurement policy and procedures;
• To liaise with the RwandAir procurement team on all matters of central procurement arrangements;
• To review the price quotes in liaison with the procurement team and to submit recommendations for the consideration of the procurements committee;
• To revise and update procurement policy to capture all evolving circumstances to ensure all purchases are in line with the policy.
• To manage the ordering process cycle and follow-up delivery in accordance with the company’s procurement policy and procedure
• To maintain a register of purchase orders and submit a weekly progress report on the status of the procurement function in the company i.e. status of orders in progress, successes, difficulties, planned orders, etc.;
• Supervision and management of direct reports to ensure high performance;
• Devise fruitful sourcing strategies;
• Discover capable suppliers and initiate business and organization partnerships;
• Negotiate with external vendors to secure advantageous terms;
• Approve the ordering of necessary goods and services;
• Finalize purchase details of orders and deliveries;
• Examine and manage existing contracts to ensure that they don’t expire before renewal.
• Track and report key functional metrics to reduce expenses and improve effectiveness;
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company;
• Foresee alterations in the comparative negotiating ability of suppliers and clients;
• Expect unfavorable events through analysis of data and prepare control strategies;
• Perform risk management for supply contracts and agreements;
• Control spend and build a culture of long-term saving on procurement costs;
• To act as the secretary of the internal tender committee and advise the GM on its appointment and composition
• To professionally manage procurement and logistics department staff and ensure the building of their capacities aimed at succession planning.
• To manage relations with external stakeholders especially government and airport institutions to ensure smooth running of both internal and external deliveries.

Education, skills, and other requirements:

• Bachelor’s degree in procurement and logistics, or business administration.
• At least 3 years of proven experience in managing procurement operations.
• Experience using procurement software and tools, including
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.

How to apply

• An application letter addressed to Senior Manager HR and Admin;
• Recent Curriculum Vitae;
• Relevant certificates;
• A photocopy of Rwanda national identity card;
• Three referees with their telephone numbers and email address

NB:  Only shortlisted candidates will be contacted.

If you meet all the above criteria, send in your documents (all in English) to hr.admin@rwandaircatering.rw & operation@rwandaircatering.rw not later than 24^th September 2022.

Note: Your application letter MUST specify the position you are applying for.

1. Introduction

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political and legal status, and to enhance the institutional and organizational capacities of its  member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice and human rights.

To achieve her mission promoting social economic status of women and girls, in partnership with CARE International in Rwanda, PFTH is implementing the 5 years’ project (2020-2024) titled “Gender Equality and Women’s Empowerment (GEWEP III)”. The overall goal of the project is: ’By 2025, 173,000 poor and vulnerable women and girls in 8 districts in the Southern Province of Rwanda are economically, politically and socially empowered and exercise their rights’.

It is in this regard that PRO-FEMMES/ TWESE HAMWE is looking for suitable one female candidate to fill position of FIELD OFFICER

Duty station:  Gisagara District in the Southern Province

Type of the contract: One-year, Renewable

2. Job purpose statement:

Under supervision of the project officer (field supervisor), the Field officer will be responsible for particular tasks related to the selection of project participants, implementation of field activities, monitoring, production of project’s reports/data, communication with stakeholders involved in the project in accordance with the existing project objectives. The major role of the Field Officer will be to establish strong coordination and linkages amongst all the major stakeholders in the field to ensure that program activities are implemented successfully.

3. Key responsibilities

• Contribute to program strategy development & implementation

To contribute towards the development of program strategies and tactical interventions and project plans, ensuring the commitment of all stakeholders and steady accomplishment of PFTH’s objectives:

Sub tasks:

• Ensure a coordinated and collaborative approach is undertaken among project partners at field-level/ in implementing project interventions and achieving desired outcomes;
• Assist the field supervisor in organizing various workshops, trainings and planning;
• Assist the field supervisor in ensuring field-based project staff receive relevant skills training and knowledge development required for effective and efficient project implementation.

Project Implementation, M&E, learning and reporting

• Ensure effective, quality and timely implementation of project activities in their area of responsibility in alignment with the project work plan and budget;
• Execute Field work plans and schedules;

• Organize field supporting & monitoring visits to ensure quality service delivered to project participants;

• Prepare annual, quarterly, and monthly work plans and other plans as required, with assistance/inputs of other project staff and ensure timely submission to the field supervisor;

• Ensure that the implementation of work plan is consistent with the envisaged outputs and objectives of the project document;
• Prepare and submit weekly, monthly and quarterly progress reports to the field supervisor in a timely fashion. Take assertive corrective action in case of problems or serious shortfalls in timelines, standards or compliance; escalating to the supervisor in case of difficulty;
• Maintain project assets used in good condition and against safety standards.

Representing PFTH and participate in networks (relationship development)

To represent PFTH to stakeholders & relevant networks; at all times behaving according to high standards of professionalism and enhancing PFTH’s visibility at local level.

Sub tasks:

• Attend JADFs meetings and other important meetings in respective districts;
• Promote Relationship development (representing PFTH and participate in relevant networks/ forums);
• Facilitate the process of advocacy issues identification with social movement networks at district and grassroots levels;
• Ensure that PFTH adequately engages with the local leadership structures, and that project information and all advocacy issues are communicated as necessary;
• Maintain close coordination/ linkages with targeted local authorities, community structures, relevant stakeholders within the project area and keep them fully informed of the project activities.

Additional general responsibilities

• Be proactive in ensuring that PFTH’s core values, code of conduct, and principles of gender equity and diversity are upheld throughout area of responsibility and provide leadership to others;
• Take responsibility for ensuring personal safety and security; giving due care and consideration to the impact of personal decisions on the safety and security of others;
• Take responsibility for personal performance, be accountable for own actions and decisions and be answerable for resulting consequences;
• Frequently brief and consult with the field supervisor to mitigate any risks associated with the project implementation;
• Carry out other duties as requested by the supervisor;
• Provide additional support to Project Management team as required.

4. Important relationships

Internal

• Collaboration with other project staff is required;
• Liaise with other colleagues with similar position/ responsibilities in other PFTH’s projects in order to stay aware of latest developments in her/ his area of work;
• Maintain strong links with other colleagues in general services/ operations departments, in project area and elsewhere.

External:

• Maintaining strong links with project partners;
• Coordinate with other stakeholders at local levels, in particular members of JADF;
• Representation in local or provincial forums as appropriate: TWGs and JADFs.

5. Requirements for the role

Educational qualifications:

Bachelor’s degree or advanced diploma in Development Studies, Gender Studies, Community Development, Social Sciences or other related fields.

Experience required

• At least 3 years’ progressive experience in project management specifically in Gender Equality and women Empowerment related programs;
• Demonstrated experience working with civil society organizations, multi-donor agencies and or developmental partners;
• Good knowledge of civil society in Rwanda;
• Experience in establishing and maintaining collaborative relationships with different stakeholders in gender equality and women’s empowerment, social movements/ networks, donors and government counterparts.

Technical skills:

• Having a basic understanding of project management cycle;
• Fluent communication (verbal & written) skills in English/ French as well as Kinyarwanda required;
• Having a successful record of working with local authorities and community groups in a multi-stakeholder environment;
• Strong report writing skills;
• Able to think creatively and to innovate;
• Able to share learnings, experience and best practices;
• Computer literacy in Microsoft Excel and Word is absolutely essential;
• Good planning, organizing and problem-solving skills;
• Demonstrated self-awareness, leadership and interpersonal skills;
• Having driving licence category, A.

Competencies:

• Ability to inspire and develop Others;
• Demonstrated capacity to facilitate change and focus on impact;
• Demonstrate integrity by modeling the PFTH values and ethical standards;
• Ability to perform specialized tasks related to Results-Based Management;
• Excellent knowledge of gender equality and women empowerment;
• Ability to contribute to team building and learning environment.

HOW TO APPLY

Interested candidates should address their application enclosed with a cover letter, Curriculum vitae, academic documents, copy of driving license and other certificates to the Chairperson of PRO-FEMMES/ TWESE HAMWE and delivered in HARD COPY to PRO-FEMMES/ TWESE HAMWE’ head office located in Gahanga Sector not later than Friday, 16^th September, 2022 at 3:00 pm. PFTH is an equal opportunity employer, and for this position only female candidates are eligible to apply.

PRO-FEMMES/ TWESE HAMWE head office is located next to Gahanga Sector Offices, Kicukiro district, City of Kigali.

Note that Only short-listed candidates will be contacted for written test. 

Done at Kigali, on 8^th September 2022.

Emma Marie Bugingo

Executive Director 

Pro-Femmes/ TweseHamwe