The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PROFILE

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better life for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and the goals on gender equality.

The position holder will be responsible to provide vehicle driving service to different projects and departments as per the PII Supply Chain and Logistics Operations Manual, Fleet manual and other related SOPs.

management scope, reporting lines, key relationships

Reports to: Logistics Officer/PU Administrative Assistant

Direct Reports: No direct reports

Key Relationships

Internal:

• Plan International Rwanda staff

External:

• External visitors,
• Partners for transport services

Level of Contact With Childtren 

Medium contact: Mid-level of frequency of interaction

Physical Environment

The position is typical intensive field travel working environment

Accountabilities and MAIN WORK ACTIVITIES

Driving Service (45 %)

• Provide driving support to the organization, while adhering to standard driving regulations and obeying the traffic law as per the schedule and with punctuality.

Delivery of Consignments (10%)

• Collect and deliver project supplies mails, and other documents from and to PIR Country office and Project Office

Daily Vehicle Checks (15%)

• Undertake daily vehicle checks, and conduct vehicle checking every morning and reporting to the fleet management responsible person

Assistance in Vehicle Maintenance and Repair (10%)

• Checking and following up the vehicle service and maintenance schedule and processing the request collecting the vehicle upon completion of the work.

Assistance in Incident/Accident Reporting as well as Annual Vehicle Inspection (10%)

• Provide information to the fleet management responsible in case of accidents/incidents and having vehicles technically inspected annually.
  
  
  

Keeping Vehicles Clean and Equipped (10%)

• Ensure vehicles are clean and well equipped with the necessary tools in collaboration with the fleet management responsible staff
• Ensure the use emergency first aid toolkit and prepare a request for the renewal & replacement of first aid toolkit

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.
• Ensure that Plan International Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International’s purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• Education at Diploma/ Certificate level
• 3 (three) years of relevant professional experience in a similar position
• Valid Driver’s Licence, minimum Category B, with no history of major accidents within the last 3 years
• Substantial field experience in driving throughout Rwanda

Qualifications/Experience Desirable:

• Diploma/Certificate in Auto Mechanics
• Very good familiarity with the area the project/program is situated
• Automotive background is an added advantage

Languages Required

• Basic working language in English language is essential
• Knowledge of local languages is a desirable

Plan International’s Values in Practice

We are open and accountable

• We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

• We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

• We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

• We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: all lacation-(CO,Bugesera, Gatsibo, Nyaruguru, all camps)-Pool

Type of Role: Administration

Reports to: Logistics and administration Officer

Grade: A

Closing Date:06/08/2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

Click here for details & Apply

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PROFILE

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Provide overall leadership and management to the program unit in accordance with relevant strategies (e.g. Country Strategy, relevant national strategies, sectoral strategies, disaster preparedness plan, etc.), policies (e.g. Human Resources, Operations, Finance and Safeguarding Children & Young People, etc.), standards (e.g. Management Standards, Program & Influence Approach, Gender Transformative Approach, Child Sponsorship, etc.)

Plan International Rwanda Strategy statement.

Our lobal strategy has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality.

Our organisation is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our program units which represent our point of contact with girls, their families and their communities.

This position will provide overall managerial accountability for Program Unit performance and impact leadership at the Program Unit (PU) level, managing the implementation of gender transformative programs (projects & sponsorship processes) in line with country and global strategies. The role will support staff in ensuring program quality and effectiveness throughout the project cycle while building their capabilities to deliver program excellence and influence the agenda.

S/he will build and manage partnership, networking & relationship with key stakeholders at county and sub-county levels and contribute to the development of concepts and proposals. Additionally, the S/he will ensure safety and security, correct application of Plan International Rwanda policies and procedures, HR, programme and all aspects of programme support. The job holder will manage multi-million-dollar programs and must be abreast with donor regulations, environment and reporting.

management scope, reporting lines, key relationships

Key relationships:

Internal

• Program Unit Management Team
• Country Leadership Team
• Staff within the Program Unit and surrounding Refugee Camps
• Head of Programs – Line Manager
• Regional Office Management Team members
• Other Program Unit Managers in the country and region.
• Functional departments Heads at PIR.

External:

• Local (village, cell, sector), district (Executive Committee, district council, JADF) and provincial authorities.
• Community leaders in the areas of Plan International Rwanda’s operations
• Partners, civil society members and alliances.
• Media at local level.
• Other INGO leaders and networks in the area.

Level of contact with children

Mid contact: Occasional interaction with children

Physical Environment

• Typical Office environment with 40% travel within the assigned Program Unit

Accountabilities and MAIN WORK ACTIVITIES

Strategic leadership.

• Engage and advise the CLT on the strategic shift to be made on basis of the changing environment.
• Ensure staff numbers and structures will be designed and kept at a level that is efficient and cost effective, in line with the available program unit budget.
• Lead on quarterly program performance reflections with partners and reporting.
• Develop, implement and maintain strategies, capabilities and structures to maximize the impact of Plan International’s influencing work on key decisions with respect to gender equality and girl’s rights.
• The Program Unit Manager always meets performance against Management Standards and Annual Plans.
• Work with other PUMs and the other Country Office departments to identify and implement options for shared services that contribute to the efficiency and/or impact of the PU’s work – these can be for programmatic, influencing or operational activities in both development and humanitarian contexts.
  
  
  

Programme Implementation,

• Overall responsibility for achievement of the annual plans and planning targets and objectives;
• Ensure the effective application of CCCD as Plan’s human rights-based approach;
• Oversee implementation schedules as per the Annual Plan, and adjust as needed;
• Review and authorize Project outlines modifications and PCRs as appropriate and within financial limits and in accordance to the operations manual.
• Innovatively contextualize development models in the local context
• Enable the sharing of lessons, programme models, good practices, etc. within the country and wider organisation for organisational learning

Monitoring and proper documentation of projects and country programmes

• Ensure that baseline studies for all PU based projects are planned and carried out, and clear indicators for monitoring progress are agreed upon;
• Ensure all PU based projects have clear M&E plans;
• Monitor PU based project progress reports, SAP and General Ledger reports for informed decision-making;
• Participate in field monitoring, documentation and follow up of partners’ activities;
• Ensure quarterly partner/stakeholder meetings take place to review progress and coordinate plans;
• Regular field monitoring of programs and PU based projects, Project Outline logs, Project Cost Control sheets etc. and take corrective actions as appropriate;
• Track projects implementation and ensure achievement of targets and regular (quality) reports are submitted on schedule;
• Coordinate PU based project evaluations and share findings and take corrective actions as appropriate;
• Contribute to Plan Rwanda’s Program Quality Enhancement efforts by implementing actions at the Program Unit level.
  
  
  

Gender transformative approach.

• Develop and implement an ambitious Annual Plan based on a participatory community needs’ assessment and a thorough analysis of gender power relations and child rights issues, ensuring programme and influencing work and projects are focused on gender transformation and equality for girls. This should include the participation and consultation of key stakeholders for child rights in the district and province, including children and young people themselves
• Ensure our programme and influence approach is effectively utilised and that we are achieving impact at scale by linking grassroots action to national level influencing.
• Ensure effective and swift emergency preparedness analysis, risk reduction and resilience building are part of all our programme and influencing work in program unit.
• Work with and lead the Program Unit Management Team to ensure Plan International Rwanda is ready to respond to emergencies – predictable and sudden onset – in a timely and professional manner and show consideration for gender equality.
• The location of programme work is regularly reviewed to ensure alignment of sponsorship and grant funding, that existing sponsorship communities receive regular benefits as per the Sponsorship Commitments and that phase in and out of communities are managed appropriately.
• Program Unit staff are aware of the district and provincial security situation and protocols, and Standard Operating Procedures are developed and implemented giving due consideration to security and safety of staff and visitors.
• Manage PU assets efficiently and effectively

Sponsorship

• Coordinate efforts with sponsorship department in enrolling new sponsored children;
• Ensure timely production and submission of quality sponsorship communications and making weekly updates, consistent with New Sponsorship guidelines;
• Review sponsorship communications for accuracy and completeness (involves reviewing a sample of Sponsored Child Updates (SCUs), Sponsored Child Information (SCIs), cancellation memos and letters on a monthly basis;
• Ensure field verification of sponsorship communications, especially cancellations;
• Provide leadership in the production of area documents (AOs, AUs, DEC);
• Coordinate NOIs; ensuring quality and timely response;
• Oversee the coordination of community volunteers to ensure they are trained, equipped to manage sponsorship communications;
• Provide leadership in promoting program and sponsorship alignment and integration;
• Prepare and facilitate visits of sponsors and reviewing sponsor communications;
  
  
  

Capacity building and people management

• Provide overall vision and direction to the development of Programmes Unity team in coordination, planning, prioritization, coaching and supervision.
• Support staff to understand and comply with the organizational vision, mission, strategic direction and other organization policies, socialize and nurture Plan Values and Behaviours.

• Create an enabling working environment across different department units to foster excellent teamwork and high performing team that delivers excellent technical work, using child-centred, participatory and gender-sensitive approaches in line with the Global and Country Strategies.

• Oversee the delivery of effective capacity building support in key areas of programme management, finance management, logistics management and human resources management
• Establish, communicate and monitor standards of performance and behaviours of the team through development of Individual Accountability Plans (IAP), and key performance indicators (KPI’s) that are agreed annually, and monitored and updated regularly.
• Support team members to gain the necessary skills through learning and development

• Lead the team in line with the Country HR Manual and other guidelines & ensuring compliance in all core policies and business areas, including Gender and Child Safeguarding.

• Engage in the performance management of functional subordinates by working closely with the functional subordinate’s line manager.
• Manage the work environment to reduce risk from health, safety and security hazards.

Annual planning and budget management

• Deliver accurate and timely Annual Plans and Budgets.
• Ensure that Plan International Rwanda’s portfolio of work in the program unit is registered with the relevant authorities and compliant with local law, including having the relevant MoUs with concerned institutions that give due recognition to Plan International Rwanda and its work. This includes mandatory planning and reporting requirements.
• Develop work plans from Country Strategy documents, the district development strategy and ensuring the plans respond to the current community needs.
• Ensure stakeholders participation at all levels including critical path of the project design (design, implementation, evaluation, transition, redesign and phase out).
• Create realistic phased budgets for all programme and influence work and projects.
• Ensure efficient and fully compliant financial management in the allocation/budgeting, disbursement and accounting for all resources.
• Ensure proper use of systems in country as well as data quality to enable reporting and analysis.
• Deliver grants and sponsorship work on time with clear measurable impact on children and in full compliance with donor requirements and Plan International’s policies and procedures ensuring that effective monitoring and evaluation systems are in place to measure outcomes and stimulate learning within and beyond the organization.

Fundraising/Business development

• Represent Plan International Rwanda to donor agencies and contacts locally and track potential funding sources to ensure timely knowledge of funding opportunities in a coordinated manner.
• Explore local funding and partnerships opportunities; and support proposal development in partnership with Plan International Rwanda’s Business Development Unit in line with the country strategy.
• Ensure sound proposal development and budgeting, maximising opportunities to cost recovery.

Partnership

• Coordinate well with key departments heads in the respective district;
• Actively participate in the district budget conference meetings;
• Proactively participate in the review and planning meeting with community level structures and selected CSO partners;
• Contribute to the appraisal and approval process of project proposals/plans of partners and ensure that funds for the approved plans are secured and disbursed on a timely basis;
• Maintain good relations, planning and coordination between Plan and other development partners in the district;
• As a member of partnership task force, to coordinate the organisational self-assessments (OSAs)/due diligence, and support initiatives to develop partner capacity in the district.
  
  
  

Influencing and advocacy

• Lead representation of Plan International Rwanda’s work and positions on priority issues to all key stakeholders within the district and province, including media (as authorised by the CD) and the local and provincial government structures.
• Actively participate in the Joint action development forum (JADF) at district and provincial levels to rise Plan International voices in advancing children’s right especially girls.
• Initiate and engage in extensive collaboration with local authorities, other national and international NGOs and local communities.
• Ensure timely and engaging external communications that keeps Plan International Rwanda at the forefront of the issues affecting children and equality for girls.
• Participation and influencing on the development and review of District Development Strategy (DDS)

Risk Management

• Collaborate with and provide advice to key teams and/or departments within the offices to ensure that risk identification and management strategies of the country’s processes, procedures and activities include assessment of Program Unit risks and appropriate mitigating actions are developed.

• Responsible for Program Unit risk management processes.
  
  
  

Operations Management

• Ensure that all services, infrastructure and tools required to implement effective operations (HR, Finance, Logistics, Procurement, Security and IT) activities are acquired and maintained as required.
• Ensure delivery of the annual plan through innovative and effective deployment of organisational assets, processes and activities in operations.
• Ensure that t the cost of running operations is optimised to support PU cost and budget management objectives.
• Ensure operations are managed in a holistic and integrated manner resulting in consistent execution in the PU.
• Lead integration and effective collaboration between operations and programs for the effective delivery of the annual plan at the PU level.

Other Responsibilities

Within the scope of the role, there will be additional assignments as needed.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that Programme staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Rwanda contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
  
  
  

LEADERSHIP COMPETENCIES

• Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
• Setting high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES 

• Managing information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
• Understands Plan International in context, including its purpose, values, and country and global strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives through the theory of change
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with Plan International’s core risk-related standards (Child and Youth Safeguaring and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security)
• Managing activities and resources including skills in strategic thinking, planning and organising, and programme and project management, including MERL principles.

Technical Competencies

• Understands fundamental issues and root causes: Understands the development and needs of our Primary Impact Groups from birth to adulthood, the root causes of the issues affecting them, and the key actors most relevant to their interests and therefore to our work
• Understands key programme and influence principles: Understands the rationale for and practical implications of being rights-based, gender transformative, participatory, working in partnership; evidence-based and working to strengthen civil society.
• Understands a range of strategies and approaches: Understands approaches to programme/project logic, trends in own and related fields of work and a range of effective strategies, approaches and practices.
• Analyses issues and evidence in context – Builds the evidence base by analysing issues in their context, using appropriate methods and relevant data sources
• Shapes strategy, policy, standards and plans clearly aligned with relevant priorities and stakeholder interests and based on rigorous internal and external evidence
• Designs effective programmes and projects with clear and measurable objectives contributing to overall outcomes, appropriately resourced, mainstreaming gender and inclusion and participatory approaches, and engaging with and influencing relevant actors and stakeholders.
• Supports partnering and resource mobilisation by developing mutually beneficial partnership relationships and making a significant contribution to writing proposals relevant to own field(s)/specialism(s) of work.
• Assesses effectiveness to improve evidence and quality by designing appropriate measures and assessment methods, using on-going monitoring and assessment to improve project design and implementation, initiating research and conducting evaluation, assessing the results and sharing learning.
• Builds capability in own field(s)/specialism(s) of work by coaching colleagues and partners, sharing knowledge in networks and communities of practice, leading technical learning and development activities and embedding stakeholder capability building into programme and project design.
• Adapts work to context: Focuses work appropriately to its geographical scope; rapidly assesses and responds to the relevant context and changes in the fragility of settings.
  
  
  

Technical expertise, skills and knowledge

Essential

• Proven experience of exercising leadership functions with increasing responsibility in an international environment related to development.
• Proven understanding of “child rights” and “gender in development” concepts and the promotion of girls’ rights in the context of relevant International Conventions (Convention of the Rights of the Child, Convention for the Eradication of Discrimination against Women) and the Global Goals (SDGs).
• Experience and understanding of the concepts of sustainable community development and participatory approaches and practice in development interventions.
• Knowledge of the requirements of donor compliance and financial management
• Knowledge of programming in challenging environments with good understanding and appreciation of the historical, security context, political environment, economic, social/religious and humanitarian context in Rwanda or a comparable environment.
• Proven skills in the development and management of effective and motivated teams, including distance management.
• Excellent English and Kinyarwanda written and verbal communication skills.
• Proven networking and negotiation skills with governmental and non-governmental actors.
• Strong diplomatic and communication skills, including through mass-media to influence decision-makers and key stakeholders.

Desirable

• Relevant University degree in development, social science, business administration or related field;
• Post graduate university degree in social sciences, international development or equivalent may be an added value
• Strong programme management experience in complex programmes in Rwanda;
• At least 5 to 8 years’ relevant experience in programme management with INGO;
• Excellent people skills, relationships, negotiation, networking and coordination skills;
• Excellent communications, analytical, presentation and public relations skills; and
• Relevant experience in field operational planning, management, security and safety.
• Knowledge of the geopolitical factors affecting child-poverty in the country and the political, social and environmental opportunities for change is an advantage
• Good culture of continued self-learning, reading and intelligence gathering

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.
  
  
  

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location: Nyaruguru PU

Type of Role: Program

Reports to: Heads of Program

Grade: E

Closing Date:06/08/2023

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

Click here for details & Apply

JOB OPPORTUNITY

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment and more.

BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from National Bank of Rwanda to operate Microfinance and other financial services in Rwanda. BRAC Rwanda is looking for competent, dynamic and self-motivated Rwandans to fill the following regular positions.

Position: Branch accounts officer,

Job location: Out of Kigali

Gender: Both Female and Male candidates are encouraged to apply.

Gross salary range: Rwf 287,940 Other benefits will be as per organizational Policy.    

Safeguarding Responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Major Duties and Responsibilities of Branch Accounts Officer:

• To record the cash of all programs in the daily collection registers and preserve in the file by preparing necessary voucher with sign.

• To prepare the list of expected cash collection and disbursement every morning by discussing with the branch manager and local head of related programs and then withdraw necessary cash from bank.
• Make sure that there is no excess cash in hand or bank and dispatch excess funds to the Country office.

• To ensure all collections made are deposited in the office fund.
• To ensure that the loan is being disbursed to the real loan at the presence of the local supervisor of related program while disbursing loans.
• To reimburse bills after verifying the authenticity of the transaction with the approval of Supervisor of all programs
• To calculate the total of daily collections, register and compare it with the cash ledger at the end of the day.
• Recording the daily loan disbursement, collection & savings including all other cash transactions and report as required by the program authorities.
• Deposit the surplus amount in the bank at the end of each day.
• Complete daily activities in time and maintain files properly.
  
  
  

Knowledge, Skills & Competencies:

• Effective communication skills.
• Writing and reporting skills in English
• Computer skills.

Educational Qualifications: Bachelor’s Degree in Accounting / Finance or related discipline from a recognized institution.

Experience: Experiences of working as Accountant in any Microfinance/financial Institution will be given preference.  

If you feel you are the right match for the above mentioned positions, please follow the application instructions accordingly:

Candidates need to send a signed Cover letter in PDF format indicating the title of position applied for, updated CV mentioning educational grades, years of experience, Id copy and copies of academic qualifications. All those documents should be sent through email: recruitment.rwanda@brac.net,

The subject should be the position you have applied for.

Please note that only short listed candidates will be called for interview.

Application deadline: 27^th August 2023

Click here to visit the website source

Sanlam Assurances Générales Plc is seeking to recruit a highly skilled, self-motivated, and experienced person to fill the position/post of Risk Management.

The person holding this position will be reporting to the Board of Directors and the Chief Executive Officer. As part of the Management team, he/she will help identify potential threats and create plans to prevent and mitigate problems and any management consulting related requests assigned to him/her. He/She will be the key person driving the Enterprise Risk Management framework.

RESPONSIBILITIES

• Conduct assessments to define and analyze the risk profile of the business using a risk-based methodology
• Conduct risks management’s audits
• Contribute to the improvement of the risk management controls and systems
• Design practical recommendations to mitigate identified risks
• Prepare regular risk management reports to the Board and management
• Help implement solutions and plans
• Evaluate employees’ risk management awareness and train them when necessary
• Supervise risk management liaisons in all departments
• Ensure company’s compliance to the regulatory requirements relating to risk management
• Ensure company’s compliance to the Group’s risk management framework’s requirements
  
  
  

 KNOWLEDGE, SKILLS & ABILITIES:

• Proven experience of at least 6 years in Risk Management in the insurance or reinsurance sector, of which 3 years in managerial position.
• Knowledge of risk assessment and control
• Experience with auditing and reporting procedures
• Familiarity with industry compliance standards and regulations
• Strong computer and research skills; knowledge of analysis software is preferred (e.g., Statistical Analysis Software, or SAS)
• Analytical mind with problem-solving aptitude
• Excellent communication and presentation skills
• Master’s degree in risk management, actuarial science, economic, finance, accounting or a related field
• Professional certification in risk management is advantage. 
  
  
  

Preferred:

• Strategic thinker with advanced analytical and problem-solving skills.
• Strong project management skills.
• Computer skills (office application, accounting systems is a plus).
• Working knowledge in Audit software packages.
• A global mindset
• Able to work under pressure
  
  
  

The application should include the following:

• Motivation letter
• Updated CV, including three professional references. References should include the current direct supervisor or previous direct supervisors with their full names, phone number and email address.
• Copies of degrees or certificates
• Copy of national ID card/passport.

 “Only applicants fulfilling the above requirements will be contacted.”

Interested candidates should send their cover letter and well detailed CV not later than 10^th August 2023 via the apply button below

Click here to visit the website source 

JOB DESCRIPTION FOR PROJECT COORDINATOR AT PRO-FEMMES/TWESE HAMWE

1. Introduction

Pro-Femmes/ Twese Hamwe (PFTH) is an Umbrella of Rwandan Civil Society Organizations aiming at advancement of women status, peace and development. It was established in October 1992, and currently represents 53 member organizations within the country.  The mission of Pro-Femmes/Twese Hamwe is to eradicate all forms of discrimination towards women, to promote their socio-economic political and legal status, and to enhance the institutional and organizational capacities of its   member organizations through the promotion of sustainable human development approach based on gender equality and a culture of peace, justice and human rights.

PFTH in partnership with ENABEL is implementing the Unlocking Women’s Opportunities and resilience (WORK) at Kivu belt zone in five (5) districts. The project aims to empower women and young girls from Kivu Belt zone to increase their revenue and contribute to their social economic welfare through access to social protection services such as community health insurance, saving in EJO HEZA program, improved housing, improved nutrition status, hygiene and sanitation.

To achieve this, the project will equip women in informal trade (special focus on cross border traders) with skills and knowledge in business development and cooperatives management, facilitate them to formalize their businesses and access to finance. The project is being implemented in the Western Province of Rwanda, covering districts of Rubavu, Karongi, Rusizi, Rutsiro and Nyamasheke with borders and local ports close to DRC.

With reference to the above, PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill a position for a Project Coordinator.

2. Place of work: The Project coordinator will be based at the Head Office, at Kigali, Kicukiro district Gahanga Sector.
3. Tasks and responsibilities 

Under the supervision of Program Manager, the Project Coordinator will undertake the following specific tasks;

• Coordinating and Facilitating the Project Planning Process 

To develop plans and strategies that will contribute to sustainable improvements in the wellbeing of Project beneficiaries: Including but not limited to:

Sub Tasks:

• Ensuring that detailed weekly, monthly, quarterly and annual work plans and budgets are developed in order to deliver against all aspects of the project
• Overseeing the fund request process, ensuring that the relevant documents are prepared and roles and responsibilities of PFTH are clarified
• Ensuring the overall coordination of the project staff & project activities
• Planning and forecasting grant expenditure, project activities, procurement and staffing to ensure compliance with the project contract and budget and to prevent overspending or under spending
• Conduct regular monitoring, evaluation and reporting on project progress to PFTH, ENABEL and to other project stakeholders.
• Produce monthly, quarterly and annual reports in relation to the project activities and other reports as reasonably requested by her/ his supervisor

• Coordinate Project implementation
  
  
  

Sub Tasks:

• Ensuring that all project components are implemented according to the project plans, in order to meet all goals and objectives; taking assertive corrective action in the case of missed deliverables;
• Ensuring monitoring is conducted in order to measure progress against the baseline assessment findings and analyze the success of interventions to date and all surveys planned in the project are conducted;
• Ensure that the project field officers/Proximity Advisors carry out the activities planned and if any delay, a catch plan is established and any constraint is timely communicated to her/his supervisor;
• Ensure budget is utilized against the plan, any change is timely communicated to ENABEL for seeking approval after internal consultation and all requests are made on time;
• Ensure compliance with reporting period as required by the partner/ENABEL and PFTH
  
  
  

• Advocacy and policy influencing

• Understand the context of policy influencing in Rwanda and what the project wants to achieve in particular and Pro-Femmes’ advocacy agenda in general
• Coordinate with colleagues at Pro-Femmes and the team to determine advocacy needs and set forth the plan to be implemented under the project and Pro-Femmes
• Plan and deliver advocacy capacity building to Pro-Femmes team and other CSOs staff including but not limited to policy analysis, writing policy briefs, measuring advocacy impact, etc.
• Lead the process of information gathering, analysis of those information and develop advocacy messages to be presented to key decision makers
• Lead the development and implementation of the advocacy strategies, and advocacy campaigns related to the project advocacy agenda and produce related reports
• Participate in mentoring and coaching of Pro-Femmes staff and other CSOs on advocacy and policy influencing
• Lead the design, implementation and management of advocacy campaigns/interventions related to both the project and Pro-Femmes
• Identify existing local, national and regional networks and alliances with regional advocacy/coalition organizations and guide them on how to actively engage in national advocacy and policy influencing agenda
• Develop and validate policy briefs, policy proposals and campaign materials for local, national advocacy
• Identify key moments for advocacy and policy influencing and drive the work related to the development of advocacy messages and policy briefs
• Develop the project advocacy and policy influencing monthly, quarterly and annual plan in consultation with ENABEL team and other CSOs
• Collaborate with key national CSOs and key stakeholders and engage them in the all efforts related to evidence gathered, advocacy implementation, results measurement and the monitoring of the implementation of national, regional and international policy commitments related to improving cross border trade
• Facilitate local, national spaces for dialogue for women and girls to exchange on the implementation of the above-mentioned commitments and issues that need to be advocated for
  
  
  

Quality, Learning & Knowledge Management

To lead reflection on, documentation of and communication of project experiences and achievements and promote effective monitoring of program activities and a learning environment.

Sub tasks:

• Contributing towards the development of effective impact measurement, knowledge management and internal accountability systems for the project
• Coordinating regular data and information collection and analysis for all project activities, according to the agreed systems with ENABEL
• Organizing regular information gathering and sharing opportunities

• Conduct field visits in the mentioned 5 districts according to sectors of operation

• Ensuring that any ‘success stories’ suitable for publicity purposes are properly recorded
• Ensuring that lessons learned are documented and disseminated Represent PFTH in ENABEL meetings and other relevant meetings related to the project;
• Collaborate with a project team at ENABEL and provide update to PFTH’s management team;
• Collaborate with key partners including CSOs on the field and at national level that are relevant to the project implementation
• Design project proposals for submission to potential donors;
• Perform other tasks as shall be advised by the supervisors at PRO-FEMMES/TWESE HAMWE.
  
  
  

5. DESIRED COMPETENCIES AND QUALIFICATIONS FOR COORDINATOR 

The candidate should fulfill the following competencies and qualifications:

• Bachelor’s Degree in Economics, Business Administration, Management, Finance, accounting or any other related social sciences;
• At least Five (5) years’ progressive experience in managing projects related to Trade, Gender and GBV, economic behavioral change and empowerment.
• Strong understanding of the East African Community, CEPGL, COMESA and regional Integration in broad;
• Strong experience and knowledge of civil society in Rwanda;
• Experience and knowledge of national and regional issues relevant to cross border trade;
• Experience in Networking, building coalitions, lobbying and advocacy especially for gender related issues;
• Understanding the role of psycho-social status in business management;
• Fluency in English and Kinyarwanda. Knowledge of French is an added advantage;
• Computer literate (high proficiency in word, Excel and Power point).
• Excellent communicator orally and in writing;
• Innovative, self –driven and team player;
• Interpersonal skills with experience of working in multicultural contexts. 
  
  
  

HOW TO APPLY

Interested candidates should send their application enclosed with a cover letter, Curriculum Vitae, Academic documents and other relevant work certificates to the Chairperson of Pro-Femmes/ Twese Hamwe and delivered in hard copies to Pro-Femmes/ Twese Hamwe offices no later than 16h00 on Monday 7^th August 2023. Pro-Femmes/ Twese Hamwe head office is located next to Gahanga Sector offices, Kicukiro District. For any inquiry, you may contact us on: 0788521600

N.B

• Only short-listed candidates will be contacted for a written test;
• Online applications will not be considered.

Done at Kigali, on 26^th July 2023

Emma Marie Bugingo

Executive Director 

Pro-Femmes/TweseHamwe

Click here to visit the website source

JOB VACANCY-RETAIL MANAGER

HC Solutions Ltd is a Human Resources Management Agency registered in Rwanda. The Company has a team of highly experienced Human Resources professionals, with a rich exposure in various sectors including Banking, Hospitality, Telecom, Logistics, Manufacturing, NGO’s, UN Agencies etc.

Our client, operating in the Smartphone Financing Solutions, is looking to hire a self-motivated, qualified individual with passion to join the team in the position of Retail Manager.

Job Title: Retail Manager

Organization Unit: Commercial Department

Reporting line: Commercial Director

The job holder is responsible for every aspect of the day-to-day supervision of retail outlets, including sales, staff and stakeholder management

• Work with the Commercial Director to implement marketing and sales strategies
• Develop a Retail / Market penetration strategy
• Establish a Retail network across the country

• Responsible for the expansion of the network and identify new areas to expand

• Manage the performance of the entire Retail team
• Analyze sales and revenue reports and make forecasts

• Managing budgets

• Keep abreast of market trends to determine the need for improvements
• Cultivating an extraordinary client focused culture
• Maintain clients and increase sales returns
• Deal with complaints from customers to maintain the company reputation
• Monitoring the performance of the country and change plan if necessary
• Monitoring the performance of the Retail team against objectives
• Promoting the best agents and retail supervisors to keep motivating the team
• Building a passionate and outstanding direct sales team
• Ensure that direct reports receive trainings to enhance their skills
• Proven experience as Retail Manager or in other managerial position
• Outstanding communication and interpersonal abilities
• Excellent organizing and leadership skills
• Commercial awareness
• Experience background in Banking, Manufacturing or Telecommunication sector is an added advantage
  
  
  

• At least 7 years of working experience as a Retail Manager or other managerial positions
• Excellent Knowledge of Retail Management best practices
• Bachelors’ degree in Business Administration, Marketing, sales, Communication or relevant field; MBA is desirable

All interested applicants should submit their detailed Curriculum Vitae, academic documents, and other relevant certificates @recruitment@hcsolutions.rw  no later than Thursday 31^st August 2023 at 5 PM.

Please note that only short-listed candidates will be contacted.

For more information about HC Solutions Ltd, please visit the below: https://www.hcsolutions.rw

Click here to visit the website source

JOB VACANCY-COMMERCIAL DIRECTOR 

HC Solutions Ltd is a Human Resources Management Agency registered in Rwanda. The Company has a team of highly experienced Human Resources professionals, with a rich exposure in various sectors including Banking, Hospitality, Telecom, Logistics, Manufacturing, NGO’s, UN Agencies etc.

Our client, operating in the Smartphone Financing Solutions, is looking to hire a self-motivated, qualified individual with passion to join the team in the position of Commercial Director.

Job Title: Commercial Director

Organization Unit: Commercial Department

Reporting line: Managing Director  

The Commercial Director is responsible to help the business grow through identifying new sales leads, encompass all activities across marketing, new product development, sales and account management.

The jobholder is accountable to assist the company to acquire new customers/clients and maintaining fruitful relationships with existing and new customers. The role is crucial to expand and or to diversify our clientele. This includes business-to-business, business-to-customer, even to non-profit organizations and governments

Commercial Director typically works according to his/her own initiative and occasionally putting in overtime hours to meet deadlines or sales quotas

• Developing and implementing commercial strategies according to company goals and objectives aiming to accelerate growth
• Establishing mutually beneficial business relationships and partnerships with local Banks and key stakeholders in Rwanda, in order to achieve the set revenue objectives and ensure business growth;
• Generating and implementing a Financial Inclusion strategy including what partnerships and products to focus on, to drive adoption, utilization and revenue growth;
• Conducting market research and analysis to create detailed business plans on commercial opportunities (expansion, business development etc.)
• Assist in setting financial targets, budget development and monitoring
• Relationship management; securing, and nurturing partnerships with leading banks and other financial service providers;
• Contributing to thought leadership and building brand awareness through various platforms including digital platforms and public relations;
• To ensure PR and other communication opportunities are maximized for the benefit of the company
• Lead negotiations with identified Banks and collaborate with technical teams in pitching for partnerships to ensure successful closure of deals;
• To monitor and analyze sales and marketing activity against goals
• Responsible for pleasant & seamless client experience;
• Undertakes all other duties and projects as may be assigned from time to time

• Proven experience in sales or marketing and managing relationships with key client
• In-depth understanding of market research methods and analysis
• Ability to build and nurture new relationships, effectively negotiate and close deals with institutional executives
• Solid knowledge of performance reporting and financial/budgeting processes
• Commercial awareness partnered with a strategic mindset
• Existing relationships with decision makers at organizations delivering financial services or otherwise innovating in the financial inclusion space
• Adept at understanding ever-changing Mobile Industry including device operating systems, carriers, new technologies, innovations and best in class experiences.
• Deep domain knowledge of financial inclusion challenges, solutions, and trends
• Excellent organizational and leadership skills
  
  
  

• A minimum of 10+ years’ experience as a Commercial Director or any other Managerial position
• Has a background in Banking, FMCG, Telecom or Manufacturing
• Bachelors’ degree in Business Administration-Marketing, MBA or equivalent will be an added advantage
• Strong skills in digital Banking, Experience in B2C marketing
• Outstanding communication and interpersonal abilities

• Strategic Thinker and Creative
• Innovation & Creativity (Solutions Orientation)
• Relationship Management
• Drive for Execution and Results Orientation
• Excellent Negotiation Skills
• Strategic business analysis
• Ability to evaluate opportunities and teams
• Practical and hands-on
• Purpose-driven yet pragmatic

All interested applicants should submit their detailed Curriculum Vitae, academic documents, and other relevant certificates @recruitment@hcsolutions.rw  no later than Friday 12^th August 2023 at 5 PM.

Please note that only short-listed candidates will be contacted.

For more information about HC Solutions Ltd, please visit the below: https://www.hcsolutions.rw/

Click here tro visit the website source

Roba group of companies is a conglomerate focusing on manufacturing a wide range of domestic and industrial products –Premium cooking oil, Laundry Soap, Plastics, Hygiene Products, Logistic and supply Chain Management, Real Estate Development with Network Across Sub-Saharan Africa.

Roba Industries is seeking to a self-motivated, highly accountable, result-oriented person, strong interpersonal skills, and proactive, flexible, creative person to fill the position of ‘’ Sales Officer’’

Position Title: Sales Officer

Number of Positions : 5

Position Overview

Sales officers are part of the companies’ sales teams to determine the best strategies to increase customer purchases. They assist higher management in achieving sales goals, oversee the activities of sales employees, and collaborate with marketing teams to expand brand presence

Sales Officer have Ability to identify and react accurately to the behavior and emotions of customers. Sales officers visit the potential clients. Ability to establish rapport easily and put people “at ease” in their presence. Good selling skills

Main Duties and Responsibilities:

1. Design, create, and implement sales and marketing strategies
2. Develop marketing strategies to grow customer base and increase revenue
3. Establish and maintain good customer relationships
4. Meet revenue targets
5. Implement and maintain sales tracking and monitoring systems
6. Oversee the processes involved in closing business transactions with customers
7. Conduct presentations, attend trade shows and events to promote products
8. Manage and maintain sales inventory
9. Analyze and report on sales performance and sales trends
10. Developing and sustaining long-lasting relationships with customers.
11. Calling potential customers to explain company products and encourage purchases
12. Answering customers’ questions and escalating complex issues to the relevant departments as needed
13. Maintaining an accurate record of all sales, scheduled customer appointments, and customer complaints.
14. Collaborating with the marketing department to ensure that the company is reaching its target audience.
15. Informing product developers of possible product improvements and changes to ensure that company products meet current market needs
    
    
    

Requirements

• Bachelor’s degree in business administration, business management, marketing, or related field is preferred.
• Proven sales experience.
• Sound knowledge of sales strategies and industry regulations.
• Proven track record of achieving sales targets.
• Strong analytical and problem-solving skills.
• Excellent negotiation and consultative sales skills.
• Effective communication skills.
• Exceptional customer service skills.
  
  
  

Skills

• Persuasive and knowledgeable of industry regulations.
• Ultimately, an outstanding sales officer should have a strong work ethic and demonstrate exceptional communication, negotiation, and customer service skills at all times.

All interested applicants should submit their detailed Curriculum Vitae, academic documents, and other relevant certificates admin@robageneral.rw no later than Friday 10^th August 2023.

Click here to visit the website source

Roba group of companies is a conglomerate focusing on manufacturing a wide range of domestic and industrial products –Premium cooking oil, Laundry Soap, Plastics, Hygiene Products, Logistic and supply Chain Management, Real Estate Development with Network Across Sub-Saharan Africa.

Roba Industries is seeking to a self-motivated, highly accountable, result-oriented person, strong interpersonal skills, and proactive, flexible, creative person to fill the position of ‘’ Accountant’’

Number of Position :

Position Title: Accountant  

Reporting Line: Chief Accountant

Position Overview

An Accountant helps businesses make critical financial decisions by recording transactions, collecting, tracking, and correcting the company’s finances. They are responsible, reconciling bank statements, and ensuring financial records are accurate throughout the year

Main Duties and Responsibilities:

1. Daily Posting of Accounting Entries in Accounting System
2. Support in Handling of Tax & Accounting Audit
3. Verify, allocate, post, and reconcile transactions
4. Examining bank statements and reconciling them with general ledger entries
5. Examining expenses submitted by employees
6. Keeping an eye on incoming payments from accounts receivable and outgoing payments from accounts payable
7. Preparing accounts and tax returns
8. Document financial transactions by entering account information
9. Substantiate financial transactions by auditing documents
10. Guide accounting clerical staff by coordinating activities and answering questions
11. Produce error-free accounting reports and present their results
12. Provide input into department’s goal setting process
13. Review and recommend modifications to accounting systems and generally accepted accounting procedures
14. Contribute to a strong client relationship through positive interactions with client personnel
15. Any Other Task Assigned by Management.
    
    
    

Knowledge, Experience and kills 

• Experience with general ledger functions and the month-end/year-end close process
• Thorough knowledge of basic accounting procedures and principles
• Excellent accounting software user and administration skills
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills
• Intermediate understanding of accounting and reporting standards, gaining experience in researching as it relates to accounting issues

Qualifications:

• Bachelor’s Degree in Accounting
• Minimum 5 years of experience in accounting
• Knowledge of SAP software is added advantage
  
  
  

Language(s): 

• Fluency in Kinyarwanda and English languages with excellent verbal communications skills.
• French is a plus

All interested applicants should submit their detailed Curriculum Vitae, academic documents, and other relevant certificates admin@robageneral.rw no later than Friday 10^th August 2023.

Click here to visit the website source

USAID/Rwanda Hinga Wunguke Activity

Finance and Administrative Specialist, Administrative Assistant 

CNFA

CNFA is a not-for-profit organization based in Washington, D.C., dedicated to stimulating economic growth in the agricultural sector by nurturing entrepreneurship, private enterprise, and market linkages. CNFA specializes in fostering private sector investments in training, new technologies and marketing as a means to increase the overall competitiveness of agricultural value chains and rural development, to increase people’s incomes, to develop skills in the rural workforce, and to facilitate exports.

Program Description USAID/Rwanda Hinga Wunguke Activity

The purpose of the Hinga Wunguke Activity is to support increased agriculture productivity and income, access to finance and markets, and access and consumption of nutritious food products in Rwanda, while increasing the resilience of the agriculture and food systems to the changing climate. To achieve this goal, the Activity will sustainably increase agricultural productivity, increase access to finance for farmers and agribusinesses, improve producers’ market outcomes, and strengthen the enabling environment to foster market-driven outcomes in agriculture.

Position Description

Under the supervision of Procurement and Operations Manager, the Finance and Administrative Specialist will support the preparation of the program’s daily expenditures, initiating payments and drafting the financial and operations related reports. The incumbent will also receive related procurement/payments requests, in collaboration with programs team, initiate the request for quotations, analyze them and issue related purchase orders. Additionally, the Finance and Administrative Specialist will support the Operations team to maintain the Accounts Payable Ledger and Check Register, program inventory management and handle staff and consultants travels expenses, among others.

Duties and Responsibilities

The main duties of the Finance and Administrative Specialist are:

• a) Finance related tasks:
• Review all payments requests including vendors invoices and internal payments requests;
• Initiate the day-to-day payments activities in compliance with CNFA policies and procedures and with Rwandan laws, including but not limited to: Making proper payment entries to the general ledger in accordance with the organisation’s and established accounting principles;
• Support the account to prepare mandatory reports as required and respond to inquiries as necessary;
• Support the team in preparation of tax calculations and other remittances, payments and prepare the tax refunds request from the tax authority in Rwanda;
• Manage daily petty cash payments and cash reconciliation, including verifying support documentation; prepare petty cash replenishment/request documents.
• Initiate local travel expenses/reimbursements. 

1. b) Administrative/Logistics tasks:

• Receive the procurement requests and initiate the procurement process in accordance with CNFA procurement policy;
• Analyze the requests and initiate the call for quotations or proposals, bids analysis and preparation of vendors selection memos and purchase orders or contracts
• Manage the office materials needs including stationaries, Office kitchen supplies and as well programs meetings or events’ needs;
• Handle travels requests including project vehicles allocation or rent, hotels booking and related invoices review and payment processing;
• Manage fleet including maintenance, fuel replenishment and logbooks reviews;
• Review assets register to ensure that records are in compliance with assets CNFA Management policy;
• Ensure proper documentation and filing (sharepoint) of all transactions to facilitate further audit review
• Perform any other related tasks assigned by supervisor
  
  
  

Qualifications

• Minimum of Bachelors’ degree required in accounting, Finance or a relevant field;
• A minimum of 5 years of experience in accounting, or Administration of program with at least 3 year within the International Non-Governmental Organization’s (NGO) sector for Finance and Administrative Specialist and 12 months experience for Administrative Assistant;
• Experience working on USAID or other donor-funded programs desired;
• Proficiency in Excel and other relevant accounting software;
• Excellent organizational skills and ability to work in fast-paced environment;
• Ability to prioritize and manage multiple tasks simultaneously;
• Fluency in English;
• Strong attention to details and high degree of integrity, accountability, energy and flexibility.

All interested and qualified Candidate can send their application (motivation letter, updated CV, certificates and references) documents to: ModAg@cnfarwanda.org no later than 31^th July 2023 at 6:00 PM.  Please quote the job title in the subject (Finance and Administrative Specialist, Administrative Assistant

The hiring team will review applications on rolling basis and the interviews for the selected candidates can be scheduled as soon the best candidates are identified. Only selected candidates will be contacted.

Click here to visit the website source

Job Description

– Inspect plants farm under cultivation
– Inspect warehouses and pack houses of plant products
– Collect information on plant health status and update the national plant pest and disease list
– Collect samples for laboratory testing
– Inspect agricultural commodities for export
– Prepare and submit inspection reports and keep records
– Undertake other responsibilities determined by hierarchical supervisors.

Minimum Qualifications

• Bachelor’s Degree in Horticulture

  0 Year of relevant experience

• Bachelor’s Degree in Plant Breeding

  0 Year of relevant experience

• Bachelor’s Degree in Crop Sciences

  0 Year of relevant experience

• Bachelor in Plant protection

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Organizational and planning skills

• Knowledge of Rwanda Agriculture sector

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Strong interpersonal and teamwork skills;

• Planning and organisational skills

• Knowledge in seed standards, laws and regulations

• Communication, reporting and writing skills

• Interpersonal and team working skills

• Knowledge in plant pest and diseases

• Knowledge in seed production and certification procedures

• Knowledge in standards and conventions governing international trade in Agriculture

• Laboratory skills

• Understanding Rwanda’s agriculture system

Click here to apply

Job Description

-Provide support to RICA on recruitment process
– Draft institutional capacity building plan and monitor its implementation status

– Ensure all staff signed their performance contract on time
– Ensure staff performance evaluation is conducted on time and in accordance with rules and regulations.
– Elaborate and submit the evaluation report to the concerned institutions
– Keep performance reports generated from RBM system for administrative purposes
– Monitor staff attendance, investigate causes for staff absence and recommend solutions;
– Prepare monthly salaries and allowances.
– Declare taxes, social security funds contributions, medical insurance and scholarships loan reimbursement;
– Ensure RICA Staff horizontal step promotion and bonus are provided;
– Update administrative files of personnel and make sure files are well filed;

Minimum Qualifications

• Bachelor’s Degree in Public Administration

  0 Year of relevant experience

• Bachelor’s Degree in Administrative Sciences

  0 Year of relevant experience

• Bachelor’s Degree in Management

  0 Year of relevant experience

• Bachelor’s Degree in Human Resource Management

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Knowledge in Human Resources Management policies and procedures

• Coordination, planning and organizational skills

• Communication skills

• Knowledge of Organizational structure , workflow & Operation procedures

• Planning and organizational, Budgeting skills

• Interviewing Skills

• Time management skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Leadership and management skills

• Knowledge in Monitoring & System Evaluation

• Complex Problem Solving Skills

• Judgment and Decision Making Skills

• High analytical Skills

• Knowledge of human resources concepts, practices, policies, and procedures

Click here to apply

Job Description

– Develop, coordinate and update RICA quality management system (ISO 9001 and ISO/IEC 17020)
– Identify processes needed for the QMS implementation and maintenance
– Coordinate development of all RICA documents
– Prepare and coordinate execution of quality audit programs for RICA
– Monitor the implementation of preventive and corrective actions in RICA
– Initiate and coordinate processes related to RICA certification and accreditation
– Review, analyse and report on Quality Assurance standards and processes
– Report on analyses and recommends changes to policies, regulations, procedures and training on quality management
– Plan management review meetings and monitor the implementation of the resolutions
– Ensure effective implementation of complaints and appeals handling procedure
– Manage the use of documentations of RICA

Minimum Qualifications

• Bachelor’s Degree in Engineering

  3 Years of relevant experience

• Bachelor’s Degree in Animal Sciences

  3 Years of relevant experience

• Master’s Degree in Engineering

  0 Year of relevant experience

• Bachelor’s Degree in Chemistry

  3 Years of relevant experience

• Bachelor’s Degree in Biology

  3 Years of relevant experience

• Master’s Degree in Chemistry

  0 Year of relevant experience

• Master’s Degree in Biology

  0 Year of relevant experience

• Bachelor’s Degree in Food Sciences

  3 Years of relevant experience

• Bachelor’s Degree in Life Sciences

  3 Years of relevant experience

• Master’s Degree in Food Sciences

  0 Year of relevant experience

• Masters’s Degree in Life Sciences

  0 Year of relevant experience

• Master’s Degree in Animal Sciences

  0 Year of relevant experience

• Bachelor’s Degree in Crop Sciences

  3 Years of relevant experience

• Master’s Degree in Crop Sciences

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Capabilities in quality assurance of documents

• Coordination, planning and organizational skills

• Understanding of proper inspection techniques

• Decision making skills

• Time management skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• • High Analytical Skills

• Computer Skills

• Excellent Communication Skills

• Factual approach to decision making

• Knowledge of inspection approaches and procedures

• Organizational and leadership skills

• Quality assurance skills

• Proficient in use of computer applications related to the tasks

Click here to apply

Job Description

– Identify and communicate to the Department, risks related with electrical/electronic tools and appliances electronics or any other engineering sector before they occur.
– Assess, prioritize and mitigate electrical/ electronic application electronics or any other engineering sector, risks to ensure they do not affect the objectives of RICA.
– Monitor the risks and/ or threats RICA is being exposed to and advise on proper decision to be taken
– Liaise with international regulatory bodies on risks pertaining to electrical and electronics or any other engineering sector
– Undertake other responsibilities determined by hierarchical supervisors

• Master’s in Electrical Engineering

  0 Year of relevant experience

• Bachelor’s Degree in Electro-Mechanical Engineering

  3 Years of relevant experience

• Master’s Degree in Electro-Mechanical Engineering

  0 Year of relevant experience

• Bachelor of Science in Electronics

  3 Years of relevant experience

• Bachelor of Science in Electrical Engineering

  3 Years of relevant experience

• Master’s Degree in Electronics

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Ability to coordinate, organize and anticipate details for special programs and events

• Ability to manage multiple projects successfully

• Ability to independently manage the details of multiple programs and projects, to track activities and to meet deadlines

• Ability to work as a team coordinator and ability to work and make decisions with minimal support

• Ability to organize, schedule and utilize time well

• Effective management, organizational, budgeting and planning skills

• Successful experience in the area of decision making, project management, and budgeting

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Organizational Skills

• Ability to work under pressure on a variety of projects simultaneously

• Detail oriented and the ability to set priorities and objectives

• Organized, detail oriented, neat and able to meet deadlines

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Job Description

– Receive and review applications for registration/licensing
– Register Chemicals and hygiene materials
– Carry out premises onsite verification
– Prepare and issue licenses and registration certificates
– Register business operators and their premises
– Monitor adequacy of registration certificates and licensing
– Undertake other responsibilities determined by hierarchical supervisors

Minimum Qualifications

• Bachelor’s Degree in Chemistry

  0 Year of relevant experience

• Bachelor’s Degree in Biochemistry

  0 Year of relevant experience

• Bachelor’s Degree in Applied Biological Sciences

  0 Year of relevant experience

Competency and Key Technical Skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills.

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Capabilities in report writing and presentation skills

• Collaboration and team working skills

• Effective communication skills

• Coordination, Planning & Organizational Skills

• Time management skills

• • High level of computer literacy, including Word, Excel, Power point, email and internet.

• High analytical Skills

• Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

• Extensive knowledge of Rwanda mining sector

• Good knowledge of government policy on Natural Resources

• Knowledge of the Natural Resources sector policies and issues

Click here to apply

Job Description

Hub Management Function
• Lead, supervise and oversee the day to day management of Hanga Hubs and ensure that all activities are executed in line with project grant contracts.
• Ensure that Hanga Hub is established and it becomes fully functional includes making sure that the hub facilities are operational as well as making sure utilies services, tools, equipment, and furniture are cared for, well maintained and complies with necessary standards
• Sets Hanga Hub Innovation targets, plans the relevant budget, controls expenditure and operational costs.
• Facilitate and Coordinate Hanga hub programmes and ensure that Hanga Hub Activities from Idiation (Selection Process, training preparations, )s are running smoothly
• Coordinate day-to-day administrative work of the hub including mornitoring of building’s access, maintain security and safety of tenants and equipments, planning and budgeting, repoting of project activities, managing inventory stock levels, ordering consumables
Facilitator, Mentor and Coach Function:
• Organize the recruitment processes of innovators/startups to be enrolled in the Hanga Hub Model (Idiation, Pre-Incubation, Incubation)
• Assist innovators/start-ups to buid a strong entrepreneurial acumen and other soft skills including leadership, teamwork,
• Assit innovators/statups to identify problems/gaps, test the technical and/or market validity of their offering/idea, investigate different business models
• Assist innovators/start-ups to translate ideas into market-ready prototpe by identify the best customer segments, formulating an excellent value proposition, establishing supply chain structures, and developing a revenue strategy.
• Assist startup/innovator to get technical support needed to move their product(s) or service(s) from a minimum viable market to at least a minimum marketable product
• Assist startup/innovator to get advisory support to build internal capabilities to successfully rollout the products or services to the market.
• Must be stationed and live in any of the secondary cities where Hanga Hubs are located

Job Description

• Establish mechanisms for data collection;
• Establish a system of monitoring and evaluation of the activities/ projects to be managed by the SPIU as well as developing M&E tools;
• Design an appropriate system of evaluation of performance indicators for all projects to be implemented under SPIU;
• Design an appropriate reporting format to be disseminated and agreed upon with all stakeholders;
• Provide high-quality and timely periodical reports of activities (monthly, quarterly, and annual reports) for all the activities during the project preparation phase;
• Ensure that the reports are validated, approved and disseminated;
• Act as a whistle-blower in case of delays or deviation from the targets;
• Lead efforts to monitor and evaluate activities, and interventions, document results and provide feedback to stakeholders to guide decision-making.

Minimum Qualifications

• Bachelor’s Degree in Economics

  5 Years of relevant experience

• Bachelor’s Degree in Public Administration

  5 Years of relevant experience

• Bachelors in Project Management

  5 Years of relevant experience

• Master’s in Project Management

  3 Years of relevant experience

• Master’s in Economics

  3 Years of relevant experience

• Masters in Management

  3 Years of relevant experience

• Master’s Degree in Public Administration

  3 Years of relevant experience

• Bachelor’s Degree in Development Studies

  5 Years of relevant experience

• Master’s Degree in Development Studies

  3 Years of relevant experience

• Master’s Degree in Business Administration

  3 Years of relevant experience

• Bachelor’s Degree in Strategic Management

  5 Years of relevant experience

• Master’s Degree in Strategic Management

  3 Years of relevant experience

• Bachelor’s Degree in Business Administration

  5 Years of relevant experience

• Bachelors degree in management

  5 Years of relevant experience