Civil registration and Notary Under Statute at RUBAVU DISTRICT: Deadline: Nov 14, 2023

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November 14, 2023

Job description

– Maintain the incoming and outgoing correspondences of the Sector;
– Manage the agenda of the Executive Secretary;
– Receive clients’ queries and direct them to the right personnel;
– Keep the Sector’s store and manage flux on a daily basis;
– Prepare logistics for meetings held at the Sector level.

Minimum Qualifications

Advanced Diploma in Secretarial Studies

0 Year of relevant experience
Advanced Diploma in Office Management

0 Year of relevant experience
Bachelor’s Degree in Public Administration

0 Year of relevant experience
Bachelor’s Degree in Administrative Sciences

0 Year of relevant experience
Bachelors in Project Management

0 Year of relevant experience
Bachelor’s Degree in Communication

0 Year of relevant experience
Bachelor’s Degree in Office Management

0 Year of relevant experience
Bachelor’s Degree in Social Work

0 Year of relevant experience
Bachelor’s Degree in Marketing

0 Year of relevant experience
Bachelor’s Degree in Sociology

0 Year of relevant experience.

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Knowledge of office administration
Communication skills
Interpersonal skills
Time management skills
Computer Skills
Organizational Skills
Stress Management Skills
Book Keeping Skills

Click here to apply

7 job positions (A2) of Executive Secretary Under Statute at RUBAVU DISTRICT :Deadline: Nov 20, 2023 (updated)

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November 14, 2023

Job description

administration and monitor the administration of Villages and produce reports thereof;
– Follow up, in collaboration with relevant organs, on the security of people and their property in the Cell;
– Coordinate community development and citizen participation activities, mobilize the local population on government policies and programs and implement decisions by higher authorities and or the Cell Consultative Council;
– Render services provided at the cell level as per the law, and receive and solve or channel issues affecting citizens and provide them with a feedback;
– Serve as a minutes taker to the Cell Consultative Committee meetings, monitor all activities of Land Committees, and serve as a nonprofessional bailiff at the Cell level;
– Supervise the collection and consolidation of data on specific public (policy) issues at Cell level, and manage the finances and assets of the Cell.

Minimum Qualifications

Diploma A2 in Social sciences

3 Years of relevant experience
A2 in Arts and Sciences

3 Years of relevant experience.

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Good knowledge of government policy-making processes
Leadership skills
Extensive knowledge and understanding of the Central and Local Government Functionality
Analytical, problem-solving and critical thinking skills.
Able to work well with both internal and external clients.
Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes.

Click here to apply

Driver at Trócaire | Kigali :Deadline: 23-11-2023

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November 13, 2023

Driver – Trocaire Rwanda

Kigali, Kigali City, Rwanda Full time

Description

Trócaire works in partnership with local and church organisations, supporting communities in over 20 developing countries across Africa, Asia, Latin America and the Middle East to bring about lasting change. Trócaire envisages a just and peaceful world where; people’s dignity is ensured, and rights are respected; basic needs are met and resources are shared equitably; people have control over their own lives; and those in power act for the common good. As the official overseas development agency of the Irish Catholic Church, Trócaire has been working in Rwanda since 1994.

The Driver will report to Trócaire Rwanda’s Finance and Office Administrator (FOA), with a close collaboration with the Climate Just Communities (CJC) Finance Manager. Trócaire is implementing a 3 year Scottish Government funded climate programme across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners Rwanda Climate Change and Development Network (RCCDN), its members organizations (DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

The Driver will drive Trócaire’ vehicles in Kigali and around the country and may also drive across the borders of the country after all the formalities are fulfilled by Trócaire. The driver is expected to be fully aware of the breakdowns of all the vehicles under her/his responsibility and to do all the necessary to maintain vehicles in good condition. The driver is also responsible for the permanent cleanness of all vehicles under her/his responsibility.

The role will require extensive travel to the Districts of operations, carrying out regular field and local delivery partner visits, as well as attending programme related meetings, monitoring and stakeholder meetings. The Contract duration is 2 years.

Key Duties and Responsibilities

To drive Trócaire vehicles in Kigali and around the country where Trócaire activities are implemented.
Facilitate different trips to be conducted by Trócaire’s staff by following the itinerary highlighted in the logbook.
Drop and collect visitors to and from airport by respecting Trócaire code of conduct.
Respect of Rwandan driving law and avoid misconduct such as drunkenness, respecting zebra crossing and avoid use of phone while driving.
To conduct vehicle daily check – oil, water, brake fluid, tyre pressure etc.
To ensure all vehicles have a spare wheel, changing kit, fire extinguisher, etc.
To make sure vehicles are at least ¼ full of fuel.
To ensure the good consumption of the fuel for all vehicles under her/his responsibility and avoid the misuse of unnecessary fuel.
To make sure all necessary documents are present inside the vehicle.
Fill the logbook before going and on return by specifying all information as highlighted in the vehicle’s book (Purpose of the trip, destination, and project/Administration).
To make sure vehicles are properly used and their misuse is avoided.
To carry only authorized persons and ensure all persons are wearing seatbelts at all time.
To ensure the vehicle is cleaned regularly and maintenance service is carried at a specialist workshop every 2 months.
To plan and preventive maintenance services of the vehicles (vidange, graissage, etc.) whenever this is necessary.
To avoid the misuse of service materials and prepare all related needs on time for the administration.
To inform the administration of any breakdown of vehicle so that it can be taken to the garage and make sure the vehicle is properly fixed when it returned from garage. All breakdowns are to be detailed in writing on a specific sheet which must be signed by the Finance and Administration Manager before the vehicle is taken to the garage.
Complete weekly checklist form for vehicles under her/his responsibility and report any issue.
Report any incident/ accident happened during any trip and prepare the insurance claim.
To dispatch outgoing mail in Kigali or around the country. Before going on a field trip, the driver should make sure to take with her/him all the mail for Trócaire projects or partners operating in the intended direction.
Ensure that first aid kits, all required tools and documents are present in the Trócaire’s vehicle and report immediately the loss by specifying the responsible of the missing.
Ensure that vehicles are locked before leaving the office at the end of each day and keys kept at the reserved place.
Shopping of stationeries and other office requirements for the Administration/Programme team by respecting instructions given by the line manager.
On days/moments without driving duties, the Driver is asked to provide support to Programme and Finance teams in various administrative/logistical tasks such as scanning, copying, and uploading documents in the system (Salesforce) and collecting receipts from different suppliers.
To assist the administration in all other office or field tasks in all the areas where skills are suitable.
To perform other tasks that may be requested by line manager and which are reasonable in nature.

Requirements

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism, and anti-trafficking). Trócaire also participates in the Inter-Agency Misconduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

(E) Qualification

Driving license
Basic mechanical skills

(E) Experience

At least 5 years’ experience of professional driving
Experience in driving within organizations such as INGOs or NGOS, UN or diplomatic missions, is an advantage.

(E) Skills

Impeccable integrity and work ethics.
Able to communicate in Kinyarwanda, English and/or French
Able to use and complete information systems both digitally as well as manually (logbooks, fuel documentation, leave requests, email, whatsapp, etc)

(E) Qualities

Honesty and Integrity
Hard working
Commitment to Trócaire’s Vision, Mission and Values
Sympathetic understanding of the Catholic Church’s role in relief and development.
Demonstrated ability to work with a participative style within teams.
A commitment to social justice and the ethos of Trócaire.

(E) Other

Willingness to travel frequently in country
Able to work irregular hours where required
Motivated.
Good time management skills.
Effective team member.
Fluency with English and French and in local language.

Benefits

The deadline for applications is Thursday 23 November at 16.00.

All applications need to be made through the workable system. No applications outside of this system will be accepted.

Click here to Apply for this job

Communication Specialist at World Vision International Rwanda | Kigali :Deadline: 22-11-2023

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November 13, 2023

MAJOR RESPONSIBILITIES

JOB OPPORTUNITY

Communication Specialist

(Homes and Communities Activity)

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced Rwandan national for the role of Communications Specialist, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda and reports to the Deputy Chief of Party.

Purpose of the position:

The Communications Specialist will coordinate the communications activities of the USAID Homes and Communities Project. The specialist will maintain a functional collaboration with the World Vision communication team, Uburezi Iwacu project core leadership, and technical staff for integration purposes. The role will also include direct engagement with the Regional Education Coordinators, staff of the project consortium organizations, and Local Implementing Partners’ teams to align activities, plans, and strategies. The Communications Specialist will actively liaise with Soma Rwanda members, in organizing national events. S/he will produce content from program work through literature review and field experiences, reports, and personal/technical assessments/surveys to enhance the visibility of World Vision and USAID Uburezi Iwacu’s work to all relevant audiences.

% of time	Activity
50%	Planning, coordination, and implementation
	Generate a communications plan for USAID Homes and Communities (Uburezi Iwacu ) project Spear-head the drafting, reviewing, editing, and planning for a wide range of communications products Coordinate communication activities including the collection of data & content gathering from the field to produce stories and documentaries Provide technical assistance on communications for the project Produce communications products including leaflets, brochures, presentations, press releases, banners, and reviews for production communications products created by others within the project. Coordinate the dissemination of communications products from the project Contribute to speech writing and talking points for key officials for important events
30%	Collaboration, Adaptation, and Learning
	Ensure overall visibility of Uburezi Iwacu’s activities and Impact through various communication channels including but not limited to mass media, social media, print and online communication materials Enhance brand presence and awareness of Uburezi Iwacu. Contribute to event planning as a key team player including liaising with project stakeholders including ‘Soma Rwanda’ members on key platform events, and other national events involving the project Liaise with the SBCC and Community Engagement Specialists and World Vision’s communications team to link up with the press and offer advice on press outreach, in the framework of the Uburezi Iwacu project.
20%	Monitoring and Evaluation, Learning and reporting
	Media monitoring and evaluation including conducting social media analytics to assess the reached audiences and collect feedback. Oversee effective documentation of all the information related to the project successes, innovations, and promising practices and disseminate through appropriate mechanisms. Support the preparation of quarterly and annual reports of Uburezi Iwacu Review mandatory government reports to ensure quality and accuracy in a timely manner Conduct regular media reviews and share with the leadership, the publications and broadcasts from the media

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education,

training, license,

registration, and

certification

University Degree (Bachelors) in development communication, mass communication, business communications, journalism, media, communication research, public relations, policy advocacy, or other related fields.

Preferred Knowledge

and Qualifications

Master’s degree in development communication, mass communication, business communications, journalism, media, communication research, public relations, and policy advocacy.
Must possess excellent oral and written communication skills in English and Kinyarwanda.
At least 3 years of relevant experience in communications, public information, advocacy, and outreach activities at the country and/or international level.
Good knowledge of organizational procedures and operational environment is an advantage.
Should be computer literate in content creation applications including InDesign, Adobe Illustrator and photoshop
Should be able to use video and photo cameras in capturing images at different events

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Communications-Specialist_JR26538-1?q=RWANDA

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 22 November 2023; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

HR General Staff Officer at Uzima Chicken | Kigali: Deadline: 20-11-2023

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November 13, 2023

Job announcement

Uzima Chicken Ltd is a poultry company dedicated to making farmers healthier and wealthier. Uzima is the leading distributor of high-quality, dual-purpose day-old chicks in East Africa. Uzima plans to transform the poultry industry in Rwanda, providing smallholder farmers with a robust, disease-resistant bird that can thrive in local, rural conditions and is more productive than local birds. Uzima believes its dual-purpose birds can help eliminate poverty and malnutrition across East Africa.

Division/Department: Administration

Job Location: Uzima Chicken Head Office/Kigali

Job title: HR General staff officer

Reports to: HR Manager

Type of Position: Full time

Main staff reports to: HR Admin Assistant

Duties and Responsibilities for HR General staff officer:

Proper tracking of staff on probation, contract extensions and any other issue related with staff contracts to avoid escalations.
Supporting the development and implementation of HR initiatives and systems
Serve as a focal point person for the management of staff files to ensure every personnel file is complete with all the contents of staff file and easy for retrieval.
Assist in the management of Annual leave and other types of leave by updating leave tracking table and share with the supervisor on a monthly basis.
Assist in the recruitment of staff by providing the necessary HR documents including Personnel Data Sheet and Organization policies to the newly recruited staff.
Make the declaration of accident and maternity to RSSB office
Ensure compliance with labour regulations
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
Assist in development and implementation of human resource policies
Conducting employee onboarding and help plan training & development
Assist on bi-annual employee performance reviews
Manage the implementation of the employee handbook and HR manual
Maintains the integrity and confidentiality of human resource files and records.
Maintain employee files and records in electronic and paper file
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR department.
Performs other task as assigned by superior

Education background and experience

Should possess at least a bachelor degree in Human resource or Administration from a recognized university
Experience of 2-5 years of experience in the related field

Language Proficiency

Fluency in written and spoken English.

Functional competencies and skills

Strong communication skills, both written and verbal.
Ability to identify issues, analyze and participate in the resolution of issues/problems.
Proven experience as an HR Generalist
Understanding of general human resources policies and procedures
Good knowledge of employment/labour laws
Excellent analytical skills for the review and assessments of sites situations
Computer proficiency in Microsoft Office (Word, Excel and PowerPoint), database applications, spreadsheet and graphics presentations
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Core Competencies

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of Uzima in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.

Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.

Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.

HOW TO APPLY

Interested candidates should address their applications enclosed with a cover letter, Curriculum vitae, academic documents and other relevant certificates to the Managing Director of UZIMA CHICKEN LTD and delivered in a single PDF document to e-mail: “careers@uzimachicken.com” not later than 20^th November, 2023 at 5:00 pm. UZIMA CHICKEN Ltd is an equal opportunity employer, female candidates are strongly encouraged to apply.

Note:

The subject of the e-mail should be mentioned “HR General Staff Officer”
Only short-listed candidates will be contacted for interview

Done at Kigali on 09^th September 2023

The Management of UZIMA CHICKEN LTD

Sales Analyst at Uzima Chicken | Kigali :Deadline: 20-11-2023

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November 13, 2023

Job announcement

Uzima Chicken Ltd is a poultry company dedicated to making farmers healthier and wealthier. Uzima is the leading distributor of high-quality, dual-purpose day-old chicks in East Africa. Uzima plans to transform the poultry industry in Rwanda, providing smallholder farmers with a robust, disease-resistant bird that can thrive in local, rural conditions and is more productive than local birds. Uzima believes its dual-purpose birds can help eliminate poverty and malnutrition across East Africa.

Job title: SALES ANALYST

Division/Department: Sales and marketing

Job Location: Uzima Chicken Head Office/Kigali

Reports to: National sales Manager

Type of Position: Full time

Main staff reports to: None

Duties and Responsibilities for Sales Analyst:

Summary of Position

Sales Clerk is an important position at Uzima Chicken Rwanda. Sales Analyst is responsible for supporting the Uzima SASSO sales function, such as organizing order collections and order submission in DEAR, managing vaccines to the Distributors, preparing DSRs Commissions and sales reports, and any other operational sales activities.

KEY DUTIES AND RESPONSIBILITIES:

Order collection and submission (50%)
Collect orders from sales team using Uzima’s order booking tool on a weekly basis; liaise with Finance team to confirm payment for orders on chicks and feed
Submitting chick and feed orders in DEAR (Uzima accounting system)
Sales operational reports (30%)
Preparing and submitting DSRs, PSMs and NSM commissions every month to Finance for verification
Preparing and submitting DSRs stipend every month to finance for payments
Collaborate with customer insight and Sales team to ensure that the Uzima (DOCs and Feeds) products are running efficiently and providing a positive customer experience.
GPS Controller for Field Vehicles/Motorcycles, calculating fuel requisitions based on GPS information
Monitor and follow up repayments for DSRs Motorcycles loan
Vaccine distribution (20%)
Ensure agents have access to vaccines at designated agro vet shops
Manage agents field vaccines orders and distribution to designated agro vet shops
Carries out any task as directed by the Supervisor/Manager

Requirements

Excellent communication skills, both verbal and written, with the ability to engage with customers in a friendly and professional manner
Strong work ethic, punctuality and reliable attendance
University degree in a relevant field (Marketing, Business Analytics, Economics, Information Systems, data analysis etc)
Excellent interpersonal and communication skills (English, local languages)
Highly detail-oriented and process-oriented, with a highly developed sense of reliability and responsibility
Proficiency in MS Office (Excel, Word, Power point) or Google Suite (Google Docs, Google Slide, Google Sheets)

Core Competencies
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of Uzima in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.

Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.

Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.

HOW TO APPLY

Interested candidates should address their applications enclosed with a cover letter, Curriculum vitae, academic documents and other relevant certificates to the Managing Director of UZIMA CHICKEN LTD and delivered in a single PDF document to e-mail: “careers@uzimachicken.com” not later than 20^th November, 2023 at 5:00 pm. UZIMA CHICKEN Ltd is an equal opportunity employer, and for the position female candidates are encouraged to apply.

Note:

The subject of the e-mail should be mentioned “Sales Analyst”
Only short-listed candidates will be contacted for interview

Done at Kigali on 09^th November 2023

The Management of UZIMA CHICKEN LTD

Director of Finance Under Statute at National Child Development Agency: Deadline: Nov 22, 2023

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November 13, 2023

Job Description

1. Coordinate the development, execution and monitoring of the ECD Program budgets (ordinary and development)
2. Coordinate staff recruitment and selection process.
3. Coordinate staff planning and development.
4. Coordinate performance management of the NCD staff
5. Coordinate of pay and compensation.
6. proper Labor relations
7. Supervise and coordinate the management of office material and assets
8. Coordinate and monitor activities of the unit
9. Coordinate and supervise documentations and archives activities
10. Contribute to resource mobilization to implement Plan/strategies
11. Supervise and coordinate activities of central secretariat

Minimum Qualifications

Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

3 Years of relevant experience
Bachelor’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

3 Years of relevant experience
Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

1 Year of relevant experience
Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level/ACCA Foundation Level (Completion of ACCA Applied Skills papers)

1 Year of relevant experience
Bachelor’s Degree in any other field with API/PFM Certificate, with three (3) years of relevant working experience is eligible.

3 Years of relevant experience
Post Graduate Degree in PFM with two (2) years of relevant working experience is eligible.

2 Years of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
Knowledge of the legal and institutional framework of Rwanda’s public finance management
Problem solving skills
Decision making skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
Analytical, problem-solving and critical thinking skills.
Knowledge of standards and frameworks applied in public sector such as international public sector accounting standards (IPSAS),IFRSs, Government Finance Statistics (GFS),International Audit Framework and International Standards for Supreme Audit Institutions (ISAALs).

Click here to apply

Academic Registrar Under Statute at INSTITUTE OF LEGAL PRACTICE AND DEVELOPMENT (ILPD) : Deadline: Nov 22, 2023

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November 13, 2023

Job Description

KEY RESPONSIBILITIES ARE : -Oversee and direct all registration, and assessment activities of the institute;
– Develop registration and assessment schedules;
– Propose academic rules and procedures (e.g invigilating, marking, recording of marks etc.)
– Inspect the implementation of approved academic rules and procedures;
– Assist the Vice Rector of Academic Affairs as designated Reporter of the Senate;
– Ensure that prospective students enter the Institute and matriculate in an orderly and efficient manner;
– Ensure the discipline of students;
– Coordinate and administer all student records, new intake registrations and all matriculation functions;
– Prepare, distribute and store academic transcripts and bulletins;
– Supervise all accreditation activities of the Institute;
– Propose guidelines and implement established academic course requirements;
– Establish contacts with trainers regarding their responsibilities and their contracts and welfare, and its coordination;
– Ensure that all coursework, credit requirements responsibilities have been met and record them;
– Make recommendations regarding technological improvements to the organization’s record keeping systems;
– Manage and develop high quality, responsive and flexible student support programmes;
– Contribute to institutional policy development in relevant areas.
– Managing limited budgetary responsibilities.
– Oversight of delivery of services to students in accordance with the institute’s priorities.
– Provide guidance and counseling services to students

Minimum Qualifications

Master’s Degree in Law

5 Years of relevant experience
Master’s Degree in Educational Management and Administration

5 Years of relevant experience
Master’s Degree in Information Science

5 Years of relevant experience
Master’s Degree in Social Sciences

5 Years of relevant experience

Competency and Key Technical Skills

Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Ability to develop mechanisms for partnership with different conservation stakeholders including in central and local administration, local communities and private sector;
Competence to work effectively with unit managers

Click here to apply

Imyanya y`akazi irenga 100 itararangiza igihe wadepozaho. Yegeranijwe kuwa 13/11/2023

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November 13, 2023

Click on the job position of your choice for details & Apply

MTN Global Graduate Development Programme – Rwanda 2024:Deadline: 30th November 2023

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November 12, 2023

Click here for more details & Apply

About MTN Global Graduate Development Programme – Rwanda 2024

The GGD Program focuses on young, smart, energetic and enthusiastic fresh graduates aged between 18-26 years of age to empower them with soft skills, data science and digital skills in different areas of their career.

The programme seeks to accelerate the development of scarce and critical skills and build capabilities in getting the organization Future fit and achieving the strategic objectives of Ambition 2025.

MTN Rwanda is therefore recruiting fresh graduates and eligible candidates for the year 2024-2025.

If you are interested to be part of the GGD Program, you can apply.

Use the link below for you to access Leaply platform for applications to #GGP2024.

Applications are closing on 30^th November 2023.

Project Facilitator – Kayonza District at World Vision International Rwanda | Kayonza :Deadline: 19-11-2023

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November 11, 2023

MAJOR RESPONSIBILITIES

JOB OPPORTUNITY

PROJECT FACILITATOR

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced Rwandan national for the role of Project Facilitator, joining an established and experienced team. This position will be based in Kayonza District, Rwanda, and report to the TREPA Project Manager.

Purpose of the position:

The project Facilitator will work under the direct supervision of the project manager and will be based at the field level. He/she will be full-time overseeing the implementation of the research study from enrolment of pregnant women through babies’ infancy. The facilitator will ensure that food-based nutrition supplements are procured, prepared centrally, and distributed to village-based distribution points while ensuring safe and hygienic practices. The project Facilitator will be engaged in regular reporting of the project progress to the project manager and will liaise with the overall research team frequently. The project facilitator is also expected to participate in regular research team meetings. S/He will spend 100% of her/his time on this project.

% Time	Major Activities
50%	Planning, coordination and implementation
	Responsible for TREPA project planning and implementation in the districts Coordinate community mobilization and sensitization on TREPA, Agro-forestry and Environment Conservation, Plan, coordinate, and monitor field-level training of selected project stakeholders and beneficiaries, Conduct regular field visits, according to a calendar to be agreed with the Project Manager, to monitor progress of extension agents’ activities, using and adapting appropriate monitoring tools and guidelines agreed upon with the PM; Develop TREPA-related income-generating activities with selected CBOs implementing Forest Landscape Restoration. Assist, support and monitor the establishment of Voluntary Saving and Loan Groups (S4T) and other beneficiary groups in the operational area, Participate in Implementation, monitoring of development projects in collaboration with other partners in the operational area Participate in Proposal Writing for Development projects and other Special projects Prepare and submit monthly, quarterly and annual reports and plans to the TREPA Project Manager and Cluster Manager, Participate in community and other partners meetings, Proper use and management of equipment and devices. Provide regular documentation of field activities,
25%	Capacity building
	Coordinate all trainings and capacity building activities to farmers, farmer cooperatives and all partners in the district. Capacity building in tree planting and sustainable management
25%	Monitoring and Evaluation, Learning and reporting
	Coordinate all data collection activities Ensure effective documentation of all the information related to the project successes, innovations and promising practices and disseminate through appropriate mechanisms. Prepare monthly and quarterly reports based on agreed formats

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Education,

training, license,

registration, and

certification

Must have a Bachelor degree in Forestry, Agro-forestry, Community forestry, Agriculture, or any other field related to environment.
3 years’ experience in community development work or any other related field.
Experience in agro-forestry, forestry, agriculture, environmental protection, rural development, agriculture extension services
The position requires ability and willingness to travel domestically up to 100% of the time.
Must possess excellent oral and written communication skills in English and Kinyarwanda
Must have a valid motorcycle driving permit A and able to ride – motorbike

Preferred Knowledge

and Qualifications

Master’s/Post graduate degree in the following fields is an added advantage: Forestry, Agro-forestry, Community forestry, Agriculture, or any other field related to environment
A good understanding of the agriculture sector, agro-forestry, natural resources management; cooperative management, and entrepreneurship;
Familiar with recent rural development models such as FFS, VSLA, Value chain development,
Proven skills in community mobilization and reporting;
Strong communication and interpersonal skills;
Knowledge of Sustainable Community Development, Microenterprise development and Nutrition is an added advantage.
Must be willing to spend long hours in the field.
Must possess demonstrable experience in networking and building relationships across different strata of society.
Excellent knowledge of English (both oral and written) and Kinyarwanda is a requirement.
Must be a mature Christian, with people skills and committed to socio-economic and psycho–spiritual development.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to: https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Project-Facilitator_JR26495?q=Rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 19 November 2023; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

Project Facilitator – Gatsibo District at World Vision International Rwanda | Gatsibo :Deadline: 19-11-2023

By

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November 11, 2023

MAJOR RESPONSIBILITIES

JOB OPPORTUNITY

PROJECT FACILITATOR

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced Rwandan national for the role of Project Facilitator, joining an established and experienced team. This position will be based in Akagera Cluster- Gatsibo District, Rwanda, and report to the Project Manager.

Purpose of the position:

The project Facilitator will work under the direct supervision of the project manager and will be based at the field level. He/she will be full-time overseeing the implementation of the research study from enrolment of pregnant women through babies’ infancy. The facilitator will ensure that food-based nutrition supplements are procured, prepared centrally, and distributed to village-based distribution points, while ensuring safe and hygienic practices. The project Facilitator will be engaged in regular reporting of the project progress to the project manager and will liaise with the overall research team frequently. The project facilitator is also expected to participate in regular research team meetings. S/He will spend 100% of her/his time on this project.

% of time	Activity
50%	Project Implementation Management Provide technical and programmatic support to the field interventions related to the project Coordinate and supervise project’s interventions at the area of intervention related to participants recruitment, enrolment and maintenance in the project Protect the rights and welfare of human subjects who participate in research. Understand the ethical standards and regulatory requirements governing research activities with human subjects. Ensure that all staff, collaborators, and colleagues assisting in the conduct of the study are informed about the study, regulations governing research, and organizational policies. Ensure that all research activities have IRB approval and other approvals required by the organization before human subjects are involved. Obtain the informed consent of subjects before they are involved in the research and document consent as approved by the IRB. Obtain and keep documented evidence of informed consent of the subjects (or their legally authorized representatives [LARs]). Comply with the IRB requirements for timely reporting of unanticipated problems involving risks to subjects or others including adverse events, safety reports received from the sponsor, or data safety and monitoring summary reports. Ensure the confidentiality and security of all information obtained from and about human subjects. Actively represent World Vision Rwanda in relevant community meeting and maintain key relationships and partnerships with other local and international NGOs/partners in the operational area Mentor and build capacity of lead mothers and CHWs on the project related skills Participate in preparation of deux oeufs in Rwanda project related annual plans and operating reports for WVR, Facilitate development and/ review of deux oeufs project in Rwanda related strategies and technical approaches in collaboration with the sector field-based staff and ensure the alignment to the NO strategies,
30%	Accountability, Learning and Innovation Ensure findings and recommendations including audits of the project are acted upon effectively and timely, Lead the pilot of new innovations and project models and lead the publication of research documentation to the respective clients/partners/locations
10%	Monitoring & Evaluation: Participate in design and implementation of baseline, needs assessments and impact evaluations as well as monitoring program progress to ensure donor compliance and program quality Participate in development and implementation of the project related systems that will support the organization’s efforts to monitor and evaluate the projects, Ensure end of projects results are documented and disseminated
10%	Mainstreaming: Contribute to the mainstreaming of cross-cutting issues in all WVR Health and nutrition projects, in particular the integration of child protection, disability and gender. Ensure focus on Child Well-being outcomes

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Demonstrated experience in conducting qualitative & quantitative research related to government policies implementation in the community & gathers relevant information from the population to inform the district & central government for policy review and/or amendment related to community health, environmental health, nutrition, or related disciplines
Having more than 5 years’ experience in working with community structures such as community health workers, women umbrellas, youth volunteers, local leaders on health or nutrition related program mobilization or campaigns to increase community knowledge and utilization of those programs
Having an overview of the basic human research protection regulations that govern the participation of human subjects
Experience in mobilization of people especially women and youth to participate in various government programmes
Experience with development project management tools such as log frames, monitoring and evaluation tools and budgets
Experience working with the district organs and/or other partners (Multi-lateral Agencies, private donors) to mobilize community to adhere in different government programs related to nutrition, community health, etc..
Excellent written and verbal communication skills, including report-writing and formal communication skills.
Excellent computer skills, including proficiency in MS Office or another main email system such as Microsoft Outlook)
Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds.
Experience in mainstreaming gender, environment, peace-building, disability, child protection and or institutional development.\
Experience in ethics of research involving human subjects
Having an overview of the basic human research protection regulations that govern the participation of human subjects
Worked/ partnered with international organizations (INGOs, Embassies, UN and government)

Required Education,

training, license,

registration, and

certification

Technical Skills & Abilities:

Bachelor’s degree in the following fields: Social sciences (sociology, social work, education, public health, environmental health, or related field).
A valid certificate in research involving human subjects would be an added value
Additional credentials or certificates in specific sector-related topics such as Early childhood development (ECD), nutrition, SBCC in MNCH, Antenatal care and resource planning would be an added value, etc…
Proficiency/fluency in Kinyarwanda and English; French is an added value.

Preferred Knowledge

and Qualifications

Technical Skills & Abilities:

Master’s/Post graduate degree in the following fields: Social sciences (sociology, social work, education, public health, environmental health, or related field).
Ability to observe the ethical principles that provide the framework for human subjects’ research
Ability to have a comprehensive and organized system of shared responsibility at an organization to ensure the protection of human subjects participating in research
Ability to Inspire, motivate and empower women to fully participate in the transformative and sustainable development focusing on the antenatal care attendance, delivery at health facility and other women’s related programs
Experience in mobilization of people especially women and youth to participate in various government programmes
Undertaking research, audits and assessments to identify gaps and best practices in promoting gender equality
The position holder must be results oriented and interested in participating in a rigorous research study to generate high quality evidence of potential impacts of nutrition interventions
Ability to build effective teams, promote coordination and collaboration
Experience and skills in networking with other NGOs, government partners, and local community-based organizations.

Travel and/or

Work Environment

Requirement

This position will be based at the Akagera Cluster office with 50% of regular internal travel to project areas and NO is required.
Office work: 30% (Reporting and meeting)
On call: 10% In emergency and disaster situations, the position will be required to be on-call.

Physical

Requirements

Should be physically healthy with proof of certified medical checks

Language

Requirements

Should be fluent in English, knowledge of French is an added advantage.

KEY WORKING RELATIONSHIPS
Contact (within WV or outside WV)	Reason for contact	Frequency of contact
Project Manager	Daily field implementation of projects activities	Daily
Research Team (Univ of Florida, Univ of Rwanda, WVUS, WVR)	Weekly updates on progress, challenges, successes related to daily preparation and delivery of food supplements to study participants. More frequent contact as needed depending on phase of study.	Weekly+
Cluster Manager	Ensure administration and technical matters related to vehicle usage adhered to WVR standards	Periodically
Cluster manager	District project confirmation and district engagement	Monthly
TP Manager	Involved in the performance contract and appraisal	Quarterly
Grants Manager		Quarterly

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to:

https://www.myworkday.com/worldvision/d/inst/15$392530/9925$26397.htmld If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 19 November 2023; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

Faith and Development Manager at World Vision International Rwanda | Kigali :Deadline: 22-11-2023

By

-

November 11, 2023

JOB OPPORTUNITY

Faith and Development Manager

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced Rwandan national for the role of Faith and Development Manager, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda and reports to the Integrated Programs Director.

Purpose of the position:

The job holder will manage the work of the Faith and Development unit to ensure the National Office achieves the strategic objectives in the spiritual nurture of children (SNC), integration of faith and community development, staff formation and spiritual nurture, partnerships with faith (FBOs/CBOs) and peacebuilding actors. He/she will provide technical support and advise the national office senior leadership on faith and development towards holistic child wellbeing of the most vulnerable children.

MAJOR RESPONSIBILITIES

% Time	Major Activities
40%	Management of Faith and Development mainstreaming and implementation Manage and oversee Faith and Development projects (Grants and PNS) through timely and quality Financial Management, Implementation, DME and Impact reporting. Provide leadership for the integration of Faith & Development (F&D) and peace building into the Technical Approaches & Technical Programs. Manage the mainstreaming of Christian Commitment/F&D, Core Project Models/ Approaches (Celebrating Families, Channels of hope, Empowered Worldview) and peace building initiatives/activities into all programs and projects and ensure that these initiatives are community driven for increased ownership and sustainability. Build capacity of WV staff on Spiritual Nurture for Children (SNC) integration into their programs. Ensure WV staff and community attendance at various F&D workshops and events when and where possible Strengthen WV staff and community capacity on WV Core Project Models and Empowered Worldview approach, which is a cross cutting and foundational approach that enables men, women and children to ultimately change behaviors and adopt empowered lifestyles in a manner that will ensure sustainability and positively reinforce resilient livelihoods. Capacity building for Integration of Peace and Conflict Sensitivity in Programming and Empowering Children as Peacebuilders. Also ensure that frontline staff have adequate capacity to apply DO NO HARM principles while implementing Technical Programs at Area Development level. Build community capacity on healing, Peace Building and Reconciliation in relation to the running of healing workshops for sustainable peace.
20%	Building Partnerships: Manage the national office engagement with FBOS ensuring the pursuit and development of meaningful and formal partnerships with churches and other community stakeholders that will compliment WV Rwanda F&D activities through WV partnering guidelines. Also, ensure potential and strategic formal partnerships with Government, UN agencies, NGO’s, research institutes and other community stakeholders that will compliment WV Rwanda peace building activities. Ensure clear, formal and coordinated contracts, agreements or covenants between WV Rwanda and churches and FBOs as well as appropriate operational procedures to guide implementation of signed agreements or covenants. Engage and liaise with Church umbrellas to promote peace and spiritual nurture for children to achieve Child Wellbeing in a holistic manner. Engage and liaise with National Level Actors and Institutions on Peace and Reconciliation.
10 %	People Management Motivate and lead the staff, partners, and volunteers who are directly involved in Faith and Development Project implementation to achieve the objectives of the project. Ensure that the Faith and Development Unit staff comply with WV policies and procedures, especially People and Culture, Field Financial Manual, Child Protection and Adult Safeguarding, Communication, Information and Security guidelines, and other guidelines that are specific to the humanitarian context. Provide continuous guidance to Faith and Development project staff through coaching and mentoring Manage the performance of project staff and assisting them to perform better Identify training needs of project staff and ensure development plans are developed and implemented
10%	Resource Acquisition: Update F&D and peace building fact sheets, capacity statements, and talking points for donor engagement Work with GAM team in developing Peace Building, F&D & Core Project Models/Approaches (Celebrating Families Curriculum, Channels of Hope, and Empowered Worldview) related concept papers/proposals writing.
10%	Monitoring and Reporting: Ensure F&D and PB integration regular reporting by all Programs and projects. Ensure monitoring tools are in place to track the implementation progress of spiritual nurture for children, WV staff formation and peace building activities/initiatives. Prepare and submit monthly, quarterly and annual reports on F&D and Peace Building, activities in line with World Vision and/or donor formats. Regular documentation of F&D and peace building promising practices and ensure their duplication in other Area Programs
5%	Christian Formation: Support the People and Culture Department assigned in staff capacity building to ensure staff bear witness to Jesus Christ and understand the implications of Christian and other faith traditions/beliefs on our work. (Mission Immersion Program, Recalling our Joy module etc) Provide F&D orientation for staff on WVI Christian Identity upon joining the ministry.
5%	Information Management: Support keeping accurate and up-to-date records of F&D and peace building protocols, policies, lessons and good practices, and facilitate their circulation and use within the National Office, across the partnership and with partners.
100%

KNOWLEDGE, SKILLS & ABILITIES:

Bachelor’s degree in Theology, Social Sciences, Psychology, Development, or other Development related fields.

5 years of relevant experience (Psychosocial work, peace building and reconciliation, Christian Commitments/ Spiritual Formation).
Ability to design and develop spiritual nurture materials.
People management skills, with ability to lead, inspire, train, and mentor team members, and to achieve the highest possible results through staff.
A good understanding of the Faith and Peacebuilding context in Rwanda.
Committed Christian with emotional and spiritual maturity
Excellent understanding of WV Celebrating Families, Empowered Worldview Approach and Peace Building core project models (PDW, IPACS, DNH/LCP, ECaP, etc).
Excellent communication and networking skills, which inspire confidence with partners and churches.
Ability and passion to pursue transformation of staff, partners and communities that exemplifies a non-discriminatory understanding.
Fluency in English (excellent written and verbal communication skills, including report-writing and formal communication skills).
Excellent computer skills.
Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds and to rise above denominational differences.
Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context

Preferred Skills, Knowledge and Experience:

Preferably master’s degree in related fields
A demonstrated knowledge in Theology (or one of the sub specialties: mission, ministry, counseling and pastoral care, discipleship, leadership formation etc
Good knowledge and capacity to train in Spiritual Nurture of Children
Project management and proposal writing skills

Language Requirements: Proficiency in written and spoken English

Work Environment/Travel: The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Faith-and-Development-Manager_R24511?q=Rwanda this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is November 22, 2023; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

Technical Officer – Emergency Operations Centre Planning (AfCDC) at African Union – Africa CDC : Dec 11, 2023

By

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November 11, 2023

Purpose of Job

The Technical Officer- Emergency Operations Centre (EOC) Planning is responsible for providing technical support to the Division of Preparedness and Response in the planning, development, and implementation of the EOC. This includes developing and maintaining EOC plans and procedures, providing training to EOC staff, and supporting the EOC during public health emergencies.

Main Functions

•   Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
•   Suggest new and expand on existing policy areas for planned research.
•   Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and Africa CDC’s internal use.
•   Assist in setting the overall research direction of a relevant policy area.
•   Responsible for the delegation and execution of defined research areas.
•   Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
•   Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
•   Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
•   Provide technical support to internal and external stakeholders

Specific Responsibilities

•   Develop and maintain EOC plans and procedures.
•   Design and implement technical solutions for the Emergency Operations Centre (EOC) planning in the Division of Preparedness and Response at Africa CDC
•   Coordinate with internal and external stakeholders to ensure the EOC planning aligns with the strategic objectives and operational needs of Africa CDC
•   Provide technical guidance and support to the EOC planning team and other relevant staff on best practices, standards, and methodologies for EOC planning
•   Develop and maintain EOC planning documents, tools, and templates, such as EOC concept of operations, EOC activation and deactivation procedures, EOC roles and responsibilities, EOC performance indicators, etc.
•   Conduct regular EOC planning reviews and assessments to monitor the progress, quality, and effectiveness of the EOC planning process and outcomes
•   Identify and address any gaps, challenges, or risks related to the EOC planning and propose appropriate solutions or recommendations
•   Facilitate EOC planning trainings, workshops, simulations, and exercises for Africa CDC staff and partners to enhance their EOC planning knowledge and skills
•   Contribute to the development and dissemination of EOC planning reports, lessons learned, best practices, and success stories
•   Stay updated on the latest trends, innovations, and developments in EOC planning and share relevant information and resources with the EOC planning team and other stakeholders
•   Perform any other duties as assigned by the supervisor or senior management
•   Provide training to EOC staff on EOC operations.
•   Support the EOC during public health emergencies.
•   Compile and analyze data on EOC operations.
•   Recommend improvements to EOC operations.
•   Represent the Division of Preparedness and Response at meetings and events related to EOC planning.

Academic Requirements and Relevant Experience

•   A Bachelor or Master’s degree or equivalent in Public Health, Epidemiology, Emergency Management, Disaster Risk Reduction, or related fields coupled with at least five (5) and two (2) years for Bachelor and Masters Degrees respectively of relevant experience in EOC planning, management and coordination at national, regional or international levels.
•   Experience in training and capacity building.
•   Experience in developing and implementing EOC plans and procedures.
•   Experience in providing training to EOC staff.
•   Experience in supporting EOCs during public health emergencies.
•   Experience in compiling and analyzing data.
•   Experience in recommending improvements to EOC operations.
•   Demonstrated knowledge and skills in EOC concepts, principles, standards and best practices.

Required Skills

•   Excellent communication, presentation, facilitation and report writing skills in English and French.
•   Ability to work effectively in a multicultural team and under pressure.
•   Willingness to travel frequently within Africa and beyond..
•   Strong knowledge of EOC concepts and procedures.
•   Excellent interpersonal skills.
•   Ability to work independently and as part of a team

Leadership Competencies

Change Management

Managing Risk

Core Competencies

Teamwork and Collaboration

Accountability awareness and Compliance..

Learning Orientation…

Communicating with Influence

Functional Competencies

Analytical thinking and problem solving..

Job Knowledge and information sharing

Drive for Results

Continuous Improvement Focus

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 85,212.07 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,751.81 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than december 11, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Finance & Operation Officer – RCC North (AfCDC) Africa Centres for Disease Control and Prevention (Africa CDC) Cairo Dec 11, 2023

By

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November 11, 2023

Purpose of Job

The Finance and Operations Officer is responsible for the day-to-day financial and operational activities of the RCCs. This includes managing budgets, accounts, procurement, and facilities management. The Finance and Operations Officer will also work to support the RCCs in achieving their objectives.

Main Functions

Assist in the following up on the activities of the RCC, including monitoring and evaluating progress made in line with a predefined strategic plan.
Suggest new and expand on existing policy areas for planned research.
Contribute in conducting analysis and generate accurate reports in a timely manner for the respective RCC and Africa CDC’s internal use.
Assist in setting the overall research direction of a relevant policy area.
Responsible for the delegation and execution of defined research areas.
Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the RCC including preparing leaflets, guidelines and fact sheets.
Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the RCC
Provide technical support to internal and external stakeholders

Specific Responsibilities

Manage budgets and ensure that they are in line with the RCCs’ objectives.
Design and implement financial and operational policies and procedures for the Regional Coordinating Centres (RCCs) of the Africa Centres for Disease Control and Prevention (Africa CDC)
Coordinate and oversee the financial and operational activities of the RCCs, ensuring compliance with Africa CDC and African Union rules and regulations
Prepare and monitor the annual budgets and work plans of the RCCs, liaising with the Africa CDC headquarters and the regional partners
Provide timely and accurate financial and operational reports to the Africa CDC management and donors, highlighting achievements, challenges and recommendations
Manage the human resources, procurement, logistics, security and administrative functions of the RCCs, ensuring efficiency, effectiveness and accountability
Establish and maintain effective working relationships with the RCC staff, regional stakeholders, donors and other partners, representing the Africa CDC in relevant meetings and forums
Identify and mitigate financial and operational risks, ensuring adherence to internal controls and audit recommendations
Support the RCCs in resource mobilization, proposal development and grant management
Provide technical guidance and capacity building to the RCC staff on financial and operational matters
Prepare financial reports and ensure that they are accurate and timely.
Administer accounts and ensure that payments are made on time and in accordance with the RCCs’ policies.
Oversee procurement activities and ensure that goods and services are purchased in a cost-effective manner.
Perform any other duties as assigned by the Africa CDC Director or his/her designate

Academic Requirements and Relevant Experience

Minimum of a Bachelor’s Degree OR a Masters Degree in Finance, Accounting, Business Administration or a related field. coupled with at least five (5) and two (2) years relevant work experience for Bachelor and Masters degree holders respectively, in financial and operational management of complex projects or programs, preferably in the public health or development sector.
A professional certification (such as CPA, CMA, ACCA, etc.) is preferred.
At least five years of relevant experience
Experience with financial management software.
Experience with procurement procedures.
Experience with facilities management.
Knowledge of the public health sector.
Demonstrated knowledge and skills in budgeting, accounting, reporting, auditing, procurement, human resources, and logistics management.
Familiarity with Africa CDC policies and procedures, donor regulations (such as USAID, EU, etc.), and local laws applicable to the RCCs.

Required Skills

Proficiency in Microsoft Office applications (especially Excel) and accounting software (such as QuickBooks, SAP, etc.).
Excellent oral and written communication skills in English and French. Knowledge of other African Union working languages is an asset.
Ability to work independently and as part of a team, with strong attention to detail and problem-solving skills.
Willingness to travel within the region and to other locations as required..
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
Ability to work independently and as part of a team

Leadership Competencies

Change Management..

Managing Risk…

Core Competencies

Teamwork and Collaboration..

Accountability awareness and Compliance..

Learning Orientation..

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and information sharing..

Drive for result..

Continuous Improvement Focus

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage
REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 81,615.49 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,237.05 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 11th, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia

Director, Social Development, Culture and Sports at African Union Commission Addis Ababa: Deadline: Dec 11, 2023

By

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November 11, 2023

Purpose of Job

To provide strategic leadership in planning, developing, and implementing strategic policies of the Directorate while promoting inter- directorate/department collaboration.

Main Functions

•   Develops and maintains operating rules and procedures.
•   Provides technical leadership and ensure efficient functioning of all Divisions within the department/directorate.
•   Manages the work of the Department/Directorate and supervise direct reports to ensure their effective performance as per organization’s performance management policy and system.
•   Leads the directorate/department and ensure effective management of personnel, budget, performance, quality, employee’s relations matters, and training in conformity with relevant organization’s applicable rules and procedures.
•   Determines, develops and executes the overall strategy for the department and ensure alignment with organizational overall strategy.
•   Designs and develops business continuity plan to address unforeseen circumstances.
•   Develops and oversees policy development and guidelines according to the organizations legal framework.
•   Designs policies consistent with the AU’s goal to address the pertinent issues in the relevant area.
•   Manages risks and recommend mitigation strategies.
•   Prepares and oversees integrated programmes projects of overall activities of the organization.
•   Builds and maintains a strategic plan to form good working relations with another directorate/department.
•   Develops and maintains regular working relations with top level stakeholders in appropriate agencies of Member States and partners.
•   Organizes, coordination meetings between the organization and other relevant partners.
•   Prepares periodic financial and budget execution reports and other reports.
•   Oversees the collection of contributed funds to the organization.
•   Initiates and takes necessary actions to collect funds of and for the African Union as a whole.
•   Provides strategic, innovative, and operational leadership for the implementation of the programmes of the Department and ensure the departmental contribution to the overall AU Strategies and Vision.
•   Proposes training programmes relating to programme designing and coordination.
•   Promotes awareness and training of best practices in area of expertise.

Specific Responsibilities

•   Provides technical guidance and supervise the preparation and formulation of appropriate programs, policies and strategies related to Social Development, labour, employment, migration, Culture, Sport, drug control and crime prevention etc.at the continental level and follow up on their implementation.
•   Supervises the activities of the Specialized Agencies and Institutions of the African Union within the Department working in the areas of social development, labour, employment, sports, and culture.
•   Facilitates interactions with the other Director within African Union including the Agencies and Institutions in charge of migration,
•   Supervises the preparation and management of Ministerial Conferences and other relevant high-level meetings and engagements in the areas of the Directorate.
•   Develops and promotes a rights-based approach framework for each thematic programme of work within the Department.
•   Provides technical guidance in the analysis of problem situations and major trends, and harmonization of related development programmes and issues for the realization of an inclusive society where all human beings, including those in vulnerable situation- such as older persons, persons with disabilities including albinism, children, indigenous people- have an equal say and standing in Members States.
•   Provides quality assurance in the programmes by ensuring that they meet the overall objective of the Department.
•   Develops and maintains appropriate working relations with partners of the African Union, on social and development issues.
•   Supervises, guides, and delegates Heads of Divisions in their duties, ensuring departments policies and guidelines are clearly communicated while assessing, managing, and resolving problematic developments and situations.

Key Relationships

Internal Relationships
Who   Frequency   Why
•   Commissioner, health, humanitarian Affairs and Social Development   Daily    For seeking guidance, reporting and technical briefings
•   The Other Department   Weekly   Support and integrate relevant joint activities
•   Other |AU Departments, relevant AU Offices and Organs    Monthly   Coordinate, compliment and collaborate on relevant programme and activities
•   PRC, Relevant PRC Sub-Committees and AU Decision making bodies   Monthly   Support and facilitate their activities as well as prepare draft documents, report and draft decisions and support monitor and report situations and activities at national level
External Relationships

Who   Frequency   Why
•   Member States   Regularly    Support and facilitate their activities as well as prepare documents, report and draft decisions and support monitor and report situations and activities at national level
•   RECS   Regularly    Collaborate, coordinate, harmonize and support implementation of AU policies and activities at regional level
•   Relevant Partners   Regularly    Collaborate and facilitate joint programmes and activities at national, regional, continental, and global levels

Academic Requirements and Relevant Experience

• Master’s Degree in Sociology, Arts, Law, International studies, Public Administration or other related Human and Social Science studies.
• A minimum of 15 years of relevant experience eight (8) of which should have been obtained at managerial level and 5 years at supervisory level

Required Skills

•   Managerial skills
•   Ability to work effectively with people from various backgrounds and create an environment where diversity is respected.
•   Ability to collaborate and communicate effectively with top level stakeholders.
•   Ability to identify key strategic opportunities and risks.
•   Ability to actively seek, identify and apply appropriate technology to improve program delivery.
•   Ability to delegate the appropriate responsibility, accountability, and decision-making authority with regard to performance management and professional development.
•   Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Strategic Focus

.Developing Organizational Capability

Change Leadership

Strategic Risk Management

Core Competencies

Building Partnerships

Drives Accountability Culture

Learning Orientation

Communicating with impact

Functional Competencies

Conceptual Thinking

.Job Knowledge Sharing

Drive for Results

Fosters Innovation

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

Indicative basic salary of US$ 78,138.00 (D1 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Applications must be submitted no later than December 11 , 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Finance & Operation Officer – RCC Central (AfCDC) at African Union (Africa CDC): Deadline: Dec :11, 2023

By

-

November 11, 2023

Purpose of Job

The Finance and Operations Officer is responsible for the day-to-day financial and operational activities of the RCCs. This includes managing budgets, accounts, procurement, and facilities management. The Finance and Operations Officer will also work to support the RCCs in achieving their objectives.

Main Functions

Assist in the following up on the activities of the RCC, including monitoring and evaluating progress made in line with a predefined strategic plan.
Suggest new and expand on existing policy areas for planned research.
Contribute in conducting analysis and generate accurate reports in a timely manner for the respective RCC and Africa CDC’s internal use.
Assist in setting the overall research direction of a relevant policy area.
Responsible for the delegation and execution of defined research areas.
Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the RCC including preparing leaflets, guidelines and fact sheets.
Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the RCC
Provide technical support to internal and external stakeholders

Specific Responsibilities

Manage budgets and ensure that they are in line with the RCCs’ objectives.
Design and implement financial and operational policies and procedures for the Regional Coordinating Centres (RCCs) of the Africa Centres for Disease Control and Prevention (Africa CDC)
Coordinate and oversee the financial and operational activities of the RCCs, ensuring compliance with Africa CDC and African Union rules and regulations
Prepare and monitor the annual budgets and work plans of the RCCs, liaising with the Africa CDC headquarters and the regional partners
Provide timely and accurate financial and operational reports to the Africa CDC management and donors, highlighting achievements, challenges and recommendations
Manage the human resources, procurement, logistics, security and administrative functions of the RCCs, ensuring efficiency, effectiveness and accountability
Establish and maintain effective working relationships with the RCC staff, regional stakeholders, donors and other partners, representing the Africa CDC in relevant meetings and forums
Identify and mitigate financial and operational risks, ensuring adherence to internal controls and audit recommendations
Support the RCCs in resource mobilization, proposal development and grant management
Provide technical guidance and capacity building to the RCC staff on financial and operational matters
Prepare financial reports and ensure that they are accurate and timely.
Administer accounts and ensure that payments are made on time and in accordance with the RCCs’ policies.
Oversee procurement activities and ensure that goods and services are purchased in a cost-effective manner.
Perform any other duties as assigned by the Africa CDC Director or his/her designate.

Academic Requirements and Relevant Experience

Minimum of a Bachelor’s Degree OR a Masters Degree in Finance, Accounting, Business Administration or a related field. coupled with at least five (5) and two (2) years relevant work experience for Bachelor and Masters degree holders respectively, in financial and operational management of complex projects or programs, preferably in the public health or development sector.
A professional certification (such as CPA, CMA, ACCA, etc.) is preferred.
At least five years of relevant experience
Experience with financial management software.
Experience with procurement procedures.
Experience with facilities management.
Knowledge of the public health sector.
Demonstrated knowledge and skills in budgeting, accounting, reporting, auditing, procurement, human resources, and logistics management.
Familiarity with Africa CDC policies and procedures, donor regulations (such as USAID, EU, etc.), and local laws applicable to the RCCs.

Required Skills

Proficiency in Microsoft Office applications (especially Excel) and accounting software (such as QuickBooks, SAP, etc.).
Excellent oral and written communication skills in English and French. Knowledge of other African Union working languages is an asset.
Ability to work independently and as part of a team, with strong attention to detail and problem-solving skills.
Willingness to travel within the region and to other locations as required..
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
Ability to work independently and as part of a team

Leadership Competencies

Change Management..

Managing Risk…

Core Competencies

Teamwork and Collaboration..

Accountability awareness and Compliance..

Learning Orientation ….

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and information sharing..

Drive for result..

Continuous improvement focus..

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 84,022.62 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 66,959.20 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 11th, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Finance & Operation Officer – RCC East (AfCDC) at African Union- Africa CDC: Deadline: Dec 11, 2023

By

-

November 11, 2023

Purpose of Job

The Finance and Operations Officer is responsible for the day-to-day financial and operational activities of the RCCs. This includes managing budgets, accounts, procurement, and facilities management. The Finance and Operations Officer will also work to support the RCCs in achieving their objectives.

Main Functions

Assist in the following up on the activities of the RCC, including monitoring and evaluating progress made in line with a predefined strategic plan.
Suggest new and expand on existing policy areas for planned research.
Contribute in conducting analysis and generate accurate reports in a timely manner for the respective RCC and Africa CDC’s internal use.
Assist in setting the overall research direction of a relevant policy area.
Responsible for the delegation and execution of defined research areas.
Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the RCC including preparing leaflets, guidelines and fact sheets.
Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the RCC
Provide technical support to internal and external stakeholders

Specific Responsibilities

Manage budgets and ensure that they are in line with the RCCs’ objectives.
Design and implement financial and operational policies and procedures for the Regional Coordinating Centres (RCCs) of the Africa Centres for Disease Control and Prevention (Africa CDC)
Coordinate and oversee the financial and operational activities of the RCCs, ensuring compliance with Africa CDC and African Union rules and regulations
Prepare and monitor the annual budgets and work plans of the RCCs, liaising with the Africa CDC headquarters and the regional partners
Provide timely and accurate financial and operational reports to the Africa CDC management and donors, highlighting achievements, challenges and recommendations
Manage the human resources, procurement, logistics, security and administrative functions of the RCCs, ensuring efficiency, effectiveness and accountability
Establish and maintain effective working relationships with the RCC staff, regional stakeholders, donors and other partners, representing the Africa CDC in relevant meetings and forums
Identify and mitigate financial and operational risks, ensuring adherence to internal controls and audit recommendations
Support the RCCs in resource mobilization, proposal development and grant management
Provide technical guidance and capacity building to the RCC staff on financial and operational matters
Prepare financial reports and ensure that they are accurate and timely.
Administer accounts and ensure that payments are made on time and in accordance with the RCCs’ policies.
Oversee procurement activities and ensure that goods and services are purchased in a cost-effective manner.
Perform any other duties as assigned by the Africa CDC Director or his/her designate

Academic Requirements and Relevant Experience

Minimum of a Bachelor’s Degree OR a Masters Degree in Finance, Accounting, Business Administration or a related field. coupled with at least five (5) and two (2) years relevant work experience for Bachelor and Masters degree holders respectively, in financial and operational management of complex projects or programs, preferably in the public health or development sector.
A professional certification (such as CPA, CMA, ACCA, etc.) is preferred.
At least five years of relevant experience
Experience with financial management software.
Experience with procurement procedures.
Experience with facilities management.
Knowledge of the public health sector.
Demonstrated knowledge and skills in budgeting, accounting, reporting, auditing, procurement, human resources, and logistics management.
Familiarity with Africa CDC policies and procedures, donor regulations (such as USAID, EU, etc.), and local laws applicable to the RCCs.

Required Skills

Proficiency in Microsoft Office applications (especially Excel) and accounting software (such as QuickBooks, SAP, etc.).
Excellent oral and written communication skills in English and French. Knowledge of other African Union working languages is an asset.
Ability to work independently and as part of a team, with strong attention to detail and problem-solving skills.
Willingness to travel within the region and to other locations as required..
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
Ability to work independently and as part of a team

Leadership Competencies

Change Management..

Managing Risk…

Core Competencies

Teamwork and Collaboration..

Accountability awareness and Compliance..

Learning Orientation..

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and information sharing..

Drive for result..

Continuous Improvement Focus

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 78,600.96 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 63,640.03 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 11th, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Finance & Operation Officer – RCC South (AfCDC) at African Union – Africa CDC: Deadline: Dec 11, 2023

By

-

November 11, 2023

Purpose of Job

The Finance and Operations Officer is responsible for the day-to-day financial and operational activities of the RCCs. This includes managing budgets, accounts, procurement, and facilities management. The Finance and Operations Officer will also work to support the RCCs in achieving their objectives.

Main Functions

Assist in the following up on the activities of the RCC, including monitoring and evaluating progress made in line with a predefined strategic plan.
Suggest new and expand on existing policy areas for planned research.
Contribute in conducting analysis and generate accurate reports in a timely manner for the respective RCC and Africa CDC’s internal use.
Assist in setting the overall research direction of a relevant policy area.
Responsible for the delegation and execution of defined research areas.
Participate in the organisation of relevant meetings, congresses and conferences with stakeholders.
Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the RCC including preparing leaflets, guidelines and fact sheets.
Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the RCC
Provide technical support to internal and external stakeholders

Specific Responsibilities

Manage budgets and ensure that they are in line with the RCCs’ objectives.
Design and implement financial and operational policies and procedures for the Regional Coordinating Centres (RCCs) of the Africa Centres for Disease Control and Prevention (Africa CDC)
Coordinate and oversee the financial and operational activities of the RCCs, ensuring compliance with Africa CDC and African Union rules and regulations
Prepare and monitor the annual budgets and work plans of the RCCs, liaising with the Africa CDC headquarters and the regional partners
Provide timely and accurate financial and operational reports to the Africa CDC management and donors, highlighting achievements, challenges and recommendations
Manage the human resources, procurement, logistics, security and administrative functions of the RCCs, ensuring efficiency, effectiveness and accountability
Establish and maintain effective working relationships with the RCC staff, regional stakeholders, donors and other partners, representing the Africa CDC in relevant meetings and forums
Identify and mitigate financial and operational risks, ensuring adherence to internal controls and audit recommendations
Support the RCCs in resource mobilization, proposal development and grant management
Provide technical guidance and capacity building to the RCC staff on financial and operational matters
Prepare financial reports and ensure that they are accurate and timely.
Administer accounts and ensure that payments are made on time and in accordance with the RCCs’ policies.
Oversee procurement activities and ensure that goods and services are purchased in a cost-effective manner.
Perform any other duties as assigned by the Africa CDC Director or his/her designate.

Academic Requirements and Relevant Experience

Minimum of a Bachelor’s Degree OR a Masters Degree in Finance, Accounting, Business Administration or a related field. coupled with at least five (5) and two (2) years relevant work experience for Bachelor and Masters degree holders respectively, in financial and operational management of complex projects or programs, preferably in the public health or development sector.
A professional certification (such as CPA, CMA, ACCA, etc.) is preferred.
At least five years of relevant experience
Experience with financial management software.
Experience with procurement procedures.
Experience with facilities management.
Knowledge of the public health sector.
Demonstrated knowledge and skills in budgeting, accounting, reporting, auditing, procurement, human resources, and logistics management.
Familiarity with Africa CDC policies and procedures, donor regulations (such as USAID, EU, etc.), and local laws applicable to the RCCs.

Required Skills

Proficiency in Microsoft Office applications (especially Excel) and accounting software (such as QuickBooks, SAP, etc.).
Excellent oral and written communication skills in English and French. Knowledge of other African Union working languages is an asset.
Ability to work independently and as part of a team, with strong attention to detail and problem-solving skills.
Willingness to travel within the region and to other locations as required..
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
Ability to work independently and as part of a team

Leadership Competencies

Change Management..

Managing Risk…

Core Competencies

Teamwork and Collaboration..

Accountability awareness and Compliance..

Learning Orientation..

Communicating with Influence

Functional Competencies

Analytical Thinking and Problem Solving

Job Knowledge and information sharing..

Drive for result..

Continuous Improvement Focus

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 77,377.01 (P2 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 63,837.07 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 11th, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Senior Laboratory Scientist for Molecular Diagnosis (AfCDC) at African Union -Africa CDC: Deadline: Dec 06, 2023

By

-

November 11, 2023

Purpose of Job

The Senior Laboratory Scientist for Molecular Diagnosis is responsible for the technical leadership and management of the molecular diagnosis laboratory at the Africa CDC Reference Laboratories. This includes developing and implementing laboratory protocols, training and mentoring staff, and ensuring the quality of laboratory results. The Senior Laboratory Scientist will also work to support outbreak response and surveillance activities.

Main Functions

This position involves the following main functions that are generally applicable for this category:
•   Provide support in the preparation and Implement the programmes developed out of the Division’s strategic plan
•   Ensure effective coordination and implementation at various levels
•   Prepare and develop reports, budget and work programmes related to the functioning of the Division
•   Provide support to develop resource mobilization strategy with stakeholders coordination
•   Manage and supervise employees with regard to organization and performance evaluation, as and when assigned.
•   Conduct complex analysis and generate accurate reports in a timely manner for the Division and Africa CDC’s internal use.
•   Liaise with the various Departments/Units of Africa CDC for coordination and alignment purposes
This position involves the following main functions that are generally applicable for this category:
•   Provide support in the preparation and Implement the programmes developed out of the Division’s strategic plan
•   Ensure effective coordination and implementation at various levels
•   Prepare and develop reports, budget and work programmes related to the functioning of the Division
•   Provide support to develop resource mobilization strategy with stakeholders coordination
•   Manage and supervise employees with regard to organization and performance evaluation, as and when assigned.
•   Conduct complex analysis and generate accurate reports in a timely manner for the Division and Africa CDC’s internal use.
•   Liaise with the various Departments/Units of Africa CDC for coordination and alignment purposes
•   Prepare budgets for the Division in accordance with relevant frameworks. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets as may be required.
•   Actively contribute in the development of strategies, policies, programmes and plans
•   Actively contribute in the development of strategies, policies, programmes and plans

Specific Responsibilities

•   Develop and implement laboratory protocols for molecular diagnosis.
•   Responsible for leading and coordinating the molecular diagnosis activities of the Africa CDC Reference Laboratories network, including the development, validation, implementation and quality assurance of molecular diagnostic methods for priority infectious diseases
•   Provide technical guidance and support to the Africa CDC Regional Collaborating Centers and National Public Health Institutes on molecular diagnosis, as well as conduct research and training on molecular diagnostic techniques and technologies
•   Train and mentor laboratory staff.
•   Ensure the quality of laboratory results.
•   Support outbreak response and surveillance activities.
•   Stay up-to-date on new molecular diagnostic technologies.
•   Publish scientific articles and present at conferences.

Academic Requirements and Relevant Experience

•   Masters Degree in Molecular Biology, Microbiology, Virology, Biotechnology or a related fields, with at least seven (7) years of relevant work experience in molecular diagnosis of infectious diseases.
•   OR Bachelor Degree in the above-mentioned fields with ten (10) years of relevant experience. Higher qualification preferably a PhD in Molecular Biology, Microbiology is a plus.Extensive knowledge and experience in molecular diagnostic methods, such as PCR, RT-PCR, qPCR, LAMP, CRISPR, sequencing and genotyping, as well as their applications for disease surveillance, outbreak investigation and response, and epidemiological studies.
•   Experience in developing, validating, implementing and quality assuring molecular diagnostic protocols and procedures, in accordance with international standards and guidelines.
•   Experience in leading and managing laboratory teams and projects, including planning, budgeting, monitoring and evaluation.
•   Experience in conducting and supervising research and training on molecular diagnosis, as well as disseminating research findings through publications and presentations.
•   Experience with laboratory management.
•   Experience with outbreak response and surveillance.
•   Experience with publishing scientific articles and presenting at conferences.
•   Experience with working in a multi-cultural environment.

Required Skills

•   Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders at national, regional and continental levels.
•   Strong analytical and problem-solving skills.
•   Ability to work independently and as part of a team.

Leadership Competencies

Strategic Insight…

Change Management….

Managing Risk…

Core Competencies

Building Relationships

Accountable and Complies with Rules..

Learning Orientation

Communicating with Influence:

Functional Competencies

Conceptual thinking…

Job Knowledge and information sharing…

Drive for Result ….

Continuous Improvement Orientation:

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 96,921.34 (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 06, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Click here for more details & Apply

Senior Technical Officer – Research (AfCDC) at Africa Union – Africa CDC: Deadline: Dec 06, 2023

By

-

November 11, 2023

Click here for more details & Apply

Purpose of Job

The Senior Technical Officer – Research is responsible for leading and coordinating research activities in the Division of Preparedness and Response. This includes developing and implementing research plans, managing research projects, and disseminating research findings. The Senior Technical Officer will also work to build partnerships with other organizations to support research activities.

Main Functions

This job involves the following main functions that are generally applicable for this category:
•   Provide technical and intellectual support in the management of various elements related to the area of expertise.
•   Identify best practices and monitor effectiveness of the Office’s support to Africa CDC.
•   Assist in the development of the strategies and business continuity plan and participate in/ensure their implementation
•   Foster and ensure implementation of initiatives related to area of specialization;
•   Assist in the organization of thematic networks, consultations and meetings on development cooperation and international relations.
•   Develop materials and provide necessary training and support to Organization Units as required.
•   Provide technical guidance on matters relating to system review and implementation project in area of specialization, as required.

Specific Responsibilities

•   Develop and implement research plans in line with the Division’s strategic plan.
•   Lead the development and implementation of innovative technological solutions for public health emergencies and outbreaks in Africa
•   Manage a team of technical experts and researchers to conduct data analysis, modeling, simulation, and visualization of health risks and interventions
•   Coordinate with internal and external stakeholders, including national public health institutes, regional economic communities, and international partners, to ensure alignment of objectives and priorities
•   Provide technical guidance and mentorship to junior staff and fellows in the Division of Preparedness and Response
•   Oversee the design, testing, and evaluation of new tools and platforms for data collection, management, and dissemination
•   Ensure compliance with ethical standards and data protection policies
•   Represent the Division of Preparedness and Response in relevant meetings, workshops, and conferences
•   Prepare and present reports, publications, and proposals to showcase the impact and achievements of the Division of Preparedness and Response
•   Contribute to the strategic planning and budgeting of the Division of Preparedness and Response
•   Manage research projects, including budgeting, staffing, and monitoring.
•   Dissemination of research findings through publications, presentations, and workshops.
•   Build partnerships with other organizations to support research activities.
•   Represent the Division at regional and international meetings and events related to research.
•   Perform any other duties as assigned by the Director of the Centres for Public Health Emergency Management

Academic Requirements and Relevant Experience

•   A Master’s degree in Public Health, Epidemiology, Biostatistics, or a related field from a recognized institution.
OR
•   Bachelor Degree in similar fields of study
•   A PhD in Public Health or a related field will be an added advantage.
•   At least seven (7) years for Masters or ten (10) years for Bachelor’s including three (3) years at expert level in conducting, managing, and disseminating public health research, preferably in the areas of infectious disease prevention and control, outbreak response, health security, or health systems strengthening.
•   Experience in public health research, with a focus on preparedness and response.
•   Demonstrated knowledge in research design, methods, analysis, and dissemination, using both quantitative and qualitative approaches.
•   Experience in leading and coordinating multi-country or multi-institutional research projects or networks, involving diverse stakeholders and partners.
•   Experience in developing and implementing research policies, strategies, and plans that align with organizational goals and priorities.
•   Experience in managing research grants, contracts, and budgets, ensuring compliance with donor requirements and reporting standards.
•   Proven ability to lead and manage research projects
•   Experience in developing and implementing research plans
•   Experience in managing research projects.
•   Experience in disseminating research findings.
•   Experience in building partnerships.
•   Experience in writing and publishing scientific articles.
•   Experience in working with international organizations.

Required Skills

•   Excellent communication and interpersonal skills, with the ability to present complex information clearly and persuasively to various audiences.
•   Proficiency in any of the AU working languages, with preference to English and French, both written and spoken. Knowledge of any other/additional African Union working language is an asset.
•   Ability to work effectively in a multicultural and multidisciplinary team environment, as well as independently with minimal supervision.
•   Willingness to travel within Africa and internationally is required.
•   Strong analytical and problem-solving skills.
•   Excellent communication and interpersonal skills.
•   Ability to work independently and as part of a team.

Leadership Competencies

Strategic Insight

Change Management

Managing Risk

Core Competencies

Building Relationship

Accountable and Complies with Rules

Learning Orientation

Communicating with Influence

Functional Competencies

Conceptual Thinking

Job Knowledge and information sharing

Drive for Results

Continuous Improvement Orientation

TENURE OF APPOINTMENT:

The Appointment will be made on a fixed term contract for a period of one (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract may be renewed for a similar period subject to funding availability, satisfactory performance and agreed deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:
Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 96,921.34 (P3 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 78,461.08 inclusive of all allowances for locally recruited staff of the African Union Commission.

Applications must be submitted no later than December 6, 2023 11h59 p.m. EAT.
-Only candidates who meet all job requirements and are selected for interviews will be contacted.
-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor’s degrees, Master’s degrees and any relevant certificate in line with the area of expertise.
-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Multiple job positions at INKOMOKO: Different dates Nov 2023

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November 11, 2023

INKOMOKO is hiring for multiple positions across their locations in Rwanda, Kenya, Ethiopia, and South Sudan. Don’t miss out on a chance to join the dynamic team and make an impact in your community.

Click here for more details & Apply

Accountant Officer at The Institute of Real Property Valuers in Rwanda (IRPV) | Kigali :Deadline: 21-11-2023

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November 11, 2023

JOB VACANCY ANNOUNCEMENT

Background

The Institute of Real Property Valuers in Rwanda (IRPV) was established by Law Nº 17/2010 of 12/05/2010 establishing and organizing the real property valuation profession in Rwanda as published in Official Gazette N° 20 of 17/05/2010. The responsibilities of the Institute were set by the law as follows:

To analyze and find solutions to all problems related to the real property valuation profession;
To analyze and find solutions to all problems related to the conduct of real property valuers;
To exchange information relating to the real property valuation profession;
To promote the real property valuation profession in Rwanda and
To prepare regulations and guidelines governing the real property valuation profession.

The Institute would like to hire a competent individual at the following position:

Position: Accountant Officer

Nature of Contract: Permanent

Effectiveness of the contract: Immediately after notice of successful results.

General description of the positon

The accountant is responsible of the following tasks:

Managing revenues from valuations fees and other resources,
Preparing payments documentation,
Recording bank and petty cash transactions,
Maintaining proper records and filing of supporting documents,
Prepare bank reconciliation,
Preparing journal entries and financial statement
Creating and maintaining periodic reporting,
Maintaining fixed asset system,
Assisting with annual budgeting
Compiling any funding applications and expenditures report,
Preparing statistical and financial reports for dues from members and agencies,
Maintaining accounting records and compliance with Tax law and other statutory payments

Key Outputs / Responsibilities:

Daily accountability and recording of income and expenses
Monthly financial report for the Management use
Coordination of budget preparation and monitoring of its execution
Bank reconciliation
Records all IRPV Incomes and ensure accurate billing or Invoicing for Valuation and Membership fees and any other income
Records transactions in the relevant accounting records and systems
Prepare Payment documentation for the review and approval of the Executive secretary
Maintains the petty cash account for miscellaneous payments
Custody of accounting documents and records including receipts, cheque books
Preparation of Payroll and transfer of staff salaries to Bank
To prepare monthly reports and Annual Financial Statements Report
Prepares various taxes and statutory deductions in compliance with regulations
Maintains records retention log to facilitate the orderly file system of permanent records for adherence to record retention policy.
Perform any other related task

Job requirements:

Bachelor’s degree in Accounting required, having accounting certification such as CPA/ACCA is added advantage
Minimum of two years of experience in accounting preferably in nonprofit making organizations
Proven track record of good communication skills
Proficiency in spreadsheet software (Excel).
Proven experience in using accounting software (quick books software)
Demonstrates effective communication and problem solving skills
Ability to perform various complex account analyses and reconciliation
Well organized and attention to details.

Application procedure

Well typed applications composed of application letter addressed to the Chairperson of the Board of Directors/IRPV
Updated Curriculum Vitae (CV)
National Identity
Academic documents
Professional certificates will be an added advantage

All the mentioned documents will be submitted to email: info@irpv.rw not later than 5:00 PM on 21^st November 2023.

Done at Kigali, On 08^th November 2023

MUGISHA John

Chairperson of the Board of Directors / IRPV

Attachment: attachment_file_b084b482322a126049ef

Human Resources and Operations Specialist at Education Development Center (EDC) | Kigali : Deadline: 17-11-2023

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November 11, 2023

Human Resources and Operations Specialist

Kigali, Rwanda

Full-time

Company Description

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

EDC is committed to equity, diversity and inclusion in the workplace.

Project Description

The primary purpose of the 3-year, USAID-funded Ibitabo Kuri Twese (IKT) Project is to strengthen the market system for teaching and learning materials and increase the quantity, quality, affordability, and accessibility of books and other reading materials (physical and digital) in schools, homes, and communities, contributing to improved reading outcomes.

Job Description

Summary of Responsibilities:

The Human Resources and Operations Specialist will be responsible for EDC’s Rwanda Human Resources and Operations activities under the guidance and supervision of the Finance and Administration Manager. He/she will ensure that project Human Resources and operations function smoothly in accordance with EDC policies and procedures and in compliance with donor requirements. He/she will be in charge of EDC ‘s day-to-day Human Resources and operations activities including: Payroll management, timesheet management, consultancy contracts; procurement, transport and logistics, operational strategy, and support service management so that the project’s programs can run smoothly and adhere to consistent organization HR & operations policies and procedures. He/she will supervise the operations and procurement team, including administrative assistant, drivers, and office cleaner.

He/she will effectively interact with a diverse staff, engage as a member of a team, accept feedback, troubleshoot questions or problems and seek help, and participate in regular planning activities with technical teams for seamless administrative and logistical support, supervision and support as needed. This position reports to the Finance and Administration Manager.

Essential functions include [but are not limited to]:

1. HUMAN RESOURCES:

Ensure compliance and alignment of EDC’s HR policies and practices to Rwanda Labor Law
Lead staff recruitment tasks including: job postings, shortlisting of candidates, setting interviews schedules, filing of staff selection process
Maintain all HR record keeping system and files such as personnel files and the staff leave plan and use as per EDC policy
Ensure implementation of time and attendance policy by project staff as per EDC internal rules
Ensure that staff submit their timesheets on a timely basis, collect, and review timesheets for accuracy
Ensure the timely and accurate preparation of payroll and payslips
Liaise with the leadership and Finance and Administration Manager in organizing staff team building activities and staff meetings
Liaise with Finance and Administration Manager in orienting new staff to the EDC policy and procedures manuals
Ensure that personnel files as well as any other private and sensitive information are securely stored and not accessible to wider staff to protect the privacy and confidentiality of all staff
Make available all HR & administration templates to project staff
Liaise with Finance and Administration Manager, and EDC Home Office in updating the Policies and Procedures Manual whenever needed
Take the lead in developing appropriate local human resource practices, learning and professional development initiatives, and assist with the local Policies, Procedures and Systems
Supervise HR and Operations support staff
Plan, organize and independently carry out workload priorities to ensure smooth and timely coordination and production
Apply organizational terms, procedures, systems, and policies
Perform any other duties as may be requested by the supervisor

2. PROCUREMENT:

He/she will assure that the most reasonable, fair, expeditious, and appropriate procurement choices are made in a transparent manner in accordance with EDC and USAID procurement processes. This includes:

Lead the procurement of goods and services from local vendors
Ensure that the terms of reference include the correct specifications
Solicit quotations and prepare the bid analysis based on EDC’s procurement thresholds
Ensure quality assurance
Purchase requisition and Purchase order: review, ensure accuracy, and sign
Conduct vetting for all staff, consultants, participants, and vendors using a vetting software

3. LOGISTICS:

Fleet Management & Travel:

Ensure that EDC’s equipment and vehicles have the ability to perform at acceptable standards
Oversee vehicle registration, maintenance, travel plans, mileage, fuel and driver performance
Make sure first aid kits and emergency contacts in each vehicle are up to date
Ensure the accuracy and completeness of vehicle log books
Ensure the security of vehicles in Kigali and the field
Budget for transportation and logistics activities
Supervise hotel bookings and organize the airport pick up
Interact with senior management on issues related to the visitors’ transportation and logistics

Meetings:

Receive and review requests
Review, ensure accuracy, and sign on purchase requisitions and Purchase orders
Vet the venues
Make sure participants lists, photo/video disclaimers, and other required documents are filled in

4. OPERATIONS:

Office Operations:

In charge of project registration and insurance renewals
Monitor office leases and renewals in coordination with the Home Office
Will be the liaison with third party service providers such as security, sanitation and utility providers
Approve and supervises the office maintenance
Responsible for the office supplies and equipment
- Review and approve the stock report
- From time-to-time conduct stock counting
- Approve request for stock (in & out)
- Supervise the stock tidiness

Contract Management

Manage all contracts from service providers
Manage all contracts from consultants
Manage all contracts with third party service providers such as security, sanitation and utility providers
The HR& operations coordinator will ensure that standard procedures are followed when third party service providers are hired and that the third party properly executes in accordance with the terms of the agreement.

IT

Supervise an IT consultant to monitor the office network and ensure telecommunication and connectivity issues are addressed and resolved
Manage all EDC-Rwanda IT Equipment

Security & safety focal point (SSFP)

Serve as the SSFP focal point for EDC-Rwanda
Liaise with Security Director from the home office
Do security checks as needed.
Update the Emergency Action plan as required.
Orient new staff on EDC Security
Keep record of all incident reports

Organizational Relationship

Supervisor: Finance and Administration Manager
Supervisees: HR and Operations support staff

Qualifications

Education Requirement:

A Master’s Degree in Administration, Human Resources, procurement, Business studies or other related fields from a recognized institution
Other relevant professional/management certifications
Higher education degree preferred

Skills and Experience:

At least 7 to 8 years of working experience in both HR and Operations roles, with at least 3 years of supervisory experience in operations, Human resources, maintenance, and/or administration.
Demonstrated ability working on multiple and complex activities simultaneously.
Familiarity with donor-funded procurement rules and regulations (particularly experience with USAID procurement regulations) will be an advantage.
Ability to supervise, maintain confidentiality and use sound judgment on sensitive matters.
Ability to develop effective work plans and priorities in order to meet business objectives.
Demonstrated expertise in negotiation, conflict resolution and stakeholder management.
Good analytical and problem-solving skills.
Ability to manage tight deadlines and deliver high volumes of work with minimal or no supervision.
Knowledge of Administration processes, procurement, logistics, HR systems and principles.
Knowledge of computer packages (including Excel, Word, PPP and other)
Teamwork
Interpersonal relations
Confidentiality and Ethical behaviour
Fluency in English and Kinyarwanda
Strong organizational and analytical skills
Excellent written and oral communications skills

Additional Information

Please Note: Please note that only shortlisted candidates will be contacted. This position is not eligible for relocation or posting allowances and the salary will be paid in Rwandan francs.

Application link: Click here

Job closing date: November 17, 2023

EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace and offers a supportive work environment, competitive salary, and excellent benefits. Women are encouraged to apply.