DIRECTOR OF STUDIES VACANCY ANNOUNCEMENT (RE-ADVERTISED)

Position title: Director of Studies in TVET  School

Working location: Kigali/ Kagugu

Supervisor: School Principal

Deadline: 24th January 2024

Context of the position:

SOS Children’s Villages Rwanda is an independent, non-governmental social development organization. The Organization supports vulnerable children and young people in four locations of Kigali, Gicumbi, Kayonza, and Nyamagabe. SOS Rwanda applies a one program approach in its education and family strengthening, that support a holistic approach in the interest of the child. In this regard, SOS Children’s Villages Rwanda seeks to recruit one competent Director of Studies of TVET at SOS Technical School based in Kigali Gasabo District.

Job summary:

The Director of Studies overseas  activities within the school in order to achieve the highest

level of education standard possible. He or she creates a stimulating learning environment by introducing new, creative teaching methods through the teaching staff and by providing a varied, challenging, and balanced educational programme.

Key performance areas and main responsibilities:

• To prepare the elaboration of timetable;
  • To supervise the activities of teaching and learning;
  • To support teachers to acquire and look after teaching materials;
  • To ensure the interim in the absence of the School Principal;
  • To prepare professional education training of the teachers.
  • To promote Continuous Professional Development (CPD) activities at school level
  
  
  

Technical Qualifications and personal skills:

• At least Bachelor’s degree or equivalent in Education, engineering or TVET related field is essential with at least 5 years as School manager or Deputy School manager in Charge of Training in TVET Schools of Rwanda.
• TVET trainer certificate is essential.
• Senior TVET trainer certificate is significate and advantage.
• Proficient knowledge, skills and attitude in TVET competency-based curriculum development are essential.
• Excellent skills in organising, managing, coordinating, supervising and implementing professional TVET competency-based curriculum development activities
• Proficiency in English language
• Age should be below 45 years
• Analytical thinking
• Sound judgement
• Excellent written and oral communication skills in English and French
• Ability to work independently with minimal supervision
• Proficiency with Excel, Word, and PowerPoint
• Internal Candidates with experience in school management are encouraged to apply.
• Note: This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with his/her position. It may be supplemented with a more detailed definition of tasks, responsibilities, and work-plan and is subject to change at the discretion of the direct superior.
  
  
  

How to Apply:

If you believe you are the right candidate for the above position, please send your detailed application including application letter, CV with three traceable refferrees and copies of education qualification) to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK by not later than 24^th January, 2024 at 5:00 pm Kigali.

Only shortlisted candidates will be contacted.

N.B: Please mention in the subject of your email: Director of Studies.

Late applications will not be accepted.

“SOS Children’s Villages Rwanda  holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasise to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Female qualified candidates are highly encouraged to apply

Done at Kigali, on 17th  March 2023.

Jean Bosco Kwizera

National Director

SOS Children’s Villages Rwanda

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TERMS OF REFERENCE

ADMINISTRATION AND HUMAN RESOURCE OFFICER

Where the context allows, words importing the singular should include the plural and vice-versa, and words importing the masculine include the feminine and vice-versa.

1. BACKGROUND

Initiatives for Peace and Human Rights (iPeace) is a non-profit organization that works for sustainable peace in the Great Lakes region through human rights and good governance education. iPeace is legally registered and operational in Rwanda, DRC, and Burundi with a mission to equip communities and individuals with knowledge and skills to build a global culture of peace. The organization’s vision is to see the Great Lakes Region become a place where community members and leaders work together by holding each other accountable in upholding human rights values and principles of good governance.

iPeace is looking for a qualified person to fill the position of Administration and Human Resource Officer.

2. SCOPE OF WORK

The Administration and Human Resources Officer is responsible for the management of human resource function for iPeace. S/He is responsible for ensuring compliance to iPeace and donor human resource policies, rules, regulations and systems in a timely, responsible, documented, accurate and confidential manner.

3. RESPONSIBILITIES

Recruitment, Retention & Redundancy

• Lead in the recruitment and selection process ensuring compliance to iPeace recruitment procedures and best practices, while maintaining high level of integrity and professionalism:
• Preparing advertisements for placement in relevant media;
• Assist in Long listing process as requested;
• Ensure all recruitment logistics such as scheduling interviews, preparation of appropriate interview documents and liaising with candidates
• Participate on some interview panel as requested;
• Conduct reference checks for selected candidates and Inform job applicants on status of their application;
• Prepare contracts for new staffs and ensure submission of required employment documents for new staff.
• Maintain full documentation of recruitment processes.
• Maintain tracking system of recruitment processes and update on weekly basis.
• Ensures in-coming staff have accurate job descriptions and contracts, receive comprehensive, well documented and Orientation Session;
• Ensures that probation objectives and reviews are carried out in a timely manner and that managers are tasked to act on arising concerns.
• Ensures that out-going staff have a timely, comprehensive, well documented and archived exit process
  
  
  

Personnel Administration

• Maintain thorough knowledge of iPeace HR policies and assist in ensuring employee adherence;
• Responsible for ensuring comprehensive and easily retrievable confidential archiving of all HR documents including past and present employees, recruitments, terminations, exits, complaint processes and other relevant documents/information.
• Monitor expiry of staff contracts and advise the organization management on timely basis;
• Create, update and maintain staff profiles on MIS/Odoo on a monthly basis;
• Plan, organize, manage and follow up employees’ leave, and ensure that necessary documentation is filed.
• Produce monthly, quarterly, and annually report on human resource management highlighting achievements, challenges, and lessons learnt to improve the organization’s HR experience
  
  
  

Salary & benefits administration 

• Collate changes, process payroll and submit to finance by the 18th of each month;
• Day to day administration of the insurance benefits and advice on any issues arising.
• Participate in committees reviewing benefits as requested
• Ensure the maintenance of proper staff documentation and timely preparation of the payroll
• Ensure all employee benefits including base pays, allowances and benefits are paid in accordance to the organization policy

Performance Management:

• Ensures that managers are adhering to iPeace’s performance management policies and practices in a fair, timely, well documented and archived manner;
• As needed reports issues regarding the actualization of performance management with his/her supervisor and other relevant senior managers;
• Provides solutions that improve iPeace’s ability to actualize the performance management system.
• Monitor probation reviews; ensure objectives are set for new employees and probation reviews are completed on timely basis.
• Ensure that the performance and Development process is documented in the system for all employees
• Provides technical support and advice on performance management; trains managers on performance management.
  
  
  

Compliance

• Ensures HR systems are in compliance with internal, donor and national rules and regulations; trains staff in relevant HR policies, rules and regulations; carryout field compliance audits and training visits
• Acts as the focal point for the preparation, execution and follow-up for iPeace audits and audits from partners, as pertains to HR
• Responsible for tracking and reporting on the Results Contract and API for HR & Administration

Others

• Contribute to the review of policies and procedures;
• Lead in processing of work permits for international staff ensuring all international staff has proper work documentation. Keep track of expiry dates and advise on renewals on timely basis.
• Coordinating with other departments to process support for HR requirements
  
  
  

4. QUALIFICATIONS AND SKILLS REQUIRED

Qualifications and experience below are required from any candidate:

• Bachelor’s Degree in Human Resources, Business Administration or any other related fields
• At least 2 years’ experience in general human resource management in a similar role with a growing Non-governmental Organization is an advantage
• Knowledge of Rwandan context, labour laws and legal issues is an advantage.
• Experience using computer-based HR Management systems and Payroll Systems, and proficiency in computers particularly spreadsheets and word processing.
• Strong interpersonal skills and ability to communicate clearly.
• Positive attitude and service oriented. High level of personal initiative and ability to work with minimum supervision.
• Ability to creatively solve problems, juggle multiple priorities within tight deadlines, and calmly and diplomatically deal with unexpected and sudden events that could impact business;
• Awareness and ability to form and facilitate dialogue between a diverse group of people with diverse skills and working styles;
• Able to forge effective working relationships at all levels
• An excellent communication skill in English is required.
• Good command of Kinyarwanda and French will be an asset
  
  
  

5. HOW TO APPLY

iPeace invites qualified candidates to apply for this position by providing the following as one single PDF attachment:

1. A motivation letter (1 page maximum)
2. Most updated Curriculum Vitae highlighting key qualifications for the position (3 pages Max) with two references preferably most recent employers/supervisors (email and phone numbers)
3. Notarized copy of the most qualifying degree/certificate

Applications will be submitted exclusively online via the following https://bit.ly/3O84dRf no later than January 26^th, 2024 at 5:00 p.m. local time.

Applications from female candidates are highly encouraged.

We regret that due to the large number of applications expected; only shortlisted candidates will be contacted. Preselected candidates will be invited to the job tests which will be organized face-to-face in Kigali at the headquarters of Initiatives for Peace and Human Rights. iPeace does not bear any costs that a candidate will incur in responding to this job posting.

Telephone or electronic inquiries will not be answered.

6. EQUAL OPPORTUNITY & NO CORRUPTION

iPeace is proud to be an Equal Employment and Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, status as individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, competence, and result-delivery need.

iPeace conducts its activities professionally, with integrity and in compliance with laws of those jurisdictions. As part of its commitment to ethical practices, iPeace does not tolerate acts of bribery or corruption. No person, agent or organization has been mandated by iPeace to receive, orient or facilitate any job application nor is there any fee whatsoever to submit, review, or assess a job application. Any promise/threat by whoever to positively or negatively influence a job application process is null and void.

Done at Kigali, on 15^th January 2024

Elvis Mbembe Binda, PhD.

President & CEO

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TERMS OF REFERENCE

ACCOUNTANT

1. BACKGROUND

Initiatives for Peace and Human Rights (iPeace) is a non-profit organization that works for sustainable peace in the Great Lakes region through human rights and good governance education. iPeace is legally registered and operational in Rwanda, DRC, and Burundi with a mission to equip communities and individuals with knowledge and skills to build a global culture of peace. The organization’s vision is to see the Great Lakes Region become a place where community members and leaders work together by holding each other accountable in upholding human rights values and principles of good governance.

With financial support of the Ministry of Foreign Affairs of the Kingdom of the Netherlands, iPeace in partnership with International Alert and Pole Institute will implement the “UHAKI BILA MIPAKA” project. This project aims to contribute to strengthening access to justice for people in the cities across the border between the DRC and Rwanda.

To achieve this objective, iPeace will implement several activities including the provision of free legal aid to cross-border populations, the capacity building of judicial actors, as well as the training of young academics in international humanitarian law and human rights. This project will be carried out in the Western Province, especially in Rubavu, Rusizi and Bugarama.

It is in this context that iPeace is looking for a qualified and experienced accountant to offer our team technical support in accounting during the implementation of the project activities.

2. SCOPE OF WORK

iPeace-Rwanda is looking for a qualified and experienced accountant to manage financial transactions such as receivables and payables management, manage assigned expenses and incomes, bank transactions and other assigned current assets subjects.

The responsibilities include also assisting in the preparation of annual financial audit, by preparing and availing the requested supporting documents; assisting other departments when it’s needed; to perform the bank reconciliation and tax declaration and payments.

To be successful in this role, a candidate should have previous experience with bookkeeping and a flair for spotting numerical mistakes.

Ultimately, he/she will provide us with accurate quantitative information on financial position, liquidity and cash flows of our business, while ensuring we are compliant with all tax regulations.

The accountant will report directly to the finance officer and organization management with regular interactions with the iPeace’s project partners. He/she will be responsible for ensuring that project’s finances are managed in accordance with iPeace’s and donor’s regulations and policies.

3. RESPONSIBILITIES

The responsibilities of the accountant will include the following:

• Assigning accounting transactions in our system and ensure the correctness of computation.
• Preparing payments after verifying all the required documentation and requesting approval for disbursements.
• Performing periodical accounting closing
• Following the accounting procedures and rules of the Republic of Rwanda, in order to ensure that the information presented in the financial reports is correct
• Ensuring bank accounts, cash flows & balances for the organization are well managed and analyze the treasury position
• Verifying compliance of invoices and salaries according to the procedures, and ensure their timely payment
• Carrying out accurate reconciliation of bank journals with bank statements
• Ensuring the daily management of banking relations;
• Ensuring a quarterly update of asset inventory;
• Supporting internal and external audits
• Preparing monthly projections and handling the monthly closure independently, under the general supervision of the Finance officer
• May carry out some administrative and logistics task (Transport, small procurement, bookings)
  
  
  

4. QUALIFICATIONS AND SKILLS REQUIRED

Qualifications and experience below are required from any candidate:

• Bachelor’s degree in accounting, Finance or Business Administration
• Minimum 3-5 years of relevant working experience in similar position in accounting.
• Excellent command of written and spoken English with very good proficiency in French (reports and meetings will sometimes be held in French). Proficiency in Kinyarwanda is an asset.
• Possess proven experience with accounting software such as QuickBooks and SAGE.
• Knowledge of income tax, and other regulations related to the accounting of NGOs in Rwanda.
• Computer literacy with proficient knowledge of MS Word, Excel and Power Point
• Excellent interpersonal skills with the ability to be flexible and adaptable.
• The ability to work well under pressure and to communicate appropriately and effectively within a multicultural setting;
• Be of proven moral integrity.
• Possess strong analytical and assessment skills
• Show a sense of responsibility and initiative (proactive).
  
  
  

5. HOW TO APPLY

iPeace invites qualified candidates to apply for this position by providing the following as one single PDF attachment:

1. A motivation letter (1 page maximum)
2. Most updated Curriculum Vitae highlighting key qualifications for the position (3 pages Max) with two references preferably most recent employers/supervisors (email and phone numbers)
3. Notarized copy of the most qualifying degree/certificate

Applications will be submitted exclusively online via the following https://bit.ly/48ByOie no later than January 26, 2024 at 5:00 p.m. local time.

Applications from female candidates are highly encouraged.

We regret that due to the large number of applications expected; only shortlisted candidates will be contacted. Preselected candidates will be invited to the job interviews which will be organized face-to-face in Kigali at the headquarters of Initiatives for Peace and Human Rights. iPeace does not bear any costs that a candidate will incur in responding to this job posting.

Telephone or electronic inquiries will not be answered

6. EQUAL OPPORTUNITY & NO CORRUPTION

iPeace is proud to be an Equal Employment and Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), gender identity, age, status as individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, competence, and result-delivery need.

iPeace conducts its activities professionally, with integrity and in compliance with laws of those jurisdictions. As part of its commitment to ethical practices, iPeace does not tolerate acts of bribery or corruption. No person, agent or organization has been mandated by iPeace to receive, orient or facilitate any job application nor is there any fee whatsoever to submit, review, or assess a job application. Any promise/threat by whoever to positively or negatively influence a job application process is null and void.

Done at Kigali, on 12^th January 2024

Dr. Elvis Mbembe Binda.

President & CEO

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Job responsibilities

Under the supervision of Youth Center Coordinator, the Lab Technician will conduct all Lab testing related activities including comprehensive HIV testing, pregnancy test and other SRH testing to youth in accordance with Ministry of Health/RBC guidelines. He/she will be focusing on the following duties • Test all samples submitted by the counsellors according to LNR algorithm and give results back to counsellors • Respect confidentiality • Prepare and submit the requisition of Lab tests kits to Rwanda Medical Supply (RMS) • Respect universal measures of laboratory safety • Produce report of VCT test kits and consumables, and submit orders • Perform any other related tasks assigned by his supervisor

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Job responsibilities

-Coordinate the planning, budgeting, implementation, monitoring, evaluation and reporting of the District Council Office’s activities and supervise all staff therein; -Manage the agenda of the District Council and ensure that there is effective communication with the Executive Committee and other relevant organs/institutions on matters of strategic importance; -Prepare working documents for District Council meetings and draft or review speeches and any other message to be delivered by the Chairperson of the District Council; -Analyze any information (documents, files, reports, etc.) and issues brought to the attention of the District Council for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions; -Provide strategic advice in a bid to ensure coherence between national and local political orientation and serve as a member to the District Technical Coordination Committee; -Serve as minutes taker to the District Council meetings, advise on the impact of any decision of strategic importance to be taken and closely follow up on the implementation status of all District Council’s decisions.

Job responsibilities

Job responsibilities

• Program governance: The program manager takes charge of planning, organizing, and coordinating the entire project lifecycle, from initiation to completion. • Idea Generation and Evaluation: Evaluates ideas based on their feasibility and alignment with RDB strategic objectives. • Program Planning and Execution: The program manager ensures that the project progresses according to plan, monitors breakthroughs, and handles risks and issues that may arise. • Cross-functional Collaboration: The program manager works closely with diverse collaborators and senior managers, facilitates effective communication, coordinate efforts, and ensure alignment across different departments. • Budgeting and Resource Management: The program manager is responsible for developing and handling the project budget, supervises project costs and report on budget performance. • Performance Tracking and Evaluation: The program manager monitors project progress, supervises key performance indicators and critical metrics, and evaluates the project’s success against predefined metrics. Conduct regular project reviews, identify areas for improvement, and implement corrective actions. • Stakeholders’ Engagement: The program manager effectively engages and communicates with project stakeholders, including donors, clients, end-users, and other internal or external parties. Handles expectations, provide updates on project status, and address concerns or feedback throughout the project lifecycle. • Continuous Improvement: The innovation program manager champions a culture of continuous improvement and innovation within RDB by identifying lessons learned from completed projects and integrate standard processes into future initiatives. • Emulate RDB’s core values and image through your behavior, rewarding and voicing for good behaviors within your team as much as you reward technical competence; • Develop the next leadership bench in your team through identifying and working with HR in developing your team’s talent potential e.g. coach, mentor and facilitate development of direct reports; • Design resource mobilization strategies, donor mapping and writing project proposals. • Any other related assignment as may be directed by superior.

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Job responsibilities

• Take overall responsibility of overseeing the implementation of flagship projects like Center of Excellence for Aviation Skills (CEAS), Priority Skills for Growth(PSG) in RDB and its stakeholders. • Working closely with project Manager for the Center of Excellence in Aviation to oversee the entire project lifecycle, from the construction phase to the operationalization of the academy. He/she will be responsible for ensuring the successful completion of the project within the defined scope, budget, and timeline, while coordinating with various stakeholders and managing project resources effectively. • Stakeholder Coordination: Collaborate with internal stakeholders, external consultants, contractors, and regulatory bodies to ensure seamless coordination and effective communication throughout the project. • Prepare monthly and quarterly activity reports to be submitted to Donors and to the Ministry of Finance and Economic planning. • Facilitate and supervise the work of experts and technical advisors engaged under CEAS and PSG. • Support SPIU Coordinator to ensure regular Monitoring and Evaluation of projects’ activities so that clear results are delivered based on robust data. • Support the SPIU coordinator to allocate budget to CEAS and PSG activities. • Provide relevant recommendations to SPIU on spending of projects’ resources and suggestion to reallocation based on any over or under spend to ensure adequate use of resources. • Any other related assignment as may be directed by superior. • Work closely with the program manager to ensure smooth implementation of Support for Sustainable and Inclusive Private Sector Development Project • Serve as the point of contact for internal and external stakeholders facilitating effective communication and coordination. • Prepare timely and accurate monthly and quarterly reports on project activities, progress, progress, achievements and success stories for internal and external stakeholders. • Organize and facilitate regular meetings, workshops and events to engage stakeholders, share updates and gather feedback. • Maintain positive working relationships with relevant government agencies, donors and other key stakeholders. • Ensure proper documentation of program activities including meeting minutes, report and other relevant documents. • Support RDB in the overall coordination of private sector interventions in their respective organizations and to address eminent challenges facing the private sector • Provide relevant recommendations to RDB on how to better improve the performance of the private sector development program basing on past experience • Provide information to RDB on private sector spending of resources and suggestions for reallocation based on any over or under spent funds to ensure equitable use of resources. • Any other related assignment as may be directed by superior.

Job responsibilities

•• Define occupational profiles and competency standards for Tourism and Hospitality sector in collaboration with industry, profession Bodies, sector skills council, training Providers and relevant policy makers; • Guide the harmonized translation of occupational profiles into national occupational Standards together with the industry, profession Bodies, sector skills council, training providers and policy makers; • Plan, organize and facilitate the design, development, testing, monitoring and evaluation of the curricula in field of Tourism and Hospitality of the sector; • Plan, organize and facilitate the design, development, testing, monitoring and evaluation of Trainers’ manuals, trainee’s manuals and other pedagogical aids for technical Education and vocational training under his/her responsibility; • Prepare periodic reports on the state of curriculum and propose Strategies for its improvement; • Plan and organize regular meetings with Technical Expertise Groups (TEG) to match the curriculum with changing labor market needs; • Transmit and explain proper use of curriculum and teaching/training aids to the office in charge of ToT, Assessment and certifications; • Monitor the training of trainers in the use of the curriculum, • Collaborate with the unit in charge of Digital content development to digitalize the developed curricula and all related instructional materials; • Performs any other duties as may be assigned by the supervisor. Minimum Qualification Bachelor’s Degree in Hospitality Management, Hotel and Restaurant Management, Tour and Travel Management, Hospitality Institutional Management, Catering Technology, with three (3) years of relevant working experience as a teacher/Trainer/Curriculum developer or a Lecturer; or Master’s Degree in Hospitality Management, Hotel and Restaurant Management, Tour and Travel Management, Hospitality Institutional Management, Catering Technology with one (1) year of relevant working experience as a lecturer, a Teacher, a Trainer a Curriculum developer

Minimum qualifications

Job responsibilities

Under the supervision of the SPIU Coordinator, he/she is responsible for official correspondences and office filings. He/she will mainly focus on: He/she will mostly focus on following tasks: • Exchange of official correspondences related to SPIU; • Respond to routine requests for information and assist in making logistic arrangements for SPIU personnel; • Facilitate logistical arrangements for trainings, workshops, meetings, and conferences as well as prepare minutes of meetings; • Establish and maintain a proper project filing system; • Be subjected to a performance based evaluation every quarter; • Undertake other related activities as re-quested by the SPIU Coordinator

• • 1. Advanced Diploma in Secretarial Studies

    3 Years of relevant experience

• • 2. Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

• • 3. Bachelor’s Degree in Public Administration

    0 Year of relevant experience

• • 4. Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

• • 5. Advanced Diploma in Public Administration

    3 Years of relevant experience

• • 6. Advanced Diploma in Administrative Sciences

    3 Years of relevant experience

• • 7.Bachelor of Office Administration and Management

    0 Year of relevant experience

• 8. Advanced diploma in office management and administration

  3 Years of relevant experience

Required competencies and key technical skills

• • 1. Integrity

• • 2. Strong critical thinking skills and excellent problem solving skills.

• • 3. Inclusiveness

• • 4. Accountability

• • 5. Communication

• • 6. Teamwork

• • 7. Client/citizen focus

• • 8. Professionalism

• • 9. Commitment to continuous learning

• • 10. Analytical skills

• • 11. Office management skills

• 12. Excellent communication, organisation and interpersonal skills

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Under the supervision of SPIU Coordinator, the individual is responsible for the overall coordination of the center’s activities, supervises assigned staff and engage relevant stakeholders for proper centre development and delivery. He/she will be focusing on the following duties • To coordinate all activities of youth friendly center. • To represent the Youth friendly center in all activities at Sector and District level. • To ensure funds mobilization for the center’s activities • To ensure the efficient mobilization and sensitization of youth • To ensure the effective use of funds, documents and equipment/materials of center. • To supervise and coordinate youth center staff. • To conduct monitoring and evaluation of activities at the level of the community. • To prepare different reports and ensure that they are submitted to the concerned authorities. • To collaborate with local authorities, other partners and all implementing agencies to empower young people. • Ensure development partners are well engaged in Youth center activities

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Job responsibilities

Under direct supervision of the Programme Manager, the individual is responsible for designing, developing, promoting and implementation of all projects’ initiatives related to youth economic opportunities for self-employment of young people He/she will mainly focus on: • Identify potential problems/issues linked with youth economic empowerment projects implementation for remedial actions and to elevate unresolved issues and problems to the direct hierarchy for resolution and final action; • Assess and ascertain whether partners’ project activities, implemented by the SPIU and other related partners are supportive of national and local development goals; • Initiate the planning and implementation of project activities, related to youth economic empowerment and stimulate Monitoring and Evaluation interventions for impact assessment • Provide data and information on lessons learned for implemented projects for future reference and continuity of similar initiatives; • Propose corrective actions to the project implementation based on lessons learnt • Design new projects in line with the core mission of the Ministry and projects; • Performs other duties as required by the supervisor.

Job responsibilities

Job responsibilities

Under the supervision of the SPIU Coordinator, he/she is responsible for SPIU’s monitoring and evaluation (M&E) activities and initiatives. He/ she will be focusing on the following duties; • Establish an M&E system that will support tracking the socio-economic impact of the implemented projects, and provide real-time data analysis for timely decision making • Provide technical assistance to the Joint Youth Program’s Technical Committee, in creating a robust M&E mechanism for joint reporting and regular impact assessment. • Ensure, proper planning practices for implementing projects and related requirements • Prepare M&E tools, database structures and formats to capture data and information from the field; • Responsible for the collection, compilation, checking, sorting and analysing qualitative and quantitative data on ongoing field activities according to the reporting guidelines; • Compile and fine-tune narrative reports for proper knowledge management of the implemented program/projects • Work closely with Program Managers; assess performance of the reporting and M&E Systems; • Develop appropriate and sufficient monitoring and reporting tools for the program; • Perform any other task that may assigned by the supervisor

Job responsibilities

-Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; -Develop and implement, in collaboration with concerned staff, an information classification and access policy; -Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; -Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; -Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; -Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Job responsibilities

-Collect and consolidate data on specific public (policy) issues pertaining to socio-economic development and record data about death and birth across the Cell; -Identify socio-economic development needs at the Cell level and accordingly advise on response measures;

-Elaborate, under the supervision of the Executive Secretary of the Cell, programs of community works; -Supervise the execution of community development and citizen participation activities across the Cell and produce consolidated reports thereof;

-Prepare documents to be signed by the Executive Secretary of the Cell and assist him/her in the production of the Cell’s activities performance reports. -Facilitate gathering data related to the employment status within the cell

Minimum qualifications

-Perform daily duties of the Cell administration and monitor the administration of Villages and produce reports thereof; -Follow up, in collaboration with relevant organs, on the security of people and their property in the Cell; -Coordinate community development and citizen participation activities, mobilize the local population on government policies and programs and implement decisions by higher authorities and or the Cell Consultative Council; -Render services provided at the cell level as per the law, and receive and solve or channel issues affecting citizens and provide them with a feedback; -Serve as a minutes taker to the Cell Consultative Committee meetings, monitor all activities of Land Committees, and serve as a nonprofessional bailiff at the Cell level; -Supervise the collection and consolidation of data on specific public (policy) issues at Cell level, and manage the finances and assets of the Cell.

Minimum qualifications

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Job responsibilities

-Implement the District’s strategy on community health and sanitation in line with national policies and programs;

-Organize and conduct public awareness campaigns at the Sector level on health and sanitation issues, including diseases and malnutrition prevention and control;

-Supervise the quality of services rendered by health facilities at the Sector level and consolidate data on the situation of subscription to medical insurance schemes (including Mutuelle de Santé);

-Monitor the allocation and use of funds intended to support community health and sanitation for vulnerable people.

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Job responsibilities

•• Define occupational profiles and competency standards for Tourism and Hospitality sector in collaboration with industry, profession Bodies, sector skills council, training Providers and relevant policy makers;

• Guide the harmonized translation of occupational profiles into national occupational Standards together with the industry, profession Bodies, sector skills council, training providers and policy makers;

• Plan, organize and facilitate the design, development, testing, monitoring and evaluation of the curricula in field of Tourism and Hospitality of the sector;

• Plan, organize and facilitate the design, development, testing, monitoring and evaluation of Trainers’ manuals, trainee’s manuals and other pedagogical aids for technical Education and vocational training under his/her responsibility;

• Prepare periodic reports on the state of curriculum and propose Strategies for its improvement; • Plan and organize regular meetings with Technical Expertise Groups (TEG) to match the curriculum with changing labor market needs;

• Transmit and explain proper use of curriculum and teaching/training aids to the office in charge of ToT, Assessment and certifications;

• Monitor the training of trainers in the use of the curriculum,

• Collaborate with the unit in charge of Digital content development to digitalize the developed curricula and all related instructional materials;

• Performs any other duties as may be assigned by the supervisor. Minimum Qualification Bachelor’s Degree in Hospitality Management, Hotel and Restaurant Management, Tour and Travel Management, Hospitality Institutional Management, Catering Technology, with three (3) years of relevant working experience as a teacher/Trainer/Curriculum developer or a Lecturer; or Master’s Degree in Hospitality Management, Hotel and Restaurant Management, Tour and Travel Management, Hospitality Institutional Management, Catering Technology with one (1) year of relevant working experience as a lecturer, a Teacher, a Trainer a Curriculum developer

Rwanda Ultimate Golf Course Ltd

Job Description

Title: Senior Procurement Officer

Reports to: Finance and Admin Director 

Job Purpose

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.

The Senior Procurement Officer will be responsible for taking the lead in carrying out the purchasing and procurement functions of supplies, equipment, and services. It ensures the procurement of high-quality and cost-efficient supplies, equipment, and services. The position is also responsible for maintaining purchasing records and facilitating accurate documentation to Finance.

This role will provide high-quality procurement guidance, advice, and support to stakeholders to implement the Government of Rwanda Corporate Procurement Strategy enabling the company to deliver its goals.

Key Responsibilities  

• Plan, Manage, Report, and Review on procurement work and objectives.
• Lead contract negotiations in the establishment and review of supply arrangements to deliver value for money.
• Develop and administer contract management plans, negotiate changes and modifications, supplier performance management, and compliance requirements through effective supplier relationships to enhance business outcomes.
• Have a good analytical skillset to benchmark transparency against the chosen procurement route.
• Be fully experienced in undertaking and leading full tenders with minimal supervision by ensuring a professional and customer care-driven approach.
• Be capable of being both diplomatic and assertive in supporting stakeholders to ensure business objectives are achieved, risks are identified and avoided, and objectives are met.
• Support the development of an effective and forward-thinking procurement strategy to support the changing needs of the organization.
• Supervise and mentor the Procurement Officer to ensure ongoing development in procurement skills, attitude, and professionalism.
• Provide professional advice and guidance to stakeholders on procurement matters and the implications of legislation relating to the organization.
• Ensuring current practice is positively and continuously challenged to deliver optimum value for money and customer care services.
• Maintain an up-to-date knowledge and understanding of procurement legislation and best practice and develop new and innovative approaches.
• Actively managing risk within procurement services across the organization.
• Ensure a high level of confidentiality in all dealings and capture decision-making in tenders to demonstrate fairness and transparency.
• Any other duties assigned by the Admin and Finance Manager.
  
  
  

Experience and Qualifications

• Bachelor’s degree in procurement management.
• A CIPS membership or other relevant professional membership.
• Advanced knowledge and understanding of local and international procurement principles.
• Experience in developing/reviewing relevant procurement/contracts and terms of reference.
• In-depth experience and knowledge of Rwanda procurement legislation.
• Minimum of five (5) years in senior procurement position.
• Advance knowledge of Micro Soft package.
• Knowledge of current procurement best practices and issues affecting public sector procurement.

Personal Skills and General Competencies

• Strong attention to detail to prevent errors in tracking and documentation.
• Efficiently prioritize tasks to manage multiple responsibilities simultaneously.
• Clear and effective communication with team members, suppliers, and other stakeholders.
• Collaborate with colleagues to streamline inventory processes.
• Willingness to learn and implement new inventory management systems.

Languages:

• Fluency in English is required, both oral and written.
• Fluency in French will be an asset.
  
  
  

Required documents:

• A detailed CV with 3 contacts of professional referees.
• A one-page cover letter with a motivational statement about the responsibilities and requirements for this position.
• Copies of academic degrees, professional training certificates, and other relevant training certificates
• All applicants must be Rwandans.

• The deadline for submitting applications is 9th Feb 2024 at 17:00 hrs. Kigali time.
• All applicants should submit their zipped documents to hr@rwandagolf.rw
• Only selected candidates for interview will be contacted.
• All unzipped documents will be automatically disqualified.
• All Applicants must be Rwandans. 

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Manager – Office of the Dean of School of Medicine and the Paul Farmer Collaborative

Description

Position Title: Manager – Office of the Dean of School of Medicine and the Paul Farmer Collaborative

Reports to: Dean, School of Medicine

Location: Kigali and Butaro, Rwanda

Position Type: Full Time

Position Overview

The manager of the office of the Dean of School of Medicine and the Paul Farmer Collaborative is responsible for overseeing the administrative operations of the Dean’s office. This role requires strong organizational and leadership skills and the ability to handle multiple tasks and prioritize responsibilities.

This person will also be responsible for overseeing and managing the Collaborative Program. This is an academic and research collaborative between the Harvard Medical School (HMS) and the University of Global Health Equity (UGHE), a 10-years collaborative funded by the Bill and Joyce Cummings, intended to catalyze the development of sustainable, equitable health systems that improve health care delivery to underserved populations.

Through the support of the Cummings Foundation, the program, named in Dr. Farmer’s honor, will build on existing multifaceted collaborations between HMS and UGHE to implement:

• Independent and collaborative research, teaching, and education at both institutions.
• Exchange of students, postdoctoral trainees, and faculty between the two institutions.
• An annual global conference and workshop on health equity, global health delivery, research, education, and social medicine.

• Clinical training opportunities for medical students and residents

The Collaborative Manager will work closely with faculty, staff, and students from UGHE and HMS to ensure the smooth implementation and successful execution of the program.

Responsibilities:

A. As Manager of the Office of Dean of School of Medicine, you will be responsible for:

1. Administrative lead: Provide administrative leadership to the functions of the Dean’s office, including managing schedules, arranging meetings, supporting the development of presentation material and handling correspondence.
2. Budget management: Assist in budget planning and tracking for the Dean’s office and the school of medicine, ensuring that funds are allocated appropriately, and expenses are managed efficiently.
3. Staff Recruitment and supervision: Facilitate Dean’s Office staff recruitment, supervise and provide guidance to administrative staff within the Dean’s office, ensuring that tasks are completed accurately and on time.
4. Faculty Performance Evaluation: Support the Dean of School of Medicine in the faculty evaluation process.
5. Communication: Serve as a liaison between the Dean’s office and other departments, faculty, staff, and external stakeholders, ensuring effective communication and coordination of activities.
6. Event Management: Plan and coordinate special events, meetings, and conferences hosted by the Dean’s office, including logistics, invitations, and program development.
7. Policy implementation: Support the Dean in implementing and enforcing policies and procedures within the School of Medicine, ensuring compliance with university regulations.
8. Records management: Maintain and organize confidential records, documents, and files related to the Dean’s office, ensuring accuracy and confidentiality.
9. Strategic planning: Assist the Dean in developing and implementing strategic plans and initiatives for the School of Medicine, contributing to the overall growth and success of the institution.
10. Contribute and assist in building the Dean’s Research Portfolio: Support Dean’s research goals as needed by participating in the data collection, data analysis, or literature review, and manuscript writing.
11. Support Dean’s Research Grant Applications: Record applications, work with reviewers for feedback, follow up with the grant winners for progress update, and develop final research grant report.
12. Stakeholder relations: Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, donors, and community partners.

B. As Manager of the Paul Farmer Collaborative, you will be responsible for:

1. Program Planning and Development:

1. Collaborate with key stakeholders to develop and refine program objectives, curriculum, and learning outcomes.
2. Assist in the development of program policies, guidelines, and procedures.
3. Identify potential areas for program growth and improvement.

2. Program Coordination and Administration:

1. Coordinate the logistics of faculty and student exchange, including travel arrangements, visa processing, and accommodation.
2. Facilitate communication and collaboration between faculty, staff, and students from HMS and UGHE.
3. Develop and maintain program schedules, timelines, and budgets.
4. Monitor and evaluate program activities to ensure compliance with program goals and objectives.
5. Prepare regular progress reports and updates for program stakeholders.

3. Stakeholder Engagement:

1. Develop and maintain strong relationships with faculty, staff, and students from both HMS and UGHE.
2. Facilitate regular communication and coordination between program participants.
3. Organize meetings, workshops, and conferences related to the program.
4. Serve as a liaison between HMS and UGHE to address any program-related concerns or issues.

4. Program Evaluation and Quality Assurance:

1. Develop and implement evaluation tools to assess effectiveness and impact.
2. Analyze program data and feedback to identify areas for improvement.
3. Collaborate with stakeholders to implement quality assurance measures.
4. Ensure compliance with program accreditation standards and requirements.

5. Team Management:

1. Supervise and provide guidance to program support staff, interns, and volunteers.
2. Foster a positive and inclusive work environment.
3. Conduct regular performance evaluations and provide constructive feedback to team members.
   
   
   

Qualifications:

• Master’s degree in a relevant field (e.g., health sciences, education, public health).
• Minimum of 5 years of experience in administration, program management, preferably in global health and medical education or international exchange programs.
• Passion for global Health and social justice
• Strong organizational, time management and project management skills, with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with the ability to effectively collaborate with diverse stakeholders.
• Familiarity with policies and regulations related to higher education administration.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership and team management skills.
• Detail-oriented and able to work independently.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and as part of a team, with a high level of professionalism and attention to detail.
• Flexibility to travel domestically and internationally, as required.
• Knowledge of budget management and financial planning.

Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not intended to be an exhaustive list of qualifications, skills, or responsibilities associated with the role.

To Apply 

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page before 17th February 2024.

UGHE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organization Profile

The University of Global Health Equity (UGHE) is on a mission to radically change the way health care is delivered around the world. UGHE is a new university based in Rwanda that is growing the next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—into leaders and change makers who strive to deliver more equitable, quality health services for all. The University launched in Rwanda in September 2015 with the Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system. UGHE is an initiative of Partners in Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care.

In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The UGHE team seeks individuals committed to these values to join the team. Partners In Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.

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