VACANCY NOTICE
Open to Internal and External Candidates
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Position Title
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Field Security Associate (1 position)
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Organization Unit
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Staff Security
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Duty Station
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Kigali, Rwanda
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Classification
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General Service Staff, Grade G6Â (UN salary Scale for
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GS staff)
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Type of Appointment
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One-year Fixed term, with possibility of extension
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Estimated Start Date
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As soon as possible
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Closing Date
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29/02/2023
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Reference Code
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VN 2024/02 -RW
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Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the direct supervision of the Chief of Mission, and the technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) based in the Regional Office in Nairobi, Kenya, the successful candidate will be responsible for providing specialized support to enable IOM’s activities and assist the Field Security Officer with all aspects of security risk management.
The incumbent will support the Chief of Mission in establishing and maintaining an appropriate level of security awareness in Rwanda.Â
Core Functions/Responsibilities:
- Establish and maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to the Rwanda.
- Assist the Chief of mission in collecting, updating and communicating information regarding the security situation in Rwanda. Carry out the adequate gathering and verification of security information that may be required for a proper analysis of the situation.
- Support the Chief of Mission in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).
- Assist the Chief of Mission with the conduct of the Security Risk Management (SRM) and the monitoring of the security measures implementation as recommended in the Security Risk Management (SRM) process for the area of operation, in close coordination with the United Nations Department of Safety and Security (UNDSS).
- Provide support in conducting security evaluations and provide advice on Residential Security Measures (RSM) to IOM personnel, as well as on latest trends and threats to staff safety and security.
- Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Assist in ensuring that all relevant safety and security information is disseminated in a timely manner to IOM personnel.
- Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.
- Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.
- Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.
- In coordination with the Chief of Mission, implement IOM Rwanda security measures, verify that access control procedures are effective, and propose any necessary improvements.
- Provide assistance in the conduct and follow up of investigations and incidents affecting IOM personnel, premises and assets.
- Maintains liaison with commercial companies used for UN security offices and residences to facilitate the effective and efficient use of the guard force.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with four years of relevant professional experience;
- Completed High School degree from an accredited academic institution, with six years of relevant professional experience.
Experience
- Relevant professional experience in the UN Security Management System (UNSMS) or an international NGO is an advantage.
- Experience in providing security orientation/briefing is desirable.
- Experience in dealing with law enforcement agencies is an advantage.
- Experience in the use of radio communications is highly desirable successful completion of the Field Security Associate course is an advantage.
SkillsÂ
- Excellent communication skills, both oral and written.
- Knowledgeable in Microsoft Applications (Word, Excel, PowerPoint and Teams) is required.
- Proven ability to collaborate with senior government security counterparts and civil, humanitarian and other relevant stakeholders; and the,
- Ability to work in a multi-cultural environment with a team of diverse professional backgrounds is required. The ability to handle a heavy workload efficiently with minimal supervision and understanding the importance of close teamwork is highly regarded.
Languages
Fluency in English and Kinyarwanda, working knowledge of French is an advantage.
Required CompetenciesÂ
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioural indicators – Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.Â
How to apply:
Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by at the latest, referring to this advertisement.
The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names
In order for an application to be considered valid, IOM will only accept applications which should include a completed CV and an application letter (not more than one page)
Only shortlisted candidates will be contacted.
Posting period:
From 16.02.2024 to 29.02.2024
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