JOB ADVERTISEMENT
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Position: |
Administration and Logistics Associate |
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Reporting to: |
People, Culture & Admin Manager |
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Department: |
People & Culture Department |
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Job Type: |
Full-Time |
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Location: |
Kigali |
About Chancen International
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CHANCEN International, a non-profit, offers ethical financing for African youth to access quality tertiary education through Income Share Agreements (ISAs). Established in East Africa in 2018, it covers tuition fees during studies, and graduates repay based on income, enabling funding for future students. Based in Kigali, Rwanda, it has supported over 2,000 students in its first two years. CHANCEN believes in empowering African youth responsibly, seeing education as a tool for unlocking potential and creating equal access to quality education that leads to decent employment. Our innovative financing model aims to boost economic mobility for marginalized youth, fostering participation in building strong economies and peaceful nations. We are committed to creating a safe working environment where each individual can flourish and achieve their full potential. Our actions are guided by our core values: Collaboration, Inclusivity, Learning, Teamwork, and Vulnerability. |
Main Job Purpose:
The administration and Logistics Associate play a crucial role in ensuring the efficient operation of administrative and logistical tasks within the organization. The administrative and logistics associate will be responsible for providing efficient support and ensuring the success of procurement and logistic activities while providing efficient utilization of resources in accordance with applicable standards. will be in charge of the implementation of administrative and logistics activities. He/she will oversee and keep clear records for all administration and logistic operations, including filing, procurement, documentation, managing office supply stock, and replacing them, He/She will be responsible for supporting the People Culture and Admin Manager
Main Responsibilities and Duties:
Administrative Tasks:
- Office supplies arrangements -Manage office supplies, equipment, and inventory. Organizing office design and ordering stationery and equipment.
- Manage the reception and make sure the reception is attended to all the time and during working hours. Receiveand guide visitors.
- Managing office budgets
- Supporting staff in scheduling office meetings
- Ensure the meeting rooms are equipped with necessary materials like projector, books, diaries, chat board, pens, and other needs.
- Handle incoming and outgoing correspondence and communication.
- Maintain and organize files, records, and documents related to Administration and Logistics.Assist in scheduling meetings, appointments, and travel arrangements.
- Provide general administrative support to the team and management.
- Supervise and coordinate with the Chancen Hospitality team.
- Providing general Administrative support to CHANCEN employees.
Logistics Coordination:
- Plan and execute efficient transportation and distribution of office materials.
- Coordinate with vendors and suppliers for timely deliveries.
- Monitor inventory levels and reorder supplies as needed.
- Track shipments and ensure on-time delivery.
- Resolve logistics-related issues and balance the administrative budget.
Facility Management:
- Oversee the maintenance and cleanliness of office facilities.
- Coordinate office repairs and renovations when necessary.
- Ensure a safe and secure working environment.
Data Entry and Reporting:
- Maintain accurate records of administrative and logistical activities.
- Generate reports as required by management.
- Analyze data to identify areas for improvement.
Compliance and Documentation:
- Ensure compliance with relevant laws and regulations in logistics and administration.
- Keep records of permits, licenses, and certifications.
- Assist in preparing documentation for audits and inspections.
Other duties for People and Culture department:
- Assist the People & Culture and Administration Manager in filing and other duties assigned from time to time.
- Coordinating staff welfare and other employee
- Schedule meetings, interviews, and HR events and maintain agendas.
- Coordinate training sessions and seminars.
- Serve as point of contact with benefit vendors and administrators.
- Promoting equality, health, and safety within the company.
Qualifications and Skills:
- Education: Bachelor’s degree
- Experience: 2-5 years of experience in administrative, logistics, or operational roles.
- Proven experience in administrative and logistics roles
- Strong organizational and time management skills.
- Excellent communication in English, with interpersonal abilities.
- Proficiency in using office software and tools (e.g., Microsoft Office, Google Suite, Excel, and inventory management
- Strong problem-solving skills, and attention to detail skills
- Ability to work independently and as part of a team.
How to Apply:
- Qualified and Interested Candidates should send their applications which contain a resume with the email address, contact, qualifications, a cover letter, and academic certificate
- Interested candidates should send their cover letter and well detailed CV no later than 4th October 2024 at 5:00 pm via the apply button below.
- Only shortlisted candidates will be contacted.
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