- INTERNAL AUDITOR
Job responsibilities
Key Responsibilities:
Develop and Implement Audit Plans:
Prepare and execute annual internal audit plans. Identify key risk areas and control issues in hospital departments and programs. Financial and Compliance Audits:
Verify proper utilization of hospital funds. Ensure compliance with public financial management laws and hospital procedures. Review and audit expenditures, procurement, and payments. Internal Controls Assessment:
Assess the adequacy, effectiveness, and efficiency of internal control systems. Recommend improvements to financial, operational, and administrative controls. Inventory and Asset Management Audits:
Audit stock and asset management, including drugs, medical equipment, and supplies. Verify that asset registers are updated and physical assets match records. Risk Management and Fraud Detection:
Detect and prevent potential fraud, waste, and abuse. Advise on risk mitigation strategies and risk response.
Reporting and Documentation:
Prepare and submit audit reports to the hospital management and Board of Directors or Ministry of Health (as required). Follow up on implementation of audit recommendations.
Compliance with Laws and Policies:
Ensure compliance with Rwanda’s laws, government policies, and regulations in all hospital operations.
Support External Audits: Facilitate and coordinate with external auditors (e.g., OAG or MINISANTE auditors). Implement recommendations from external audit reports.
Capacity Building and Advisory:
Provide advice to hospital management on control and governance matters. Promote a culture of transparency, accountability, and integrity.
Maintain Confidentiality and Ethics:
Ensure confidentiality and independence in all audit assignments. Adhere to professional code of ethics and conduct.
Reporting Line: Reports to:
Hospital Director General or Internal Audit Committee Collaborates with: Administrative units, finance department, procurement, and clinical departments
Qualifications
- Bachelor’s Degree in Economics
0 Year of relevant experience
- Bachelor’s Degree in Accounting
0 Year of relevant experience
- Bachelor’s Degree in Finance
0 Year of relevant experience
- Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience
0 Year of relevant experience
Required certificates
- Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1
Required competencies and key technical skills
- Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
- Ability to maintain discretion and confidentiality
- High integrity and professional ethical standards
Psychometric Languages
Psychometric Domains
Communication skills
- DATA MANAGER A1/A0 (X9)
Job responsibilities
📊 1. Data Collection and Management Ensure accurate and timely collection of patient data from service delivery points (e.g., OPD, maternity, ART, immunization). Maintain electronic and paper-based registers and tools (HMIS, DHIS2, OpenMRS, etc.). Regularly update patient records and ensure confidentiality and security of data.
🧮 2. Data Entry and Analysis Enter data into national health information systems (like HMIS and DHIS2). Clean and validate data to ensure accuracy and completeness. Generate reports and dashboards for internal use and for submission to district or national level.
📅 3. Reporting Prepare and submit monthly, quarterly, and annual reports (e.g., HMIS, PEPFAR, community health reports). Meet reporting deadlines set by the Ministry of Health, Rwanda Biomedical Center (RBC), or partners. Share performance indicators with health center leadership for improvement planning.
🔍 4. Data Quality Assurance Participate in data quality audits (DQA) and conduct routine internal checks. Provide feedback to service providers on data quality issues. Implement corrective actions for identified data quality problems.
🧑🏫 5. Capacity Building and Support Train and mentor health care providers on data recording and reporting tools. Assist with the orientation of new staff on data management procedures. Collaborate with M&E officers or supervisors during supportive supervision visits.
💡 6. Monitoring and Evaluation (M&E) Support the health center team in tracking performance indicators. Monitor trends and highlight areas that need intervention or improvement. Contribute to operational research or health-related evaluations when required.
🖥️ 7. System and Tool Management Ensure proper use and maintenance of data management tools and software. Troubleshoot basic technical problems with electronic systems (e.g., EMR). Liaise with IT support or district HMIS focal persons for advanced issues.
📚 8. Compliance and Confidentiality Ensure all data handling is done in line with national standards and policies. Maintain strict confidentiality of patient and health center data.
Psychometric Languages
Psychometric Domains
Communication skills
- CASHIER A2 (X12)
Job responsibilities
Main Responsibilities:
Receive Payments from Patients: Collect payments for health services (consultations, lab tests, medications, etc.).
Issue official receipts and ensure proper documentation.
Manage Cash Transactions:
Keep accurate records of all cash received and disbursed. Ensure daily balancing of cash and report discrepancies immediately.
Prepare Daily Financial Reports:
Compile and submit daily revenue reports to the health center accountant or administrator. Reconcile cash with receipts at the end of each working day.
Deposit Revenues: Deposit daily collections to the health center’s bank account as instructed. Assist in Billing and Insurance:
Support the process of invoicing and follow-up with community-based health insurance (Mutuelle), RSSB, and other insurers. Verify patient eligibility and insurance coverage before billing.
Ensure Financial Transparency and Accountability:
Follow financial procedures as per government and Ministry of Health guidelines. Prevent fraud or mismanagement of public funds.
Maintain Financial Records: File all receipts, cash books, and related financial documents in an orderly manner for audit purposes.
Participate in Inventory Checks (when needed):
Collaborate with the pharmacy or storekeeper to track payment-related stock movement. Support Internal and External Audits:
Provide required documentation and explanations to auditors.
Other Tasks Assigned by Management:
Carry out any other duties related to finance or administration as assigned by the health center manager or accountant.
Psychometric Languages
Psychometric Domains
Communication skills
- ACCOUNTANT A1 (13)
Job responsibilities
- Payments of the received requests (Invoices from Suppliers, salaries and related benefits) in finance
- Recording of Financial transactions in Health Center’s books of accounts
- Filling and reporting of Financial Statements
- Daily Control of the revenues received by the cashier and whether all money is recorded in cash journal and deposited in the bank account of the health center
- Deal with human resource activities
- Follow up and facilitate the procurement process and procurement plan
- Follow up and facilitate inventories and assets of the health center
- Follow up finance transactions and reporting system
- Comply with taxes declaration regulation
- Perform other related duties as required by his/her supervisor
Qualifications
- Advanced Diploma in Accounting
0 Year of relevant experience
- Bachelor’s Degree in Accounting
0 Year of relevant experience
- Bachelor’s Degree in Accounting with an Accounting Professional Certificate
0 Year of relevant experience
- Advanced Diploma in Public Finance
0 Year of relevant experience
- Bachelor’s Degree in Business Administration with specialization in Accounting/ Finance
0 Year of relevant experience
Required competencies and key technical skills
- Resource management skills
- Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
- Proficiency in financial management systems
- Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS; IFRS; ISSAs)
Psychometric Languages
Psychometric Domains
Competence / Skills
- LEGAL AFFAIRS OFFICER
Job responsibilities
Key Job Responsibilities: Legal Advisory:
Provide legal advice and support to hospital management and departments.
Interpret laws, regulations, and policies related to health care delivery.
Ensure compliance with national laws, Ministerial Orders, and institutional policies.
Contract Management:
Draft, review, and manage contracts, MoUs, and agreements with external partners or suppliers. Ensure that contracts comply with legal and institutional frameworks.
Monitor contract implementation and advise on any legal risks or non-compliance.
Litigation and Legal Representation:
Represent the hospital in legal matters and liaise with external legal counsels when necessary. Prepare legal documents and evidence in response to lawsuits or complaints.
Follow up on court cases involving the hospital. Dispute Resolution: Handle internal and external disputes, including staff grievances or patient complaints with legal implications. Mediate conflicts where possible before escalation to legal action. Policy and Regulation Monitoring:
Monitor and interpret legal and regulatory changes that may impact hospital operations. Advise management on implications of new laws and regulations.
Compliance Monitoring:
Ensure that all hospital activities and decisions comply with labor laws, procurement laws, health laws, and other relevant legislation. Conduct internal legal audits as needed.
Support to Human Resources:
Assist in handling legal aspects of employment contracts, disciplinary actions, and labor disputes. Provide legal support in staff recruitment and termination processes. Reporting: Prepare regular reports on legal risks, cases, and contract status for hospital management and relevant authorities.
Training and Capacity Building:
Conduct or facilitate legal awareness sessions for hospital staff. Build internal capacity on key legal issues like patient rights, data protection, and professional ethics.
Qualifications
- Degree in law with Diploma in Legislative Drafting
0 Year of relevant experience
- A Diploma in Legal Practice or Legislative Drafting is an added advantage.
0 Year of relevant experience
- Bachelor’s Degree in Law with Legal Practice
0 Year of relevant experience
Required competencies and key technical skills
- Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
- High levels of impartiality and integrity to detect and report any instances of fraud
Psychometric Languages
Psychometric Domains
Competence / Skills
Competence / Skills
- Attention and concentration
Behavior and attitude
Communication skills
- PLANNING M&E OFFICER
Job responsibilities
- Planning & Performance Management Lead the development of the hospital annual operational plans, action plans, and strategic plans in line with MOH priorities.
Coordinate departmental planning to ensure alignment with national health strategies and hospital goals. Support development and tracking of Key Performance Indicators (KPIs) for clinical and non-clinical departments. Participate in budgeting processes by linking plans to activities and expected results.
- Monitoring & Evaluation Design and implement a Monitoring and Evaluation framework for hospital programs and services. Collect, analyze, and interpret routine hospital performance data. Monitor service delivery indicators (quality of care, utilization, efficiency, patient outcomes). Conduct routine supportive supervision and data quality assessments (DQA). Track implementation of recommendations from audits, supervision, and assessments.
- Data Management & Reporting Compile and produce monthly, quarterly, and annual performance reports. Ensure timely and accurate reporting to MOH, RBC, District, and partners/NGOs. Support effective use of HMIS, DHIS2, IPPIS-related planning inputs, and hospital dashboards. Maintain a centralized database of hospital plans, indicators, and reports.
- Quality Improvement & Decision Support Support Quality Improvement (QI) initiatives through data-driven analysis. Prepare performance briefs for Hospital Management Team (HMT) and Board meetings. Conduct operational research and evaluations to inform decision-making. Identify performance gaps and propose corrective actions. 5. Coordination & Capacity Building Coordinate planning and M&E activities with clinical departments, administration, and partners. Build capacity of hospital staff in data collection, indicator definition, and reporting tools. Support partner-supported projects to align with hospital and national M&E requirements.
- Compliance & Accountability Ensure hospital plans and reports comply with MOH, MINECOFIN, and development partner requirements. Support performance contracts (Imihigo) monitoring and reporting where applicable. Promote transparency, accountability, and evidence-based management.
Required Qualifications
Education Bachelor’s degree
Professional Experience: Minimum 3–5 years of experience in planning, M&E, or health program management. Experience working in hospitals or health sector institutions is highly desirable. Familiarity with Rwanda health system, MOH/RBC reporting frameworks, and Imihigo.
Technical Skills : Strong knowledge of M&E frameworks, logical frameworks, and indicator development. Proficiency in DHIS2, HMIS, Excel, Power BI/SPSS/Stata (or similar tools). Data analysis, visualization, and report-writing skills. Ability to conduct data quality audits and performance reviews.
Core Competencies : Strong analytical and problem-solving skills. Excellent coordination, communication, and presentation skills. Ability to work with multidisciplinary hospital teams. High level of integrity, confidentiality, and attention to detail. Strong time management and ability to meet reporting deadlines.
Language & ICT Proficiency in English and Kinyarwanda; knowledge of French is an added advantage. Computer literacy (MS Office, reporting platforms, dashboards). C. Reporting Line Reports to: Hospital Director General Works closely with: Medical Director, Heads of Departments, HMIS Officer, Finance & HR Units, and Partners. If you want, I can adapt this to a job advert, performance indicators (KPIs), or Rwanda MOH official job description format.
Qualifications
- Bachelor’s Degree in Economics
0 Year of relevant experience
- Bachelors in Project Management
0 Year of relevant experience
- Bachelor’s Degree in Management
0 Year of relevant experience
- Bachelor’s Degree in Development Studies
0 Year of relevant experience
- Bachelor’s Degree in Monitoring & Evaluation
0 Year of relevant experience
- Bachelor’s Degree in Public Health
0 Year of relevant experience
- Bachelor’s Degree in Business Administration
0 Year of relevant experience
- Bachelor’s Degree in Health Care Administration
0 Year of relevant experience
- Bachelors Degree in Finance
0 Year of relevant experience
- Bachelor’s Degree in any other field with PMP or any project/planning related professional course certified by competent organs with three (3) years of relevant working experience is eligible.
0 Year of relevant experience
- Bachelor’s Degree in Project Planning and Management
0 Year of relevant experience
Required certificates
- Project Management Professional (PMP) certification
Required competencies and key technical skills
- Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
- Ability to maintain discretion and confidentiality
- High integrity and professional ethical standards
Psychometric Languages
Psychometric Domains
Competence / Skills
Competence / Skills
Competence / Skills
Communication skills
- ACCOUNTANT
Job responsibilities
Financial Recording & Reporting
- Maintain accurate and up-to-date financial records for all hospital transactions.
- Prepare monthly, quarterly, and annual financial statements/reports for management review.
- Ensure financial information is reliable, properly categorized, and aligned with accounting standards. 2. Accounts Payable & Receivable
- Verify supplier invoices and supporting documents before processing payments. Manage payments to vendors, service providers, and partners.
- Track and follow up on receivables (e.g., insurance claims, government funding). 3. Bank & Cash Management
- Perform bank reconciliations monthly to ensure financial records match bank statements.
- Support daily cash management, ensuring enough liquidity for hospital operations.
- Track cash inflows and outflows and manage cash accounts securely. 4. Budgeting & Financial Planning
- Assist in the preparation and monitoring of the annual budget, linking planned vs. actual spending.
- Monitor expenditures against the approved budget and report variances.
- Prepare cash flow plans/spending plans based on budgets and forecasts. 5. Compliance & Internal Controls
- Ensure compliance with Rwandan public finance regulations, tax obligations (e.g., RRA), and hospital policies
- Maintain proper supporting documentation for financial transactions.
- Implement and monitor internal control procedures to safeguard assets and prevent errors or fraud. 6. Audit & Stakeholder Reporting
- Facilitate internal and external audits, preparing schedules and responding to auditor queries.
- Provide financial information to stakeholders such as the Ministry of Health, district authorities, and donors. 7. Asset & Inventory Support
- Support management of fixed assets and inventory records, ensuring assets are safeguarded.
- Participate in periodic inventory checks and reconciliation as requested. 8. Coordination & Communication
- Collaborate with other departments (procurement, administration, supply chain) to ensure accuracy of financial data.
- Provide financial guidance and reports to the finance manager and hospital leadership.
Qualifications
- Bachelor’s Degree in Accounting
0 Year of relevant experience
- Bachelor’s Degree in Economics with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
0 Year of relevant experience
- Bachelors Degree in Finance
0 Year of relevant experience
Required certificates
- Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1
Required competencies and key technical skills
- Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature
- Confidentiality, ethical and teamwork skills;
Psychometric Languages
Psychometric Domains
Competence / Skills
Communication skills
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