JOB VACANCY

The Adventist Development and Relief Agency is seeking to recruit a qualified, self-motivated candidate to fill the position of an accountant.

Job Description:

We are looking for a skilled and detail-oriented Project Accountant in the School Feeding and WFP Programme Project to join our dynamic team. The successful candidate will be responsible for managing the financial aspects of projects, ensuring accuracy, compliance with company policies, and providing comprehensive financial reports. The Project Accountant will work closely with project managers and the finance team (he will reporting to the Finance Director) to maintain financial controls and optimize project profitability, and contribute to overall project success.

Key Responsibilities:

• Track and monitor project budgets, expenses, and timelines, ensuring accurate financial reporting and compliance with company standards.
• Prepare and review detailed financial reports, forecasts, and variance analysis for assigned projects.
• Oversee and manage invoicing, accounts payable/receivable, and project-related financial transactions.
• Assist in the preparation of project cost estimates, budgets, and financial forecasts.
• Collaborate with project managers and other stakeholders to ensure project budgets are adhered to and financial objectives are met.
• Manage project-related accounting entries, ensuring they are accurately recorded in the accounting system.
  
  
  

Qualifications and Experience

• Having a professional certificate (CPA, ACCA etc.…) with experience of 3 years.
• Having a Bachelors’ Degree in Business Administration (Accounting or Finance) with 5 years of experience
• Proven experience as a Project Accountant or in a similar accounting role.
• Strong proficiency in computer literacy, including Microsoft Office (Excel, Word, PowerPoint) and accounting software.
• Ability to quickly adapt to new accounting software and technologies.
• Effective communication skills, both verbal and written, with the ability to work collaboratively with project managers, clients, and other teams.
• Experience with accounting software Sun Plus is an added value.
  
  
  

How to Apply:

The duty station will be in ADRA Head office in Gasabo District, Kacyiru Sector, interested candidates who meet the above requirements can bring the application letters specifying the position to ADRA Rwanda head office Kacyiru near Uganda Embassy not later January 22,2025 at 4.00pm and  the submission can be on line through ADRA email: Info@ADRA-Rwanda.org

Only the shortlisted candidates will be contacted. Please mention “Project Accountant Application” in the subject line of your letter or email.

ADRA is an equal opportunity employer and welcome applications from all qualified candidates.

Geoffrey S. N Kayonde

Country Director

ADRA RWANDA

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Grants Analyst

Description

Position Title: Grants Analyst

Reports to: Grants Manager

Department: Finance

Location: Kigali, Rwanda.

Position Overview

The Grants Analyst is a key member of the UGHE growing Finance Team. This role involves managing grant documentation, preparing funder invoices and financial reports, and contributing to proposal development, with a particular focus on budgeting.

The Grants Analyst will report to the Grants Manager and collaborate closely with all UGHE departments to ensure effective coordination in developing grant budgets, conducting periodic program budget reviews, analyzing expenses, and preparing reports.

Responsibilities

Grants and Contract Administration

• Maintain and regularly update the UGHE grants/contracts tracking tool.
• Organize and manage accurate, comprehensive records of all grant-related documents.
• Ensure that grants tracking mechanisms (both financial and non-financial) are properly implemented following all grants and contracts awards.
• Review and draft contracts for sub-award institutions and consultants.
• Participate in the development and renewal of grants proposals.
• Coordinate meetings, administer conference calls, and circulate minutes promptly.

Grants/Contracts reporting

• Review monthly grant expenditures to ensure accurate coding of transactions and address any coding-related quarries.
• Identify the grant transactions requiring reclassifications and ensure they are correctly processed in the accounting system.
• Prepare invoices and financial reports for funders based on actual expenditures.
• Regularly review expenses allocated to grants and contracts to verify compliance with approved grant budget and agreement.
• Participate in the closure of grants and contracts closure of funds at the end of the fiscal year and at the end of the grant/contract period.
  
  
  

Sub-award management

• Draft and negotiate sub-award agreements, ensuring alignment with funder and UGHE requirements.
• Ensure all sub-award documents are complete and compliant.
• Provide guidance and training to sub-awardees on contractual obligations, reporting, and compliance.
• Monitor sub-award execution to ensure adherence to the approved budget and deliverables.
• Review the sub-award budget and financial reports.
• Maintain comprehensive records of sub-awardee performance and related documentation.

Due Diligence

• Conduct Due Diligence for sub-awardee.
• Support the Due Diligence Process.
• Proposal Writing and Budgeting
• Provide comprehensive support throughout the grant application process.
• Develop detailed budgets for grant applications.
• Provide support to the planning and budgeting processes.
  
  
  

General

• Provide support for urgent grant-related activities and events as required.
• Review grant files to ensure all the necessary information and documentation required for financial accountability is available.
• Other duties as assigned.

Qualifications

• Masters in finance, accounting, or related field required.

Experience

• At least 5 years of experience in Grants management is required.
• Minimum of 2 years of experience in an analyst role.

Technical competencies

• Mastery of the basic standards of accounting
• Demonstrated strength in relevant computer software including Excel, and experience with accounting software such as Microsoft Dynamics NAV is preferred.
• Fluency in English is required, proficiency in Kinyarwanda is preferred.
• Superior attention to detail and adaptability to rapidly changing work environments.
• Commitment to Global Health Equity and social justice.

Behavioral competencies

• Demonstrated competence in assessing priorities and managing a variety of activities in a time-sensitive environment.
• Ability to make decisions based on data findings.
• Exemplary interpersonal skills.
• Ability to work in a fast-paced, start-up environment leading to new initiatives.
• Flexibility and adaptability.
• Ability to effectively collaborate with culturally diverse staff across departments and countries.
• Exemplary written and oral communication skills.
• Demonstrated tactical thinking and analytical skills.
• Good judgment and creative problem-solving.
• Possess diplomatic instincts, the ability to gracefully and humbly work within challenging professional contexts requiring tact and judgment.
  
  
  

How to Apply

Applicants should provide: (1) curriculum vitae, (2) Degree, (3) A cover letter describing your interest in UGHE and relevant experience. Please upload these under the ‘Additional Files’ tab on the application page before February 19th, 2025.

University of Global Health Equity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Organizational Profile

UGHE is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015. Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.

UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.

Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity. The University of Global Health Equity seeks individuals committed to these values to join the team.

Commitment to Safeguarding and Prevention of Sexual Exploitation, Abuse and Sexual Harassment:

At UGHE, we are committed to ensuring that those who benefit from our work- including community members – as well as our students, contractors, staff, and visitors to our campus are treated with dignity and respect and protected from sexual exploitation, abuse and harassment and any form of systemic abuse, whilst reducing risk and vulnerabilities. A range of pre-employment checks will be undertaken in conformity with UGHE’s policy.

UGHE will request information from applicants’ previous employers about any findings of fraud, harassment, sexual harassment and any form of systemic abuse or incidents under investigation when the applicant left employment. By applying, the job applicant confirms their understanding of these recruitment procedures.

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VACANCY ANNOUNCEMENT

Position: Monitoring and Evaluation Officer

Vacant position: Two (2)

Type of contract: Fixed Term

Working location: Byumba and Kayonza Location

Supervisor: Head of Location

Deadline: 24^th January, 2025

Background of the organization

Established in 1949, SOS Children’s Villages is a dynamic social development international organization working globally to meet the needs and protect the interests and rights of vulnerable children. In Rwanda SOS Children’s Villages is an affiliate of SOS Children’s Villages International which is a federation of over 130 SOS Children’s Villages associations world-wide. We build families for neglected, abandoned or orphaned children, we help them shape their own futures and we share in the development of their communities. In order to further satisfy this responsibility, SOS Children’s Villages Rwanda is seeking for a competent

MISSION OF THE POSITION

JOB PURPOSE

The job holder plays a leading role in the programs and projects implementation of a comprehensive Monitoring and Evaluation system. S/He leads and coordinates M&E activities at program location.

In collaboration with program location’s colleagues S/he also designs and implements strategies that lead to high quality results, development of concept notes, proposal writing. S/he builds the capacity of program staffs on Result-Based Management (RBM) approach and leads the incorporation of M&E activities in their plan.

S/he assists the Head of Location in preparing quarterly, biannual and annual reports, maintains data quality standards in the location programme database (PDB2), collects and analyzes different data for reporting and informed decision making.

Duties and Responsabilities:

• Ensures the strict implementation of the organization’s M&E guide, tools and templates across the program location;
• Leads and actively participates in planning, monitoring, reporting, evaluation and research activities to be carried out in the program location and ensure that it is conducted in line with agreed ethical principles.
• Coordinates the results-based management planning and reporting process
• Promote impact reporting by leading quality documentation of stories of change, best practices and lesson learned.
• Provides direct technical support to program staffs to prepare project M&E plans
• Provides technical guidance for programs baselines and evaluations
• Supports program location’s strategic and annual plan preparation process including clear target setting, development of M&E indicators as well as plan alignment with the national annual and strategic plan.
• Leads in the development/ enhancement of data collection and monitoring tools for child, youth, family and community development within the location;
• Maintain and regularly update the location database.
• Develops and strengthens monitoring and evaluation of procedures as well as impact indicators for the project success;
• Monitors and analyzes the project performance focusing on quality and sustainability of the project results;
• Advises and suggests strategies to the location team for improving the efficiency and effectiveness of location programmes;
• In close collaboration with National M&E manager and Head of Program location, identify capacity gaps and build the capacity of the location staff on programme quality.
• Monitor cross-cutting themes (child safeguarding, advocacy, gender equality and disability inclusion, etc.) are integrated in programs.
  
  
  

REQUIRED QUALIFICATION

• Bachelor’s degree in Project Management, Business Administration and Management, Economics, Development Studies with three (3) years of relevant experience in Project Monitoring and Evaluation and documented track record of planning, monitoring and evaluation

REQUIRED COMPETENCIES

• Promotes the vision, mission and strategic goals of SOS Children Villages;
• Display cultural, gender sensitivity and adaptability;
• Demonstrate creativity and abilities to complete multiple tasks by establishing priorities, deadlines and multiple reporting relationships;
• Establish, build and maintain effective working relationships with staff and clients to facilitate the provision of support, knowledge, management and learning;
• In depth knowledge of Planning, Monitoring and Information System, Monitoring and Evaluation and organizational development issues;
• Excellent abilities to identify significant capacity building opportunities and capacity to deliver such trainings using a clear communications skills.
• Strong analytical skills
• Excellent interpersonal skills and team player
• Experience with an international Non-Governmental Organization would be an asset
• Skilled in proposal development
• Ability to generate learning and program evidences for quality improvement and decision making
• Advanced computer skills in Excel, Word processing, Database management, Power Bi or other statistical packages
• Excellent interpersonal and teamwork skills
• Ability to work with minimum supervision
• Fluent in English and Kinyarwanda. Good communication in French will be added value
• Excellent written and verbal communication in English is a requirement
  
  
  

How to Apply:

If you believe you are the right candidate for the above position, please send your detailed application including application letter, CV with three traceable refferrees and copies of education qualification) to sos.recruitment@sos-rwanda.org and properly fill the application form found via the following LINK not later than the 24^th January, 2025. at 5:00 pm Kigali time.

N.B: Please mention in the subject of your e-mail the name of the position applied for.

Female Candidates are encouraged to apply and only shortlisted candidates will be contacted.

Done at Kigali

Jean Bosco KWIZERA

National Director

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Title: Construction Lead

Positions: 12

Company: EarthEnable Rwanda Ltd

Reports to: District Operations Lead

Location: This is a field-based Role (Different districts in Rwanda)

Contract type: 1-year contract renewable

Application Link: Apply here

Who We Are & What We Do

EarthEnable is transforming how people live by making homes healthier for families across rural Rwanda and helping to reduce the polluting impact of the building industry on the environment. 80% of Rwandans live in homes with dirt floors that are dusty, unsanitary, and fertile breeding grounds for parasites and germs. While replacing a dirt floor with concrete has significant health benefits (e.g., reducing diarrhea by 50% and parasitic infections by 80%), concrete is unaffordable for many who need it and is a huge contributor to global pollution.

About This Role

As a Construction Lead at EarthEnable, you will play a pivotal role in ensuring the successful implementation of our mission to provide affordable, healthy flooring for rural Rwandan homes. You will oversee construction activities from planning to completion, ensuring that quality standards and project goals are consistently met. This role involves close collaboration with trainers, masons, and district personnel, bridging the gap between planning and execution to enhance efficiency and drive project success. Your leadership will be instrumental in maintaining high construction standards, delivering customer satisfaction, and fostering strong relationships with local communities and stakeholders.

Key Responsibilities:

• Project Planning and Execution
  • Develop and oversee construction schedules and plans in collaboration with, builder supervisors and district teams.
  • Monitor progress to ensure adherence to timelines and quality standards.
• Team Management and Support
  • Provide guidance and problem-solving support to construction teams including the builder supervisors and masons.
  • Hold teams accountable for achieving project goals.
  • Daily supervision of builder supervisors and masons
  • Assist in recruiting and training construction personnel, including masons and do weekly timesheets
• Quality Assurance and Site Management
  • Conduct regular site visits and inspections to assess progress and identify areas for improvement.
  • Ensure high-quality builds and compliance with EarthEnable’s standards.
• Stakeholder Engagement
  • Liaise with local authorities and community members to facilitate smooth project implementation.
  • Address challenges and complaints effectively to maintain positive relationships.
    
    
    
• Data and Documentation
  • Maintain accurate records of construction activities including masons’ schedules, project assignments, and project quality
  • Use project management tools and CRM software to track progress and update relevant data.
  • Display proficiency in basic office software (Salesforce, Excel, Word, etc.) and effective task prioritization to meet deadlines.
  • Fill out assigned forms about stage updates of all construction projects and coordinate the execution of all institutional builds

Key Technical Skills:

• Construction Knowledge: Basic construction knowledge
• Quality Assurance: Proficient in quality control practices to ensure superior outcomes.
• Project Management: Skilled in planning, problem-solving, and resource management.
• Desired Technology Proficiency: Skills in tools such as Salesforce, Asana, Google Apps, and email communication.
  
  
  

Key Soft Skills:

• Communication and Collaboration: interpersonal skills to work with diverse teams and stakeholders.
• Adaptability: Ability to handle challenges and remain resilient under pressure.
• Leadership: Strong ability to guide and mentor construction teams.

Join our team and help us transform lives by providing sustainable, affordable flooring solutions to underserved communities in Rwanda!

Deadline : 24th Jan 2025

Click here to apply

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JOB ADVERTISEMENT – ADMINISTRATION MANAGER
Job Title: Administration Manager
Reports to: Chief HR & Administration Officer
Department: HR & Administration
Location: Kigali International Airport

Job Purpose
The Administrative Manager is expected to lead the administrative team in providing a full spectrum of office administration services efficiently and cost-effectively. Responsible for providing adequate support services across departments and ensuring that all the administrative standard procedures and processes are adhered to as well as ensuring that all daily administrative tasks are completed seamlessly.

1. Key Duties and Responsibilities:
Operational
 Manage office administration duties such as procurement, office supplies management, office facilities management, inventory control, etc.
 Manage service providers/suppliers to provide quality general administrative services in
compliance with statutory regulations and company policies.
 Direct, control, and supervise the support services of the company to facilitate its success by ensuring the efficient use of company resources.
 Review, and update existing administrative policies and procedures from time to time and ensure full compliance during implementation; and develop new ones as necessary.
 Collaborate with other departments in organising company events and staff activities.
 Support RwandAir staff in obtaining travel allowances, Visas, work permits, and expatriates, by also ensuring timely updating of employees’ work Permits at immigration offices and avoiding penalties.
 Ensure that all company staff planning to travel get travel insurance, and hotel bookings for pilots and/or crew going for simulator training and receive adequate facilitation with introduction letters to embassies for staff travelling abroad or other countries where entry visas are needed.
 Proactively collaborate with other departments (i.e. Compensation and Benefits, Finance) in ensuring that RwandAir’s per diem allowance is competitive and aligned with external best practices.

 Ensure smooth collaboration with the contracting telecommunication companies providing communication services to eligible staff for post-paid and monthly top-ups and ensure all concerned staff receive their airtime on time.
 Coordinate daily operations of the Administration unit and ensure all staff members execute their duties efficiently and provide them with appropriate guidance.
 Lead and direct all functions and activities of the staff of the Administration unit while ensuring time management and quality of services provided in the unit by supporting other departments.
 Ensure the delivery of high-quality services and cost-effective logistics services offered under my unit.
 Cross-checking of hotel invoices delivered to head office for payment to ensure no foul play and rule out any frauds/mistakes that may lead to loss of company money.
 Ensuring the Head office kitchen / pantry is fully equipped with necessary items for efficient running and staff welfare is taken care of.
 Plan, organize, and coordinate office allocations for staff and accommodation for crew, stranded passengers, and Company guests as well as undertake inspections of contracted hotels by the company whenever complaints arise pertaining to poor services.
 Monitor and ensure all the company courier mail is delivered on time and incoming couriers are delivered immediately and ensure DHL deliveries are sent off on time and that they are addressed properly to avoid company revenue loss.
 Monitor and organize both the Company reception and the Company’s Front Desk and /or HQ kitchen area are kept clean and maintained in a professional manner.
 Monitor and coordinate the work of Company Electricians to ensure all department electrical issues are sorted out without delay.
 Fosters teamwork and ensures effective communication among staff of the Unit and supports other Units and across other units and departments.
 Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
 Draft routine correspondences to respond to inquiries with respect to relevant administrative and personnel matters.
 Undertake staff performance reviews and provide guidance for continuous improvements as well as attend to issues they face in their assignments to ensure maximum efficiency.
 Review adequacy of space requirements.
 Performing other duties assigned by line Manager
Management & Leadership
 Establish the department or team’s objectives and priorities to align with and support business objectives.
 Regularly evaluate the department or team’s objectives, plans, procedures and practices, and make appropriate changes if needed.
 Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
 Ensure all team members are adequately equipped for their roles, trained on processes and procedures, and adhering to process requirements.
 Ensure talent review and succession planning are in place for the critical roles in the team. Commit to and contribute towards the development of Rwandan National talent, by coaching the Rwandan National developees, preparing them for a career with boundless potential.

2. Desired Profile: Required education, Experience, and Abilities:
Qualifications and Experience:
Bachelor’s Degree or Equivalent with a Minimum 8 years of job-related experience
Essential

 Minimum of 8 years’ relevant experience in general office administration from sizeable and structured companies, of which 2 years must be at the supervisory level
 Proven work experience in an Administrative role, Company Administrator, or in support services operations and Staff welfare services.
 Solid knowledge of office procedures and processes in a robust corporate organization.
 Strong analytical and problem-solving skills; ability to multi-tasking
 Good command of both oral and written English.
 Relevant experience in the aviation industry will be an added advantage.
Preferred
 Project Management experience including development, planning and implementation in
administration areas.
 Knowledge of Operational Support Administration Services best practices.

Job Specific Skills:
Essential
 Ability to manage and set priorities, handle multiple responsibilities/work interruptions and meet deadlines.
 Recognizes “who” the client is and seeks to identify ways to increase satisfaction.
 Acts as a role model in demonstrating service culture.
 Seeks input, meets expectations, maintains communication, and follows –up with the client.
 Creative, detail-minded, with good planning and organisational skills; and self-motivated.
 Must be process-driven and detail-oriented with strong interpersonal skills.
 Managerial skills – Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate’s skills. Ability to foster teamwork among team members.

3. How to Apply:
 An application letter addressed to the Chief HR & Administration Officer;
 Recent Curriculum Vitae;
 Copies of Notarized Degree/Diploma certificates
 Relevant certificates;
 Copies of academic papers;
 A photocopy of the Passport/National ID
 Three referees
The deadline for submitting application documents (Only PDF Format) is January 31, 2025. Please apply via the link: https://erecruitment.rwandair.com/

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JOB ADVERTISEMENT – PEOPLE PERFORMANCE SPECIALIST
Job Title: People Performance Specialist
Reports to: Senior Manager, Talent
Department: Human Resources
Duty Station: Kigali International Airport (KIA)

Job Purpose
Responsible for evaluating and enhancing the performance of employees within the organization. This role involves developing performance metrics, implementing performance management and development programs, and collaborating with managers to drive continuous improvement and ensure alignment with business goals. Advise management on the procedures necessary to advance individual performance in alignment with RwandAir’s business objectives.
You’ll support all areas of Talent and Performance Management, working in partnership across the business to ensure we have the right people with the right skills to deliver our strategic goals.

1. Key Duties and Responsibilities;
 In collaboration with the HR Management design and implement performance management
programs that align with RwandAir’s strategic goals.
 Research best practices in people performance, and design and develop a tailored performance management system.
 In collaboration with the HR Management and implement performance metrics and evaluation criteria.
 Leverage existing ERP system, plan and implement comprehensive performance management and automation plans and enforce the performance cycle.
 Design and develop communication programs to link talent development more clearly to
performance management.
 Support the implementation of a competency-based framework system and train department heads to carry out competency assessments, determine employee development needs and provide support.
 Align the performance management system with RwandAir’s business strategy and continuously improve processes to develop a performance appraisal system.
 Bring regular insight and external thinking to the team so we’re at the forefront of Talent
analytics and Performance Management.
 Analyze employee performance data and identify areas for improvement.
 Provide insights and practical recommendations from our People and Talent data.
 Present and influence at all levels, across the team and wider business.
 Seek further data-driven opportunities to add new value to the business and be a continuous improvement champion.
 Oversee the implementation of key performance measures, core competencies and core values into the performance appraisal system.
 Identify below/poor performers and work closely with their Managers and HRBP to identify development plans and areas for improvement.
 Monitor the effectiveness of implemented strategies and make necessary adjustments.
 Perform other department duties related to his/her position as directed by the Head of the Department.
If you’re a driven performance specialist with expertise in talent development, employee
engagement, and optimizing workforce efficiency – ready to drive a culture of excellence we want you on our team! Then learn more about our ideal candidate below.

2. About You – Minimum Standard Qualifications;
 A Bachelor’s Degree or Equivalent with Minimum 4 years of job-related experience.
 Working knowledge of HR functions and HR Systems.
 Proven experience in demonstrating flexibility to meet the changing demands of the business.
 At least 2 years’ work experience in a business analysis role.
 Experience in project management.
 Excellent English language skills, both spoken and written.
 A recognised accreditation in Human Resources is preferred.

3. About You – Other Desired Competencies & Skills;
 Proven ability to work under pressure to defined time scales.
 Ability to prioritise and manage multiple projects/tasks.
 Excellent customer service and relationship management skills.
 Sound judgement, good problem-solving and analytical skills.
 Continuous process improvement capability.
 Excellent writing skills for content writing for newsletters, HTML creation
 Highly developed planning, analytical and problem-solving skills.
 Understanding of manpower planning and performance management functions.
 Strong commercial focus and business acumen.
 Intermediate/advanced level of Microsoft Office (Word, Excel, PowerPoint, Outlook) skills.
 Experience working in a smaller, more hands-on environment that is resource-constrained.

4. How to Apply:
 An application letter addressed to the Chief HR & Administration Officer;
 Recent Curriculum Vitae;
 Copies of Notarized Degree/Diploma certificates
 Relevant certificates;
 Copies of academic papers;
 A photocopy of the Passport/National ID;
 Three referees
The deadline for submitting application documents (Only PDF Format) is January 19, 2025. Please apply via the link: https://erecruitment.rwandair.com/

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JOB ADVERTISEMENT – HR SERVICES SPECIALIST
Job Title: HR Services Specialist
Reports to: Senior Manager, HR Systems & Services
Department: Human Resources
Duty Station: Kigali International Airport (KIA)

Job Purpose
As an HR Service Specialist, you will be at the heart of transforming how we deliver HR Services. You will be the go-to person for managing employee inquiries, optimizing HR processes, and ensuring efficient service delivery. The newly created role offers the opportunity to shape our service model from the ground up – bringing fresh ideas, innovative solutions, and a proactive approach to supporting our expanding team.

You will provide a comprehensive support layer to the HR Services team in all matters relating to employment terms and conditions of all employees while taking direct responsibility for all HR services  activities by ensuring professional HR support is provided in a speedy and effective manner.

1. Key Duties and Responsibilities;
 Provide responsive, efficient, and high-quality HR support to employees across the business.
 Manage and resolve HR inquiries related to policies, and Onboarding with speed and
professionalism.
 Issues standard HR letters to employees, departments and external organizations within the parameters of internal and external service deliverable standards.
 Supports employees in using the ERP system effectively and helps to update and process
personal data and information including banking details, marital status, educational data etc.
 Verification of supporting documents for update of personal/dependant information in the ERP system.
 Maintenance of employee records within the ERP system of Leave (Annual/Unpaid/Sick/Compassionate/Maternity/Lieu Leave) in line with the policy &
procedures.
 Support Staff and Duty Travel Requests based on Rebate Travel entitlements (Joining/
Compassionate/ other request) as per the employee’s terms of contract.
 Implement and continuously improve HR service processes and self-service tools to enhance employee experience.
 Use data and feedback to identify trends and recommend process enhancements.
 Perform other department duties related to his/her position as directed by the Head of the Department.



2. About You – Minimum Standard Qualifications;
 A Bachelor’s Degree or Equivalent with Minimum 4 years of job-related experience.
 Working knowledge of HR functions and HR Systems.
 Proven experience in HR Service Delivery, shared services, or employee relations.
 Proven experience in demonstrating flexibility to meet the changing demands of the business.
 Strong knowledge of HR processes and best practices.
 Exceptional English language skills, both spoken and written.
 A recognised accreditation in Human Resources is preferred.

3. About You – Other Desired Competencies & Skills;
 A knack for simplifying complex information.
 Proven ability to work under pressure to defined time scales.
 Ability to prioritise and manage multiple projects/tasks.
 Excellent customer service and relationship management skills.
 Sound judgement, good problem-solving and analytical skills.
 Continuous process improvement capability.
 Ability to work under pressure to meet short deadlines

4. How to Apply:
 An application letter addressed to the Chief HR & Administration Officer;
 Recent Curriculum Vitae;
 Copies of Notarized Degree/Diploma certificates
 Relevant certificates;
 Copies of academic papers;
 A photocopy of the Passport/National ID;
 Three referees

The deadline for submitting application documents (Only PDF Format) is January 19, 2025. Please apply via the link: https://erecruitment.rwandair.com/

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Chief of Finance Officer

Musanze, Rwanda

Contract time: 4 years

Contract type: National Contract

Company Description

About Mountain Gorilla Veterinary Project aka Gorilla Doctors

Mountain Gorilla Veterinary Project, Inc. (doing business as “Gorilla Doctors”), a US-registered non-profit non-governmental organization based in California, USA, and with principal offices in the United States, Uganda, Democratic Republic of Congo, and Rwanda. The Africa regional administrative headquarters are in Musanze, Rwanda, Street NM 202 ST. 3. Mountain Gorilla Veterinary Project (MGVP) ‘s main objective is to conserve eastern gorillas in the wild through life-saving veterinary medicine and science using a One Health approach. MGVP, is partnering with USAID Mission in Rwanda to implement USAID/ Tuzirinde Twirinda Project (TT Project) with the aim of preventing the occurrence of zoonoses by enhancing knowledge of high-priority zoonotic pathogens in Rwanda’s wild and domestic animals and strengthening systems for zoonotic disease detection and response.

More information about MGVP aka Gorilla Doctors can be found here:- www.gorilladoctors.org

Job Description

MGVP/Gorilla Doctors is hiring the Chief of Finance Officer to support the USAID/Tuzirinde Twirinda Project’s finance function. Reporting to the Chief of Party, the Chief of Finance Officer will focus on correct and exhaustive manage the project finances, all of which is compliant to MGVP policies and procedures as well as USAID procedures, regulations and guidelines.
The Chief of Finance will make sure that the Project’s finances are stable and transparency, in order to be compliant to MGVP’s financial guidelines and procedures as well as USAID requirements, accounting and reporting regulations.

Position Roles and Responsibilities

• Uphold and achieve full compliance with all MGVP, Inc. Accounting, Administrative and Fiscal Controls Policies & Procedures;
• Be fully cognizant of and achieve full compliance with the Uniform Guidance for USG federal awards and all USAID Rwanda and TT award requirements for financial management; in consultation with the Chief of Party and MGVP, Inc. management, prepare complete and accurate financial reports (including ad hoc reports and requests for information) for timely (on deadline) submission to USAID Rwanda.
• Maintain administrative, business and financial records of all TT Project activities including payroll: pay salaries and appropriate governmental obligations (e.g. social security and salary tax payments) on a timely basis and in accordance with local laws.
• Be fully responsible for the preparation, submission, and resolution of all financial and legal documents required for all elements of the TT Project.
• Oversee staff obligations related to sound financial management of the TT Project in country, including payment of invoices, collection and filing receipts for payment, and management of petty cash.
• Upon request of the Chief of Party, assist with travel arrangements for TT Project personnel and ensure travel-related costs are in compliance with USAID Rwanda regulations.
• Inventory all TT Project equipment (single items valued at >US$5,000/unit), including maintenance of accurate records of equipment assigned to individuals; ensure all project vehicles are registered, insured and maintained in good repair.
• Represent the TT Project at project-related meetings, seminars, etc. at the request of the Chief of Party.
• Collaborate and cooperate with the Gorilla Doctors Rwanda Administrator to ensure all TT Project fiscal and personnel management is integrated and aligned with MGVP, Inc. operations.
• Support and assist the Chief of Party with demobilization and close-out planning and implementation for successful completion and wrap-up of the TT project award.
  
  
  

Qualifications

• Bachelor’ s degree Business Administration, Accounting, Management, Finance or a related field. Master’s Degree in above mentioned domains and CPA/ACCA are preferred.
• At least 3 years at senior level in financial responsibilities for an international organization or private institutions.
• Good level of financial professional, with strong experience in Finance and audit processes and can act as discussion partner on country level for financial matters.
• Attention to detail, the ability to effectively and consistently process detailed financial information.
• Accuracy, with the ability to work accurately and diligently, aimed at preventing mistakes.
• Service minded, the ability to be of service, driven to quickly and adequately execute tasks at hand.
• Problem analysis, the ability to detect problems, recognise important information and link various data to trace potential causes and look for relevant details.
• Integrity, adherence to the standards, values and rules of conduct associated with the position and the culture in which one operates.
• Result orientation, the ability to take direct action in order to attain or exceed objectives.
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds.
• Experience in Grant accounting/management is preferred.
• Strong experience in risk management is preferred.
• Excellent communication and organization skills.
• Knowledge and or familiar with online accounting softwares.

Terms of appointment:

• Contract Type: Full time (40 hours per week)
• Contract Duration: 4 year
• Expected Start Date: Beginning February 2025
• Information Duty Station: Musanze
  
  
  

How to apply:

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation before January 28th, 2025, CoB to this email. jnziza@gorilladoctors.org

Shortlisting

Qualified and interested candidates are highly recommended to submit their applications as soon as they can. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within two weeks from the submission date of your application, consider your application unsuccessful.

Reference & vetting check

We will require that you provide us with the full details of three people who are willing to act as a reference. We will not contact these referees without your explicit permission.

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Job Title: Business Development Manager

Organization: Rwanda Finance Limited

Reports to: Chief Investment Officer

Status: Full time

Duty Station: Kigali, Rwanda

Deadline for application: 28 January 2025

Documents to be Submitted: CV, cover letter and copy of Academic Degree to hr@rfl.rw

Overview

Rwanda Finance Limited (RFL) is the agency mandated to promote and develop the Kigali International Financial Center (KIFC) by positioning Rwanda as a hub for cross-border investments and attracting new investment to Rwanda. We work with key stakeholders such as regulators, finance industry professionals, and local and international institutions to ensure that the best interests of the financial sector are effectively represented, in terms of legislation, regulation, capacity building and other key areas.

Through Policy and Strategy, we ensure the development of effective frameworks for regulations and tax to remain competitive as an International Financial Center.

Through promotion and marketing, we lead campaigns and develop marketing strategies and content that will command attention both locally and internationally and further the aims of the Center.

Through Business Development, we aim to improve KIFC’s market and financial growth by positioning Rwanda as the preferred gateway for investments in Africa. By identifying high-value member prospects, facilitating their entry to Rwanda, and supporting their operational efforts once established.

Through Skills and Capacity Building, we aim to upskill local financial professionals and strengthen local institutions to meet international standards for financial Centers thus ensuring that KIFC is well-positioned to attract the best talent from around the world.

Position Description

Reporting to the Chief Investment Officer, the Business Development Manager at Rwanda Finance Limited is responsible for growing KIFC’s members related to their product and assigned market. Primary duties include identifying business opportunities, pitching products and services to potential prospects, building and maintaining successful relationships with prospects and existing members, collaborating with executives on business strategy to determine objectives, evaluating current business performance and maximizing business reach and potential.

Performance in the role will be assessed against a range of qualitative and quantitative key performance indicators.

Responsibilities

• Research organizations and individuals to identify new business leads and potential members who align with KIFC’s objectives.
• Screen and evaluate potential leads by analyzing their business needs, deal requirements, and overall compatibility with KIFC’s value proposition.
• Develop and nurture strong relationships with prospective members while maintaining regular engagement with existing members to ensure long-term satisfaction.
• Facilitate the smooth entry of new members into Rwanda by guiding them through the onboarding process and offering comprehensive after-care services to support their operations.
• Collaborate closely with the marketing team to design, plan, and oversee targeted marketing initiatives that focus on promoting specific products and areas under KIFC.
• Prepare and deliver well-structured presentations and pitches tailored to meet the needs of key stakeholders, prospective members, and industry partners.
• Draft clear and comprehensive activity reports, while offering feedback to upper management on strategies that have proven effective and areas for improvement.
  
  
  

Profile & Professional Characteristics

Competencies

• Commitment to the organization’s vision.

• Highly Proactive.

• Excellent problem-solving skills.

• Highly motivated and organized.

• Business minded and results-driven.

• Ability to manage stress and adapt in a changing environment.

• Client focus and ability to build Business Relationships.

• Creative and Innovative mindset.

Qualifications & Skills

• Minimum 3 years work experience in financial services, or relevant field.

• Previous experience working in sales, promotional or business development role.

• Excellent verbal and written communication skills, including delivering presentations.

• Good understanding of International financial centers, their specific offerings (investment products, incentives…).

• Excellent knowledge of the local ecosystem and decision-makers related to KIFC.

• Good knowledge of the local and regional regulatory environment (Finance and Capital Markets).

• Excellent organizational, writing, and oral presentation skills.

• Fluent in written and spoken English. Working knowledge of French and Kinyarwanda are a plus.

• Bachelor’s degree in business administration, Finance, Commerce, or relevant field.

• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

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Job Title: Senior Business Development Manager

Organization: Rwanda Finance Limited

Reports to: Chief Investment Officer

Status: Full time, Senior Manager Level

Duty Station: Kigali, Rwanda

Deadline for application: 28 January 2025

Documents to be Submitted: CV, cover letter and copy of Academic Degree to hr@rfl.rw

Overview

Rwanda Finance Limited (RFL) is the agency mandated to promote and develop the Kigali International Financial Center (KIFC) by positioning Rwanda as a hub for cross-border investments and attracting new investment to Rwanda. We work with key stakeholders such as regulators, finance industry professionals, and local and international institutions to ensure that the best interests of the financial sector are effectively represented, in terms of legislation, regulation, capacity building and other key areas.

Through Policy and Strategy, we ensure the development of effective frameworks for regulations and tax to remain competitive as an International Financial Center.

Through promotion and marketing, we lead campaigns and develop marketing strategies and content that will command attention both locally and internationally and further the aims of the Center.

Through Business Development, we aim to improve KIFC’s market and financial growth by positioning Rwanda as the preferred gateway for investments in Africa. By identifying high-value member prospects, facilitating their entry to Rwanda, and supporting their operational efforts once established.

Through Skills and Capacity Building, we aim to upskill local financial professionals and strengthen local institutions to meet international standards for financial Centers thus ensuring that KIFC is well-positioned to attract the best talent from around the world.

Position Description

Reporting to the Chief Investment Officer, the Senior Business Development Manager at Rwanda Finance Limited is responsible for growing KIFC’s members related to their product and assigned market. Primary duties include identifying business opportunities, pitching products and services to potential prospects, building and maintaining successful relationships with prospects and existing members, collaborating with executives on business strategy to determine objectives, evaluating current business performance and maximizing business reach and potential.

Performance in the role will be assessed against a range of qualitative and quantitative key performance indicators.

Responsibilities

• Drive strategic business development initiatives to attract investment vehicles like funds, private equity, and venture capital.

• Lead high-value negotiations and design investment deals that align with KIFC’s goals and offer competitive investor advantages.
• Build and maintain relationships with high-profile prospects and investors, ensuring satisfaction, engagement, and retention.
• Mentor junior team members, fostering collaboration and guiding them to execute business strategies effectively.
• Work with internal teams to ensure seamless implementation of initiatives aligned with KIFC’s strategic objectives.
• Engage government, regulatory bodies, and international partners to boost KIFC’s influence and Rwanda’s competitiveness.
• Identify market trends and investor needs to position KIFC as a preferred jurisdiction for fund domiciliation.
• Promote Rwanda globally at industry events, showcasing KIFC’s value proposition and investment opportunities.
  
  
  

Profile & Professional Characteristics

Competencies

• Commitment to the organization’s vision.

• Highly Proactive.

• Excellent problem-solving skills.

• Highly motivated and organized.

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Green Hills Academy (GHA) serves 2,200 students in Kigali, Rwanda. Green Hills Academy wishes to fill the below vacant position with qualified, experienced, talented, capable and dedicated individual to join the team to make a difference. The position details are outlined below; –

Job Title: Piano Educator

Reports to: High & Middle School Principals

Job Summary:

As an IB Music Teacher at Green Hills Academy, you will be responsible for delivering high-quality music education within the International Baccalaureate (IB) framework. Your role will involve instructing and inspiring students in the field of music, nurturing their musical talents, and preparing them for IB Music assessments. You will also contribute to the school’s music program by organizing performances and fostering a culture of musical appreciation




Key Responsibilities:

• Curriculum Delivery: Deliver the IB Music curriculum effectively. Develop lesson plans, assessments, and teaching materials aligned with IB standards.
• Music Instruction: Provide comprehensive music instruction, including music theory, history, composition, and performance. Offer guidance and support for learners’ Individual Musical Investigations.
• Performance Preparation: Prepare students for IB Music performance assessments, including solo and group performances. Organize practice sessions, rehearsals, and feedback to enhance students’ musical skills.
• Music Theory: Teach music theory concepts and techniques, ensuring students have a strong foundation in areas such as harmony, counterpoint, and music analysis.
• Assessment and Evaluation: Administer assessments, projects, and examinations in accordance with IB guidelines. Evaluate student performance and provide constructive feedback for improvement.
• Learner Support: Provide academic and emotional support to students, helping them overcome challenges and reach their musical potential.
• Extracurricular Activities: Organize and oversee music-related extracurricular activities such as choir, orchestra, or music clubs. Encourage student participation and talent development.
• Collaboration: Collaborate with other music faculty members, educators, and staff to coordinate music events, performances, and festivals. Foster a collaborative and creative learning environment.
• Professional Development: Stay updated on current trends and best practices in music education and IB programs. Attend workshops, conferences, and training sessions to enhance teaching skills.
  
  
  

Qualifications

• Bachelor’s degree in Music Education, Music, or a Grade 8 or Diploma Certificate from ABRSM, TRINITY, LCME, UNISA, or related music.
• Teaching certification or qualifications in the subject area.
• Familiarity with the IB Music curriculum and assessment requirements.
• Proficiency in piano performance, composition, and music theory.
• Strong communication and interpersonal skills.
• Strong musical ability, as well as proven piano skills and knowledge.
• Enthusiasm for music education and a passion for nurturing learners’’ musical talent
• Maintain professional and ethical communication with all stakeholders

Interested candidates are requested to submit their applications including a brief cover letter, detailed CV, copies of relevant degree as well as the names and contact information of three recent referees who have been direct supervisors to; email;- humanresources@greenhillsacademy.rw by 5.00 p.m. on Friday 24^th January 2025.

To learn more about GHA, please visit our website at www.greenhillsacademy.rw

Only shortlisted applicants will be contacted for interviews.

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Procurement Assistant

Procurement Assistant – USAID Tunoze Gusoma (Schools and Systems), Kigali Rwanda

FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Procurement Assistant for the USAID Tunoze Gusoma (Schools and Systems) to be based in Kigali, Rwanda.

Project Description 

The USAID Tunoze Gusoma (Schools and Systems) project will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes.

Position Description 

The Procurement Assistant is responsible for supporting the procurement unit with procurement activities related to FHI360’s programmatic and logistic operations in Rwanda. S/he will work closely with Program, Operations/Administration to ensure efficient and timely purchase of goods and services to support effective project implementation.

Duties and Responsibilities

• Assists in preparing procurement plans
• Reviews requisition orders to verify accuracy, terminology and specifications.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Proficiency in utilizing procurement systems for processes such as requisitioning, approvals, purchase order (PO) management, and receiving is highly advantageous.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
• May assist in the evaluation of quotations received, select or recommends suppliers, and schedules deliveries.
• Searches for new vendors who can provide items required for project implementation and updates vendor lists as required.
• Writes and formats correspondence during all phases of tenders, contracts and coordinates contracts approval processes.
• Updates filing system of contracts and tenders and lists of follow-up procedures for the implementation of contracts.
• Communicates and follows up with vendors for any information clarification related to the purchase request or order, or that relates to the technical specifications and special conditions
• Prepares tender announcements and letters of invitation to tender in the light of the tender requirements
• Participates in the preparation of draft contracts for procurement, services and awarding orders
• Prepares distribution lists and communicate with vendors to coordinate the distribution to sites
• Conducts himself/herself both professionally and personally in such a manner as to bring credit to the organization and to not jeopardize its human and social development mission in Rwanda.
• Maintains the weekly procurement tracker.
•  Follow up on the payments for the vendors with the Finance.
• Other duties as assigned.
  
  
  

Qualifications

• Bachelor’s degree in procurement and logistics management or in a relevant business field
• 2 years working in procurement/ operations on a donor-funded project in an international organization
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Demonstratable capacity to meet the deadlines.
• Ability to work in fast-paced and challenging environment.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel and MS Word .
• A demonstrated ability to multi-task and efficiently process information in order to not delay project implementation.
• A clear understanding of procurement ethics and donor compliance is desired.
• Proactive spirit in identification difficulties and working cooperatively to solve them.
• Commitment to and understanding of FHI360 aims, values and principles

Application Link

Deadline:January 21, 2025 

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers for a list of all open positions.

FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

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