Documentalist & Archives Officer at Muhanga District Under Statute :Deadline: Apr 26, 2024

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Job responsibilities
• Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor



Minimum qualifications
    • 1

      Advanced Diploma in Office Management

      0 Year of relevant experience


    • 2

      Advance Diploma in Documentation

      0 Year of relevant experience


    • 3

      Advance Diploma in Archives

      0 Year of relevant experience


    • 4

      Advance Diploma in Arts and Publishing

      0 Year of relevant experience


    • 5

      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience


    • 6

      Bachelor’s Degree in Documentation

      0 Year of relevant experience


    • 7

      Bachelor’s Degree in Archival Studies

      0 Year of relevant experience


    • 8

      Bachelor’s Degree in Archives

      0 Year of relevant experience


    • 9

      Bachelor’s Degree in Information Management

      0 Year of relevant experience


    • 10

      Bachelor’s Degree in Office Management

      0 Year of relevant experience


    • 11

      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience


    • 12

      Advanced Diploma in Library and Information Science

      0 Year of relevant experience


    • 13

      Advanced diploma in archival studies

      0 Year of relevant experience


    • 14

      Advanced Diploma in Bibliotheconomy

      0 Year of relevant experience


  • 15

    Advanced diploma in information management

    0 Year of relevant experience



Required competencies and key technical skills

    • 1
      Resource management skills

    • 2
      Analytical skills

    • 3
      Problem solving skills

    • 4
      Decision making skills

    • 5
      Time management skills

    • 6
      Risk management skills

    • 7
      Results oriented

    • 8
      Digital literacy skills

    • 9
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

    • 10
      Knowledge of archive management software

    • 11
      Knowledge of integrated document management

  • 12
    Knowledge of the documentation management system (DMS) would be an advantage;

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