Administration and Finance Manager
JOB DESCRIPTION
The Administration and Finance Manager (AFM) is to provide critical direct support to HOPE Rwanda SG Country Director (CD) in field leadership and program financial management.
LOCATION: Kigali, Rwanda
DEPARTMENT: Savings Group Field Staff
REPORTS TO: Country Director
DIRECTLY SUPERVISES: Administration and Finance Officer, CPFG Monitoring Officer
LEVEL: Manager
STATUS: Full-time local employee
FULL JOB SUMMARY
The Administration and Finance Manager (AFM) is to provide critical direct support to HOPE Rwanda SG Country Director (CD) in field leadership and program financial management. This includes administrative support, human resource management, partner financial capacity building, long term planning and budgeting, full responsibility of head office finances and accounting, ongoing financial reporting, and key relationship management with HOPE Rwanda Savings Group (SG) church partners and field staff.
RESPONSIBILITIES
Promote and contribute to the fulfillment of HOPE International’s mission and vision.
Spiritual Integration and Christian Wellness
Actively participate in tri-weekly and other devotions among HOPE staff to maintain a focus on the program’s Christ-centered mission and vision and to promote spiritual growth among staff, group members, and other associated parties.
Ensure a personal healthy spiritual balance within family, work, and church life through the adoption of Biblical, personal, spiritual disciplines.
Relationship Building and Management
Intentionally invest in building a strong, God-honoring relationship with the CD, head office and church partner staff
Assist the CD in developing and maintaining excellent, productive and fruitful relationships with HOPE Rwanda SG ministry partner staff.
Provide administrative and finance support to HOPE Rwanda SG staff through high level oversight as well as hands-on logistics support
In all the above, ensure that relationships are marked by HOPE’s Christ-centered values.
Planning
Assist the CD in the development of annual business plans
Prepare the annual budget and periodic reforecasts using Adaptive, HOPE’s budgeting and financial analysis software.
Collaborate with the HOPE Rwanda SG Operations Manager to directly support church partners to develop, approve, and track annual and quarterly partner budgets and action plans.
In conjunction with the CD, manage and monitor HOPE Rwanda SG cash flow and ongoing financial planning.
Financial Management, Reporting & Analysis
Oversee implementation and compliance with HOPE International’s policies as described in the HOPE Rwanda SG finance manual. Recommend and implement improvements to maintain a strong internal control environment.
Manage contact with HOPE International’s US finance department.
Review HOPE Rwanda SG accounting records in QuickBooks. Prepare monthly journal entries following the month end close process.
With the CD’s approval, submit requests for funding to HOPE International in a timely manner with appropriate documentation.
Carry out all Head Office Financial Reporting functions in compliance with Finance Manual, including the timely submission of monthly financial reports and budget to actual analysis.
Provide analysis of financial reports and actionable recommendations to CD
Ensure that HOPE Rwanda SG is fully compliant with all applicable governmental regulations.
Support church partners to continually improve financial performance within the Savings Group ministry and fully implement the Church Partner Financial Guidelines (CPFG).
Oversee church partner’s financial reporting on HOPE granted funds and the work of the CPFG Monitoring Officer
Ensure the achievement of ministerial goals and objectives while remaining within the budget set out for HOPE Rwanda SG and its partners
Administrative and Human Resources Management
In conjunction with the CD, provide administrative and human resource management, including implementation of adequate HR policies, HR manual reviews, controls, contracts, staff leave reconciliation and structures.
Supervise the Administration and Finance Officer and CPFG Monitoring Officer
Encourage and support the Admin & Finance Officer’s and CPFG Monitoring officer staff development through training, spring of resources, and goal setting
In conjunction with the HOPE International security team, manage security policies and procedures for the HOPE Rwanda SG office.
Manage the organization of key HOPE Rwanda SG administrative and financial documents, including data backup and business continuity planning.
Ensure prompt and accurate payment of payroll and government taxes for HOPE Rwanda SG staff.
Ensure that HOPE Rwanda SG assets and inventory are well documented and well maintained.
Compliance and Risk Management
Propose policy updates to the Finance, CPFG, and HR Manuals as weaknesses or inefficiencies are identified. Prepare full updates to the manuals annually.
Ensure full implementation of, and compliance with policies and procedures as outlined in Finance and HR manuals.
Assist the HOPE Internal Audit team with Internal finance audits.
In conjunction with the CD, support development of the management response and implement agreed upon changes.
Support in the design and implementation of risk mitigation tools and procedures for Rwanda SG, as directed by the CD.
SG Regional and Network Wide Support
Contribute to various projects or initiatives as requested by CSU HOPE international for SG development, mutual country support, or HOPE International progress as a whole.
Other Responsibilities
Lead in design, development and implementation of special projects as requested by the CD
QUALIFICATIONS
Personal confession of Christian faith and commitment to the mission and vision of HOPE International
Qualifying degree in finance, accounting, business administration, or similar field of study
A minimum of five years of experience in mid-level accounting or bookkeeping required, Experience with Christian-leaning Organizations is a plus.
Understanding of, and demonstrated experience with, financial accounting principles, processes, and systems
Experience in using various accounting systems. Proficiency with QuickBooks is preferred
Proficiency with Excel as a tool for data input, reporting, review, and analysis.
Excellent cross-cultural communication
Excellent computer-based communication skills and working knowledge of basic IT.
Fluent communication in English; spoken and written
Working knowledge of French is an advantage
Willingness to travel upcountry and occasionally to other HOPE countries.
Assertive self-starter with the confidence to ask hard questions and hold management accountable
Highly flexible, hardworking, and willing to sometimes work in stressful and frustrating situations
HOW TO APPLY
Submit by April 15th, 2022, your candidacy to HOPE International by emailing hoperwanda.recruitment@hopeinternational.org.
Please include:
- A Motivation letter with reference for recommendation.
- CV
- Certified Degrees
- Recommendation of your church
