Job description
a) Receive and check incoming and outgoing mails ;
b) Record and sort incoming and outgoing mails;
c) Scan and submit incoming mails through DMS;
d) Manage courier software (DMS) and produce daily and weekly flash report of all the couriers received and dispatched;
e) Ensure timely distribution of all Incoming/outgoing mails;
f) Facilitate FIC staff to access documents;
g) Ensure the security of FIC correspondences and stamp;
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
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Bachelor’s Degree in Secretariat Studies
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Risk management skills
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Results oriented
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Knowledge of office management
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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Communication skills
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Interpersonal skills
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Decision making skills
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Time management skills
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Bookkeeping skills
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Computer Skills
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Organizational Skills
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Stress Management Skills
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Analytical and problem solving skills
